Taxi Service. RFQ for BPA. Cover letter.pdf
PDF 142 KB Posted
- Solicitation number
- PR1369160A
- Issued by
-
Department of State
About this file
This is a Blanket Purchase Agreement (BPA) cover letter from the U.S. Embassy in Windhoek, Namibia for taxi transportation services. The BPA establishes terms and conditions for future purchases with an estimated volume of USD 150,000 (or equivalent in Namibian Dollars) and a maximum total amount not to exceed USD 250,000.
Key terms include: no single purchase may exceed USD 200.00, pricing must be equal to or lower than those charged to most favored customers, monthly summary invoices are required, and delivery tickets must accompany all services with detailed information including supplier name, BPA number, purchase details, and authorized employee information. The agreement requires formal acceptance by signing and returning a copy to the Contracting Officer. The expiration date is to be established, and authorized employees who can place orders are yet to be determined (TBD).
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Text version
Embassy of the United States of America
December 20, 2024
1. BPA Number: To Be Provided
The American Embassy in Windhoek, Namibia invites you to enter into this BPA that establishes the terms and conditions applicable to future purchases of Taxi Transportation services.
2. Expiration Date:
BPA expires on Date to established.
3. Embassy Estimate:
The Embassy estimates that the volume of purchases through this agreement will be USD 150,000 or the equivalent in Namibian Dollars.
4. Terms and Conditions:
• The Embassy is not obligated to purchase any definite amount under this agreement.
• No single purchase will exceed USD 200.00 or the equivalent in local currency.
• The total amount ordered under this agreement will not exceed $250,000 or the equivalent in local currency.
• The prices to the Government shall be as low, or lower, than those charged your most favored customers for comparable quantities under similar terms and conditions, in addition to any discount for prompt payment.
5. Authorized Employees
The following employees are authorized to place orders:
Name Job Title Dollar Limitation
TBD
TBD
TBD
No other employee may place an order against this BPA unless authorized in writing by the contracting officer.
6. Delivery Tickets
All shipments/deliveries shall be accompanied by a delivery ticket or sales slip including the following information:
- Name of supplier
- BPA number
- Date of purchase
- Purchase number
- Itemized list of supplies or services furnished
- Quantity, unit price, and extension of each item, less applicable discounts
- Date of delivery or shipment
- Name of the authorized employee who placed the order
7. Invoices
The BPA holder shall submit a summary invoice at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period. The invoice shall identify the delivery tickets covered therein, stating the total dollar value, and supported by recent copies of the delivery tickets.
8. FAR and DOSAR Clauses:
The FAR and DOSAR clauses attached to this BPA shall apply to all purchases made under this BPA. In the event of an inconsistency between the provisions of this BPA and your invoice, the provisions of the BPA shall take precedence.
9. Acceptance:
You are requested to acknowledge acceptance of this BPA, when awarded, including its terms, conditions, and clauses, by signing and returning a copy to Ms. Sarah E. Kahnt Canterbury, American Embassy, Windhoek 38 Metje Street, Klein Windhoek Namibia.
Sincerely, Sarah E. Kahnt Canterbury Contracting Officer
File details come from the government source that posted it. Updated .