Tax_Assessment_Envelopes.pdf

GENERAL SERVICES BID

TAX ASSESSMENT ENVELOPES

Washington County, Oregon

155 N First Ave Hillsboro, OR 97124 https://www.co.washington.or.us/

RELEASE DATE: June 3, 2020 DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: June 23, 2020, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/washington-county-or

Tax Assessment Envelopes

I. Introduction II. Project Details

III. Vendor Submissions IV. Pricing Table

Attachments:

A - 2019 SERVICES CONTRACTstep2 B - Envelope Quote Request

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I. INTRODUCTION

I.A Summary

General work description:Washington County is seeking quotes for printed envelopes. Envelopes must meet the attached specifications, samples have been included for reference. Shipping must be included in the quoted price and envelopes must be received no later than September 5, 2020.

INSTATE PRINTING

All work must be performed in accordance with ORS 282.210 PUBLIC PRINTING. ORS282.210 states, in part, that unless otherwise exempted, all public printing, binding and stationery work shall be performed within the state of Oregon.

Bidders will submit an affidavit declaring that all public printing, binding and stationery work shall be performed within the state of Oregon.

I.B Contact Information

Kiersten Angulo Senior Buyer 155 North First Ave Hillsboro, OR 97124 Email: kiersten_angulo@co.washington.or.us Phone: (503) 846-3585

Department:

Purchasing

I.C Timeline

Release Project Date June 3, 2020

Question Submission Deadline June 16, 2020, 5:00pm

Proposal Submission Deadline June 23, 2020, 11:00am

Contractor Selection Date June 23, 2020 mailto:kiersten_angulo@co.washington.or.us tel:(503)846-3585

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II. PROJECT DETAILS

II.A Deadline Disclaimer

It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on ProcureNow. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

Some people are experiencing problems with the Internet, so make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's ProcureNow system will close promptly at the deadline date and time…no exceptions are allowed.

II.B Public Bid Opening

Bidders wishing to listen to the public opening via a conference call may use the link or the Dial- In number and Conference Code provided below:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmViNGEyNjgtODRmOC00MWQ4LTlhOTktZmQzNGM0ZTVhOTRi%40thread.

v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d

+1 971-337-3439 United States, Portland (Toll)

Conference ID: 904 203 132#

Local numbers | Reset PIN | Learn more about Teams | Meeting options

III. VENDOR SUBMISSIONS

III.A Solicitation Requirements*

Did you read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmViNGEyNjgtODRmOC00MWQ4LTlhOTktZmQzNGM0ZTVhOTRi%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmViNGEyNjgtODRmOC00MWQ4LTlhOTktZmQzNGM0ZTVhOTRi%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmViNGEyNjgtODRmOC00MWQ4LTlhOTktZmQzNGM0ZTVhOTRi%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_YmViNGEyNjgtODRmOC00MWQ4LTlhOTktZmQzNGM0ZTVhOTRi%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d

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III.B OFFER*

By submission of a response does the bidder attest that they have carefully examined the Special Instructions, Project/Specification Information, General Instructions and all other related material and information, and agrees to comply with the terms set forth in those documents and to furnish the services described at the rates bid?

Does the bidder further agrees that this offer will remain in effect at the rates bid for a period of not less than 180 calendar days from the date that bids are due and that this offer may not be withdrawn or modified during that time?

☐ Yes

☐ No *Response required

III.C Collusion and Discrimination*

The bidder hereby certifies that this bid is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The bidder hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

III.D Tax*

The bidder hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318.

Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

III.E Resident Vendor*

The bidder is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident bidder means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

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III.F Addenda*

To confirm that you have received and read all Addenda related to this solicitation, please type the Addenda numbers here (i.e. "1,2,3"). If there were no Addenda, type "N/A"

*Response required

IV. PRICING TABLE

Type in your TOTAL BID Amount from Page 4 of the Bid Book Response

ENVELOPE PRICING

No. Description Quantity Unit of Measure

Unit Cost Total

1. #10 Regular mailing envelopes, special left-hand, windowed envelopes (white paper stock)

250,000 Each

2. A-1 Special sized windowed envelope (white paper stock)

14,000 Each

3. #9 Return payment envelopes, non-pop-open, no window envelopes (blue paper stock)

150,000 Each

4. #9 Return payment envelopes, non-pop-open, no window envelopes (white paper stock)

6,000 Each

TOTAL