Envelope_Quote_Request.pdf

SUPPLY QUOTE FORM

Washington County is seeking quotes for printed envelopes. Envelopes must meet the attached specifications, samples have been included for reference. Shipping must be included in the quoted price and envelopes must be received no later than September 5, 2020.

Quotes shall be submitted via ProcureNow, quote due 11:00 am Tuesday, June 23, 2020.

Award will be based on price, delivery and compliance with specifications.

The County intends to award the bid to the lowest responsible bidder(s) who has met all the requirements of the specifications.

The provisions of Oregon Revised Statutes 279C.500 through 279C.870, as applicable are incorporated herein by reference. Any bidder accepting a purchase order from the County for the delivery of goods agrees to comply with said provisions.

Washington County reserves the right to cancel any unshipped or uncompleted portion of this order. Time of delivery is part of the essence of the contract and the order is subject to cancellation for failure to deliver or perform on time.

Washington County is exempt from Federal Excise taxes. An exception certificate will be furnished upon request.

Payment will be made upon submission of invoices all items delivered, the County WILL NOT pre-pay any items.

Quote pricing shall include any special handling charges. Prices bid shall be FOB destination and delivered as required.

INSTATE PRINTING

All work must be performed in accordance with ORS 282.210 PUBLIC PRINTING. ORS

282.210 states, in part, that unless otherwise exempted, all public printing, binding and stationery work shall be performed within the state of Oregon.

Bidders will submit an affidavit declaring that all public printing, binding and stationery work shall be performed within the state of Oregon.

WASHINGTON COUNTY

OREGON

Request for Washington County’s Envelope Order

Tax Envelopes need to be delivered by September 5, 2020 to the Washington County Public Services Building Assessment & Taxation offices in Hillsboro, Oregon. This shipping cost must be included in your bid. Prior to printing, the county will be provided a proof.

Specifications:

1. #10 Regular mailing envelopes, special left-hand, windowed envelopes (white paper stock)

• Constructed with; round flap, open side, diagonal seams 1 ¾” seal flag length, ½” wide seal gum

• Window must be constructed to hold machine insertion

• Envelope must fit sample statement (see attached sample statement #5)

• Reverse must be printed on the outside flap as in sample (see attached sample #1)

• Envelope to have County’s return address (see attached sample #1)

• Specifications for window:

o 1 ¼” H x 3 3/8” W o 5/8” from left end; 3/4” from bottom

Order Quantity: 250,000

2. A-1 Special sized windowed envelope (white paper stock)

• Constructed with; round flap, open side, diagonal seams 1 ¾” seal flag length, ½” wide seal gum

• Window must be constructed to hold machine insertion

• Envelope must fit sample statement (see attached sample statement #6)

• Reverse must be printed on the outside flap as in sample (see attached sample #2)

• Envelope must have the word “confidential” on the front of the envelope (see attached sample

#2)

• Envelope size 4 ½” x 9 7/8”

• Specification for window:

o 1 ¼” H x 3 ¾” W o 5/8” from left end; ¾” from bottom

Order Quantity: 14,000

3. #9 Return payment envelopes, non-pop-open, no window envelopes (blue paper stock)

• Envelope must fit sample payment stub (see attached sample statement #5B)

• Envelope must have County’s address in the “addressee” portion of the envelope (see attached sample #3)

• Envelope must have the following return address format (see attached sample #3)

• Envelope must include the following on the backside of the envelope, below the flap (see attached sample #3)

Department of Assessment and Taxation 155 North First Avenue, Suite 130, MS 8, Hillsboro, OR 97124-3072

Telephone: (503) 846-8741 • Fax: (503) 846-3909

Order Quantity: 150,000

4. #9 Return payment envelopes, non-pop-open, no window envelopes (white paper stock)

• Envelope must fit sample payment stub (see attached sample statement#5B)

• Envelope must have County’s address in the “addressee” portion of the envelope (see attached sample #4)

• Envelope must have the following return address format (see attached sample #4)

• Envelope much include the following on the backside of the envelope, below the flap (see attached sample #4)

Order Quantity: 6,000

Department of Assessment and Taxation 155 North First Avenue, Suite 130, MS 8, Hillsboro, OR 97124-3072

Telephone: (503) 846-8741 • Fax: (503) 846-3909

#1 on Specification Request Form and to be used with Sample Statement #5 front of envelope back of envelope

Style: #10 Regular mailing envelope special left hand windowed envelope

#2 on Specification Request Form and must fit sample statement #6 confidential is in RED

Style: A-1 Special sized windowed envelope

#3 on Specification Request form and be used with Sample Statement

Payment Stub #5B

Style: #9 Return payment envelope non-pop-open, no window envelope or money order

#4 on Specification Request Form and must fit Sample Payment Stub #5B

FROM:

D Check here if this is a new address

Postagt Require

Post Offi1 will notdel without pre postagE front of envelope WASHINGTON COUNTY

DEPARTMENT OF ASSESSMENT & TAXATION

155 N 1ST AVE STE 130

HILLSBORO OR 97124-3046

11•11111111•1111 1 1111111111•1111111111111111111111111••1111 1 1I1•1

Style: #9 Return payment envelope, non-pop-open, no window envelope

HAVE YOU ENCLOSED YOUR SIGNED CHECK?

FOR A RECEIPT, ENCLOSE A STAMPED, SELF-ADDRESSED ENVELOPE.

PROPERTY DESCRIPTION MAP: 1N235DB00600 CODE AREA: 001.17 ACCOUNT NO: R9999999

7/1/20 TO 6/30/21 REAL PROPERTY TAX STATEMENT

Phone:

SITUS: 8075 NE QUATAMA ST

LEGAL: ACRES 10.56, UNZONED FARMLAND LIEN $109,017.47 2020-21 CURRENT TAX BY DISTRICT:

EDUCATION TAXES: $0.00

Any time USA DBA: Anytime USA 123 Main Street NE Anywhere, US 75221

VALUES LAST YEAR THIS YEAR

MARKET VALUES:

LAND

4,467,360

STRUCTURE 0 0

NET RMV 4,467,360 0

TAXABLE VALUES:

NET ASSESSED VALUE 2,773,220 0

PROPERTY TAXES: $47,638.38 $0.00

GENERAL GOVERNMENT TAXES: $0.00

BONDS AND MISC TAXES: $0.00

2020-21 LEVIED TAX: $0.00

(Before Discount)

#5 Sample Statement and must fit Envelopes for Item #1 on Specification Request Form.

DELINQUENT TAXES: (2019) $123.45

1' Tear Here

TOTAL DUE:

(After Discount)

PLEASE DETACH STUB AND RETURN WITH PAYMENT. RETAIN TOP PORTION FOR YOUR RECORDS. SEE BACK OF STATEMENT FOR INSTRUCTIONS.

WASHINGTON COUNTY, OREGON

2020-2021 Property Tax Payment Stub

$123.45

Tear Here 1'

SITUS: 8075 NE QUATAMA ST Mailing Address Change On Back Of Stub.

Pay Online: co.washington.or.us/AssessmentTaxation/TaxPayment UNPAID DELINQUENT TAX IS INCLUDED IN PAYMENT OPTIONS

*2.45% Vendor Fee Applies DUE: Apr 29, 2020 IN FULL (3% Discount) $123.45

Electronic Check $0.95 Cents

Pay By Phone: 1(888)510-9274

Make Payable: Washington County

Any time USA DBA: Anytime USA 123 Main Street NE Anywhere, US 75221

#5B Payment Stub and must fit Items #3 and #4 on Specification Request Form

Enter Amount Paid

Due Date: Apr 29, 2020

34000112000880000012345000000000000000000007

PLEASE INCLUDE STUB TO AVOID DELAYED PROCESSING

Net Amount Due $123.45

Discount Pay By Apr 29, 2020 In Full

2/3 1/3

TAX PAYMENT OPTIONS

(See Insert For Additional Information)

ACCOUNT NO: R9999999

DUE: Apr 29, 2020 2/3 PAYMENT (2% Discount) $123.45 DUE: Apr 29, 2020 1/3 PAYMENT (NO Discount) $123.45

Sample Statement #6

Note: This return is provided by the state and needs to fit in Item #2 Special sized envelope (See Specification Request Form)