_Task Order Proposal instructions.pdf

Task Order Proposal Requirements

(a) As the need exists for performance under the terms of this contract, any warranted Contracting Officer within the Rocky Mountain Region (Region 2) may solicit quotes and issues task orders against this contract. Additional specifications will be provided with the Task Order Request for Proposal (TO RFP), as the Government deems necessary. Task Orders may be transmitted to the Contractor via e-mail.

(b) Upon the receipt of a TO RFP from the Government, the Contractor shall respond as specified in the Individual TO RFP period as may be mutually agreed upon, prepare a Task Order Proposal containing the following documents and information:

1) Task Order Price Proposal

2) Task Order Work Plan (see below)

3) Special Conditions or Reservations

4) Name of Proposed Subcontractor(s)

(c) The Contractor shall provide a Work Plan consisting of a Quality Control Plan, a Schedule of Work, Communication Plan and Employee Listing that will meet the contract requirements for surveying. The work plan will include:

1) The Schedule of Work shall be a practical schedule. The Schedule of Work shall include the following:

- The proposed order in which the Contractor will perform the work.

- Proposed dates that the Contractor expects to start and complete field work in each project area.

In addition, the Schedule of Work shall include the proposed timing of survey units affected by considerations such as elevation, time period, or other site specific conditions. A proposed date for completion of the fieldwork to ensure completion by the end of the field season is also required.

The length of the field season is estimated to be from the middle of May through the end of September but will vary somewhat from year to year. Each Task Order may or may not include the entire field season.

2) A proposed communication plan regarding findings, progress, information exchange, questions, and concerns of both parties.

3) The work plan shall include a list of all employees/personnel working on this contract including subcontractors. Address who will be assigned to perform the survey work, data management, and documentation of findings.

(d) Site visits/Scoping, if necessary, in the development of a Task.Order.Price.Proposal.will be considered as incidental to the work. It is the Contractor’s responsibility to perform accurate scoping to identify all tasks required to accomplish the work.

(e) Each Task.Order.Price.Proposal.shall be prepared using the Schedule of Items in the Task Order RFP. The Task Order Price Proposal shall include all costs, including subcontractor costs. The

Contractor’s Task Order Price Proposal shall be prepared in sufficient detail to allow the Contracting Officer to conduct a thorough review and evaluation. Single total and lump-sum cost estimates will not be accepted. Major, significant components of work shall be identified in the Proposal. The Task Order Price Proposal shall be assembled into specific salient features of the work with each item assigned a unique line number and sufficient comment to clearly portray the specific work associated with that line item.

(f) Non-pre-priced work to be included in a Task Order must be proposed by the Contractor in a format acceptable to the Government (e.g. travel). Travel shall be broken out by number of trips, purpose. Prices shall not exceed the GSA Per Diem rates.