Tara Stadium Fieldhouse _ Bid Advertisement.pdf

Clayton County Public Schools Project No. 2025002 Tara Stadium Athletic Fieldhouse Replacement

ADVERTISEMENT FOR BIDS

Prequalified Firms only for Tara Stadium Athletic Fieldhouse located at 1055 Battle Creek Road, Jonesboro, GA 30336.

The proposed scope of work consists of but is not limited to:

Replacement of field house and storage building. Renovation of concessions buildings.

Exterior improvements include new awning/canopies, replacement fencing at Home & Visitor sides, landscaping and new fencing on field level by field house.

The pre-bid conference is mandatory for all Pre-Qualified Firms and will be held at the Southlake Administration Complex located at 6635 Lake Drive, Morrow, GA 30260 on Friday, December 3rd, 2024 at 10:00am. Any Firm that fails to attend the mandatory pre-bid meeting, will not be permitted to submit a bid.

The Project’s Bid Documents are comprised of Specifications and large sheet Plans.

Bid Documents will be available in traditional paper format as well as electronic PDF format that can be downloaded and distributed electronically as needed. Bidder has two options for receiving Bid Documents:

Bid documents may be examined at Southern A & E’s office at 7951 Troon Circle, Austell, Georgia 30168 or by calling 770-819-7777 to request a password and link to Southern A & E’s online plan service to view the documents. Upon further request construction documents may be downloaded for printing or hardcopies may be ordered through the online plan service. Only complete sets will be provided for downloading or as hardcopies.

A. No deposits are required and no refunds will be made.

B. Bid documents will not be sent to plan rooms.

In order to maintain a proper flow of information concerning Bid Document updates (Addendums), only Prequalified Bidders who have obtained Bidding Documents through the Architect will be considered for Bid. Requests for documents shall be made through the Architect, Southern A&E, via e-mail. Send e-mail request to Southern A&E’s Project Manager, Sandy Courtois at scourtois@southernae.com. E-mail subject line to read “Tara Stadium Fieldhouse Replacement”. Within the body of the e-mail, provide the following:

• Company name

• Identify as a Prequalified Bidder or Sub Contractor

• Full name and title of contact person

• Contact phone number

• Contact e-mail address

• Bidder’s request for either Electronic Format Bid Documents or Electronic and Paper

Format Bid Documents - Bidder may request additional paper sets through the online plan service.

Upon receiving Bidder’s e-mail request, the Bidder will be provided access to the Southern A&E Project Share site and if requested, sets will be printed on their behalf at Southern A & E’s office. Bidder will be informed when printed sets are available for pickup. Arrangements can be made for delivery with collect charge. It will be the responsibility of the Bidder to download documents from the Share site and to plan for pick-up of traditional paper format documents at Southern A&E’s office (including Addendums). Once Bidder has downloaded Bid Documents or has received traditional paper format documents, Bidder is required to Sandy Courtois that they have received the documents as a confirmation of their receipt. At Bidder’s option, Bidder can plan for additional sets to be printed. Southern A&E can provide the Bidder with the Project’s quantity of 30” x 42” plan sheets and 8-1/2” x 11” specification pages; however, quantities of printing required for Addendums will be unknown.

Southern A&E (Architect of Record and Project Printer) 7951 Troon Circle Austell, GA 30168 Attn: Sandy Courtois, Project Manager Phone: 770-819-7777 E-mail: scourtois@southernae.com

ONLY FULL & COMPLETE SETS OF BIDDING DOCUMENTS WILL BE ISSUED. NO

PARTIAL SETS OF BID DOCUMENTS WILL BE ISSUED. No exception will be made to this requirement.

Only Prequalified Firms can submit bids.

CCPS will only accept bids online through the CCPS e-Procurement/Bonfire Portal at: claytonk12ga.bonfirehub.com

Firms must register in Bonfire in order to submit a bid. Vendors must register on the CCPS e-Procurement/Bonfire Portal

For any technical questions or difficulties, please contact Bonfire Support at:

https://claytonk12ga.bonfirehub.com/portal/support

Bid submission deadline: Wednesday, December 18, 2024 at 2 pm.

• The bid opening will be held at 2:30 pm via Zoom at:

https://clayton-k12-ga-us.zoom.us/j/97791498426 Meeting ID: 977 9149 8426

Bids and all required forms must be fully completed, signed in ink and uploaded using https://claytonk12ga.bonfirehub.com/portal/?tab=openOpportunities https://claytonk12ga.bonfirehub.com/portal/support https://clayton-k12-ga-us.zoom.us/j/97791498426

Bonfire website link https://claytonk12ga.bonfirehub.com/opportunities/160592 under the solicitation Project # 2025002- Tara Stadium Fieldhouse Replacement.

All anticipated federal, state and local permits required for the Project have not been obtained. Required permits are anticipated to be ready for issue upon General Contractors executed Contract.

All rights of way and easements anticipated for the Project have not been obtained.

Required rights of way or easements are anticipated to be ready for issue upon General Contractors executed Contract.

The Contract, if awarded, will be on a lump sum basis by base bid. No Bid may be withdrawn for a period of sixty (60) days after Bid opening, except as otherwise expressly provided by applicable law. Bids must be accompanied by a Bid Bond in the amount of five percent (5%) of the Base Bid. Both a Performance Bond and a Payment Bond will be required in an amount equal to one hundred percent (100%) of the Contract Price.

The Owner reserves the right to reject any or all Bids and to waive technicalities and informalities.

https://claytonk12ga.bonfirehub.com/opportunities/160592