Table_A_-_Cost_Allocation_Matrix.xlsx

XLSX spreadsheet 29 KB Posted Sep 16, 2025

Attached to: PROGRESSIVE DESIGN-BUILD (PDB) GRAND AVENUE FLEET GARAGE PROJECT
Solicitation number: 080-2891605-AR
Issued by: Orange County, San Diego City, California

About this file

Written by GovTribe AI · Oct 21, 2025

This document is a detailed Cost Allocation Matrix for the Orange County Progressive Design-Build (PDB) Grand Avenue Fleet Garage Project, a comprehensive facility replacement initiative. The project involves constructing a new 45,756 square foot single-story facility at 1300 South Grand Avenue in Santa Ana, California, featuring 36 vehicle maintenance bays, 2 bus maintenance bays, and 7,946 square feet of staff offices and common spaces. The procurement targets B-Licensed General Contractors or lead design firms with at least ten years of experience, with key submission deadlines including a mandatory pre-proposal virtual meeting on October 8, 2025, and statements of qualifications due by October 22, 2025, at 2:00 pm. The project aims to be completed by the end of 2027, replacing the existing Civic Center Garage and Fruit Street Fleet Facilities.

The project's conceptual budget is estimated between $20,000,000 and $25,000,000, utilizing a Progressive Design-Build delivery method where the selected firm will work through initial design and preconstruction phases before establishing a Guaranteed Maximum Price. The facility will support Orange County Fleet Services' management of over 3,000 county-owned vehicles and incorporate sustainable design practices, including recycled materials, high-efficiency systems, natural lighting, water conservation, and drought-tolerant landscaping. The comprehensive Cost Allocation Matrix provides a detailed breakdown of cost responsibilities across multiple project phases, covering everything from jobsite staff and construction work to temporary facilities, utilities, and design elements, ensuring transparent financial management throughout the project lifecycle.

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Other files

File	Type	Posted
PROGRESSIVE_DESIGN-BUILD_(PDB)_GRAND_AVENUE_FLEET_GARAGE_PROJECT_(Addendum_#7_Revision).pdf	PDF	Oct 22, 2025
Appendix_A_-_Grand_Avenue_Fleet_Garage-_PROGRAM_REQUIREMENTS_v2.pdf	PDF	Oct 22, 2025
PROGRESSIVE_DESIGN-BUILD_(PDB)_GRAND_AVENUE_FLEET_GARAGE_PROJECT_(Addendum_#5_Revision).pdf	PDF	Oct 17, 2025
PROGRESSIVE_DESIGN-BUILD_(PDB)_GRAND_AVENUE_FLEET_GARAGE_PROJECT_(Addendum_#2_Revision).pdf	PDF	Sep 25, 2025
PROGRESSIVE_DESIGN-BUILD_(PDB)_GRAND_AVENUE_FLEET_GARAGE_PROJECT.pdf	PDF	Sep 19, 2025
Table_A_-_Cost_Allocation_Matrix.xlsx	XLSX spreadsheet	Sep 16, 2025
Appendix_B_-_A-E_Guide_Final_10_2024.pdf	PDF	Sep 15, 2025
Appendix_A_-_Grand_Avenue_Fleet_Garage-_PROGRAM_REQUIREMENTS.pdf	PDF	Sep 15, 2025
OCPW_PDB_Model_Contract.pdf	PDF	Sep 15, 2025

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Cost Table Construction Phase Jobsite Staff Direct Cost of Work Construction Phase Services General Requirements OH&P Paid by Owner Notes

1	Project Manager	X
2	Project Superintendent	X
3	Project Engineer	X
4	Scheduling Engineer	X
5	Field Engineer and consultant	X
6	Estimating Change Orders	X
7	Drafting and Detailing	X
8	All other GC field staff titles significantly involved in the project	X
9	As-Built drawings and specifications	X
10	Create and/or update Record Drawings	X
11	Field Accountant	X
12	Time Keeper	X
13	Secretarial	X
14	Clerk/ Typist	X
15	Job Assigned Safety and. E.E.O. Officer	X
16	Job site safety and cost of safety per OCIP standards	X
17	Fringe Benefits for Job Site Services Staff	X
18	Vacation Time for Const. Phase Services Staff	X
19	Sick Leave for Const. Phase Services Staff	X
20	Subsistence for Const. Phase Services Staff	X
21	Periodic drug testing		X
22	Jobsite Laborers		X
23	Bonuses for staff			X
24	Reasonable suspicion and post-accident drug testing				X

Construction Work Direct Cost of Work Construction Phase Services General Requirements OH&P Paid by Owner

1	Wages of Construction Labor	X
2	Labor Fringe Benefits and Burden	X
3	Subcontract Costs	X
4	Material	X
5	Equipment	X
6	Protection of installed work	X
7	Small Tools – Purchase	X
8	Small Tools – Rental	X
9	Small Tools – Purchase (General Requirement Tasks)		X
10	Small Tools – Rental (General Requirement Tasks)		X
11	Independent Surveyor		X
12	Warranty Work and Coordination			X	Not contingency
13	Corrective Work Damaged by Design-Builder or subcontractors			X	Not contingency
14	Corrective Work Non-Conforming with Specs			X	Not contingency
15	All Design-Builder Staff Vehicles			X	Even if used to pick-up / move materials.

Job Site Temporary Facilities Direct Cost of Work Construction Phase Services General Requirements OH&P Paid by Owner

1	Office Trailers, including Inspectors and Owners		X
2	Storage Trailer and Tool Shed		X
3	Office Furniture and Equip		X
4	Copy machine and Printer		X
5	Postage/UPS/FedEx		X
6	Project Photographs		X
8	Project Sign		X
7	Temporary Toilets			X
9	Scaffolding			X
10	Temporary Fencing and Enclosures			X
11	Covered Walkways			X
12	Barricades			X
13	Temporary Stairs			X
14	Opening Protection			X
15	Safety Railing and Nets			X
16	Drinking Water/Cooler/Cup			X
17	Safety/First Aid Supplies			X
18	Fire Fighting Equipment			X
19	Security Guards			X
20	Watchman / Service (Day or Night) incl. Fire Watch			X
	Temporary Utilities And Cleaning	Direct Cost of Work	Construction Phase Services	General Requirements	OH&P	Paid by Owner

1	Telephone Installation	X
2	Telephone Monthly Charges			X
3	Electric Power Installation	X
4	Electric Power Distribution Wiring	X
5	Electric Power Monthly Charges			X
6	Water Service – Installation	X
7	Water Service - Monthly Costs			X
8	Heating and Cooling Costs			X
9	Light Bulbs	X
10	Final Clean	X
11	Periodic Job Site Clean-Up			X
12	Dump Permits and Fees			X
13	Trash Removal and Hauling			X
14	Flagman and Traffic Control			X
15	Dust Control			X
16	SWPP Installation and Maintenance	X
17	SWPP Inspection			X
18	Temporary Road Construction	X
19	Temporary Road Maintenance			X
20	Trash Chute and Hopper			X
	Indirect and Miscellaneous Costs	Direct Cost of Work	Construction Phase Services	General Requirements	OH&P	Paid by Owner

1	Performance and Payment Bond premiums for Design-Builder’s bonds			X
2	Design-Builder Insurance Premiums			X
3	Builders Risk Insurance Premiums			X
4	Trade Contractor Performance and Payment Bond Premiums			X
5	Insurance premium for trade contractors enrolled in any Design-Builder sponsored program such a CCIP			X
6	Trade contractor default insurance Premiums			X
7	Any other premium associated with any sort of product related to additional risk mitigation			X
8	Insurance deductible by Design-Builder or trade contractor			X
9	Printing plans and specifications		X
10	Initial Soils Investigation				X
11	Hydraulic Testing for dewatering	X
12	Testing and Inspection				X
13	Maintenance after occupancy				X
14	Facility operator training by Design-Builder or trade contractors	X
15	Fees- Plan Check				X
16	Fees- Building Permit				X
17	Fees- Sidewalk Permit				X
18	Fees- Water Connection Permit				X
19	Fees- Water Meter				X
20	Fees- Sanitary Sewer				X
21	Fees- Storm Drain				X
22	Fees- Gas Service				X
23	Fees- Power Service				X
24	Fees- Curb and Gutter permit				X
25	Fees- Signs				X
26	Elevator Inspection and Permits	X
27	Fees, assessments, licenses, inspections required for Construction	X
28	Business Licenses and Fees			X
29	LEED registration				X
30	LEED certification				X
31	Commissioning Coordination		X
32	County Health Department Fee				X

Hoisting (multi-trade) Direct Cost of Work Construction Phase Services General Requirements OH&P Paid by Owner Specialty hoisting for single trades may be included in subcontracts however, the Design-Builder shall consolidate general jobsite equipment to the extent feasible and efficient with consideration of the amount of available space on the jobsite.

1	Hoist and Tower Rental	X
2	Hoist Landing and Fronts	X
3	Hoist Operator	X
4	Hoist Material Skips/ Hoppers	X
5	Erect and Dismantle Cranes and Hoists	X
6	Crane Rental	X
7	Crane Operators	X
8	Crane Raising/ Jumping Costs	X
9	Temporary Elevator Rental	X
10	Elevator Operation Costs	X
11	Cage Rider at Elevator	X
12	Forklift Rental	X
13	Forklift Operator	X
14	Hoisting Safety Inspections	X
15	Fuel, Repairs, Maintenance, Service	X

Main Office Direct Cost of Work Construction Phase Services General Requirements OH&P Paid by Owner

1	Corporate Executives	X
2	Principal in Charge	X
3	Operation Manager	X
4	Project Executive	X
5	Estimating	X
6	Value Engineering	X
7	Scheduling	X
8	Drafting and Detailing	X
9	Purchasing and Writing Contracts	X
10	Accounting and Bookkeeping	X
11	Safety and E.E.O Officer	X
12	Secretarial	X
13	Clerk/Typist	X
14	Computer/Data Processing	X
15	Legal - General and Pertaining to Project	X
16	Travel and Subsistence	X
17	Fringe Benefits and Burden	X
18	Vacation Time/Main Office	X
19	Bonuses/Main Office	X

		Item	Design Elements	Include in Design Fee	Include in Direct Cost	OH&P	Owner Allowance
(inc. in GMP)	Owner Other

(outside of GMP)

		1	Architectural	X
		2	Structural	X
		3	Mechanical	X
		4	Electrical	X
		5	Plumbing	X
		6	Design-Build Trade Partner Design & Preconstruction Fees	X
		7	Design-Assist Trade Partner Design & Preconstruction Fees	X
		8	Data and Tel-com design and coordination	X
		9	Data and Tel-com Equipment Selection					X
		10	AV Design	X
		11	Interior Design	X
		12	Acoustical	X
		13	Lighting	X
		14	Code Analysis	X
		15	Civil/Utilities	X
		16	Distributed Antenna System and Two Way Communications design and rough-in coordination.	X
		17	Distributed Antenna System and Two Way Communications system design	X
		18	Fire Protection	X
		19	Fire Alarm	X
		20	Security - Access Control/CCTV	X
		21	Curtain Wall Systems	X
		22	Pre-Engineered Pipe Systems		X
		23	Seismic Bracing		X
		24	Pre-Engineered Products		X
		25	Manufacturer's Proprietary Eng.		X
		26	<Specialty Design added by OCPW Project Manager>	X
		27	Elevator Design Coordination	X
		28	Elevator Engineering		X
		29	Landscape	X
		30	<OCPW Project Manager add specialty equipment description> Design Coordination	X
		31	<OCPW Project Manager add specialty equipment description> Selection					X
		32	FFE Design Coordination	X
		33	FFE Selection					X
		34	Energy Modeling (Title 24)	X
		35	BMS Controls	X
		36	OFOI Equipment					X
		37	Commissioning Agent - Enhanced for LEED					X
		38	Commissioning Coordination	X
		39	Foundation Structural Design	X
		40	Dewatering System Engineering		X
		41	Environmental (Branding) Graphics/ Signs – Coordination, scope and solicitation. Allow 4 design meetings with user groups.	X
		42	Environmental (Branding) Graphics/ Signs – Design		X
		Item	Phase 1 Site Investigation	Include in Design Fee	Include in Direct Cost	OH&P	Owner Allowance
(inc. in GMP)	Owner Other

(outside of GMP)

1	Subsurface Utility Mapping	X
2	Potholing / trenching	X
3	Survey / scanning	X

File details come from the government source that posted it. Updated Oct 20, 2025.