Tab 2 - SOW - Drinking Water Sampling.pdf

Project Title: Drinking Water Sampling

Defense Logistics Agency

DLA Installation Management Environmental Management

(DM-FRE)

DRINKING WATER SAMPLING

STATEMENT OF WORK (SOW)

TABLE OF CONTENTS

SCOPE

BACKGROUND

OBJECTIVES

APPLICABLE PUBLICATIONS

DOCUMENTATION AND RECORDS

SPECIFIC TASKS

PROJECT MANAGEMENT (PM) TASKS

GOVERNMENT FURNISHED SERVICES

SECURITY REQUIREMENTS

INSTALLATION SECURITY

SAFETY AND HEALTH REQUIREMENTS

ENVIRONMENTAL REQUIREMENTS

DISCLOSURE OF INFORMATION

PAYMENTS FOR UNAUTHORIZED WORK

INVOICING AND PAYMENT SCHEDULE

PERSONNEL AND RELATED REQUIREMENTS

CONTRACTOR EMPLOYEES

PERIOD OF PERFORMANCE

HOURS OF OPERATION

PLACE OF PERFORMANCE

ADMINISTRATIVE CONSIDERATIONS

POINTS OF CONTACT

CONTRACTING OFFICER

CONTRACTING SPECIALIST

CONTRACTING OFFICER REPRESENTATIVE (COR)

CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR)

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

DEFINITIONS:

ACRONYMS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

1.2 SAFETY PLAN

1.3 ACCIDENT/INCIDENT

1.4 INJURY TREATMENT

1.5 MISHAP REPORTING

1.6 SAFETY AND HEALTH VIOLATIONS

2 ATTACHMENT 2: ENVIRONMENTAL REQUIREMENTS

2.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

2.2 COMPLIANCE WITH ALL FEDERAL ACQUISITION REGULATIONS

PROVISIONS

2.3 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

2.4 REPORTING NONCOMPLIANCE

2.5 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

2.6 PROTECTION OF WORK SITE RESOURCES

2.7 PREVENTION OF SPILLS

2.8 COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIRMENTS .. 21

3 ATTACHMENT 3: DRINKING WATER SAMPLING LOCATION MAP

STATEMENT OF WORK (SOW)

I INTRODUCTION

SCOPE

The purpose of this procurement is to obtain services for the sampling of drinking water contained within the water distribution system located at Defense Supply Center Richmond (DSCR) and analyzing samples for Total Coliform (fecal coliform and E. Coli), Total Chlorine, Total Lead, Total Nickel, and Total Copper.

BACKGROUND

DLA Installation Management Richmond operates on behalf of DSCR, which is a field activity of the DoD Defense Logistics Agency. DSCR is located 2.5 miles south of the City of Richmond in Chesterfield County, Virginia. The Virginia Department of Health, Office of Drinking Water (VDH- ODW) maintains the primary enforcement responsibility under the federal Safe Drinking Water Act (SDWA). Drinking water sampling is a safety and health best management practice utilized to detect possible contamination. The drinking water sampling protocol will follow the United States Army Public Health Command (USAPHC) Technical Guide (TG) No. 179 methods. DSCR was considered a Public Water System (PWS) until November of 2011. DSCR is currently exempt from compliance with National Primary Drinking Water Regulations (NPDWR) and the corresponding Part B of SDWA since DSCR contains a drinking water system consisting only of distribution, obtains all its drinking water from a regulated water supplier (Chesterfield County), does not sell its drinking water, and does not provide water to commercial carriers conveying passengers in interstate commerce.

However, it has been determined that periodic testing is a best management practice to evaluate water quality since the current distribution system is oversized for the current population and the system has dead ends which may allow water to not be utilized quickly enough which may lead to quality degradation over time. For the purposes of this PWS, DSCR is considered a “noncommunity water system” (NCWS) that is classified as a “nontransient, concommunity” (NTNC) per the SDWA.

OBJECTIVES

The objective of this acquisition is to monitor the water quality for drinking water supplied to DSCR to preserve public safety and health. The drinking water supplied to DSCR will be sampled biweekly at one (1) of the twelve (12) sites outlined in Table 5.1 on a rotational basis and analyzed for Total Coliform (fecal coliform and E. Coli) and Total Chlorine. The Child Development Center (Building

100) will be analyzed for Total Coliform (fecal coliform and E. Coli), Total Chlorine, Total Lead, Total Nickel, and Total Copper on a monthly basis. Building 46, Building 70, and Building 456 will be sampled on a monthly basis and analyzed for Total Lead, Total Nickel, and Total Copper. Results will be used to verify that the drinking water supplied to DSCR is properly disinfected and maintained to applicable standards.

APPLICABLE PUBLICATIONS

- Safe Drinking Water Act (SDWA)

- 12 Virginia Administrative Code (VAC) 5, Chapter 590: Waterworks Regulations

- Army Public Health Command TG No. 179

- Standard Method (SM) 9223 Colilert P/A

- SM 4500-Cl G

DOCUMENTATION AND RECORDS

All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor and the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current. Documentation, record, and schedules shall be turned over to the Government upon termination or completion of the contract.

SPECIFIC TASKS

Microbiological and Total Chlorine Drinking Water Sampling/Analysis Methods: Drinking water shall be sampled in accordance with Chapter 4 of USAPHC TG No. 179. Samples shall be analyzed for Total Coliform (fecal coliform and E. Coli) and Total Chlorine in accordance with latest versions of SM 9223 Colilert P/A and SM 4500-Cl G respectively. Analysis shall be completed by a Virginia Department of Consolidated Laboratory Services (DCLS) certified laboratory in accordance with 12 VAC 5-590-440.

Microbiological and Total Chlorine Sampling Frequency: A total of thirty-eight (38) sampling events will occur during the base year and 38 sampling events will occur during each of the subsequent option years. Routine Total Coliform and Total Chlorine samples will be collected from one (1) of the sampling locations identified in Table 5.1 on a rotating basis biweekly, and from Building 100 on a monthly basis. Routine samples shall be taken on the first business day of the week between the hours of 0800 and 1000. No more than one (1) routine sample will be collected from any location in a calendar month except for repeat samples or for extra routine sampling required in the month immediately following a positive routine sample. When more than one routine sample per month is required, the samples will be collected at evenly spaced time intervals throughout the month.

Allowances will be made for federal holidays to make sure that all the routine samples and repeat samples are collected and analyzed each month.

Microbiological and Total Chlorine Sampling Locations: There are thirteen (13) different locations to be used for the collection of all routine Total Coliform and Total Chlorine samples found in Table 5.1 (1 out of the 12 rotational locations biweekly), and Building 100 from Table 5.2 monthly.

A map is provided in Attachment 3.

Microbiological Sampling Procedures: Water taps at the identified sample sites should be free of aerators, strainers, hose attachments, mixing type faucets, and purification devices. Avoid swivel faucets, leaking faucets, and outdoor taps. Cold water taps must be used. The service line must be cleared before sampling by maintaining a steady water flow for at least two minutes (until a steady water temperature is achieved). Although undesirable, if a mixing faucet is used, you must first run the hot water for one minute then run cold water for at least two minutes (or until the service line is cleared and steady temperature is achieved).

At least 100 mL of sample must be collected, allowing an air space in the neck of the bottle to facilitate mixing of the sample by shaking. Complete a sample information form (see below for the type of information to be collected) and chain of custody form. Bag the sample bottles to prevent contamination (Ziploc bags, for example) and hold drinking water samples at <10°C during transit to the laboratory. The time between sample collection and the placement of sample in the incubator must not exceed 30 hours.

After collection, the sampler should enter on a sample information form, in indelible ink, the following information:

- Name of installation

- Sample identification (if any)

- Sample site location

- Sample type (e.g., routine distribution system sample, repeat sample, raw or process water, other special purpose sample)

- Date and time of collection

- Analysis requested

- Disinfectant residual

- Name of sampler

- Length of time tap was flushed

- pH

- Temperature

- Any remarks

Microbiological Analysis Start Time: Analysis of samples shall begin within two (2) hours of the last collected sample.

Microbiological Analysis Results Response Time: Laboratories must notify the Government Point of Contact (POC) immediately (within 2 hours) via verbal or electronic mail if a test result is positive for the presence of Total Coliform so that appropriate follow-up actions (e.g., collection of repeat samples) can be conducted. Passing sampling results will be provided to the POC within five (5) business days of receipt from the analyzing laboratory.

Coliform Re-testing Procedure: If a total coliform sample is positive then repeat sampling must occur in accordance with 12VAC5-590-380.D as outlined below:

The Contractor shall collect a set of repeat coliform and total chlorine samples within 24 hours of being notified of the positive Total Coliform test result.

Within 24 hours the Contractor shall collect one (1) repeat sample from the sampling tap where the original total coliform positive sample was taken, one (1) repeat sample at a tap within five (5) service connections upstream, and one (1) repeat sample at a tap within five (5) service connections downstream of the original sampling site. Corresponding total chlorine samples will also be taken at each repeat sampling locations. Upstream and downstream sampling locations are identified in Table 5.1, Table 5.2, and Attachment 3.

The Contractor shall collect all repeat samples on the same day and coordinate the sampling event with the Government POC to allow for hydrant flushing to occur for one (1) hour prior to repeat samples being collected. The Government will be responsible for all hydrant flushing.

If one (1) or more repeat samples in the set is Total Coliform positive, then the Contractor shall collect an additional set of repeat samples in the manner specified above of this subsection. The additional samples shall be collected within 24 hours of being notified of the positive result. The contractor shall repeat this process until Total Coliforms are not detected in one (1) complete set of repeat samples.

The Contractor shall collect three (3) routine samples during the next month given the repeat samples are Total Coliform Positive.

Metals Sampling/Analysis Methods: Drinking water shall be sampled in accordance with Chapter 4 of USAPHC TG No. 179. Analysis shall be completed by a Virginia DCLS certified laboratory in accordance with 12 VAC 5-590-440.

Metals Sampling Frequency: A total of ninety-six (96) sampling events will occur during the base year and ninety-six (96) sampling events will occur during each of the subsequent option years.

Metals Sampling Locations: Water samples are required to be analyzed for lead, copper, and nickel monthly at the locations found in Table 5.2 and Attachment 3.

Metals Results Response Time: Laboratories must notify the Government POC immediately (within 2 hours) via verbal or electronic mail if a test result exceeds the MCLs.

Table 5.1 – Biweekly Rotational Sampling Plan:

Main Sampling Location Location Code Upstream/Downstream

Sampling Location Location Code Testing Parameters

Warehouse 65- C, Men’s Restroom

Warehouse 59-D, Men’s Restroom 01U otal Chlorine, Total Coliform Warehouse 65-E, Men’s Restroom 01D

Building 210, Unisex

Restroom

Building 209, Unisex Restroom 02U Total Chlorine, Total Coliform Building 208, Unisex Restroom 02D

Building 46, 3rd Floor Western 030

Building 46, 2nd Floor Western Wing

Breakroom 03U Total Chlorine, Total Coliform

Wing Breakroom

Building 46, 4th Floor Western Wing

Breakroom 03D

Warehouse 4-C, Men’s Restroom 040

Warehouse 4-A, Men’s Restroom 04U Total Chlorine, Total Coliform Warehouse 3, Men’s Restroom 04D

Building 31-H, Men’s Restroom 050

Building 31-G, Men’s Restroom 05U Total Chlorine, Total Coliform Building 31-L, Men’s Restroom 05D

Building 32-L, Men’s Restroom 060

Building 32-H, Men’s Restroom 06U Total Chlorine, Total Coliform Building 32-M, Men’s Restroom 06D

Warehouse 66- C, Men’s Restroom

Warehouse 66-D, Men’s Restroom 07U Total Chlorine, Total Coliform Warehouse 66-D, Upstairs 07D

Building 34, 1st Floor – Kitchen

Sink

Building 34, 3rd Floor 08U Total Chlorine, Total Coliform Building 34, Basement 08D

Building 54-B, Men’s Restroom 090

Building 54-C, Men’s Restroom 09U Total Chlorine, Total Coliform Building 54-A, Men’s Restroom 09D

Building C103, Classroom 100

Building C103, Unisex Restroom 10U Total Chlorine, Total Coliform Building C103, Men’s Restroom 10D

Building 194, Men’s Restroom 110

Building 194, Women’s Restroom 11U Total Chlorine, Total Coliform Building 195, Men’s Restroom 11D

Building 24, Men’s Restroom 120

Building 194, Women’s Restroom 12U Total Chlorine, Total Coliform Warehouse 4-A, Men’s Restroom 12D

Table 5.2 – Monthly Sampling Plan:

Main Sampling Location Location Code Upstream/Downstream

Sampling Location Location Code Testing Parameters

Building 100, Employee Lounge

Building 100, Kitchen 13U Total Chlorine, Total Coliform, Lead, Nickel, Copper Building 100, Nursery 13D

Building 46, 1st Floor Western

Wing Breakroom

- - Lead, Nickel, Copper - -

Building 46, 2nd Floor

Western Wing Breakroom

- - Lead, Nickel, Copper - -

Building 46, 3rd Floor

Western Wing Breakroom

- - Lead, Nickel, Copper - -

Building 46, 4th Floor

Western Wing Breakroom

- - Lead, Nickel, Copper - -

Building 46, 5th Floor

Western Wing Breakroom

- - Lead, Nickel, Copper - -

Building 70, Men’s Restroom 190

- - Lead, Nickel, Copper - -

Building 456 200

- - Lead, Nickel, Copper - -

Laboratory Certification Requirements: The VDH-ODW per 12 VAC 5-590-340 requires that all analyses be performed by a laboratory certified by the Virginia DCLS. The DCLS also certifies out-of-state laboratories participating in the state reciprocal agreement program under the Commonwealth of Virginia SDWA. Therefore an out-of-state DCLS certified laboratory may be utilized if necessary.

1 VAC 30-41-10 and 40 CFR 141.28 establish laboratory certification requirements for drinking water analysis for compliance purposes. The laboratory performing analysis must be certified in EPA-approved methods for detecting total coliform and E. Coli in drinking water per 40 CFR 141.21(f)(3).

Project Management and Reporting: The project manager will ensure that all sampling results will be provided to the Government POC within five (5) days of receipt from the analyzing laboratory.

Any exceedances will be reported to the Government POC immediately (within 2 hours) via verbal or electronic mail.

PROJECT MANAGEMENT (PM) TASKS

5.1.1 – Plan & Schedule Sampling Events

5.1.2 – Submit Biweekly/Monthly Sampling Results

GOVERNMENT FURNISHED SERVICES

The Government will provide access to sampling points per Attachment 3.

SECURITY REQUIREMENTS

INSTALLATION SECURITY

CONTRACTOR ACCESS AND USE OF PREMISES

1. Security Requirements Defense Supply Center Richmond (DSCR):

a. No employee or representative of the Contractor will be admitted to the work site unless he/she furnishes satisfactory proof that he is a citizen of the United States or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

b. Personnel Information: All authorized non-military personnel utilizing the base are required to always have in their possession an installation visitor pass or access control badge. This pass is issued by the DSCR Welcome Center, located at Building 210. The Welcome Center is open Monday through Friday except federal holidays from 6:30 a.m. to 4:30 p.m. To obtain pass/badge, the Contracting Officer or designee will request personal identifiable information (PII) from each contractor and submit it to Security a minimum of 7 working days prior to start of work.

c. Official Capacity: The Contractor shall comply with visitor pass requirements for the performance of work at DSCR.

d. The DSCR Security Department will run a criminal history check on Contractor employees as a condition of employment. Official proof of identity or naturalization papers may be required, which will be retuned once entered into the security computer system. Based on the results of the criminal history check, the Vetting Official (VO) will or will not grant entry to the installation based on guidance set forth by the Installation Commander. If entry is denied, the Contractor will be immediately notified. DSCR Security may require updating or rechecking criminal history based on the duration of the contract. NOTE: The VO will deny access to any person who the Installation commander has deemed unfit for unaccompanied access.

e. Proof of Identity: Official identification consists of any current Government issued picture identification. Examples- of official identification are valid state issued driver's license, military ID card, military dependent ID card, green card, etc. Expired identification is not valid.

f. Pass or Badge Management: Expired, invalid, inaccurate, inoperative, or terminated Pass or Access Control Badge shall be returned to the Contracting Officer or his designee for disposition.

These cards are the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated.

If the Pass or Access Control Badge is lost or stolen a police report will be completed and a new request will be submitted by the Contracting Officer or designee. Compliance with this requirement is mandatory and certification thereof to the Contracting Officer is required prior to submitting final invoices. Failure to return badges will hold up Contractor's final payment.

g. Contractor Security Responsibilities: The contractor is responsible for employees and subcontractors under their employment. Contractors will ensure that employees are familiar with and obey installation traffic, safety, and security regulations. Contractor employees, including subcontractors, are required to wear the ID card conspicuously on their outer clothing and above the waist at all times while working on this Center. Personnel are subject to challenge and removal from the work area if the ID card is not being worn. It is the COR/designee’s responsibility to enforce this requirement. Failure to do so is just cause for ordering that work on a contract be stopped.

h. Unofficial photography, cameras, or photographs are prohibited on DSCR property. When official photographs are required, submit a written approval request containing specific justification and details to the Contracting Officer 5 days prior.

i. Firearms, Weapons, Alcoholic Beverages, Illegal Drugs, and Contraband are prohibited on DSCR property. Violators may be prosecuted. State issued/authorized concealed weapons permits are not valid on Federal (DSCR) property.

j. Trusted Traveler Program (TTP): Contractors are not authorized to use the TTP to escort individuals on to the installation.

k. DSCR is not responsible for job site security. Removal of material from job-site and Installation are subject to security checks. The contractor is to notify DSCR security of any special measures (watchmen, alarm, etc.), security concerns, security problems, or unusual activities within the job site.

2. TRAFFIC LAWS AND ENFORCEMENT:

a. Motor Vehicle Operation: Ingress and egress of personnel will be subject to the DSCR security regulations. All personnel must be made aware of the base speed limits which is 25 mph (unless otherwise posted). Speed limits are enforced and violators will be ticketed. DSCR traffic violations are processed through the federal court system.

b. Seatbelts are MANDATORY.

c. Use of cellphones while driving is prohibited.

d. Parking is in designated areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in reserved parking slots, or assigned handicapped parking. Any equipment or vehicle that does not fit within a standard parking space must contact the Contracting Officer to determine a designated area for parking such equipment or vehicle.

e. Traffic accidents should be reported immediately to the DSCR Emergency Dispatch by calling 911 or (804) 279-4888 for non-emergencies.

f. All personnel entering the installation are subject to random vehicle inspections/searches at any time while on the Installation. The purpose of these inspections is to detect the theft of Government and private property, firearms, weapons, alcoholic beverages, illegal drugs, or contraband.

3. TRUCK DELIVERIES

a. It is the contractors’ responsibility to notify the Contracting Officer of truck deliveries and escort trucks from the truck gate to its destination. This will not be done by DLA Police.

b. All commercial vehicles will enter the installation through the Commercial gate adjacent to the North Gate access control point (ACP). All commercial vehicles will also depart the installation via the North Gate. Commercial vehicles include, but are not limited to, semi-trucks, box trucks, passenger busses, cargo vans, dump trucks and walk-in vans. All such vehicles entering the gate will be processed through an entrance security inspection point before continuing onto the Installation.

c. Vehicle Inspection: Commercial/large vehicle inspections will be conducted on all vehicles by DLA police per the most current Police Standard Operating Procedure. The inspection may be upgraded based upon Force Protection Conditions (FPCON).

d. Shipment Validation: All deliveries to DSCR will have some form of identifying documentation. For example, a bill of lading must identify: 1) a DSCR POC and 2) a delivery location. Validation will consist of reviewing the delivery documentation by DLA police officers as provided by the delivery truck driver. Failure to do so may result in delivery delay or denial of the delivery. The source of delivery will be identified and verified by DLA police officers.

e. Driver Vetting: All delivery/commercial truck drivers will be vetted by DLA police officers prior to allowing entrance onto DSCR. Vetting will consist of conducting a background check of the driver and all passengers using Virginia Criminal Information Network (VCIN). Any driver or passenger having an outstanding warrant will be handled in accordance with DLA/DSCR procedures. If the driver and/or passengers have personal weapons (firearms) or dangerous weapons, they will not be authorized entrance to the facility. If procedural requirements have not been met, the driver will not gain access.

f. Increased FPCON requires increased screening requirements. FPCON Charlie and Delta require the opening and visual inspection of each package.

SAFETY AND HEALTH REQUIREMENTS

The contractor shall comply with all applicable federal safety rules and regulations pertaining to this SOW in Attachment 1.

ENVIRONMENTAL REQUIREMENTS

The contractor shall comply with all applicable federal and state environmental laws and regulations pertaining to this SOW in Attachment 2.

DISCLOSURE OF INFORMATION

Information made available to the Contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer. The Contractor agrees to assume responsibility for protecting the confidentiality of Government records, which are not public information. Each Contractor or employee of the Contractor to whom information may be made available or disclosed shall be notified in writing by the Contractor that such information may be disclosed only for a purpose and to the extent authorized herein.

PAYMENTS FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies/services or for any unauthorized changes to the work specified in this SOW; this includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Any additional work to be performed beyond the terms of this SOW must be approved by a Contracting Officer in writing prior to the commencement of such work; thus only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

INVOICING AND PAYMENT SCHEDULE

The invoice shall be submitted no more than once a month. The invoice should include the specific performance standards performed and accepted, and associated performance payments being invoiced for the month. Invoices are to be sent directly to the COR electronically at the address included in this SOW. Within seven days of the receipt of the invoice, the COR will review for accuracy and payment will be certified in the WAWF system by the CO or COR. The requirements of a proper invoice are subject to FAR 52.232‐25 - Prompt Payment. The vendor may check on the status of their invoice(s) by registering for My Invoice at https://myinvoice.csd.disa.mil/ or contacting DLA at (800) 756-4571.

The following correct information constitutes a proper invoice per the Prompt Payment Act standards, and/or is required documentation for payment requests submitted electronically into the Wide Area Work Flow (WAWF) System - Hard copy invoices cannot be accepted.

(1) Name and Address of Contractor or Vendor

(2) Invoice date

(3) Contract number (including the order/call number where applicable), or other authorization for delivery of goods or services. Note: DO NOT USE THE BID OR SOLICITATION NUMBER.

(4) Invoice number, account number, and/or any other identifying number agreed to by contract.

(5) Shipment Number, including the date (where applicable). Same as Block 2 of the DD Form 250.

(See “Shipment Number Construction and Usage”, page 13 for format).

(6) Description: line item number, National Stock Number, Manufacture’s Part Number, unit of measure, quantity shipped, unit price, and extended amount, where applicable.

(7) Shipping and payment terms (unless mutually agreed that this information is only required in the contract); including terms of any discount for prompt payment offered.

(8) Electronic Funds Transfer (EFT) banking information, unless agency procedures provide otherwise, or except in situations where the EFT requirement is waived under 31 CFR 208.4.

(9) Point of Contact (POC) name (where practicable), title and telephone number of person to notify in the event that the invoice is defective.

(10) Other substantiating documentation or information required.

The contractor’s failure to include the necessary information will result in invoices being rejected.

a. Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

b. After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E‐Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

a. The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866‐618‐5988. Once activated, the vendor should self‐register at the web site https://wawf.eb.mil.

b. Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1‐866‐618‐5988 or e‐mailing to cscassig@ogden.disa.mil.

WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_soluti ons/wawf_overview/vendor_information.

PERSONNEL AND RELATED REQUIREMENTS

CONTRACTOR EMPLOYEES

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees by wearing a Security Identification Badge at all times above the waist while on Government premises. When Contractor personnel attend meetings, answer phones, and work in other situations where their status is not obvious to third parties they must identify themselves as such to avoid creating the impression that they are Government employees.

PERIOD OF PERFORMANCE

The period of performance shall be for one (1) Base Year of 12 consecutive months and four (4) 12 consecutive month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

HOURS OF OPERATION

The Contractor is responsible for conducting business, between the hours of 0800 and 1630, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for any of the above reasons.

PLACE OF PERFORMANCE

Place of performance will be DSCR located at 6090 Strathmore Road, Richmond, VA 23237 Richmond, Virginia. Drinking water sampling will occur at locations as identified in Attachment 3.

ADMINISTRATIVE CONSIDERATIONS

To promote timely and effective administration, correspondence will be subject to the following procedures:

• Technical correspondence (where technical issues relate to compliance with the requirements herein) will be addressed to the PM with an information copy to the COR.

• All other correspondence, including invoices, (that which proposes or otherwise involves waivers, deviations or modifications to the requirements, terms or conditions of this SOW will be addressed to the COR with an information copy to the COTR.

• Within 10 days of contract award, the COR, in conjunction with the COTR and Contractor will hold an initial startup meeting to discuss administrative contract matters.

POINTS OF CONTACT

CONTRACTING OFFICER

Primary: TBD Comm. Phone:

Fax:

Email:

DLA Contracting Services Office (Richmond) 6090 Strathmore Road Richmond, Virginia 23237

CONTRACTING SPECIALIST

Name: TBD Comm. Phone:

Fax:

Email:

DLA Contracting Services Office (Richmond)

ATTN:

6090 Strathmore Road Richmond, Virginia 23237

CONTRACTING OFFICER REPRESENTATIVE (COR)

The Installation Support at Richmond COR point of contact is:

Name: TBD Comm. Phone:

Fax:

Email:

DLA Installation Operations Richmond (DM-FRE) 6090 Strathmore Road Richmond, Virginia 23237

CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR)

Primary: TBD Alternate: (IF APPLICABLE) Comm. Phone:

Fax:

Email:

DLA Installation Support at Richmond 6090 Strathmore Road Richmond, Virginia 23237

TECHNICAL EXHIBIT 3 ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

1 Sampling Field Technician 122 Hours

2 Project Manager 12 Hours

II. DEFINITIONS & ACRONYMS

DEFINITIONS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When Key Personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the Subcontractor.

WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS

ACGIH American Conference of Industrial Hygienist ANSI American National Standards Institute

CFR Code of Federal Regulations COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DEQ Department of Environmental Quality DLA Defense Logistics Agency DOD Department of Defense ECC Emergency Communication Center EMS Emergency Medical Services EPA Environmental Protection Agency FAR Federal Acquisition Regulation KO Contracting Officer MSDS Material Safety Data Sheet NEC National Electric Code NFC National Fire Codes NFPA National Fire Protection Association NIOSH National Institute for Occupational Safety and Health OSHP Occupational Safety and Health Plan POC Point of Contact SOW Statement of Work SPCC Spill Prevention Control Countermeasure TE Technical Exhibit VAC Virginia Administrative Code VCIN Virginia Criminal Information Network VO Vetting Official VOSH Virginia Occupational Safety and Health VPDES Virginia Pollution Discharge Elimination System VPP Voluntary Protection Program

II ATTACHMENTS

1 ATTACHMENT 1: SAFETY AND HEALTH REQUIREMENTS

Contractors shall comply with all federal, state, and local occupational safety and health regulations, such as but not limited to US Department of Labor and Industry Occupational Safety and Health Administration (OSHA) , 29CFR 1910,1926 1960, or whichever is applicable; in addition to safety requirements of US Army Corps of Engineers EM385-1-1 (latest edition), National Electric Codes (NEC), National Fire Codes (NFC), Defense Logistics Agency (DLA) safety regulations, or other safety requirements as established for the life of the contract. The safety provisions listed above are only general in nature and not intended to be all inclusive.

1.1 VOLUNTARY PROTECTION PROGRAM (VPP)

The Defense Supply Center, Richmond is committed to becoming an OSHA Voluntary Protection Program (VPP) site. Contractors shall comply with all OSHA rules and regulations as applicable in addition to all other Local, State and Federal Occupational Safety and Health Regulations. The objective is for all contractors to be familiar with VPP and abide by the Defense Supply Center Richmond Safety Requirements.

DELIVERABLE

Contractors and subcontractors shall adhere to all safety and health regulations and be aware of The Defense Supply Center OSHA VPP initiative. Contractors and subcontractors shall read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure prior to performance of any on-site work. This is a one-time process but should be completed for all new contractors. Contractors shall acknowledge and document that all Contractor and subcontractor employees have read the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by completing the acknowledgment form. Contractors and subcontractors shall document receipt of a physical copy of the Visitor & Contractor Safety at Defense Supply Center Richmond Brochure by detaching the tear-off and leaving it with the COR, COTR or CO who, in return, will forward it to the Occupational Safety and Health Office (DS-FRES, building 80, 2nd Floor) before coming on site.

1.2 SAFETY PLAN

DELIVERABLE

The Contractor shall submit a site specific Occupational Safety and Health Plan (OSHP) for approval prior to the commencement of any on-site work for this SOW. Failure to submit an OSHP will delay contracted activities. All site specific OSHP shall be developed to comply with all federal, state, and local occupational safety and health regulations, consensus standards, and any trade specific practices which will include but not limited to the following; Occupational Safety and Health Administration (OSHA) 29 CFR General Industry - 1910, Construction Standards – 1926, Federal Employee – 1960; Army Corps of Engineers EM385-1-1 manual; National Electric Codes (NEC);

National Fire Protection Association (NFPA) Codes; American Conference of Industrial Hygienist (ACGIH); and must at a minimum, be strictly adhered to by all contracted personnel.

An OSHP will be required for all contracted services involving the construction, alteration, and/or repair, including painting or decorating of government buildings, public works, and equipment in addition to all activities using/applying products requiring safety data sheets (formerly material safety data sheets (MSDS)). OSHPs will also be required for all activities were there are potential health hazards which could be a result of the contracted services (ie. hazardous material surveys and clean-up, confined space entry, etc.). All contractors who are subjected to the submittal of OSHP shall also submit their most recent OSHA 300 log in accordance with 29 CFR 1904. An OSHP will not be required for nonpersonnal services contracts including, but not limited to, those which are administrative only, deliveries/pickups, transportation or for nondestructive surveys. However, if contracted services specify a DSCR provided workspace the contractor should submit an OSHP or provide their COR and/or COTR with a letter stating that they will adopt and operate under DSCR's written occupational safety and health control programs. For all nonpersonnal service contracts not requiring an OSHP, please adhere to the Visitor and Contractor Safety Brochure which can be obtained from the COR and/or COTR. Please contact the Occupational Safety and Health office at 804-279-4830 if you need assistance in determining if your contracted services apply to an OSHP submittal.

All Contracted services requiring an OSHP where operations involving demarcating work areas with protective coverings, shields, protective barriers, barricades, warning signs and the like, will be furnished and installed by the Contractor where a hazard or potential hazard exists. Notices shall be provided twenty-four (24) hours prior to the planned installation of protective barriers and barricades, the Contractor will coordinate with the COR and/or COTR for concurrence. Barricades and barriers will be removed by the Contractor at the completion of the work in the area..

1.3 ACCIDENT/INCIDENT

The Contractor shall notify the CO or his/her designated representative immediately after the occurrence of any incident resulting in injury, illness, or death in addition to major property damage to a Government facility. The Contractor shall comply with the following Mishap Reporting section for reporting all incidents.

1.4 INJURY TREATMENT

Emergency Medical Services (EMS) is available for Contractor employees at DSCR. Emergency calls on the DSCR Installation, are made by dialing 911 on the Center telephone system or 804-279- 3131 from personal cellphones or from outside the DSCR Installation. If a private ambulance service is used on the DSCR Installation, the Contractor must coordinate with the DSCR Installation Emergency Communication Center (ECC) by calling 804-279-4888. The Contractor shall be responsible for all expenses incurred due to use of private ambulance service.

1.5 MISHAP REPORTING

A report on each job connected injury, property damage, or motor vehicle mishap will be written by the Contractor and submitted to the CO or his/her designated representative. The Contractor and CO or his/her designated representative will complete the Mishap Report (DLA form 1591) per DSCR guidelines. The estimated absence in days, if any, by employee due to injury and/or cost or property or vehicle damages shall be included.

1.6 SAFETY AND HEALTH VIOLATIONS

The Army Corps of Engineers Manual EM 385-1-1, Safety and Health Requirements Manual, 29 CFR 1910/1926/1960, General Industry/Construction Standards/Federal Employee (OSHA), National Electric Code (NEC) and National Fire Protection Association (NFPA) Codes, American Conference of Industrial Hygienist (ACGIH) must, at a minimum, be strictly adhered to by all contractors. After consultation with the contracting officer, the Installation’s Safety and Health Manager reserves the right to contact the Virginia Occupational Safety and Health (VOSH) Office for assistance if there are frequent safety and health violations by contractors.

DSCR Safety Specialists or Industrial Hygienists shall perform unannounced inspections of Contractor job sites to ensure compliance with applicable standards. Violations shall be reported to the CO, or his/her authorized representative. The Safety Specialist or Industrial Hygienist reserves the right to stop operations when violations could cause severe injury, death, and/or serious property damage. The Safety Specialist or Industrial Hygienist reserves the right to stop any activity where DSCR employees are impacted. Frequent safety violations shall be reported to the Virginia Occupational Safety and Health (VOSH) Office.

The DSCR Safety and Health Manager or Staff shall be available to provide technical assistance as required and may be contacted by calling (804) 279-4830 from a cell phone or extension 4830 from a Government phone.

2 ATTACHMENT 2: ENVIRONMENTAL REQUIREMENTS

2.1 COMPLIANCE WITH ENVIRONMENTAL LAWS AND REGULATIONS

Contractor shall comply with all applicable federal, state, local, DLA, and DSCR environmental laws, statutes, regulations, executive orders, permits. Contractor shall immediately report any conflicts between applicable federal, state, local, DLA and DSCR, and any specifications within this contract to the COR and the DLA Installation Support at Richmond, Environmental Office (Environmental Office).

2.2 COMPLIANCE WITH ALL FEDERAL ACQUISITION REGULATIONS

PROVISIONS

Contractor shall comply with all Federal Acquisition Regulation provisions and/or clauses 52.223-3 Hazardous Material Identification and Material Safety Data; 52.223-5 Pollution Prevention and Right-to-Know Information; 52.223-7 Notice of Radioactive Materials; 52.223-9 Estimate of Percentage of Recovered Material Content for Environmental Protection Agency (EPA) Designated Products; 52.223-10 Waste Reduction Program; 2.223-11 Ozone-Depleting Substances; and 52.223- 14 Toxic Chemical Release Reporting.

2.3 COMPLIANCE WITH GREEN PROCUREMENT REQUIREMENTS

Contractor shall follow Federal EPA Comprehensive Procurement guidelines (www.epa.gov/cpg) for acquisition of building materials and products and select materials that have a long life cycle; the least toxic materials; recyclable materials; materials that are resource-efficient; materials with the maximum recycled content; materials harvested on a sustained yield basis; and products causing the least pollution during their manufacture, use, and reuse.

2.4 REPORTING NONCOMPLIANCE

Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state, local, DLA and installation environmental regulations and laws to the COR and Environmental Office. Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

2.5 CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEM

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment.

2.6 PROTECTION OF WORK SITE RESOURCES

Contractor shall confine all activities to areas defined by the drawings and specifications. Prior to the beginning of any work, the Contractor shall identify any land resources to be preserved within the work area. Except in areas indicated on the drawings or specified to be cleared, the Contractor shall not remove, cut, deface, injure, or destroy land resources including trees, shrubs, vines, grasses, topsoil, and landforms. The Contractor shall provide effective protection for land and vegetative resources at all times. Contractor shall notify the Environmental Office if any trees are required to be disposed or removed. The Contractor is not authorized to remove or dispose of any tree greater than 6 inches in diameter unless permission has been granted by the Environmental Office.

2.7 PREVENTION OF SPILLS

Contractor shall develop, maintain, and post at the work site a written site-specific Spill Response Plan if transporting, processing, storing, or in any way managing hazardous waste, hazardous material, petroleum-oils- lubricants, or other restricted items. In case of a spill, the person in control of the spill site or their designated representative shall take appropriate action to protect workers and bystanders; contain the spill (if it can be done safely); secure the spill site; restrict ignition sources;

and immediately contact the installation Fire and Emergency Services (Fire Department) for assistance (804-279-3131). Contractors storing any oil-based product in an aboveground storage tank at a construction site shall develop a Spill Prevention Control Countermeasure (SPCC) Plan and present such plan to the Environmental Office prior to placement. Immediately respond to actual emergencies and accidents, prevent or mitigate associated adverse environmental impacts, and contact the installation Fire and Emergencies Services at 804-279-3131.

2.8 COMPLIANCE WITH LICENSES AND CERTIFICATION REQUIRMENTS

Laboratories performing sample analysis must be certified by the Virginia Division of Consolidated Laboratory Services under the Virginia Environmental Laboratory Accreditation Program.

3 ATTACHMENT 3: DRINKING WATER SAMPLING LOCATION MAP

MAIN SAMPLING LOCATION

LOCATION CODE

UPSTREAM/DOWNSTREAM SAMPLING LOCATION

BLDG 66-C

C BAY MEN’S RESTROOM

WAREHOUSE 4-A

04U

MEN’S RESTROOM

BLDG 32-M

06D

MEN’S RESTROOM

BLDG 208

02D

Unisex Restroom

BLDG 34

08U

3RD FLOOR

TRAILER 195

11D

WOMEN’S RESTROOM

BLDG 54-B

MEN’S RESTROOM

BLDG 31-L

05D

MEN’S RESTROOM

WAREHOUSE 4-C

Men’s Restroom

BLDG 54-A

09D

MEN’S RESTROOM

BLDG 54-C

09U

C BAY MEN’S RESTROOM

BLDG 34

08D

BASEMENT

BLDG 31-H

H BAY Men’s Restroom

BLDG 46

3rd Floor Western Wing Breakroom

BLDG C103

CLASSROOM

BLDG 66-D

07D

D BAY UPSTAIRS

BLDG 59-D

01U

MEN’S RESTROOM

BLDG 65

C BAY Men’s Restroom

BLDG 32-H

06U

MEN’S RESTROOM

BLDG 66-D

07U

MEN’S RESTROOM

BLDG 31-G

05U

MEN’S RESTROOM

BLDG 100

EMPLOYEE LOUNGE

BLDG 210

Unisex Restroom

BLDG 100

13U

KITCHEN

BLDG 209

02U

Unisex Restroom

DEFENSE SUPPLY CENTER RICHMOND

Drinking Water Sampling

June 2023

WAREHOUSE 3

04D

MEN’S RESTROOM

BLDG C103

10U

UNISEX RESTTROOM

TRAILER 194

11U

WOMEN’S RESTROOM

BLDG C103

10D

MEN’S RESTROOM

BLDG 34

FIRST FLOOR KITCHEN SINK

TRAILER 194

MEN’S RESTROOM

BLDG 32-L

L BAY MEN’S RESTROOM

BLDG 100

13D

NURSERY

BLDG 24

MEN’S RESTROOM

TRAILER 194

12U

WOMEN’S RESTROOM

WAREHOUSE 4-A

12D

MEN’S RESTROOM

BLDG 65

01D E BAY Men’s Restroom

BLDG 46

140, 150, 160, 170, 180

WESTERN WING BREAKROOM OF EACH FLOOR

BLDG 70

Men’s Restroom

BLDG 456

RESTROOM

BLDG 46

03U

2nd Floor Western Wing Breakroom

BLDG 46

03D

4th Floor Western Wing Breakroom

3 ATTACHMENT 3: DRINKING WATER SAMPLING LOCATION MAP