T3135 Optional Pre-Quote Conference 08-14-23.pptx
PPTX presentation 2 MB Posted
- Attached to
- T3135 - Water Quality Analysis; DEP
- Solicitation number
- 23DPP00916
- Issued by
- Mercer County, New Jersey
About this file
This document is an Optional Pre-Quote Conference PowerPoint presentation for the T3135 Water Quality Analysis contract solicitation issued by the New Jersey Department of Environmental Protection (DEP). The bid solicitation, number 23DPP00916, has a Q&A deadline of 2 pm on September 14, 2023, and quotes are due by 2 pm on October 26, 2023. The presentation covers the purpose of the conference, a review of the bid solicitation sections, including the scope of work, contract terms, evaluation criteria, and pitfalls to avoid on the price sheet. Vendors are advised to review the bid solicitation in its entirety and submit any questions or exceptions prior to the deadline, as updated documents will be posted in the NJSTART system.
The contract requires water quality analysis services, and the presentation emphasizes the importance of completing the price sheet accurately, with no missing information or formatting changes. Vendors are cautioned against adding any additional language, assumptions, or fees on the price sheet, as this could impact the responsiveness of the quote. The presentation also provides guidance on NJSTART vendor registration and support resources.
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Other files
| File | Type | Posted |
|---|---|---|
| T3135 Amendment 2 Update Quote Submission~1.docx | DOCX document | |
| T3135 Attachment 2 Standard Procurement Forms Packet 11.17.23.pdf | ||
| REVISED T3135 Bid Solicitation 11.17.23~2.docx | DOCX document | |
| T3135 Bid Amendment 3 Q and A and Revised Quote Submission Date~1.docx | DOCX document | |
| T3135 Amendment 1 Updated Quote Submission.docx | DOCX document | |
| T3135 Attachment 1 State of New Jersey Standard Terms and Conditions 06-21-23.pdf | ||
| T3135 REVISED Price Sheet 11.17.23~1.xlsx | XLSX spreadsheet |
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Text version
Optional Pre-Quote Conference T3135 Water Quality Analysis; DEP Bid Solicitation 23DPP00916 Q&a due by 2pm, September 14, 2023 Quotes due by 2pm, October 26, 2023
WELCOME & INTRODUCTIONS
Please introduce yourself by providing your name and the firm you represent in the chat room.
Please identify yourself and the firm you represent prior to asking a question.
Please make sure you are registered in NJSTART, and that your contact information remains current.
NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support:(609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.
https://www.state.nj.us/treasury/purchase/vendor.shtml
PURPOSE & GENERAL INFORMATION
The purpose of this conference is to address procedural questions only, regarding the Bid Solicitation and Quote submission requirements.
No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.
The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.
BID SOLICITATION AT A GLANCE
Cover page: Submission dates Section 1: Purpose, background, Q&A and exceptions, Bid Amendments, Quote content, support Section 2: Pre-Quote Submission Information Section 3: Quote Submission Requirements – Requirements of the Bidder, including forms, technical approach, schedules, resumes, firm experience, financial capability, and price sheet instructions, as well as additional terms and prohibition on conflicting terms and conditions Section 4: Scope of Work – Requirements of the Contractor Section 5: General Contract Terms, including Contract Term and Extension Option, performance security, ownership of material, and staff substitutions Section 6: Data Security Requirements - Contractor Responsibility Section 7: Modifications to the State of New Jersey Standard Terms and Conditions – Contractor Insurance Requirements
BID SOLICITATION AT A GLANCE
Section 8: Evaluation criteria, clarifications, best and final offer Section 9: Glossary
Reminders Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions. Updated documents will be posted in NJSTART and should be reviewed as posted.
Submit Quotes on time addressing all mandatory requirements including forms, or Quote may be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score Price Sheet must be completed in its entirety with no lines added or removed, or additional language or fees referenced
PRICE SHEET PITFALLS
Complete all required price lines on the Price Sheet, or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price lines blank.
Do not make formatting changes to the Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.
Confirm that you have completed all tabs on the Price Sheet.
Do not add additional language, assumptions, or fees on the Price Sheet. Do not add or remove any price lines.
Confirm you have completed the proper version of the Price Sheet; it may have been revised via Bid Amendment.
OTHER HELPFUL TIPS
Do NOT include language such as this:
Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.
Vendor reserves the right to charge additional fees for services that require extensive time and effort.
This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.
This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.
THANK YOU FOR ATTENDING
Q&A due by 2pm, September 14, 2023
Quotes due by 2pm, October 26, 2023 image6.tmp image7.tmp image8.png image2.png image3.png image4.png image5.png
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