T3004 Bid Amendment 1 - Revised Quote Submission Date & Answers to Questions 10.29.24.docx
DOCX document 75 KB Posted
- Solicitation number
- 25DPP01080
- Issued by
- Burlington County, New Jersey
About this file
This document is a bid amendment issued by the New Jersey Department of the Treasury, Division of Purchase and Property, on behalf of the New Jersey Department of Environmental Protection (NJDEP) for Bid Solicitation #25DPP01080 T3004 - Waterway Debris Assessment Services for Disasters. The amendment extends the quote submission due date from November 8, 2024 to November 22, 2024, and provides answers to questions from potential bidders. The contract will select up to three contractors to provide statewide waterway debris assessment services, including aerial surveys, visual inspections, side scan sonar, and hydrographic surveys across defined geographic regions and management zones in New Jersey and its Cooperative Purchasing Partners in the event of a disaster. The contract term is 4 years with a potential 2-year extension.
The pricing structure includes firm fixed unit prices per acre for debris assessment under both FEMA and non-FEMA disaster scenarios, as well as all-inclusive hourly rates for specified management personnel. This is a set-aside contract with subcontracting requirements for New Jersey Small Business Enterprises and/or Disabled Veterans' Businesses. The current incumbent contractor is Aptim Environmental and Infrastructure LLC. The State has not provided any details on the total contract value or budget range for this procurement.
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PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
TAHESHA L. WAY
Lt. Governor
AMY F. DAVIS, ESQ.
Acting Director https://www.njstart.gov
October 29, 2024
To: All Interested Bidders
Re: Bid Solicitation #25DPP01080 T3004 - Waterway Debris Assessment Services for Disasters
| Previous Quote Submission Due Date: November 8, 2024 (2:00 p.m. Eastern Time) |
| REVISED Quote Submission Due Date: November 22, 2024 (2:00 p.m. Eastern Time) |
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
· This Bid Amendment includes answers to questions;
· Extends the Quote Submission Due Date from November 8, 2024 to November 22, 2024 (2:00 p.m. Eastern Time);and
· An Optional Pre-Quote Conference was held on October 10, 2024, in accordance with Bid Solicitation Section 2.5, Optional Pre-Quote Conference. No firms attended the Optional Pre-Quote Conference.
It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation #25DPP01080 T3004 - Waterway Debris Assessment Services for Disasters
Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| PDF Documents |
| When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed? |
It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 2 |
| Quote Submission |
| Should I check that I have properly completed and attached all of the required documents with my submitted Quote? |
Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| Quote Submission |
| Please confirm a Bidder may deliver a hardcopy quote instead of submitting a response electronically. |
Please be advised that all Quotes shall be submitted electronically through NJSTART.
| 4 |
| Exceptions |
| Will the State allow Bidders to take exception to any of the Standard Terms and Conditions? |
As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.
| 5 |
| Incumbent Contractor |
| Is there an incumbent currently providing the services, and can you share the contract details? |
The incumbent Contractor for the existing T3004 State Contract #17-PROS1-00405 for the subject services, resulting from Bid Solicitation #17DPP00058, is Aptim Environmental and Infrastructure LLC.
| 6 |
| Section 2.2 – Exceptions to the State of NJ Standard Terms and Conditions (SSTC) |
Section 2.4 – Optional Site Visit A. Are there any mandatory site visits?
B. What are the deadlines for submitting any required clarifications?
A. There are neither any mandatory nor optional site visits required within Bid Solicitation 25DPP01080.
B. Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s). The due date for electronic questions was October 17, 2024. Please refer to Bid Solicitation Section 2.2 - Exceptions to the State of NJ Standard Terms and Conditions (SSTC).
| 7 |
| Section 8.9 – Evaluation Criteria |
| Are there any specific evaluation criteria or weightings we should be aware of? |
Please refer to Bid Solicitation Section 8.9, Evaluation Criteria, for the evaluation criteria that will be used to evaluate Quotes received in response to this Bid Solicitation. The Division declines to share its evaluation weights for the technical evaluation and pricing evaluation, at this time.
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