T2989 - Bid Amendment 2 - 12.2.2022.pdf

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper

PHILIP D. MURPHY

Governor

State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

12/2/2022

To: All Interested Bidders

Re: Bid Solicitation #23DPP00812

T2989 – Communications Wiring Services

Current Quote Submission Due Date: December 14, 2022 (2:00 p.m. Eastern Time)

Revised Quote Submission Due Date: January 12, 2023 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

The Quote Submission Due Date has been extended from December 14, 2022, 2022, to January 12, 2023;

Answers to electronic questions submitted during the second electronic Question and Answer period.

Please note that the Bid Solicitation has been updated with the following changes:

o Section 3.11.11, State of New Jersey Security Due Diligence Third-Party Information Security Questionnaire, has been deemed not applicable to this procurement;

o Section 4.7, Method of Operation – Contractor Price Quotes, has been added.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #23DPP00812

T2989 – Communications Wiring Services

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Bid Solicitation

Section Reference

Question (Bolded) and Answer

1 Template Q: When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed?

A: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

2 Template Q: Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

A: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission.

Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

3 Template Q: Please confirm a vendor may deliver a hardcopy quote instead of submitting a response electronically.

A: In light of the dangers posed by the COVID-19 virus outbreak and the declaration by the World Health Organization of a global pandemic and Governor Murphy Executive Orders (https://www.state.nj.us/infobank/eo/056murphy/approved/eo_archive.htm l), which declared both a Public Health Emergency and State of Emergency, please be advised that all Quotes shall be submitted electronically through

NJSTART.

4 Template Q: Will the State allow Vendors to take exception to any of the Standard Terms and Conditions?

Section Reference

Question (Bolded) and Answer

A: As stated in Bid Solicitation Section, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder's suggested changes and the reason(s) for the suggested change(s).

5 Need Low Voltage DWGs / Communications

Wiring DWGs

Q: Pls let us know how/where we can find Low Voltage DWGs / Communications Wiring DWGs. If it's through the "blanket" etc. instructions in RFP, this yields zero results. Thanks.

A: Since this contract will be for the procurement of various wiring projects throughout the term of the contract, drawings may be provided to the vendors as part of the Statement of Work (SOW) related to a specific project.

6 Access to Construction plans

Q: Where/how can we access construction documents for this project, specifically the Low Voltage DWGs/ Communications Wiring DWGs. Could you please respond before the Q & A deadline. Thank you.

A: See answer to 5 above.

Also, please review the newly added language in Bid Solicitation Section 4.7, Method of Operations, for clarification on this contracts use. Please see Section 4.7 of the revised Bid Solicitation dated 12.2.2022.

7 Link to FAQs for this project?

Q: Where can we find the list of FAQs/other bidders' Q & As?

A: There are no specific FAQs related to this Bid Solicitation. However, all questions submitted by each potential bidder in response to this Electronic Q&A has been included and made part of this Bid Addendum.

8 Bid Closing Date Q: Given that key information (e.g., Active blankets referred to in the RFP, DWGs) is currently unavailable to vendors, can the bid submission deadline be extended? Also in the RFP, the bid opening date is listed as 11/23. In the portal a December date is listed. Which is correct? Additionally, what is the current closing date?

A: Please refer to questions 1, 2, and 3 for the key information. As noted on the cover letter of this Bid Amendment #2 and posted on NJSTART, the current bid opening date has been rescheduled to January 12, 2023.

9 Access to previous

Q: Are there any active or expired contracts within the past 5 years with similar scopes? If so, can they be made available for review by posting or direct distribution to interested parties

Section Reference

Question (Bolded) and Answer contracts with similar scopes

A: Bidders interested in reviewing the current Contract/Master Contract specifications and pricing information may do so by following the instruction below. Bidders should not rely upon or use data or information from the Contract when preparing a response to this Bid Solicitation as this Bid Solicitation addresses the State’s current requirements.

Go to: www.njstart.gov

Select “Active Blankets”

In the search bar, select “Blankets” from the drop down menu

Enter T2989 and click “ ”

The current Contract list will appear under “Results”

10 Access to contract terms, and pricing for current and recent T, M, or G (Term, Multistate, or GSA)

Q: Can NJStarts post or distribute vendor lists, contract terms, and pricing for current and recent T, M, or G (Term, Multistate, or GSA) contracts for: Communication Wiring Services, including: Installation, Maintenance, and Billing for the seven (7) labor categories identified in solicitation Section 4. Scope of Work?

A: This is a reprocurement of the communications wiring services which shall include installation, testing, and ongoing maintenance and repair of cabling and wiring under the T2989 Communications Wiring Services contract.

The State and its various Cooperative Purchasing Members occupy numerous buildings that are equipped with and utilize structured cabling systems for the distribution of voice, data, and video. The State awarded contract T1778 - Cabling Products & Services; Data Center Management Solutions for the purchase of cable and wiring equipment and supplies. Bidders are encouraged to review Bid Solicitation T1778 to understand the cable, wire and fiber products that will typically be used in fulfillment of the communications wiring services required from this Bid Solicitation. Bidders interested in reviewing the Contract specifications for T1778 may do so by following the following instructions:

Go to: www.njstart.gov

Select “Active Blankets”

In the search bar, select “Blankets” from the drop down menu

Enter T1778 and click “ ”

The current Contract list will appear under “Results”

11 State of New Jersey Due

Diligence Third Party Information

Q: Addendum 1 states that Document State of New Jersey Due Diligence Third Party Information Security Questionnaire does not apply- Should we completely disregard this document?

http://www.njstart.gov/ http://www.njstart.gov/

Section Reference

Question (Bolded) and Answer

Security Questionnaire

A: Yes. The Security Questionnaire no longer applies to this procurement and is not required to be submitted with the bid response. Please see Section

3.11.11 of the revised Bid Solicitation dated 12.2.2022