T2967 Bid Amendment 2~2.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

March 9, 2020

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 20DPP00475 T2967 – Green Acres Program - Title Searches

Quote Submission Due Date: March 5, 2020 (2:00 p.m. Eastern Time)

REVISED Quote Submission Due Date: March 20, 2020 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· A Revised State-Supplied Price Sheet. The Vendor {Bidder} shall submit the Revised State-Supplied Price Sheet with its Quote;

· Attachment #1 – Rate Manual (dated 2/1/2019);

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T2967 Revised Bid Solicitation 3.9.20”; and

· The Quote Submission Due Date has been extended to March 20, 2020 (2:00 p.m. Eastern Time).

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #20DPP00475 T2967 – Green Acres Program - Title Searches

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled 'How to Review a Submitted Quote' which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Background

Please explain in more detail “reprocurement” as it applies to this contract?

Reprocurement is the renewal process of finding and agreeing to terms, and acquiring goods, services, or works from an external source, via a tendering or competitive bidding process. The subject Bid Solicitation is a reprocurement of the current State Blanket P.O. for T2967 – Green Acres Program –Title Searches. Please refer to Section 1.2, Background, for additional information.

State-Supplied Price Sheet

The fee sheet shows the current contract fee for line item 1 and 2 (for the existing contract). Are those fees set or may bidders enter any amount?

The “Current Rate Manual Cost” column found on the Revised Price Sheet is the current Rate Manual cost for each service, as applicable. This column is included for informational purposes only. Vendors {Bidders} must not provide pricing in the “Current Rate Manual Cost” column.

Vendors {Bidders} shall submit their unit pricing or percentage discount unit pricing (as applicable) in the “Unit Cost” field, for all yellow highlighted price lines on the State-Supplied Price Sheet. Failure to provide all required unit pricing shall result in the Quote being deemed non-responsive.

Please refer to Revised Bid Solicitation Section 4.4.5.2, State-Supplied Price Sheet Instructions, for further direction.

The Rate Manual is issued by the New Jersey Land Title Insurance Rating Bureau. The Rate Manual is periodically revised, and the current version of the Rate Manual is dated February 1, 2019. The Rate Manual specifies that when the State or any of its departments or agencies undertake projects involving the acquisition of real estate, the charges for title services may be the subject of competitive bidding or a negotiated agreement without regard to the rates established by the Rate Manual, but in no case shall such charges exceed the filed and approved Rate Manual charges.

Please note that for informational purposes the Rate Manual dated February 1, 2019 has been attached to this Bid Solicitation as part of this Bid Amendment as Attachment #1.

State-Supplied Price Sheet

It may not be feasible to adhere to the contract rates for every property. What is the process for requesting an exception?

Please refer to Revised Bid Solicitation Section 3.16, Additional Title Services.

Only upon approval by NJDEP, the Vendor {Contractor} may charge the applicable awarded all-inclusive hourly rate for additional title services (Price Line 27). These may include, but are not limited to, pursuing wills or death certificates filed in counties other than the one in which the searched parcel is located, additional searching requested by NJDEP, consultations, or additional review time required to complete specific projects.

All hours worked for additional title services must be approved in advance by the NJDEP.

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