T2942 Bid Amendment 4~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

October 25, 2021

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 21DPP00640 T2942 - Pump Station/Collection System & Water Treatment Plant Operator - Ancora Psych

Original Quote Submission Due Date: November 3, 2021 (2:00 p.m. Eastern Time)

Revised Quote Submission Due Date: November 9, 2021 (2:00 p.m. Eastern Time)

Bid Amendment #4

The following constitutes Bid Amendment #4 to the above referenced Bid Solicitation:

· The Quote Submission Due Date has been extended to Tuesday, November 9, 2021 at 2:00 p.m. Eastern Time;

· This Bid Amendment includes answers to questions;

· An Optional Pre-Quote Conference was held on August 4, 2021, in accordance with Bid Solicitation Section 1.3.5, Optional Pre-Quote Conference. The following firms were identified as attendees for the optional teleconference:

· New Jersey Environmental Solutions; and

· Natural Systems Utilities.

· An Optional Site-Visit was held on August 17 2021, in accordance with Section 1.3.4, Optional Site Visit. Two (2) potential Vendors {Bidders} were in attendance. There were no attendees on August 10, 2021 or August 16, 2021. The sign-in sheet is attached as part of this Bid Amendment;

· Please note that all additions, deletions, clarifications and modifications of the Bid Solicitation as a result of this eQ&A are noted in the T2942 REVISED Bid Solicitation 10.25.21;

· The document titled, “Attachment #1 - Water, Wastewater Pump Station and Collection System Standard Operating Procedures for APH” has been uploaded as part of this Bid Amendment;

· The document titled, “Attachment #2 - A Water Map for Ancora Psychiatric Hospital” has been uploaded as part of this Bid Amendment; and

· The document titled, “Attachment #3 - Siemans Sitrans P D-76181 Picture” has been uploaded as part of this Bid Amendment.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #21DPP00640 T2942 - Pump Station/Collection System & Water Treatment Plant Operator - Ancora Psych Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: Some questions have been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted Quote, a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled ‘How to Review a Submitted Quote’ which is available on the NJSTART Vendor Support Page under Vendor References Guides.

Where can I find what category my business falls into?

A Vendor {Bidder} can verify its Small Business Certification status and category on the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services website. The link below will direct your firm to the Small Business Registration and M/WBE Certification Services Unit. At this link you can login to your account or apply for certification:

https://www.njportal.com/DOR/SBERegistry/

General Is it possible to get a bidders list or copies of the site visit lists?

The sign-in sheet for the Optional Site Visit are included as part of this Bid Amendment. Please see the attached document titled “T2942 Site Visit Sign-In Sheet”.

What is the status of the Sewage Influent Grinder and Auger? The auger did not appear to be functioning/?

The Department of Health submitted a purchase order to have the Auger repaired. It is not the responsibility of the Vendor {Contractor} to replace the Auger, but the Licensed Operator must indicate on the Monthly Report if it is malfunctioning during the term of the Blanket P.O. The Auger will be fully functional prior to the start of the Blanket P.O. award resulting from this Bid Solicitation.

If the Auger is not working, how are solids being removed?

If the Auger is malfunctioning, the solids are bypassed to bar screens.

What is the difference between the duties of the trained staff and that of the part time operator?

The Vendor {Contractor} must ensure that the Licensed Operator maintain, in good standing and full force, the licenses that correspond to the most current NJDEP issued permits/requirements for each system pursuant to N.J.A.C. 7:10A-1 et seq. through the term of the Blanket P.O., inclusive of any extensions. At this time, the following licenses are required:

· Class C-2 Public Wastewater Collection System - collection system (piping);

· Class T-2 Public Water Treatment System – potable treatment plant;

and

· Class W-2 Public Water Distribution System – pumping station.

Note: Information regarding qualifications and experience for these licenses can be found at http://www.nj.gov/dep/exams/wsw.htm

Trained staff may provide services only under the direction of the Licensed Operator.

Please refer to Section 2.3 of the Revised Bid Solicitation for a full definition of the Licensed Operator.

The awarded Vendor {Contractor} will be provided immediate access to all necessary equipment.

The Vendor {Contractor} shall provide a list of all O&M tasks to be completed by the Vendor {Contractor} for the necessary maintenance of the plant, and must be in compliance with the Department of Environmental Protection (DEP) permit parameters.

Please refer to “Attachment #1 - Water, Wastewater Pump Station and Collection System Standard Operating Procedures for APH” for further guidance regarding example O&M Tasks. This is for informational purposes only.

This information is detailed further in Section 3.3, Initial Maintenance. The facility will enter the O&M list into Asset Essentials, the computerized maintenance management software for tracking. This allows the facility to follow up with the Vendor {Contractor} to ensure O&M tasks are completed. It also allows the facility to have a record of need work so that it can anticipate related costs in its annual budget.

2. 3.6B-17-What type of controller is at the Water Tower?

3. What type of Water Treatment does Ancora have?

1. Off-Peak Hours are defined as periods of time where the wastewater and water usage at Ancora is lower than usual. This does not refer to the hours in which the work will be completed. Scheduling is done through the Ancora Maintenance office. The maintenance office will work with the Vendor {Contractor} to have the grit removed during normal operating hours.

2. The Water Tower controller is Siemans Sitrans P D-76181– See attached pictures on Attachment #3 - Siemans Sitrans P D-76181 Picture. Note: NJ American Water monitors the level of the water tower and there is a remote monitor station at the powerhouse.

3. The Vendor {Bidder} should be familiar with the DEP permit parameters included within the Bid Solicitation. The permit parameters should dictate what water treatment is implemented, not current processes.

Section 3.7 Wastewater Pump/Collection System and Water Plant – Weekly Tasks

1. What are the weekly tasks for the Water Plant?

2. What type of stick is used to measure the grit level?

3. Is there an existing Lubrication Maintenance Plan?

4. 3.7M – Is there a SOP for Generator Operation? Does the Generator have an Automatic Generator Weekly Startup?

1. The weekly tasks should consist of the work that is identified by the Vendor’s {Contractor’s} work plan to meet the DEP permit parameters. This will be identified as per Section 3.3, Initial Maintenance, and provided by the facility. Please refer to Section 3.7, Wastewater Pump/Collection System and Water Plant – Weekly Tasks, in the document titled, “T2942 Revised Bid Solicitation 10.25.21.”

2. Currently, the Licensed Operator uses a wood stick or PVC pipe to measure the grit level.

3. The Lubrication Maintenance Plan should be developed by the Vendor {Contractor} should meet the DEP permit parameters. This plan should be provided to the facility, as per Section 3.3 of the Revised Bid Solicitation.

4. The generator is ran weekly by the APH Maintenance Department and tested monthly. All maintenance is also done by APH. The plant operator is to record the hours only and report any issues or concerns to the APH Maintenance office.

Wastewater Pump/Collection System and Water Plant – Monthly Tasks

1. 3.8D-Where are the Chemicals pumped to when the chemical piping is in the Bypass Mode?

2. 3.7H-Is there a computer onsite to download the data format from the CSV to Excel?

3. 3.7I-What does it mean not to exceed 50,000 per test?

1. When the chemical pumping is in Bypass Mode, the chemicals are pumped to holding tanks for sodium hydroxide and sodium polyphosphates. The Vendor {Contractor} should evaluate these systems and others as part of their Initial Maintenance review described in Section 3.3, Initial Maintenance, and submit a work plan designed to meet the DEP permit parameters.

2. No, there is no electronic download of the data. Manual readings must be recorded.

3. 50,000 gallons is the max threshold of water allocation.

3.10A – What does periodic performance check of the magnetic meter consist of?

The Vendor {Contractor} will provide a periodic performance check as per the manufacturer’s specifications.

Please refer to Section 3.10, Wastewater Pump/Collection System and Water Plant – Additional Information, of the Revised Bid Solicitation.

2. What is the expiration Date Of The Industrial Discharge Permit?

3. Is There a Monthly DMR required to be submitted to DEP?

4. Is there a Monthly T2 Report required to be submitted to DEP?

1. The existing Water Allocation Permit expired on 7/1/20. A permit renewal application was submitted on 9/14/21. The Department of Environmental Protection {DEP) provided notification that the permit application is administratively complete.

2. There is no expiration date on the Industrial Discharge Permit issued by Camden County Municipal Utility Authority (CCMUA). The testing requirements are outlines at the end of the permit.

3. The Vendor {Contractor} must refer to the DEP permit requirements regarding the Monthly DMR.

4. The Vendor {Contractor} must familiarize themselves with the DEP permit requirements regarding the Monthly T2 Report.

The wastewater pump station/collection system and the water treatment plant APH are regulated by the following permit numbers and regulatory guidelines:

· N.J.A.C. 7-10A – Wastewater pump station/collection system

· PWS NJ0436001 and NJ Safe Drinking Water Act – Potable water treatment plant

· WAP 090001 – Water allocation permit

· N.J.A.C. 7:14A-13.1 (a) et seq.) Industrial Discharge Permit

The permits authorize the construction and operation of the treatment facilities. The permits were issued to APH, thus, making the Vendor {Contractor} responsible for permit compliance, operation of the plants.

Every Vendor {Contractor}’s operator at the facility shall be completely familiar with the permits and all permit conditions, as well as all regulatory guidelines.

A copy of the current permits, including any modifications, must be maintained and accessible at the treatment plants ready for inspection and review at all times.

It shall be the responsibility of the Vendor {Contractor} to complete all the necessary documents pertaining to all necessary permit renewals.

2. If a pump or process in need of repair requires 11 parts costing $25 each and is required for system operation, thereby exceeding $250, will the contractor be reimbursed?

3. Is there a current inventory of consumable items? If contractor finds limited or no inventory of consumable items upon start of contract requiring purchase exceeding $250, with the contractor be reimbursed?

1. In accordance with Section 3.20.1, repair parts and supplies under $250.00 are part of the monthly management fee and are not reimbursable.

2. Yes, if repair parts and supplies exceed $250.00, the Vendor {Contractor} will be reimbursed for those parts and supplies. In the example provided, the total cost of the parts required does exceed $250.00, and would be considered a reimbursable expense separate from the Monthly Management fee.

3. No, there is not a current inventory of consumable items. If the Vendor {Contractor} is required to replace consumable inventory with a high mortality parts upon Blanket P.O. commencement, the total cost of the materials will be considered. If the total cost exceeds $250, the Vendor {Contractor} will be reimbursed.

Section 4.4 Quote Content There is no State of New Jersey Security Due Diligence Third Party Information Questionnaire (Section 4.4.3.3.3) in the attachments or in the bid solicitation.

The State of New Jersey Security Due Diligence Third Party Information Questionnaire does not apply to this Bid Solicitation. Any reference to the questionnaire has been removed from the Bid Solicitation.

Please refer to the Revised Bid Solicitation, titled “T2942 REVISED Bid Solicitation 10/25/21.”

Section 4.4.1.8 Public Works Registration

As a consulting firm, does this not apply to us? Do we still have to register and provide?

As stated in Section 4.4.1.8, Public Works Registration, “At the time of the Quote due date, the Vendor {Bidder} and Subcontractors performing public work as defined in N.J.S.A. 34:11-56.26 must be registered in accordance with the Public Works Contractor Registration Act (PWCRA), N.J.S.A. 34:11-56.48 et seq. This registration is required for all trade categories required to perform work as listed herein.”

As per Section 3.1.1, Public Works Vendor {Contractor} Registration Action Compliance:

“The act specifies that no Vendor {Contractor} or subcontractor shall engage in, any Blanket P.O. (or part thereof) for public work which is subject to the provisions of N.J.S.A. 34:11-56.48, et seq. for the construction, reconstruction, demolition, alteration, custom fabrication, repair work, or maintenance work done under contract and paid for in whole or in part out of the funds of a public body or if the property or premises are owned by the public body, unless the Vendors {Contractors} and named subcontractors maintain a valid public works certificate issued by the Department of Labor and Workforce Development during the duration of the Blanket P.O. period. The Vendor {Contractor} and all named subcontractors performing public work must maintain a valid public works certificate issued by the Department of Labor and Workforce Development during the duration of the Blanket P.O. period.”

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