T2890 Revised Bid Solicitation 060220.docx

Services-NJSPB

Vendor’s {Bidder’s} Electronic Question Due Date (Refer to Bid Solicitation Section 1.3.1 for more information.)

Second Round Of Vendor’s {Bidder’s} Electronic Question Due Date (Refer to Bid Solicitation Section 1.3.1 for more information.)

Mandatory/Optional Pre-Quote Submission Conference (Refer to Bid Solicitation Section 1.3.5 for more information.)

Not Applicable

Mandatory/Optional Site Visit (Refer to Bid Solicitation Section 1.3.4 for more information.)

Not Applicable

Quote Submission Date (Refer to Bid Solicitation Section 1.3.2 for more information.)

Dates are subject to change. All times contained in the Bid Solicitation refer to Eastern Time. All changes will be reflected in Bid Amendments to the Bid Solicitation posted on www.njstart.gov.

☒ Small Business Set-Aside Category For Goods and Services:

☒ I ☒ II ☒ III

For Construction:

☐ IV ☐ V ☐ VI

Status

☐ Not Applicable

☐ Entire Blanket P.O.

☐ Partial Blanket P.O.

☒ Subcontracting Only

☐ Disabled Veteran-Owned Business Set-Aside

Bid Solicitation Issued By:

State of New Jersey Department of the Treasury Division of Purchase and Property Trenton, New Jersey 086250230 Using Agency New Jersey State Parole Board

Date Revised: October 4, 2019June 2, 2020

Table of Contents

INFORMATION FOR VENDORS {BIDDERS}

NOTICE: This Bid Solicitation is part of the NJSTART Procurement Program. The Vendor {Bidder} is advised to thoroughly read all sections, as many have been revised, and follow all instructions contained in this Bid Solicitation, including the instructions on the Bid Solicitation’s Offer and Acceptance Page and read through all Quick Reference Guides (QRGs) located on the NJSTART Vendor Support Page , before preparing and submitting its Quote.

PURPOSE AND INTENT

This Bid Solicitation is issued by the Procurement Bureau, Division of Purchase and Property (Division), Department of the Treasury on behalf of the New Jersey State Parole Board (NJSPB). The purpose of this Bid Solicitation is to solicit Quotes from qualified Vendors {Bidders} to provide residential/housing facilities and administering clinical intervention practices and other related program services to Supervised Offenders, hereinafter referred to as “Offenders”, enrolled in the following Programs: Stages to Enhance Parolee Success {STEPS), Reentry Substance Abuse Program (RESAP), and Program for Returning Offenders with Mental Illness Safely and Effectively (PROMISE).

The intent of this Bid Solicitation is to award Master Blanket Purchase Orders (Blanket P.O.s) to those responsible Vendors {Bidders} whose Quotes, conforming to this Bid Solicitation are most advantageous to the State, price and other factors considered. The State may award any and all price lines. The State, however, reserves the right to separately procure individual requirements that are the subject of the Blanket P.O. during the Blanket P.O. term, when deemed by the Director of the Division of Purchase and Property (Director) to be in the State’s best interest.

The Vendor {Bidder} is not required to submit a Quote for each Program, each region, or all of the requested beds, in order to be considered for award. A Vendor {Bidder} may submit a Quote for any or all of the three (3) Programs, for any or all of the three (3) regions, and for any or all of the requested beds.

The State intends to award multiple Blanket P.O.’s, for each Program, per for each of the following regions: Northern, Central, and Southern, in accordance with Section 6.7. of this Bid Solicitation (Please refer to Section 1.1.1 Geographical Regions for a breakdown by county) to provide STEPS, RESAP and PROMISE. However, due to circumstances beyond the State’s control (e.g. budget constraints, changes in Program needs, etc.), the State reserves the right to award fewer than the quantity of beds identified in Section 1.1.2 of this Bid Solicitation, for each Program.

The State of NJ Standard Terms and Conditions (SSTCs) accompanying this Bid Solicitation will apply to all Blanket P.O.s made with the State of New Jersey. These terms are in addition to the terms and conditions set forth in this Bid Solicitation and should be read in conjunction with them unless the Bid Solicitation specifically indicates otherwise.

The State of New Jersey (State) may extend the Blanket P.O.(s) awarded to the Division's Cooperative Purchasing Program participants after Blanket P.O.(s) award. In that circumstance, the State will request that the Vendor(s) {Contractor(s)} complete the Cooperative Purchasing Form indicating willingness or unwillingness to extend State Blanket P.O. pricing and terms to Cooperative Purchasing Program participants. The Cooperative Purchasing Form is located on the Division’s website. These participants include quasi-State entities, counties, municipalities, school districts, volunteer fire departments, first aid squads, independent institutions of higher learning, County colleges and State colleges. Although the State, with the consent of the Vendor(s) {Contractor(s)}, may make use of any Blanket P.O. resulting from this Bid Solicitation available to non-State Agencies, the State makes no representation as to the acceptability of any State Bid Solicitation terms and conditions under the Local Public Contracts Law or any other enabling statute or regulation.

geographical regions

For the purpose of this Bid Solicitation, the State has been divided into three (3) regions as follows: North, Central, and South, comprising of the counties identified in the below table:

Sussex County

Salem County

Middlesex County

Cape May County

Morris County

Warren County

Bed quantities

The table below represents the estimated number of beds for each Program. However, the State will not be bound by any minimum or maximum quantities, as these numbers may change depending upon Offender participation.

Central consists of: Mercer, Monmouth, Burlington, Hunterdon & Somerset Southern consists of: Atlantic, Camden, Cape May, Cumberland, Gloucester, Ocean & Salem

Central Consists of: Mercer, Monmouth & Burlington.

Southern consists of: Atlantic, Camden & Cumberland

326276

Central consists of: Mercer, Monmouth, Burlington, Hunterdon & Somerset Southern consists of: Atlantic, Camden, Cumberland, Gloucester, Ocean, Cape May & Salem 50100

BACKGROUND

This is a reprocurement of the services provided under Residential Re-Entry Programming and Services for the State Parole Board presently due to expire on June 30, 2020. Vendors {Bidders} interested in the current Blanket P.O. specifications and pricing information may review the current Blanket P.O. (Enter T 2890) at www.njstart.gov by following these steps:

Go to: www.njstart.gov Select “Contract & Bid Search” Select “Contracts/Blankets” Under “Contract/Blanket Description” type in T2890 Click “Find It” The current Blanket P.O.s will appear under “Results”.

Vendors {Bidders} are cautioned that this new Bid Solicitation addresses current requirements. Vendors {Bidders} should not rely upon or use data from the prior Blanket P.O.

statistical data Offender treatment is complex and requires consideration of various factors. Research demonstrates that aligning the level of intervention with the level of risk produces the greatest chance for risk reduction.

Current Department of Corrections (DOC) statistics indicate that approximately 17% of Inmates are actively receiving mental health treatment and approximately 30% of Inmates have a prior history of a mental health illness. In addition, approximately 35% of Inmates are enrolled in a chronic care clinic for which they receive regularly scheduled care. Lastly, approximately 30% of inmates have been assessed as having a substance abuse disorder which meets the criteria for a referral to licensed substance abuse disorder treatment and approximately 45% of all newly incarcerated Inmates admit to having a prior history of a substance abuse problem. Data concerning current Offenders may be extrapolated by utilizing DOC statistical information.

programs stages to enhance parolee success program (STEPS)

The NJSPB supports all efforts to provide Offenders with a continuum of supportive programs and services along with appropriate levels of case management and supervision that ensure a positive transition and subsequent sustainability in the community reintegration process.

The STEPS Program is based upon the philosophy that Offenders may be safely paroled or be continued on parole provided they participate in a highly structured, assessment-driven community-focused environment.

The STEPS Program offers two alternatives for Offender supervision.

First, as a step-down from incarceration, the STEPS Program offers a transition to the community through a planned, purposeful process that allows the Offender to practice the necessary skills presented to them and to develop and maintain an independent and crime-free lifestyle. Second, the STEPS Program offers a structured alternative to re-incarceration for Offenders who have violated or are deemed to be at risk of violating the conditions of their supervision.

target population and program size

The target population for the STEPS Program shall be male and female Offenders, including Offenders receiving a sentence of Community Supervision for Life and Parole Supervision for Life, under the supervision of the NJSPB, Juvenile Justice Commission, or Administrative Office of the Courts.

The STEPS Program is based upon the philosophy that Offenders requiring supportive re-entry services may be safely paroled or be continued on parole provided they participate in a highly structured, assessment-driven and community-focused environment.

The NJSPB will assign all Offenders to the STEPS Program and will approve the assignment of all Offenders from other referring agencies including the Administrative Office of the Courts and Juvenile Justice Commission as provided under interagency agreements between the NJSPB and the referring agencies.

program length of stay

An Offender’s length of stay in the STEPS Program is mandated by the NJSPB or the agency responsible for the Offender’s supervision, but may vary from thirty (30) to one-hundred and eighty (180) days with an estimated average length of stay of ninety (90) days. The goal of the program is to maximize the potential for the successful reentry of the Offender, therefore progress in meeting the Offender’s needs is taken into consideration by the NJSPB or the agency responsible for the Offender’s supervision to determine the length of time that an Offender remains in the facility.

reentry substance abuse program (RESAP)

The NJSPB supports all efforts to provide Offenders with a continuum of supportive programs and services along with appropriate levels of case management and supervision that ensure a positive transition and subsequent sustainability in the community reintegration process.

RESAP is based upon the philosophy that Offenders with a documented history of substance use disorder may be safely paroled or be continued on parole provided they participate in a highly structured, assessment-driven community-focused environment that addresses the Offender’s substance use disorder.

The RESAP Program offers two alternatives for Offender supervision.

First, as a step-down from incarceration, the RESAP Program offers a transition to the community through a planned, purposeful process that allows the Offender to practice the necessary skills presented to them to address their substance use disorder and to develop and maintain an independent and crime free lifestyle. Second, the RESAP Program offers a structured alternative to re-incarceration for Offenders who have violated or are deemed to be at risk of violating the conditions of their supervision.

For people in recovery from substance abuse disorders, employment is often an essential part of the recovery process. Employment increases people’s self-worth, stabilizes their living circumstances, and facilitates their integration with the community. Being unemployed is associated with increased rates of mental disorders and with higher rates of substance abuse disorders and relapse. In the current job market, employment challenges for people in recovery are greater than ever. Research demonstrates that aligning the level of intervention with the level of risk produces the greatest chance for risk reduction.

target population and program size

The target population for the RESAP Program shall be male and female Supervised Offenders with a documented substance use disorder, including Offenders receiving a sentence of Community Supervision for Life and Parole Supervision for Life, under the supervision of the NJSPB, Juvenile Justice Commission, or Administrative Office of the Courts.

The NJSPB will assign all Offenders to the RESAP Program and will approve the assignment of all Offenders from other referring agencies including the Administrative Office of the Courts and Juvenile Justice Commission as provided under interagency agreements between the NJSPB and the referring agencies.

program length of stay

An Offender’s length of stay in the RESAP Program is mandated by the NJSPB or the agency responsible for the Offender’s supervision, but may vary from thirty (30) to one-hundred and eighty (180) days with an estimated average length of stay of ninety (90) days. The goal of the program is to maximize the potential for the successful reentry of the Offender, therefore progress in meeting the Offender’s needs will be considered by the NJSPB or the agency responsible for the Offenders supervision to determine the length of time that an Offender remains in the facility.

program for returning offenders with mental ilness safely and effectively (promise)

The NJSPB supports all efforts to provide Offenders with a continuum of supportive programs and services along with appropriate levels of case management and supervision that ensure a positive transition and subsequent sustainability in the community reintegration process.

The PROMISE Program is based upon the philosophy that Supervised Offenders possessing a Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition, (DSM – V) diagnosis receive treatment and assistance as they transition to independent living. Supervised Offenders will be provided with wrap-around mental health treatment services. The program goal is to assist Offenders with mental health disorders attain appropriate services in a complete continuum of mental health treatment.

Evidence and research have demonstrated that the vast majority of Offenders with a diagnosed mental illness also have a substance abuse addiction requiring treatment. The PROMISE Program is needs-driven and based upon an assessment process that is prescribed by the NJSPB.

The PROMISE Program offers two alternatives for Offenders supervision.

First, as a step-down from incarceration, the PROMISE Program offers a transition to the community through a planned, purposeful process that allows the Offender to practice the necessary skills presented to them to address their mental health problem and develop and maintain an independent and crime-free lifestyle. Second, the PROMISE Program offers a structured alternative to re-incarceration for Offenders who have violated or are deemed to be at risk of violating the conditions of their supervision.

For people in recovery from mental health and substance use disorders, employment is often an essential part of the recovery process. Employment increases people’s self-worth, stabilizes their living circumstances, and facilitates their integration into the community. Being unemployed is associated with increased rates of mental disorders and with higher rates of substance abuse disorders and relapse. In the current job market, employment challenges for people in recovery are greater than ever. Research demonstrates that aligning the level of intervention with the level of risk produces the greatest chance for risk reduction.

target population and program size

The NJSPB is interested in expanding current PROMISE Program services into the Central and Northern Regions of the State. The target population for the PROMISE Program is male and female Offenders, including Offenders receiving a life sentence of Community and Parole Supervision, under the supervision of the NJSPB, Juvenile Justice Commission or Administrative Office of the Courts.

The PROMISE Program will provide residential housing and treatment for the benefit of Offenders with a diagnosed mental illness. Offenders are carefully selected based upon a comprehensive review of prior mental health assessments that have been conducted.

program length of stay

An Offender’s length of stay in the PROMISE Program is determined by the NJSPB or the agency responsible for the Offender’s supervision, but may vary from thirty (30) to one-hundred and eighty (180) days with an estimated average length of stay of ninety (90) days. The goal of the program is to maximize the potential for the successful reentry of the Offender, therefore progress in meeting the Offender’s needs is considered by the NJSPB or the agency responsible for the Offender’s supervision to determine the length of time that an Offender remains in the facility. Offenders placed in the PROMISE Program’s supportive or transitional housing may have a longer duration of stay depending upon their individual housing requirements.

assignment of offenders

Upon receipt of a properly executed Release of Information form, signed by the Offender, the NJSPB will provide the Vendor {Contractor} with copies of the following classification material, for each Offender assigned to the Vendor’s {Contractor’s} facility:

A NJSPB staff member(s) will be assigned to each Program and ultimately responsible for the all Offenders under the supervision of the NJSPB. The NJSPB will provide the Vendor {Contractor} with contact information (e.g. contact name, phone numbers, Central Communications Unit contact phone number) for the Division of Parole; however, contact information from other agencies, outside of the NJSPB, will be provided by the supervising office of the referring agency.

The NJSPB will be responsible for assigning all Offenders under its jurisdiction to the appropriate program and approve the assignment of all Offenders under the supervision of the AOC and/or the JJC.

The State makes no guarantee of any minimum or maximum population level at any Vendor {Contractor} facility or facilities.

The NJSPB reserves the right to direct and control the movement of all Offenders at its own discretion.

KEY EVENTS

ELECTRONIC QUESTION AND ANSWER PERIOD

The Division will electronically accept questions and inquiries from all potential Vendors {Bidders} via the “Q&A” Tab of the Bid Solicitation in NJSTART.

A. Questions should be directly tied to the Bid Solicitation and asked in consecutive order, from beginning to end, following the organization of the Bid Solicitation; and

B. Each question should begin by referencing the Bid Solicitation page number and section number to which it relates.

Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instruction. QRGs are located on the NJSTART Vendor Support Page.

A Vendor {Bidder} shall not contact the Using Agency and/or the Procurement Specialist directly, in person, by telephone or by e-mail, concerning this Bid Solicitation, prior to the final award of the Blanket P.O.

The cut-off date for electronic questions and inquiries relating to this Bid Solicitation is indicated on the Bid Solicitation cover sheet. In the event that questions are posed by Vendors {Bidders}, answers to such questions will be issued by Bid Amendment. Any Bid Amendment to this Bid Solicitation will become part of this Bid Solicitation and part of any Blanket P.O. awarded as a result of this Bid Solicitation. Bid Amendments {Addenda} to this Bid Solicitation, if any, will be posted as a File Attachment on the “Summary” page of the Bid Solicitation in NJSTART after the cut-off date. (See Bid Solicitation Section 1.4.1 for further information.)

EXCEPTIONS TO THE STATE OF NJ STANDARD TERMS AND CONDITIONS (SSTC)

Questions regarding the State of New Jersey Standard Terms and Conditions (SSTC) and exceptions to mandatory requirements must be posed during this Electronic Question and Answer period and shall contain the Vendor’s {Bidder’s} suggested changes and the reason(s) for the suggested changes.

SUBMISSION OF QUOTES

In order to be considered for award, the Quote must be received by the Procurement Bureau of the Division at the appropriate location by the required time. Vendors {Bidders} shall submit a Quote electronically through NJSTART.

Vendors {Bidders} shall submit a Quote either electronically through NJSTART or via hard copy.

QUOTES NOT RECEIVED PRIOR TO THE QUOTE OPENING DEADLINE SHALL BE REJECTED. THE DATE AND TIME OF THE QUOTE OPENING ARE INDICATED ON THE BID SOLICITATION COVER SHEET AND ON THE “SUMMARY” TAB OF THE BID SOLICITATION WEBPAGE WITHIN NJSTART.

IF THE QUOTE OPENING DEADLINE HAS BEEN REVISED, THE NEW QUOTE OPENING DEADLINE SHALL BE SHOWN ON THE POSTED BID AMENDMENT AND ON THE “SUMMARY” TAB OF THE BID SOLICITATION WEBPAGE WITHIN NJSTART.

Procedural inquiries concerning the use of NJSTART may be directed to njstart@treas.nj.gov and/or (609) 341-3500.

The Division will not respond to substantive questions related to the Bid Solicitation or any other Blanket P.O. via this e-mail address or phone number. For inquiries related to substantive questions refer to Section 1.3.1 (Electronic Question and Answer Period).

VENDOR {BIDDER} SUPPORT

Vendors {Bidders} are strongly encouraged to visit the NJSTART Vendor Support Page, which contains Quick Reference Guides (QRGs), supporting videos, a glossary of NJSTART terms, and helpdesk contact information.

The Vendor {Bidder} should utilize the QRGs before attempting to submit its Quote using the NJSTART process. It is the Vendor’s {Bidder’s} responsibility to ensure that the NJSTART Quote and attachments have been properly submitted.

MANDATORY/OPTIONAL SITE VISIT

Not applicable to this procurement.

MANDATORY/OPTIONAL PRE-QUOTE CONFERENCE

Not applicable to this procurement.

ADDITIONAL INFORMATION

BID AMENDMENTS: Revisions to this BID SOLICITATION

In the event that it becomes necessary to clarify or revise this Bid Solicitation, such clarification or revision will be by Bid Amendment. Any Bid Amendment to this Bid Solicitation will become part of this Bid Solicitation and part of any Blanket P.O. awarded as a result of this Bid Solicitation.

There are no designated dates for release of Bid Amendments. Those Vendors {Bidders} who are on the bid holder list either through commodity code registration in NJSTART or by acknowledging the bid in NJSTART should receive notification of any Bid Amendment(s). If a Vendor {Bidder} is not on the bid holder list to receive notifications related to a Bid Solicitation, Bid Amendments are still viewable on the “Summary” page of the Bid Solicitation in NJSTART.

BID AMENDMENTS WILL BE ISSUED AS FILE ATTACHMENTS, AND ARE VIEWABLE ON THE “SUMMARY” PAGE OF THE BID SOLICITATION IN NJSTART. Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instructions. QRGs are located on the NJSTART Vendor Support Page.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all Bid Amendments related to this procurement. An interested Vendor {Bidder} should check the NJSTART “Open Bids” Tab on a daily basis to ensure review of the most updated information.

VENDOR {BIDDER} Responsibility

The Vendor {Bidder} assumes sole responsibility for the complete effort required in submitting a Quote in response to this Bid Solicitation. No special consideration will be given after Quotes are opened because of a Vendor’s {Bidder’s} failure to be knowledgeable as to all of the requirements of this Bid Solicitation.

COST LIABILITY

The State assumes no responsibility and bears no liability for costs incurred by a Vendor {Bidder} in the preparation and submittal of a Quote in response to this Bid Solicitation.

CONTENTS OF QUOTE

Quotes can be released to the public pursuant to N.J.A.C. 17:12-1.2(b) and (c), or under the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know.

After the opening of sealed Quotes, including Quotes submitted through the NJSTART electronic process, all information submitted by a Vendor {Bidder} in response to a Bid Solicitation is considered public information notwithstanding any disclaimers to the contrary submitted by a Vendor {Bidder}. Proprietary and confidential information may be exempt from public disclosure by OPRA and/or the common law. When the Bid Solicitation contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Blanket P.O. is announced.

As part of its Quote, a Vendor {Bidder} may designate any data or materials it asserts are exempt from public disclosure under OPRA and/or the common law, explaining the basis for such assertion. Vendor {Bidder} must provide a detailed statement clearly identifying those sections of the Quote that it claims are exempt from production, and the legal and factual basis that supports said exemption(s) as a matter of law. Please include a redacted copy of the Quote indicating the sections identified as confidential. The State will not honor any attempts by a Vendor {Bidder} to designate its entire Quote as proprietary, confidential and/or to claim copyright protection for its entire Quote.

The State reserves the right to make the determination as to what is proprietary or confidential, and will advise the Vendor {Bidder} accordingly. Any proprietary and/or confidential information in a Quote will be redacted by the State. Copyright law does not prohibit access to a record which is otherwise available under OPRA.

In the event of any challenge to the Vendor’s {Bidder’s} assertion of confidentiality with which the State does not concur, the Vendor {Bidder} shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Vendor {Bidder}. The State assumes no such responsibility or liability.

A Vendor {Bidder} shall not designate any price lists and/or catalogs submitted as exempt from public disclosure as the same must be accessible to State Using Agencies and Cooperative Purchasing Program participants (if the Bid Solicitation has been extended to these participants) and thus must be made public to allow all eligible purchasing entities access to the pricing information.

In order not to delay consideration of the Quote or the State’s response to a request for documents, the State requires that Vendor {Bidder} respond to any request regarding confidentiality markings within the timeframe designated in the State’s correspondence regarding confidentiality. If no response is received by the designated date and time, the State will be permitted to release a copy of the Quote with the State making the determination regarding what may be proprietary or confidential.

ANNOUNCEMENT OF QUOTE INFORMATION

On the date and time Quotes are due under the Bid Solicitation, all information concerning the Quotes submitted may be publicly announced and shall be available for inspection and copying except as noted below:

A. Information appropriately designated as proprietary and/or confidential shall not be available for inspection and copying; and B. Where negotiation is contemplated, only the names and addresses of the Vendors {Bidders} submitting Quotes will be announced, and the contents of the Quotes shall not be available for inspection and copying until the Notice of Intent to Award is issued by the Director.

PRICE ALTERATION IN QUOTES

Any price changes including hand written revisions or "white-outs" must be initialed. Failure to initial price changes shall preclude a Blanket P.O. award from being made to the Vendor {Bidder} pursuant to N.J.A.C. 17:12-2.2(a)(8).

QUOTE ERRORS

In accordance with N.J.A.C. 17:12-2.11 “Proposal errors,” a Vendor {Bidder} may withdraw its Quote as described below.

QUOTE WITHDRAWAL PRIOR TO QUOTE OPENING

NJSTART: A Vendor {Bidder} may withdraw its Quote submission in NJSTART prior to the Quote opening; however, Vendors {Bidders} should note that while withdrawn NJSTART Quotes remain viewable by the Vendor {Bidder} on its Vendor Profile Homepage, they are removed from the Division’s view and cannot be considered for Blanket P.O. award. The Vendor {Bidder} may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission. Vendors {Bidders} may refer to the QRG “Submit a Quote” for additional instruction. QRGs are located on the NJSTART Vendor Support Page.

Hard Copy: A Vendor {Bidder} may request that its hard copy Quote be withdrawn prior to the Quote opening. Such request must be made, in writing, to the Supervisor of the Proposal Review Unit at the address provided in Section 1.4.7.2 below. The Vendor {Bidder} may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission and at the place specified.

QUOTE WITHDRAWAL AFTER QUOTE OPENING, BUT PRIOR TO BLANKET P.O. AWARD

NJSTART and Hard Copy: If, after the Quote opening, but before Blanket P.O. award, a Vendor {Bidder} discovers an error in its Quote, the Vendor {Bidder} may make a written request to the Supervisor of the Proposal Review Unit to withdraw its Quote from consideration for award. If the Vendor’s {Bidder’s} request to withdraw is made in good faith, and the State will not be significantly prejudiced by granting the withdrawal of the Quote beyond the loss of the benefit of the bargain to the State of the withdrawing Vendor’s {Bidder’s} offer, the request shall be granted. Evidence of the Vendor’s {Bidder’s} good faith in making this request can be demonstrated by one (1) or more of the following factors: A mistake is so significant that to enforce the Blanket P.O. resulting from the Quote would be unconscionable; that the mistake relates to a material feature or term of the Blanket P.O.; and that the mistake occurred notwithstanding the Vendor’s {Bidder’s} exercise of reasonable care. After Quote opening, while pursuant to the provisions of this section a Vendor {Bidder} may request to withdraw its Quote and the Director may in his/her discretion allow said Vendor {Bidder} to withdraw it, the Division also may take notice of repeated or unusual requests to withdraw by a Vendor {Bidder} and take those prior requests to withdraw into consideration when evaluating the Vendor’s {Bidder’s} future Quotes.

All Quote withdrawal requests must include the Bid Solicitation identification number and the final Quote submission date and be sent to the following email address: Africa.Nelson@treas.nj.gov

Department of the Treasury Division of Purchase and Property PO Box 230 33 West State Street – 9th Floor Trenton, New Jersey 08625-0039 Attention: Supervisor, Proposal Review Unit

If during a Quote evaluation process, an obvious pricing error made by a potential Blanket P.O. awardee is found, the Director or his/her designee shall issue written notice to the Vendor {Bidder}. The Vendor {Bidder} will have up to five (5) business days after receipt of the notice to confirm its pricing. If the Vendor {Bidder} fails to respond, its Quote shall be considered withdrawn, and no further consideration shall be given to it.

JOINT VENTURE

If a Joint Venture is submitting a Quote, the agreement between the parties relating to such Joint Venture should be submitted with the Joint Venture’s Quote. Authorized signatories from each party comprising the Joint Venture must sign the Offer and Acceptance Page. Each party to the Joint Venture must individually comply with all the forms and certification requirements in Sections 4.4.1 and 4.4.2 of this Bid Solicitation.

RECIPROCITY FOR JURISDICTIONAL VENDOR {BIDDER} PREFERENCE

In accordance with N.J.S.A. 52:32-1.4 and N.J.A.C. 17:12-2.13, the State of New Jersey will invoke reciprocal action against an out-of-State Vendor {Bidder} whose state or locality maintains a preference practice for its in-state Vendors {Bidders}. The State of New Jersey will use the annual surveys compiled by the Council of State Governments, National Association of State Procurement Officials, or the National Institute of Governmental Purchasing or a State’s statutes and regulations to identify States having preference laws, regulations, or practices and to invoke reciprocal actions. The State of New Jersey may obtain additional information as it deems appropriate to supplement the stated survey information.

A Vendor {Bidder} may submit information related to preference practices enacted for a State or Local entity outside the State of New Jersey. This information may be submitted in writing as part of the Quote response, including name of the locality having the preference practice, as well as identification of the county and state, and should include a copy of the appropriate documentation, i.e., resolution, regulation, law, notice to Vendor {Bidder}, etc. It is the responsibility of the Vendor {Bidder} to provide documentation with the Quote or submit it to the Director within five (5) business days after the deadline for Quote submission. Written evidence for a specific procurement that is not provided to the Director within five (5) business days of the public Quote submission date may not be considered in the evaluation of that procurement, but may be retained and considered in the evaluation of subsequent procurements.

QUOTE ACCEPTANCES AND REJECTIONS

N.J.A.C. 17:12-2.7(d), the Director’s right to waive minor irregularities or omissions in a Quote and N.J.A.C. 17:12-2.2 which defines causes for Quote rejection, apply to all Quotes.

ELECTRONIC SIGNATURES

Vendors {Bidders} submitting Quotes through NJSTART may sign the forms listed in Section 4.4.1 (Forms, Registrations and Certifications Required with Quote) and Section 4.4.2 (Forms, Registrations and Certifications Required Before Blanket P.O. Award and That Should Be Submitted with the Quote) of this Bid Solicitation electronically by typing the name of the authorized signatory in the “Signature” block as an alternative to downloading, physically signing the form, scanning the form, and uploading the form to NJSTART.

Vendors {Bidders} submitting Quotes in hard copy format, must provide forms with original, physical signatures, otherwise its Quote may be deemed non-responsive.

DEFINITIONS

CROSSWALK

GENERAL DEFINITIONS

The following definitions will be part of any Blanket P.O. awarded or order placed as a result of this Bid Solicitation.

All-Inclusive Hourly Rate – An hourly rate comprised of all direct and indirect costs including, but not limited to: labor costs, overhead, fee or profit, clerical support, travel expenses, per diem, safety equipment, materials, supplies, managerial support and all documents, forms, and reproductions thereof. This rate also includes portal-to-portal expenses as well as per diem expenses such as food.

Best and Final Offer or BAFO – Pricing timely submitted by a Vendor {Bidder} upon invitation by the Bureau after Quote opening, with or without prior discussion or negotiation.

Bid or Bid Solicitation – This series of documents, which establish the bidding and Blanket P.O. requirements and solicits Quotes to meet the needs of the Using Agencies as identified herein, and includes the Bid Solicitation, State of NJ Standard Terms and Conditions (SSTC), State-Supplied Price Sheet, attachments, and Bid Amendments.

Bid Amendment – Written clarification or revision to this Bid Solicitation issued by the Division. Bid Amendments, if any, will be issued prior to Quote opening.

Business Day – Any weekday, excluding Saturdays, Sundays, State legal holidays, and State-mandated closings unless otherwise indicated.

Calendar Day – Any day, including Saturdays, Sundays, State legal holidays, and State-mandated closings unless otherwise indicated.

Change Order – An amendment, alteration, or modification of the terms of a Blanket P.O. between the State and the Vendor(s) {Contractor(s)}. A Change Order is not effective until it is signed and approved in writing by the Director or Deputy Director, Division of Purchase and…