T2890 Bid Amendment 5 10.22.25.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

October 22, 2025

To: All Interested Bidders

Quote Submission Due Date: November 6, 2025 (2:00 p.m. Eastern Time)

Bid Amendment #5

The following constitutes Bid Amendment #5 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to questions;

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled, “T2890 Revised Bid Solicitation 11.06.2025”, and hereafter referred to in this document as the “Revised Bid Solicitation”;

· 3.20 Additional Plan(s) – revised

· 3.24 Resumes – revised

· 4.2 Program Specific Requirements – revised

· 4.2.1.2 STEPS Program Phases – revised

· 4.2.2.3.1 RESTORE Program Phase I–Stabilization and Orientation – revised

· 4.2.2.3.1.1 Additional Program Components for RESTORE Program- Phase I – revised

· 4.2.2.3.4 RESTORE Program Phase IV- Discharge Planning– revised

· 4.2.3.2.1 PROMISE Phase I – Stabilization and Orientation - revised

· 4.2.3.2.1.1 Additional Program Components for PROMISE Program- Phase I - revised

· 4.2.3.2.4 PROMISE Phase IV- Discharge Planning - revised

· 4.2.4.1 PATH Program Requirements - revised

· 4.2.4.2.1 PATH Phase I – Assessment and Stablilization- revised

· 4.2.4.2.4 PATH Phase IV – Transition and Aftercare Planning – revised

· 4.4.16 Transportation Services - revised

· 4.6.5 Offender Logbook - revised

· 4.6.8.1 Data Collection and Reporting - added

· 4.6.17.3 Quality Assurance Committee – revised

· 4.8 Housing Facility Requirements– revised

· 4.8.9 Office Space – revised

· 4.11.3 Non-Secure Facilities - revised

· 4.11.6 Facility Searches - revised

· 4.12.3 Vacant Positions – revised

· 4.12.4 Staffing Roster (formally Staffing Matrix) – revised

· 4.12.5 Staffing – revised

· 4.12.7.7 Transportation Supervision Specialist – added

· 4.12.9 Additional Staffing Information - revised

· 9.3 Contract Specific Definitions (“Inmate(s)”) – revised

· 9.3 Contract Specific Definitions (“Transportation Supervision Specialist”) - added

· Please note that for all additions, deletions, clarifications and modifications to Attachment 2 – Standard Procurement Forms Packet, please refer to the Revised Forms Packet titled, “Attachment 2 - Revised Standard Procurement Forms Packet.”

· An Optional Pre-Quote Conference was held on August 14, 2025. The below firms were confirmed to be in attendance:

· The Kintock Group of NJ

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation # 25DPP01058 T2890 Residential Re-entry Programming and Services: NJSPB

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Please be advised that all Quotes shall be submitted electronically through NJSTART.

As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

No. This procurement does not include any site visits as a pre-quote requirement.

The Contract Schedule is not a mandatory requirement, but is recommended to be included with the Quote.

If key dates are a part of this Bid Solicitation, the Bidder’s schedule should incorporate such key dates and should identify the completion date for each task and sub-task required by the Scope of Work. Such schedule should also identify the associated deliverable item(s) to be submitted as evidence of completion of each task and/or subtask.

The Bidder should identify the Contract scheduling and control methodology to be used and should provide the rationale for choosing such methodology.

Yes, the Bidder has the ability to vary its Price Line pricing for each of the four Contract Years (1-4) found on the State-Supplied Price Sheet.

In order to be eligible for award of a respective Price Line, the Bidder must provide the Number of Available Beds (Column C), and must provide a Firm-Fixed Per Diem Rate Per Each Supervised Offender for Contract Year 1, Contract Year 2, Contract Year 3, and Contract Year 4.

A Firm Fixed Price is defined as a price that is all-inclusive of direct cost and indirect costs, including, but not limited to, direct labor costs, overhead, fee or profit, clerical support, equipment, materials, supplies, managerial (administrative) support, all documents, reports, forms, travel, reproduction and any other costs.

STEPS and RESTORE Offenders may be housed together. However, PATH participants must remain separate from both STEPS and RESTORE Offenders by sight and sound. Further information regarding Program housing restrictions can be found in revised Bid Solicitation Section 4.2 Program Specific Requirements.

RESTORE participants must be separated from PATH and from any population with free access to enter or leave the property, such as non-inmate populations. STEPS and RESTORE Offenders may be housed within the same facility but shall remain differentiated—for example, in separate dorms or designated bedroom groupings. A barrier or separation by floor would be acceptable, provided it prevents unrestricted mingling. Program housing restrictions are outlined in the revised Bid Solicitation Section 4.2 Program Specific Requirements.

RESTORE participants must not be housed with PATH participants. STEPS and RESTORE Offenders may be housed within the same Facility but shall remain differentiated—for example, in separate dorms or designated bedroom groupings. A barrier or separation by floor would be acceptable, provided it fully restricts any mingling between the STEPS and RESTORE populations. Program housing restrictions are outlined in the revised Bid Solicitation Section 4.2 Program Specific Requirements.

Yes. The WRAT5 may be used in place of the TABE, provided it is an evidence-based, validated assessment tool. Please refer to the revised Bid Solicitation Section 4.2.2.3.1.1, Additional Program Components for RESTORE Program – Phase I for more information.

The available Transitional Housing (PATH) beds are the sole transitional housing beds referenced.

Please see answer to Question #9.

The LSIR must be completed for PATH Program participants at discharge and only if the individual is not also enrolled in a CRC, since CRCs conduct their own LSIR assessments. Any individuals discharged from the PATH Program who are NOT referred or enrolled at a CRC must receive the LSIR. Please refer to the Revised Bid Solicitation Section 4.2.4.1, Path Program Requirements.

Per the Revised Bid Solicitation Section 4.4.16, if an Offender requires supervision while offsite, the Contractor shall provide coverage to ensure no lapse in supervision. The Contractor must also ensure that an assigned staff member remains with the Offender at all times during trips, in accordance with the requirements outlined in added Revised Bid Soliciation Section 4.12.7.7, Transportation Supervision Specialist.

In accordance with the Revised Bid Solicitation Section 4.6.5, a paper logbook is required as it provides a reliable backup in case of power outages or system failures, creates a tamper-evident record that’s often seen as more credible in legal or disciplinary reviews, and is immediately accessible without technical barriers.

An electronic system is acceptable to be used in addition to a paper logbook, provided it meets all requirements and can generate printouts upon request from SPB staff.

Yes. In accordance with the Revised Bid Solicitation Section 4.8, a physical barrier must exist to separate male and female populations. Separate floors are acceptable as long as access is controlled and restricted.

Yes. In accordance with the Revised Bid Solicitation Section 4.8.9, the lock box may be placed near the front entrance, provided Division of Parole staff have full, unrestricted access to it at all times.

The requirement refers to building access points. In accordance with the Revised Bid Solicitation Section 4.11.3, security cameras shall be placed at building entry and exit points. Staff conducting routine rounds shall examine these areas for damage or contraband.

Yes. In accordance with the Revised Bid Solicitation Section 4.11.6, all individuals entering the Facility shall be screened by a metal detector, but pat-frisk searches shall be limited to Offenders.

In accordance with the Revised Bid Solicitation Section 4.12.5, Programs may be overseen by a single Director in one (1) building.

In accordance with the Revised Bid Solicitation Section 4.12.9, bilingual staff shall be available on-site for 8-hour shifts at a minimum, with phone access available 24 hours per day. To ensure full coverage, 12-hour shifts may be used to cover the entire 24-hour period. If 12-hour coverage is not feasible, 8-hour shifts supplemented by an on-call bilingual staff member are acceptable.

The awarded Contractor(s) will receive payments via automatic deposit from the State of New Jersey through the EFT payment system in NJSTART.

As stated in Section 6.5, New Jersey Prompt Payment Act of the SSTC, “The New Jersey Prompt Payment Act, N.J.S.A. 52:32-32 et seq., requires state agencies to pay for goods and services within 60 days of the agency's receipt of a properly executed State Payment Voucher or within 60 days of receipt and acceptance of goods and services, whichever is later. Properly executed performance security, when required, must be received by the State prior to processing any payments for goods and services accepted by state agencies. Interest will be paid on delinquent accounts at a rate established by the State Treasurer. Interest shall not be paid until it exceeds $5.00 per properly executed invoice. Cash discounts and other payment terms included as part of the original agreement are not affected by the Prompt Payment Act.”

An “Inmate” refers only to individuals who remain in the custody, control, supervision, or authority of the NJ Department of Corrections, the Federal Bureau of Prisons, or a NJ County Department of Corrections. Please refer to the revised Bid Solicitation Section 9.3 Contract Specific Definitions.

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