T2792 Pre-Quote Conference 01.22.2026~2.pptx
PPTX presentation 2 MB Posted
- Attached to
- T2792 - Health Care Profile System State and local contract opportunity
- Solicitation number
- 26DPP01246
- Issued by
- New Jersey
About this file
This document is a presentation from a Pre-Quote Conference for the State of New Jersey regarding solicitation T2792 for a Health Care Profile System (26DPP01246). The conference was conducted via Microsoft Teams and addressed procedural questions related to bid submission requirements. Questions and answers regarding the scope of work and services must be submitted electronically through the Q&A tab in NJSTART by 2:00 PM on February 6, 2026. Quotes are due by 2:00 PM on April 10, 2026, and must be submitted exclusively through the NJSTART portal. The bid solicitation consists of nine sections covering introduction, pre-quote submission information, quote submission requirements, scope of work, general contract terms, data security requirements, modifications to standard terms and conditions, and evaluation criteria, along with the State of New Jersey Standard Terms and Conditions as an attachment.
The presentation emphasized critical pricing sheet requirements and submission protocols to ensure quote responsiveness. Vendors must complete all required price lines on the State-Supplied Price Sheet without modifications to format, structure, or decimal places, and must indicate "no charge" for zero-cost items rather than leaving lines blank. Quotes missing mandatory requirements designated as "shall" throughout the solicitation may be deemed non-responsive, while missing requested information designated as "should" may negatively impact technical evaluation scores. The State does not accept quotes via email, fax, or hand delivery; submission through NJSTART is mandatory. Additionally, vendors are prohibited from including reservations of rights, non-binding language, or additional fees not explicitly outlined in the solicitation, as such language may render quotes non-responsive.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Appendix-11_Practitioner login~1.pdf | ||
| Appendix-9_Disclaimer~1.pdf | ||
| Appendix-7_HCP Find Page~1.pdf | ||
| Appendix-1_New Jersey Health Care Information Act~3.pdf | ||
| Appendix-2_Required Data Elements~3.pdf | ||
| T2792 State-Supplied Price Sheet 01.22.2026~2.xlsx | XLSX spreadsheet | |
| T2792 Bid Solicitation 01.22.2026~2.docx | DOCX document | |
| Appendix-3a_Active Profile Count~1.pdf | ||
| Appendix-4_Profile Letters Email~1.pdf | ||
| Appendix-3_Active Profile Count~1.pdf | ||
| Appendix-5_Paper Survey~1.pdf | ||
| Appendix-10_About Us~1.pdf | ||
| Combined State of New Jersey Standard Terms and Conditions~2.pdf | ||
| Appendix-8_FAQ~1.pdf | ||
| Standard Procurement Forms Packet~2.pdf | ||
| Appendix-6_Requirement Checklist~1.pdf |
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Text version
Optional Pre-Quote Conference
T2792 Health Care Profile System
26DPP01246
Q&a due by 2pm 02/06/2026 Quotes due by 2pm 04/10/2026
WELCOME & INTRODUCTIONS
Please sign in by entering your name, company, and email in the Microsoft Teams chat window.
A list of attendees and these slides will be posted to NJSTART.
Please note this conference is being recorded.
Please identify yourself and the firm you represent prior to asking a question.
Please make sure you are registered in NJSTART, and that your contact information remains current.
NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.
https://www.state.nj.us/treasury/purchase/vendor.shtml
PURPOSE & GENERAL INFORMATION
The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.
No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.
This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.
The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.
BID SOLICITATION AT A GLANCE
Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information e-Q&A, exceptions to the SSTC, Bid Amendments) Section 3: Section 3: Quote Submission Requirements (forms, technical response, State-Supplied Price Sheet Instructions) Section 4: Scope of Work
BID SOLICITATION AT A GLANCE
Section 5: General Contract Terms Section 6: Data Security Requirements Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary Attachment 1: State of New Jersey Standard Terms and Conditions
PRICE SHEET PITFALLS
Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.
The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.
Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.
Confirm that you have completed all tabs on the State-Supplied Price Sheet.
Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.
Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.
HELPFUL TIPS & REMINDERS
Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.
Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.
Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.
Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.
OTHER HELPFUL TIPS
Examples of additional language that may deem a quote non-responsive:
Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.
Vendor’s Quote is only valid for XX days.
Vendor reserves the right to charge additional fees for services that require extensive time and effort.
This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.
This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.
THANK YOU FOR ATTENDING
Q&A due by 2pm 02/06/2026
Quotes due by 2pm 04/10/2026 image6.tmp image7.tmp image8.png image2.png image3.png image4.png image5.png
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