T2609 Bid Amendment Q and A 05-18-22~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

May 18, 2022

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 22DPP00676 T2609-Medical Examinations, Testing and Services

Current Quote Submission Due Date: June 2, 2022 (2:00 p.m. Eastern Time)

Bid Amendment #3

The following constitutes Bid Amendment #3 to the above referenced Bid Solicitation:

· This Bid Amendment includes answers to Vendor {Bidder} electronic questions;

· Revisions to the Bid Solicitation;

· Revised State Supplied Price Sheet; and

· Certification Regarding Prohibited Activities with Russia or Belarus has been added as an attachment on Attachments tab of this Bid Solicitation in NJSTART.

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T2609 Revised Bid Solicitation 05-18-2022”. The following additions and/or revisions are included in the Revised Bid Solicitation:

· 3.1 General Overview – revised;

· 3.1.1 General Requirements – revised;

· 3.5.8 Officer Apprentice/Recruit Candidate Examination (DOC & DEP) – revised;

· 3.5.9.1 Officer Apprentice/Recruit Candidate Psychological and Psychiatric Examinations (DOC) – revised;

· 3.5.18 Independent Psychiatric/Psychological Examination (IPE) – revised;

· 3.6.2.2 Hepatitis B Titers – revised;

· 3.6.2.4 Additional Testing and/or Examinations – revised;

· 4.4.2.6 Certification Regarding Prohibited Activities with Russia or Belarus – addition; and

· 4.4.5.2 State-Supplied Price Sheet Instructions – revised.

· For all additions, deletions, clarifications and modifications to the Price Sheet, please refer to the Revised Price Sheet entitled “T2609 Revised Price Sheet 05-18-2022”. The Vendor {Bidder} shall submit this Revised Price Sheet with its Quote.

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #22DPP00676 T2609-Medical Examinations, Testing and Services

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

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Yes, prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted Quote, a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): "Questions regarding the SSTC and proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendor's {Bidder's} suggested changes and the reason(s) for the suggested changes." Additionally, as stated in Section 4.1, General: "Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the State's rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive."

In light of the dangers posed by the COVID-19 virus outbreak and the declaration by the World Health Organization of a global pandemic and the existing State of Emergency declared by Governor Murphy Executive Orders (https://www.state.nj.us/infobank/eo/056murphy/approved/eo_archive.html), please be advised that all Quotes shall be submitted electronically through NJSTART.

Vendors {Bidders} may refer to the “Vendor Registration” and “Submit a Quote” Quick Reference Guides for instructions on how to enroll in NJSTART and how to submit an electronic Quote through NJSTART. The Quick Reference Guide entitled “Submit a Quote” is available here: https://www.state.nj.us/treasury/purchase/njstart/pdf/Create-a-Quote.pdf.

Additionally, to ensure that you have properly submitted the required documents you may also review the Quick Reference Guide entitled “How to Review a Submitted Quote” which is available here: https://www.state.nj.us/treasury/purchase/njstart/pdf/HowtoReviewaSubmittedQuote.pdf. Answers to Frequently asked Questions and all Quick Reference Guides are located on the NJSTART Vendor Support Page. If further assistance is needed, please email NJSTART Vendor Administration Team at: njstart@treas.nj.gov .

The Vendor {Bidder} can print, sign, and upload the required forms for T2609 Bid Solicitation. The Vendor {Bidder} can also submit forms with electronic signatures. Section 1.4.11, Electronic Signatures, states, “Vendors {Bidders} submitting Quotes through NJSTART may sign the forms listed in Section 4.4.1 (Forms, Registrations and Certifications Required with Quote) and Section 4.4.2 (Forms, Registrations and Certifications Required Before Blanket P.O. Award and That Should Be Submitted with the Quote) of this Bid Solicitation electronically by typing the name of the authorized signatory in the “Signature” block as an alternative to downloading, physically signing the form, scanning the form, and uploading the form to NJSTART.”

Yes, the convenience fee applies to all purchases made by Cooperative Purchasing Program participants under the Blanket P.O., the Vendor {Contractor} shall remit the Supplier Convenience Fee in the amount of one percent (1%) of all Net Purchases.

Medical examinations, testing, and other related medical services must be performed in person. Medical examinations, testing, and other related medical services cannot be done via telemedicine unless emergent circumstances exist such as a State of emergency declared by the Governor of the State of New Jersey or a pandemic, etc. and a pre-approval from the Using Agency SCM has been obtained. Please refer to Section 3.1, General Overview, of the document titled “T2609 Revised Bid Solicitation 05-18-2022”, as this section has been revised.

Conducting interviews for State personnel with patients simultaneous to the medical examinations has been removed from Bid Solicitation Section 3.1.1. Please refer to “T2609 Revised Bid Solicitation 05-18-2022” Section 3.1.1, as this section has been revised.

The following are examples of past locations and medical services performed at State Facilities by the Vendor {Contractor}:

· Green Bank Facility– Hearing Tests

· Batsto Visitor Center – Hearing Tests

· Liberty State Park – Blood draws

· Northern Forest Fire Service Office in Andover, NJ - Basic Medical Exam

· Kittatinny State Park – Hearing Test

· Allaire State Park – Hep B Vaccinations

The frequency of testing varies and is upon request of the Using Agency State Contract Manager (SCM).

The Using Agency State Contract Manager will identify the type of medical records that would need to be destroyed in accordance with HIPAA and all applicable Federal, State, and local laws and regulations.

Consultation services are requested on an as-needed basis. It is not a predictable/routine service. The following is an example consultation service:

The Department of Environmental Protection (DEP) Enforcement Employees carry Narcan Kits (Opioid Overdose Treatment). The Vendor {Contractor} was required to review and comment on the written procures of the Narcan Kits and present to DEP Enforcement Employees the health precautions/outcomes when administering Narcan.

Please see the response to Question # 11.

Price Line 29 - Tetanus with Toxoid, Diphtheria, Bordetella Pertussis (Tdap) Vaccination, shall be used for the Tdap booster.

The volume of B-readers vary. The volume will depend on the number of new Employees added each year and the current participating Employee’s examination intervals.

Medical Surveillance and Biological Monitoring needs to be considered when an Employee is sent to the Vendor {Contractor} for exposure monitoring for a specific substance. For example, if an employee is being sent for evaluation of the following:

· Acetone exposure;

· Whole Blood, Whole Blood during an exposure;

· Expired Air, as well as Expired Air after a shift; and

· Urine (chemical metabolite) and Urine at the end of a shift etc.

The frequency of testing varies.

The frequency of Psychological and Psychiatric Examinations varies. Psychological and Psychiatric Examinations apply to various State Departments and are performed on an as-needed basis. With the exception of correctional police officer applicants specified by Section 3.5.9.1, they are not pre-employment or annual examinations.

B. Are they annual, pre-employment, or by request?

A. Job categories for Psychological and Psychiatric Examinations vary. Job categories for Officer Apprentice/Recruit Candidate Psychological and Psychiatric Examinations are Correctional Police Officer Apprentice.

B. Psychological and Psychiatric Examinations are by request only. Officer Apprentice/Recruit Candidate Psychological and Psychiatric Examinations are conducted during the pre-employment process for candidates for Correctional Police Officer Apprentice.

Yes, there are separate price lines:

· Price Line 46 - Posterior-anterior and lateral chest x-ray as specified in Bid Solicitation Section 3.6.2.4 Additional Testing and/or Examinations; and

· Price Line 48 - Pulmonary function test, DLCO as specified in Bid Solicitation Section 3.6.2.4 Additional Testing and/or Examinations.

Examples of makes/models of the respirators used by State Agencies are as follows:

· 3m 7800 “S” ; 3m 7500; MSA Ultra-Twin; MSA Comfo Classic; and

· Draeger R55702 Panorama Nova Face Mask for the SCBAs.

Please note that the make/models of the respirators may vary and change during the terms of this Blanket P.O.

Independent Psychiatric Examinations (IPE) Can exams be done by both psychiatrist and psychologist?

Yes, Independent Psychiatric Examinations can be performed by an appropriately licensed and certified psychiatrist or psychologists. Please refer to “T2609 Revised Bid Solicitation 05-18-2022” Section 3.5.18, as this section has been revised.

The Vendor {Contractor} shall provide individuals with the current standard care in accordance with all CDC guidelines.

The Vendor {Contractor} shall provide individuals with the current standard care in accordance with all CDC guidelines.

Section 3.6.2.2 has been updated to reflect this change. Please refer to “T2609 Revised Bid Solicitation 05-18-2022”.

The Computerized Tomography Scan (CT Scan) is a chest CT Scan. Please refer to “T2609 Revised Bid Solicitation 05-18-2022”Section 3.6.2.4 and “T2609 Revised Price Sheet 05-18-2022” Price Line 52, as these sections have been revised.

Emergency testing varies and is requested on an as needed basis.

Please note that the Price Sheet has been revised, and the Vendor {Bidder} is not required to submit a price for Price Line 56 - Additional Emergency Testing and/or Examination (Section 3.6.2.4H). Price Line 56 has been revised and designated as a pass through price line.

The Vendor {Contractor} shall perform Additional Emergency Testing and/or Examinations (Section 3.6.2.4H) as identified by the Using Agency SCM at a price quoted by the Vendor {Contractor} and agreed upon by both parties as needed.

Please refer to “T2609 Revised Bid Solicitation 05-18-2022” Section 3.6.2.4 and Section 4.4.5.2, and “T2609 Revised Price Sheet 05-18-2022” Price Line 56, as these sections have been revised.

This is a Blanket P.O. with set-aside subcontracting goals for New Jersey Small Business Enterprises and/or Disabled Veterans’ Businesses. Vendors {Bidders} are able to utilize Small Business Enterprises and/or Disabled Veterans’ Businesses to meet the set-aside subcontracting goals.

If the Vendor {Bidder} certifies that in engaging Subcontractors, it shall make a good faith effort to achieve the subcontracting set-aside goals, and shall attach to the Subcontractor Utilization Plan documentation of such efforts in accordance with N.J.A.C. 17:13-4.1 et seq.

If the Vendor {Bidder} chooses to use Subcontractors and fails to meet the Small Business and/or Disabled Veterans’ Business subcontracting targets, the Vendor {Bidder} must submit documentation demonstrating its good faith effort to meet the targets with its Quote or within seven (7) business days upon request.

A Vendor’s {Bidder’s} failure to satisfy the Small Business and/or Disabled Veterans’ Business subcontracting goal or to provide sufficient documentation of its good faith efforts to meet the targets with the Quote or within seven (7) business days upon request shall preclude award of a Blanket P.O. to the Vendor {Bidder}.

For more information, please refer to Bid Solicitation Section 4.4.1.6, Small Business and/or Disabled Veterans’ Business Subcontracting Set-Aside Blanket P.O.

Section I and Section II on Page 6 of the State of New Jersey Security Due Diligence Third Party Information Security Questionnaire are labeled as “For The State Of New Jersey” and will be completed by the State.

The Vendor {Bidder} must complete the remaining sections of the “T2609 Security Questionnaire 01-12-22” located in the Attachments tab of this Bid Solicitation in NJSTART and submit it with the Quote. The State has executed a Confidentiality/Non-Disclosure Agreement which is attached to the Questionnaire. The Vendor {Bidder} must countersign the Confidentiality/Non-Disclosure Agreement and include it with its submitted Questionnaire. No amendments to Confidentiality/Non-Disclosure Agreement are permitted.

Failure to provide this mandatory requirement with the Quote will result in the Quote being deemed non-responsive.

Yes. Please refer to the answer to Question #29 and Bid Solicitation Section 4.4.3.3.3 for additional information.

No, the Vendor {Bidder} must submit pricing using the format set forth in the State-supplied price sheet/schedule accompanying this Bid Solicitation. Any additional or supplemental versions of the State-supplied price sheet/schedule will not be accepted and may result in the Vendor’s {Bidder’s} Quote being deemed non-responsive.

This information is not available. Please be aware that the services are requested on an as needed basis.

This question does not relate to the current Bid Solicitation. This question should be directed to the Using Agency who issued the Purchase Order, not in the Bid Solicitation Questions and Answers.

Please see the response to Question #33.

Please see the response to Question #33.

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