T2549 Bid Amendment 2 06.06.24 - Responses to QA.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

June 6, 2024

To: All Interested Bidders

Re: Bid Solicitation #24DPP00928 T2549 Subsurface Remedial Action Services NJDEP

Quote Submission Due Date: June 25, 2024 (2:00 p.m. Eastern Time)

Bid Amendment #2

The following constitutes Bid Amendment #2 to the above referenced Bid Solicitation:

· This Bid Amendment includes:

· Answers to questions;

· Revised T2549 Optional Pre-Quote Conference PowerPoint 06.06.24; and

· Revisions to the Bid Solicitation.

· Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T2549 Subsurface Remedial Action Services NJDEP 06.06.24”, and hereafter referred to in this document as the “Revised Bid Solicitation”. The following sections of the Bid Solicitation have been revised:

· Section 4.8.12.1 Air-Vacuum Excavation;

· Section 4.11.2.2.J Labor; and

· Section 4.11.2.3.6.2.A.4 Drilling Services.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments. All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #24DPP00928 T2549 Subsurface Remedial Action Services NJDEP Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Note: This question has been paraphrased in the interest of readability and clarity.

Section Reference Question (Bolded) and Answer

Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted Quote a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

It is recommended that users utilize Internet Explorer or Microsoft Edge to view PDF documents. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers on Chrome or Firefox.

As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): Questions regarding the SSTC and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder's suggested changes and the reason(s) for the suggested change(s). Additionally, as stated in Section 3.11, Bidder Additional Terms Submitted with the Quote: A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this Bid Solicitation, the terms and conditions of this Bid Solicitation, or the SSTCs. Bidder proposed terms or conditions that conflict with the SSTCs will render a Quote non-responsive.

Please be advised that all Quotes shall be submitted electronically through NJSTART.

Key Personnel Section 4.8.1.1 states the Contract Program Manager, Hydrogeologist, and Site Supervisor must be employees of the Contractor. We would like to take exception to the Hydrogeologist requirement. Can this person be a contract/subcontracted employee?

No. The Hydrogeologist must be an employee of the Contractor to ensure that Emergency response timeframes for services are met.

Catalytic Oxidizer [The Bid Solicitation] states ‘capacity to be determined’. These units range from 50 SCFM to 1,000 SCF. Please provide capacity for this quote.

The State cannot provide a capacity. As stated in Bid Solicitation Section 4.8.7.1.1.B, Catalytic Oxidizer Minimum Requirements, it is the Contractor’s responsibility to determine the capacity.

If catalytic oxidizers are required for Engagements, the Contractor shall gather and evaluate data and perform calculations to select oxidizers in accordance with Bid Solicitation Sections 4.8.7.1, Oxidizers and 4.8.7.1.1, Catalytic Oxidizer Minimum Requirements, and the equipment shall be procured via Bid Solicitation Section 4.11.8, Engagement Modifications.

Thermal Oxidizer Minimum Requirements

[The Bid Solicitation] states ‘capacity to be determined’. These units range from 100 SCFM to 1,000 SCF. Please provide capacity for this quote.

The State cannot provide a capacity. As stated in Bid Solicitation Section 4.8.7.1.2.B, Thermal Oxidizer Minimum Requirements, it is the Contractor’s responsibility to determine the capacity.

If thermal oxidizers are required for Engagements, the Contractor shall gather and evaluate data and perform calculations to select oxidizers in accordance with Bid Solicitation Sections 4.8.7.1, Oxidizers and 4.8.7.1.2, Thermal Oxidizer Minimum Requirements, and the equipment shall be procured via Bid Solicitation Section 4.11.8, Engagement Modifications.

Drilling Services If the Contractor uses a Geo Probe rig to install wells with an auger, can the Contractor bill the drill rig mobilization fee?

No. In accordance with Bid Solicitation Section 4.11.2.3.6.2.H, Drilling Services, the Contractor shall receive a one-time combined Mobilization/Demobilization payment of Contract Pay Item 111 for movement of a Geoprobe to and from a Site. There shall be no additional mobilization payment for augers.

Air-Vacuum Excavation [The Bid Solicitation] states to backfill with clean coarse sand. This is not normal protocol and will increase the cost / pricing. Please confirm this is necessary or can bidder backfill with native material.

For boreholes advanced to a depth of up to six feet using air-vacuum excavation techniques, the Contractor shall backfill boreholes using native material that was removed during the process.

Please refer to Revised Bid Solicitation Section 4.8.12.1, Air-Vacuum Excavation and Section 4.11.2.3.6.2.A.4, Drilling Services as these sections have been revised.

No. There will be no addition of a separate price line for an Environmental Sampling Technician.

Reporting and Supplier Convenience Fee A. Can we have more information about the purpose of the Supplier Convenience Fee and what the amount is based on?

B. Is the 1% fee based on the total of each invoice to NERAS including all services, supplies, taxes and fees?

C. Can this fee be included in our invoice to NERAS?

D. What is Periscope?

A. The Supplier Convenience Fee funds procurement operations, cooperative programs, and systems, and will be used to load a firm’s catalogs of products or services for searching and ordering in the Supplier Marketplace on NJSTART. The 1% fee is based on all “Net Purchases” for any one (1) contract held by the firm which will include the contract less credits, taxes, regulatory fees, and separately stated shipping charges not included in the unit prices.

B. Please refer to the answer in Part A.

C. No, the Supplier Convenience Fee cannot be separately itemized in any invoice to NERAS, which concerns a separate contract from the subject Bid Solicitation; however, the Contractor’s submitted pricing should take this fee into account.

D. Periscope is the developer of NJSTART, the State’s procurement website, who is managing the State’s Procurement Efficiency Program (PEP) which was established through N.J.A.C. 17:12-1.5 to create a sustainable funding model for the State of New Jersey’s procurement operations.

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper image1.png