T1908 Bid Amendment 1 2819 .docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

February 8, 2019

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 19DPP00328 T1908- Veterans Transitional Housing Program Behavioral Management Services

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

· This Bid Amendment includes:

· Answers to questions;

· Optional site visit sign in sheet;

· Attachment #1: Veterans Haven South Policy and Procedures Manual;

· Attachment #2: Veterans Haven South Resident Handbook;

· Reopens the Question and Answer Period for an additional one (1) week period from Friday, February 8, 2019 to Friday, February 15, 2019 (2:00 p.m. Eastern Time); and

· Extends the Quote Submission Due Date to March 8, 2019 (2:00 p.m. Eastern Time).

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #19DPP00328 T1908- Veterans Transitional Housing Program Behavioral Management Services

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

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Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed nonresponsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Divisions Quick Reference Guide entitled, How to Review a Submitted Quote- which is available NJSTART Vendor Support Page under Vendor Reference Guides.

Background How many individuals are anticipated to need services?

There are currently approximately 80 individuals in need of services at Veterans Haven South. This is subject to change during the term of the Blanket P.O.

Scope of Work Is the Vendor required to obtain state licensure of the program?

No, the Vendor {Contractor} is not required to obtain State licensure of the program.

Background Could the Department please provide a mission statement and policy and procedures that are being referenced or indicate where the Vendor can find this information?

Please see the attached Veterans Haven South Policy and Procedure Manual (Attachment #1) and the Veterans Haven South Resident Handbook (Attachment #2).

Vendors {Bidders} are cautioned that the aforementioned attachments are subject to change at the discretion of the State. Additionally, the attachments are being provided for informational purposes, and should a conflict arise between the attachments and the Bid Solicitation, the Bid Solicitation shall prevail.

Duties and Responsibilities Could the Department please specify the requirements for submitting weekly or monthly reports or classes or group session plans? Specifically, what information is the Vendor expected to submit? How frequently is the information to be submitted and to who is it submitted to? Also, in what format (electronic or paper submission) is the information required to be submitted?

All reports specified by the Bid Solicitation must be delivered electronically to the Clinical Supervisor who will submit them to the State Contract Manager, as applicable. Please refer to Sections 3.1 to 3.7 of the Bid Solicitation for specific Vendor {Contractor} personnel reporting requirements. Reports are to be completed by each member of the Vendor {Contractor} personnel as needed and appropriate.

Report/reporting requirements may vary throughout the term of the Blanket P.O., dependent on the needs of the individuals in the program, the program itself, and the treatment team. The State Contract Manager reserves the right to require requested reports to be submitted by Vendor {Contractor} personnel, within a specific timeframe, throughout the Blanket P.O. term, as needed.

State Contract Manager Please provide clarification regarding how the Behavioral Management Treatment Team will work together with the State Contract Manager.

The Behavioral Management Treatment Team works cooperatively in a team environment under the direction of the State Contract Manager. The State Contract Manager is currently the Superintendent of Veterans Haven South. The Superintendent is responsible for all matters pertaining to the operation of Veterans Haven South. Superintendent supervises a 24 hour, 7 day a week staff including a 22 person resident liaison team and a 7 person treatment team.

See also Section 8.0 of the Bid Solicitation for additional information regarding the State Contract Manager.

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