T1781 Bid Amendment 5 QA.docx
DOCX document 80 KB Posted
- Solicitation number
- 21DPP00623
- Issued by
- Essex County, New Jersey
About this file
This document is Bid Amendment #5 for the State of New Jersey Department of the Treasury Division of Purchase and Property Procurement Bureau's Bid Solicitation #21DPP00623 for T1781 Various Men & Women's Clothing and Footwear For Use In DOC Canteen/Commissary Locations. The Amendment provides answers to questions submitted during the second round of the electronic Q&A period, as well as revisions to the Bid Solicitation. The revised bid submission due date is June 15, 2021 at 2:00 PM Eastern Time. The bid is for a Blanket Purchase Order contract for various men and women's clothing and footwear items for use in the New Jersey Department of Corrections canteen and commissary locations. Packaging configurations are not specified, and vendors may offer any packaging configuration in their response.
The Bid Solicitation requires vendors to submit a firm, fixed percentage discount or markup from the manufacturer's latest preprinted price list or catalog with list prices. Vendors are not allowed to submit individual item pricing based on size. Categories 5 and 8 are partially set aside for small businesses, and vendors must have an active small business registration with the State at the time of bid opening to be considered for those categories. The current incumbent vendor information is not provided.
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PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
SHEILA Y. OLIVER
Lt. Governor
MAURICE A. GRIFFIN
Acting Director https://www.njstart.gov
May 26, 2021
To: All Interested Vendors {Bidders}
Re: Bid Solicitation # 21DPP00623 T1781 Various Men & Women's Clothing and Footwear For Use In DOC Canteen/Commissary Locations
REVISED Quote Submission Due Date: May 28, 2021 (2:00 p.m. Eastern Time)
REVISED Quote Submission Due Date: June 15, 2021 (2:00 p.m. Eastern Time)
Bid Amendment #5
The following constitutes Bid Amendment #5 to the above referenced Bid Solicitation:
· This Bid Amendment includes answers to the questions submitted during the second round of the electronic question and answer period which closed on May 7, 2021;
· Revisions to the Bid Solicitation. Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled “T1781 21DPP00623 Bid Solicitation Revised 5.26.2021”.
It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation #21DPP00623 T1781 Various Men & Women's Clothing and Footwear For Use In DOC Canteen/Commissary Locations
Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| Section 4.4.5.2 |
State-Supplied Price Sheet Instructions The RFP lists ten categories for a price to be filled in for each. On most clothing items there are various sizes S- 3 XL (sometimes higher). With just one price submitted the state could have higher pricing for normal sized items so that a vendor does not lose money on the larger sizes. Will the state allow a vendor to submit a pricing spreadsheet based on each size?
Answer: No. The Vendor {Bidder} shall not submit fixed pricing for individual items (individual item pricing), including pricing based on size, on the State-Supplied Price Sheet.
As per Section 4.4.5.2 of the Bid Solicitation, which states in pertinent part, “Step 3 - The Vendor {Bidder} shall insert a firm, fixed percentage (%) discount or markup from the product catalog/price list, by entering the percentage discount or markup bid in the "Percentage (%) Discount (-) or Markup (+)” field on the price line on the State-Supplied Price Sheet. A Vendor’s {Bidder's} entry in the "Percentage (%) Discount (-) or Markup (+)” field shall be considered a percentage (%). For example, entry of "50" shall be considered "50%" and that of "0.50" shall be considered "0.50%".
If a Vendor {Bidder} leaves the "Percentage (%) Discount (-) or Markup (+)” field blank on the price line, it shall be considered that the Vendor {Bidder} provided no Quote for the price line item.
A series or a range of discounts/markups or fixed prices (firm dollar amount) on the price line shall not be acceptable and shall result in rejection of the Quote for that price line only.
If a Vendor {Bidder} is offering its pricing at the same pricing listed on the pre-printed catalog/price list, the Vendor {Bidder} should provide 0% in the “Percentage (%) Discount (-) or Markup (+)” field on the State-Supplied Price Sheet”.
In addition, as per Bid Solicitation Section 4.4.3.3, which states in pertinent part, “The Vendor {Bidder} shall submit with its Quote the brand’s latest preprinted price list or catalog with list prices, as of the Quote opening date, for each brand/price line item bid”.
The latest preprinted price list or catalog with list prices submitted with the Vendors {Bidders} Quote for the brands bid shall contain all available sizes, fabrics, and package configurations.
For example, a Vendor {Bidder} may offer the Gildan brand at 5% discount, as indicated on the State Supplied price sheet, under Category 1 Men’s Sweats and Shorts.
The Vendor {Bidder} shall submit the Gildan brand product catalog/price list showing the various Gildan items (including various sizes) and pricing to which the 5% discount is applied.
| 2 |
| Section 4.4.5 and 4.4.5.2 |
and Attachments Tab: State-Supplied Price Sheet In all past RFP’s for Clothing and Footwear the NJDOC would provide a spreadsheet for Vendors to submit and fill in pricing. Will there be a spreadsheet provided for vendors for submitting pricing for all price lines in this RFP?
Answer: The State has provided a price sheet for Vendor {Bidder} use in responding to this Bid Solicitation. As per Section 4.4.5 of the Bid Solicitation, which states in pertinent part: “The Vendor {Bidder} must submit its pricing using the State-Supplied Price Sheet accompanying this Bid Solicitation and located on the “Attachments” Tab.”
In addition, please refer to the answer provided in Question 1 above for additional information.
| 3 |
| Section 3.0 Scope of Work |
| Will the State allow a Vendor to bid on items with a different Case Packing from the bid specs? For example, if the Vendor meets all of the items specifications, with the EXCEPTION that the Vendor's Selling Unit of Measure/Case Packaging differs from that specified for each item, will the State allow Case Packaging Exceptions? |
Answer: Specific packaging configurations are NOT included in the technical specifications. Vendors {Bidders} may offer any packaging configuration in response to this Bid Solicitation. All packaging configuration should be indicated on the latest preprinted price list or catalog with list prices submitted with the Vendors {Bidders} Quote for the brands bid.
The packaging configurations referenced in Section 3.0 are examples of previous expenditure and current packaging under the existing Blanket P.O.s and are informational only.
Vendors {Bidders} do not need to offer these same packaging configurations on the brand’s product catalog/price list to be responsive. The Vendor {Bidder} should list all packaging configurations on the prepreprinted price list or catalog for each brand/price line item bid.
Please see revisions to the Bid Solicitation titled “T1781 Revised Bid Solicitation 5.13.2021”
| 4 |
| Section 3.0 Scope of Work |
| Question: If the State will allow items to be packaged differently than specified, how is the Vendor to make note of the case pack exceptions and also complete the Specification Conformance Certification, given that completing this form indicates that the Bidder is not taking any Exceptions? |
Answer: The packaging configurations referenced in Section 3.0 are examples of previous expenditure and current packaging under the existing Blanket P.O.s and are informational only.
Vendors {Bidders} do not need to offer these same packaging configurations on the brand’s product catalog/price list to be responsive. The Vendor {Bidder} should list all packaging configurations on the prepreprinted price list or catalog for each brand/price line item bid.
Please see revisions to the Bid Solicitation titled “T1781 Revised Bid Solicitation 5.13.2021”
| 5 |
| Section 4.4.3 Submittals |
| Is my firm required to submit the Specification Conformance certification and Price Lists with the Quote? |
Yes, these documents are mandatory submissions and must be submitted as part of your Quote as per Section 4.4.3 Submittals.
What if the Specification Conformance certification and Price Lists are NOT submitted with the Quote?
If these documents are not submitted with your Quote, your Quote will be deemed non-responsive and you will not be eligible for an award.
| 6 |
| Section 4.4.1.4 Small Business Set-Aside Blanket P.O. |
| For the partial small business set aside, Categories 5 and 8, what if I submit a Quote but my firm’s small business status is listed as Expired or Revoked with the Division of Revenue and Enterprise Services, Small Business Registration and MWBE Certification Services Unit by the date the Quote is received and opened? Does this mean that my Quote will not be considered responsive? |
Answer: If your firm’s small business status is listed as Expired or Revoked by the DORES Small Business Registration and MWBE Certification Services Unit at the date the Quote is received and opened, the Quote submitted by your firm will be considered nonresponsive and will not be evaluated and considered for a Blanket P.O. award.
| 7 |
| Section 4.4.1.4 Small Business Set-Aside Blanket P.O. |
| For the partial small business set aside, Categories 5 and 8, how can I check if my business is registered and approved as a small business with the Division of Revenue and Enterprise Services? Can I apply online? |
Answer: By clicking on the below link, you will be directed to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit. Here you can login to your account or apply for certification:
https://www.nj.gov/njbusiness/contracting/sbsa/
Yes, you can apply online. Here is the link to the online application:
https://www.njportal.com/DOR/SBERegistry
Bid Solicitation Revisions
| # |
| Bid Solicitation |
Section Reference Revision
| 1 |
| 4.4.3 Submittals |
| The language in Bid Solicitation Section 4.4.3 has been revised. |
Please see revisions to the Bid Solicitation titled “T1781 Revised Bid Solicitation 5.26.2021”
| 2 |
| 4.4.4 |
Financial Capability of Vendor {Bidder} The language in Bid Solicitation Section 4.4.4 has been revised.
Please see revisions to the Bid Solicitation titled “T1781 Revised Bid Solicitation 5.26.2021”
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