T1163 Amendment 01 10.18.21.docx
DOCX document 76 KB Posted
- Solicitation number
- 22DPP00674
- Issued by
- Mercer County, New Jersey
About this file
This document is a bid amendment for Bid Solicitation #22DPP00674, titled "T1163 Poultry, Various, Perishable, for Distribution and Support Services", issued by the New Jersey Department of the Treasury, Division of Purchase and Property. The bid solicitation is for the procurement of poultry products and related distribution and support services for the State of New Jersey and the participating local jurisdictions of Mercer County and Trenton City. The bid submission due date is November 3, 2021 at 2:00 PM Eastern Time. The amendment provides answers to questions related to accessing the bid documents, completing and submitting the required documentation, exceptions to the standard terms and conditions, and providing specification data sheets for equivalent brands. The amendment also indicates that the State will consider price increases or decreases during the Blanket Purchase Order term and any extensions.
The bid solicitation allows for vendor-proposed terms and conditions, but they cannot conflict with the State's terms or diminish the State's rights. Vendors are required to provide specification data sheets for any equivalent brands not listed as approved products. The amendment provides access to the previous bid tabulation for reference. The contract term and any renewal options are not specified in the provided documentation.
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PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
SHEILA Y. OLIVER
Lt. Governor
MAURICE A. GRIFFIN
Acting Director https://www.njstart.gov
October 18, 2021
To: All Interested Vendors {Bidders}
Re: Bid Solicitation # 22DPP00674 Bid Solicitation: T1163 Poultry, Various, Perishable, for Distribution and Support Services Quote Submission Due Date: November 3, 2021 (2:00 p.m. Eastern Time)
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
· This Bid Amendment includes answers to questions;
It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation: # 22DPP00674 T1163 Poultry, Various, Perishable, for Distribution and Support Services Answers to Questions
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
Where applicable, each question references the appropriate Bid Solicitation section.
| 1 |
| N/A |
| When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed? |
Answer: It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 2 |
| N/A |
| Should I check that I have properly completed and attached all the required documents with my submitted Quote? |
Answer: Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| Bid Solicitation Section 1.3.1.1 |
| Will the State allow Vendors to take exception to any of the Standard Terms and Conditions? |
Answer: As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): "Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendor's {Bidder's} suggested changes and the reason(s) for the suggested changes." Additionally, as stated in Section 4.1, General: "Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the State's rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive."
| 4 |
| Bid Solicitation Section 4.4.3.3 |
| Is a Bidder required to provide specification data sheets for all equivalent brands bid that are not listed as an approved brand? |
Answer: Yes; Vendors {Bidders} are required to provide specification data sheets for all Equivalent Brands bid that are not listed as an Approved Product.
Vendors {Bidders} should submit specification data sheets for all Equivalent Brands bid. In the event that specification data sheets are not submitted with the Quote, the State may request them in order to evaluate any proposed Equivalent Brand as necessary to confirm specification conformance. The specification data sheets must document that the proposed Equivalent Brand meets or exceeds the requirements of the Bid Solicitation specifications.
Vendors {Bidders} offering Approved Products identified in this Bid Solicitation are not required to submit specification data sheets for those Approved Products only. However, all required information identified on the State-Supplied Price Sheet and outlined in Bid Solicitation Section 3.1 is necessary to confirm specification conformance must be provided.
In the event that the specification data sheets are not provided with a Vendor's {Bidder's} Quote, the Vendor {Bidder} must provide the specification data sheets within 48 hours following a written request from the State. Failure to comply with the written request within the allotted timeframe may result in a Vendor's {Bidder's} Quote being deemed non-responsive for the requested item(s).
| 5 |
| Bid Solicitation Section 5.2.2 and New Jersey Standard Terms and Conditions Section 6.1 |
| Will the State consider Blanket P.O. price increases or decreases during the term of the Blanket P.O. and any extension(s) thereof? |
Answer: Yes. Please refer to Bid Solicitation Section 5.2.2 and New Jersey Standard Terms and Conditions Section 6.1.
| 6 |
| Results |
| Can I get the last bid results for this bid? |
Answer: Please refer to the attachment titled “T1163 Attachment to Bid Amendment” in the Attachment’s Tab to review the bid tabulation from the previous procurement cycle for award information.
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