T10 SOW DB - USAO King 7 Sinks and Cabinets 12 16 2020.pdf

DB Contract Statement of Work

USAO – King Federal Courthouse 7 Sink and Cabinet Installation

12-16-2020 i

Statement of Work for

Design-Build (DB) Contract

December 16, 2020

PROJECT IDENTIFICATION:

Project Name: USAO – King Courthouse 7 Sink and Cabinet Installation

Project Number: EQ4PPF-19-0093

Region: 04

Building Name: James L. King Federal Courthouse

Building Address: 99 N.E. 4th Street, Miami, FL 33132

Building Number: FL1021ZZ

Contracting Officer: Cathal Duffy

SOW writer: Gary N. DeVeney

Estimated By: Gary N. DeVeney

COR: Gary N. DeVeney ii

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED®

2.8.3 Fire Protection/Life Safety

2.8.4 OPTION Historic Preservation

2.9 Cost Management

2.9.1 Cost Estimating

2.9.2 Construction Cost Management

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.10.6 Electronic Project Management System

2.10.6.1 Overview

2.10.6.2 Purpose

2.10.6.3 Definition

2.10.6.4 Project Documentation

2.10.6.5 Equipment And Training

iii

2.10.6.6 Personnel Requirements

2.10.6.7 Data Ownership

2.10.6.8 References

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.11.3 Plans and Specifications

2.12 Document Security

2.13 Record Keeping

2.14 Construction General Requirements

3 SCOPE OF SERVICES ............................................. Error! Bookmark not defined.

3.1 Pre-Design Stage

3.2 Design Stage

3.2.1 Design Concept Phase

3.2.2 Design Development (DD) Phase

3.2.3 Construction Documents (CD) Phase

3.3 Construction Stage

3.3.1 Construction Delivery Phase

3.4. DB Contract Closeout

4 ADMINISTRATION

4.0 Submission, Review Table

4.1 Payment for Construction Delivery Phase Work

4.2 Travel

4.3 Reproduction and Delivery

4.4 DB Personnel Security Requirements

4.5.1 Building Occupation

4.5.2 Noise Control……………………………………………………………………………………………25

5 APPENDIX A - Owner’s Project Requirements

1 PROJECT DESCRIPTION

This project is for the addition of seven (7) sinks, countertops and cabinets for the USAO in the J.

King Federal Courthouse on the various floors. The locations identified by the USAO are as follows but subject to change:

2nd floor (TBD), 341, 453A, 555, 669. 783 and 828 The DB Contractor shall remove existing gypsum board and reinforce the walls to support the added waste lines and cast iron piping. Contractor to home run one (1) 120V GFIC that will have three wall outlets. Contractor to install 18” by the length of the countertop 4” X 4” or 6” X 6” wall tiles that are mastic adhesive to water resistance 5/8” gypsum board. The DB Contractor shall design and install layout per the area identified by the USAO on the floor plans provided to GSA.

Final cabinetry plans and layout shall be produced by the GC and approved by the USAO prior to the project being issued a Notice to Proceed (NTP). Project shall be a total fixed price.

1.1 Project Type

This is a Design-Build Fixed Price Repair/Alteration to install new cabinetry, sinks, faucets and waste lines in the various offices on different floors for the USAO. Location of cabinetry is identified by USAO and is subject to change.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the design-build is to provide successful design and construction services for the completion of the seven (7) floor cabinetry layout for various USAO offices/breakrooms. Other project goals are as follows:

● Utilize sustainable Design-build and construction strategies where applicable and practical

● Utilize and specify low VOC products

● Recycle demolished materials and construction waste when possible

● Utilize integrated Design-build principles to produce a successful, efficient, and effective project.

OBJECTIVES:

The objective of this project is to execute a Design Services Contract on schedule that understands the needs and desires of the GSA as well as the realities of budget constraints and limitations as well as modify all areas identified by the USAO for the offices and work areas on the seven (7) floor breakrooms in the King Federal Courthouse.

1.3 Project Delivery Approach

The requirements set forth in this section apply to all Stages and Phases of the project as described in the Scope of Services section below.

1.4 Reference Materials

Reference materials provided to the design-build include the following (if available):

● Files of the existing floor layouts for the proposed courthouse.

● Space layout of the new project area

● Latest asbestos surveillance report

SITE ACCESS:

The arrangement for site access for visual inspection by interested parties should be made in advance through the GSA Property Management personnel. All site related questions shall be submitted in writing to the GSA Project Manager and/or GSA Contracting Officer or their designated representatives. These inspections shall be subject to approval by GSA.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the performance specification provided in Appendix B. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The design services under this Statement of Work must comply with the GSA Owner’s Project Requirements (OPR) documentation provided in the Appendix, or in Section 3, Scope. The Owner’s Project Requirements are provided as a general description of the project to begin initial design studies, and include the Preliminary Space Program for the tenant agency space

2.5 Budget

The estimated range for construction costs is $250,000.00 to $500,000.00.

2.6 Schedule

The project delivery schedule is as follows.

Design Phase Services – 90 calendar days Construction Phase Services – 120 calendar days The total project duration for this project shall be 210 calendar days. A separate notice to proceed will be issued for each phase/stage.

See table, Section 4.1 Administration. The table includes specific stage and review period milestones and performance periods.

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

• Project manager

• Architectural designer

• Engineering designers - all disciplines

• Major consultants - i.e., registered fire protection engineer, lead environmental coordinator, energy conservation officer, waste management coordinator, historic preservation expert

• Construction superintendent

• Quality control superintendent

• Project engineer

• Construction supervisors

• Tenant representative

• Safety program coordinator

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

2.8.1.2.1 U.S. General Services Administration (GSA)

• PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work

• Architectural Barriers Act Accessibility Standard (ABAAS) (Available at www.access-board.gov/aba)

• PBS Order 3490.2 “Document security for sensitive but unclassified paper and electronic building information”

• PBS P-120, Project Estimating Requirements for the Public Buildings Service, latest edition (Available at www.gsa.gov/portal/content/102462)

• The GSA PBS Pricing Desk Guide, October 3rd, 2011 (Available at www.gsa.gov/pricingdeskguide)

• PBS Asbestos Policy, March 27, 2008

• PBS Construction Specifications Format and Guidelines

• Secretary of the Interior’s Standards for Rehabilitation and Illustrated Guidellines for Rehabilitating Historic Buildings (U.S. Department of the Interior, National Park Service, 1992)

• Carpet Specification Guideline for Broadloom and Modular Tile

2.8.1.2.2 U.S. Courts

• U.S. Courts Design Guide, (USCDG), 2007 (includes revisions through June 2008)

• U.S. Courts Design Guide – Renovation & Alteration Appendix, September 15, http://www.access-board.gov/aba http://www.gsa.gov/portal/content/102462 http://www.gsa.gov/pricingdeskguide

• U.S. Courts Courthouse Design Reference Manual: An Architect’s Desk Reference, November 2007

• Courtroom Technology Manual, August 1999

• U.S. Courts Mail Room Construction Guidelines, April 2, 2002 (Includes 13-page excerpt of Section VI from “Mail Safety in the Federal Judiciary” study undertaken by

AOUSC.

• U.S Courts Design Guide, Amendment to Chapters 1, 2, 15, & 16; dated January 14, 2016.

2.8.1.2.3 High Performance Green Buildings

Even though this is not a recovery project, to meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following, where applicable:

A. Minimum Performance Criteria for Recovery Projects for Existing Buildings and Limited Scope

Including the referenced:

B. High Performance and Sustainable Buildings Guidance 12/1/08

Please note that the reporting requirements are not applicable for this project.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED®

2.8.2.1 C&D Waste Management Requirements

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template Construction Waste Management and Disposal specification in the design. This document is a template and must be tailored to the project. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Templates for both of these documents are attached to this document.

2.8.2.1.1 Waste Management Plan

A waste management plan shall be submitted at the completion of construction documents phase of the project or within 14 days of date established for the Construction Notice-to- Proceed. The plan includes at the minimum the following requirements:

1. Describe strategies for minimizing waste

2. During project planning, include a bulk estimate in weight (tons) or volume (cubic yards) of waste diverted and anticipated weight/volume for materials going to landfill.

3. Anticipated recycling revenue: Shall be factored into contractor bid and contractor should provide an estimate of the recycling proceeds amount.

4. Final rates based upon weight (tons).

5. List of diversion facilities and disposal activities to be used. (Include name, location, and phone number)

2.8.2.1.2 Waste Management Monthly Reports

Contractors are required to submit a monthly waste management report that details the amount of C&D waste by material diverted/recycled as well as the amount sent to landfill on the project. These reports shall be submitted to the GSA PM and/or COR in electronic format.

2.8.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply.

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.8.4 Historic Preservation (If Applicable)

Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to consider the effects of their undertakings on historic resources and to consult with the Advisory Council on Historic Preservation (ACHP) and the State Historic Preservation Officer (SHPO) on ways to avoid or mitigate adverse effects.

The proposed project will potentially affect historic resources and, therefore, will require consultation with the SHPO and other consulting parties as defined by Section 106 of the NHPA. The GSA will initiate consultation with the SHPO on the proposed design as prepared by the DB Contractor, in coordination with the DB Contractor historic preservation expert, prior to the final concepts. The GSA and DB Contractor shall work with the SHPO and other consulting parties to ensure that the design of the renovated facility is completed in accordance with the Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings.

The DB Contractor historic preservation expert shall be fully involved in the development of the preliminary and final design concepts and shall establish overall historic preservation guidelines for the project, to be included in the approved final design concept documentation. The DB Contractor historic preservation expert shall be involved in the analysis and design of all alternatives, including architectural, MEP, structural, life safety and accessibility, leading up to decisions affecting restoration and rehabilitation zones of the property as indicated in the building preservation plan (BPP) or historic structures report (HSR). The DB Contractor historic preservation expert shall review all DB Contractor submissions required by PBS-P100 in their entirety for impact on restoration and rehabilitation zones. The DB Contractor shall incorporate the DB Contractor historic preservation expert’s comments into each submission prior to delivery to the GSA. The DB Contractor historic preservation expert shall certify in writing that the final construction documents submissions meet the Secretary of Interior’s (SOI) standards.

Where portions of the project design are determined to have an adverse effect on the building’s architectural significance, the DB Contractor historic preservation expert shall provide an explanation and documentation of the measures to mitigate those effects in an illustrated report that the GSA will submit to the SHPO and ACHP in compliance with Section 106 of the National Historic Preservation Act.

2.9 Cost Management

2.9.1 Cost Estimating

This project utilizes a fixed price contract for the design and construction services.

The fixed price as provided in the DB Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as the construction budget for the project at the time of award of the DB contract.

Before the start of the Design Stage, the DB Contractor and the GSA must agree on DB Contractor breakdowns of the construction budget.

GSA will review the DB Contractor cost estimates to assure that:

• Line item breakdowns are correct and consistent.

• All design elements are included.

• Unit costs are reasonable.

The DB Contractor shall be responsible to reconcile any significant differences between the updated construction budget breakdowns and the previously agreed upon breakdowns.

2.9.2 Construction Cost Management

This contract is for a fixed price for the construction services.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate. After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

• The design is responsive to the GSA program goals, objectives and priorities.

• The renovated facility can be efficiently operated and maintained.

• The design adequately and efficiently accommodates the space program.

• Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor.

To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

• The level of design complexity is consistent with the project’s schedule and budget constraints.

• Materials, processes, equipment and labor are appropriate and available.

• Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

• Building systems are compatible and viable.

• Drawings and specifications are complete and thoroughly coordinated among disciplines.

• Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

• Drawings are coordinated for multiple construction phases, if applicable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction options and unit prices are logical, thoroughly described and understandable.

• Construction details are appropriate, complete, thoroughly described and workable.

• General requirements items are thorough and properly addressed.

• Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

• Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports.

For the DB Contractor final design concept submission and each subsequent submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

• All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

• The DB will prepare and submit the design review report with written responses within 14 calendar days after comment due date.

2.10.6 Electronic Project Management System

2.10.6.1 Overview

A secure, web-based, electronic project management (ePM) system may be provided by the GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system.

2.10.6.2 Purpose

GSA will require the DB Contractor to utilize an Enterprise electronic Project Management (e- PM) system on this project. GSA’s goal is to implement this state-of-the art technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide up-to-date information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have real-time access to status of projects.

2.10.6.3 Definition

e-PM is defined as an internet-based information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. All project-specific correspondence, workflow processes, and documentation will be stored and routed within the ePM system.

2.10.6.4 Project Documentation

The DB Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the ePM system:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the ePM system.

Meeting Minutes – Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management – Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Progress Photos – Contractor shall upload all progress photos into the system.

Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages into the system.

Design Review Comments – Contractor shall post and/or respond to design comments related to his/her role in the project team Daily/Progress Reports – The Contractor identified in e-PM shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – The system shall manage the RFI process and all Request for Information shall be entered and responded to by the Contractor within the e-PM system.

Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals – The system shall manage the submittals and the Contractor is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management – Cost Events and Change Orders will be managed by the e-PM system and the Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders in the system. The Contractor shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall submit all shop drawings in the system for review by GSA (and the CM where applicable).

As-built Drawings and Specifications – The Contractor shall use the system to record all approved specifications as well as all as-built construction documents.

GSA reserves the right to require the Contractor to upload other documentation not mentioned above that is needed to support the project.

2.10.6.5 Equipment And Training

The e-PM system is based on the Proliance software that was developed by Meridian Systems.

Users will be provided a username and password after they have completed the HSPD-12 process. The Contractor shall log into the e-PM system to enter the Project Documentation listed in section 2.0. All correspondence should be communicated through the e-PM system.

GSA will hold several training sessions to familiarize team members with the system, and all Contractor staff are expected to attend one of these sessions or otherwise receive proper training on the system’s use. Furthermore, all Contractor team members who are actively participating on the project must have access to the proper computer equipment and software to access and utilize the e-PM system and be trained in the proper usage of said equipment and software. All workstations require a high-bandwidth Internet connection.

2.10.6.6 Personnel Requirements

The DB Contractor shall be required to have an adequate number of people who can complete the HSPD-12 background check process to have rights to log into the e-PM system.

2.10.6.7 Data Ownership

GSA shall retain ownership of all data entered into the system and shall administrate and distribute all information contained therein.

2.10.6.8 References

PBS SECURITY ORDER 3490.1A (June 1, 2009)

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Plans and Specifications

All materials and submittals to be furnished by the Contractor under this project shall be delivered to the Government in electronic form, if possible. Each final construction document drawing and each submitted specification and all calculation documents shall be signed by, bear the seal of the Architect and/ or Engineer who prepared the document. Calculations should prove compliance with applicable codes and or standards or handbook requirements

2.12 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the requirements regarding SBU building information in the contract document.

2.12.1 Sensitive but Unclassified (SBU) Building Information.

The following requirements apply to information contained in this Contract that has been designated as Sensitive but Unclassified (SBU) building information:

(i) The Contractor shall submit to GSA all Contractor-generated documents that may contain SBU building information before the original or any copies are disseminated to any other parties. If GSA identifies SBU content in such documents, the Contracting Officer may direct the Contractor to imprint or affix SBU document markings to the original documents and all copies prior to dissemination.

(ii) The Contractor shall protect SBU building information by strictly limiting access to those individuals having a need to know such information acting on behalf of Federal, State, and local government entities, non-government entities engaged in the conduct of business on behalf of or with GSA, and firms currently registered as “active” in the Central Contractor Registration (CCR) database at www.ccr.gov. If a subcontractor is not registered in the CCR and has a need to possess SBU building information, the subcontractor shall provide to the Contractor its DUNS number or its tax ID number and a copy of its business license. This clause shall not be construed to encumber the dissemination of SBU building information to public safety entities.

(iii) The Contractor shall use session or file encryption when transmitting SBU building information electronically outside of the GSA firewall and network. The Contractor shall encrypt sessions or files with an approved NIST algorithm, such as Advanced Encryption Standard (AES) or Triple Data Encryption Standard (3DES), in accordance with Federal Information Processing Standards Publication (FIPS PUB) 140-2, Security Requirements for Cryptographic Modules. Encryption tools that meet FIPS 140-2 are referenced on the NIST web page found at the following URL:

http://csrc.nist.gov/groups/STM/cmvp/documents/140-1/1401vend.htm

All encryption products used to satisfy the FIPS 140-2 requirement should have a validation certificate that can be verified at the following URL:

http://csrc.nist.gov/groups/STM/cmvp/validation.html#02

(Note that not all vendors of security products that claim conformance with FIPS 140-2 have validation certificates.)

(iv) When transmitting SBU building information contained in any physical media, including hardcopy and portable electronic data storage devices, the Contractor shall only use methods of shipping that provide services for monitoring receipt such as track and confirm, proof of delivery, signature confirmation, or return receipt. Portable electronic data storage devices include but are not limited to CDs, DVDs, and USB drives.

(v) The Contractor shall maintain a list of the entities and the firms to which it has disseminated SBU building information. This list must include at a minimum (1) the name of the entity or firm;

(2) the name and contact information of the individual at the entity or firm who is responsible for protecting the SBU building information; and (3) a description of the SBU building information provided. Upon completion of the Work, the Contractor shall collect all lists maintained in accordance with this clause, including those maintained by any subcontractors and/or suppliers, and submits them to the Contracting Officer. The Contracting Officer may withhold final payment until the lists are received.

(vi) This Contract requires that the Contractor retain beyond the period of performance certain records that may contain SBU building information. With the exception of such records, upon completion of the Work, the Contractor shall either destroy all records containing SBU building information or return them to the Contracting Officer, as directed by the Contracting Officer.

The Contractor shall destroy electronically stored SBU building information by deleting it or otherwise rendering it unreadable and incapable of being restored, in accordance with guidelines provided for media sanitization within Appendix A of NIST Special Publication 800- 88, Guidelines for Media Sanitization, available at http://csrc.nist.gov/publications/nistpubs/800- 88/NISTSP800-88_rev1.pdf. Examples of acceptable destruction methods for SBU building information are: burning or shredding hardcopies; physically destroying portable electronic storage devices; deleting and removing files from electronic recycling bins; and removing material from computer and hard drives using a permanent-erase utility such as bit-wiping software or disk crushers.

(vii) The Contractor shall verify to the Contracting Officer in writing that SBU building information has been disposed of as required in subparagraph (vi). The Contracting Officer may withhold final payment until written verification is received.

(viii) The Contractor shall immediately report to the Contracting Officer all improper disclosures of SBU building information. If the Contractor fails to comply with any provision of this clause, the Contracting Officer may withhold approval of progress payments until the Contractor provides a corrective action plan explaining how it will rectify any noncompliance and prevent future improper disclosures of SBU building information.

(ix) The Contractor shall insert the substance of this clause in all subcontracts.

2.13 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.14 Construction General Requirements

The construction specifications must be prepared following the CSI Master Format 2004 Version and must include Division 1 General Requirements edited to GSA requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

2.15 Pre-Construction Conference (Kickoff)

Prior to start of any on-site work, the Designer-Builder and the Government shall meet to confirm that the Designer-Builder has properly planned and coordinated construction activities and clearly comprehends the construction administration requirements of the contract. During this conference, the contractor may discuss any issues affecting the prosecution and completion of the work. The following items will be discussed at minimum:

a. Drawings, specifications, and other submittals related to the work

b. Removal and installation of materials

c. Contractor's plan for coordination of the work by the various trades involved in the project

d. Quality control

e. Safety requirements

f. Security requirements Before beginning any work, provide a meeting minutes and action items to all parties attending the conference. Address action items prior to start of work.

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Pre-Design Stage

3.1.1 Pre-Design Surveys/Studies/Analyses

Review and validate site conditions, existing studies, surveys, analyses, and reports, including existing environmental hazards reports, and identify additional services and tests that are required to fully document the project. Review areas of work included in the subject project.

Perform on site investigations to determine what systems and controls exist. Contractor to perform a survey after the completion of the Environmental Hazardous Material Assessment Survey Verify existing conditions and prepare as-built condition drawings to serve as the base for future phase drawings. This survey will include any technical Test and Balance requirements. Accurately field measure all affected areas, as needed, to assure the plans are accurate. Take color digital photographs at this time. Refer to Section

3.3 under “Pre Construction Photographs.”

3.1.1.1 Environmental Hazards Report/Pre-Alteration hazardous Material Assessment Survey and Report

Perform an environmental hazards report, to include inspection, sampling, and photos, assessing all hazardous materials within the project scope or in close proximity thereto.

This includes asbestos, PCBs, lead-in-water and lead paint, and testing. Utilize records maintained by the GSA, if available. Prepare an Abatement Plan for the project with the protocols and extent of the abatement work for the removal of known chemicals/materials such as asbestos, lead, PCBs, mercury and any other hazardous material found during survey and sampling. Refer to all federal, state, and local environmental regulations and laws for handling, removal, and disposal of hazardous materials. Also refer to section 2.7.1 “Standards and Criteria Documents” for a list of specific asbestos regulations. Please refer to the Appendix B section of this DB SOW.

3.2 Design Phase

3.2.1 Design Concept Coordination

3.2.1.1.1 Partnering Session

Attend a 1-2 day partnering session with principal Project Delivery Team members prior to the start of work on the preliminary design concepts.

3.2.1.1.2 Program Review Meeting(s)

[May be conducted in association with partnering session] Conduct program review meetings prior to the start of work on the preliminary design concepts.

3.2.1.1.3 Site Investigation

Review and validate site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

It is the DB Contractors responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and government furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope. The DB Contractor’s services shall include, but not be limited to, sampling, testing, and any other survey required to complete the design and construction. The DB Contractor shall also furnish all materials and equipment to accomplish this work.

3.2.1.2 Design Concept Submission

Provide a final design concept submission in accordance with the submission requirements listed in PBS-P100 and the following additional requirements:

3.2.1.2.1 Site Investigation Report

Document site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

3.2.1.2.2 Design Narrative

The space program statement/reconciliation must address each tenant group, indicating parking, overall building gross, and space efficiency, comparing the space provided to the space program in the smallest space unit possible at this phase.

3.2.1.2.3 Baseline Construction Budget Cost Breakdowns

Based on the final design concept, provide an updated construction work allocation plan with corresponding budget breakdown, a Uniformat level 3 budget breakdown, and supporting cost estimates, all as described under the General Requirements, Cost Management section above. Perform cost estimate reconciliation and prepare and submit a cost estimating reconciliation report.

3.2.1.2.4 Design Concept Review

Reconcile design concept review comments and provide written responses to all comments.

3.2.1.2.5 Design Concept Presentation(s)

3.2.1.2.6 Design Concept Internal Stakeholder Presentation(s)

Conduct design concept presentation(s) to the GSA internal stakeholders.

3.2.2 Design Development (DD) Phase

3.2.2.1 DD Coordination

3.2.2.1.1 DD Program Review Workshop

Conduct a program review workshop prior to the start of DD.

3.2.2.1.2 DD Systems Selections Analysis Meetings

[May be conducted in association with DD program review workshop.]

Conduct/facilitate meetings with stakeholders, as required, to further define alternatives and required analysis for major/critical building systems and components.

3.2.2.1.3 DD Analyses and Calculations

Conduct analyses and provide supporting documentation for systems selections/optimizations.

3.2.2.1.4 DD Interdisciplinary Coordination Review Meeting

Prior to the DD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.2.2.2 Construction Work Sequence Planning

In coordination with the GSA, and tenant agencies, develop, maintain and update a construction work sequence plan addressing:

• Construction phasing approach

• Use of any fast tracking to achieve best value for the Government

• Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning

• Temporary/swing space moves, including all aspects of tenant relocation(s)…