T0790 Bid Amendment 1 Response to QA 5.15.25~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

May 15, 2025

To: All Interested Bidders

Quote Submission Due Date: June 13, 2025 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

This Bid Amendment includes:

· Answers to questions from the Electronic Question and Answer Period that concluded on May 7, 2025; and

· Revisions to the Bid Solicitation; and

Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation titled, “T0790 25DPP01143 Revised Bid Solicitation 5.15.25”

· Revised State-Supplied Price Sheet titled “T0790 25DPP01143 Revised State Supplied Price Sheet 5.15.2025”.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

Bid Solicitation #25DPP01143 T0790 - Firefighter Protective Gear, Equipment and Supplies - Statewide

Part 1 - Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.

Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.

Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Question: For the SBE or DVOB set-aside, what happens if I submit a Quote, but my firm's SBE or DVOB status is listed as Expired or Revoked with the Division of Revenue and Enterprise Services, Small Business Registration and MWBE Certification Services Unit on the date the Quote is received and opened? Will my Quote be considered for the SBE or DVOB set-aside?

Answer: If your firm's SBE or DVOB status is listed as Expired or Revoked by the DORES Small Business Registration and MWBE Certification Services Unit at the date the Quote is received and opened, the Quote submitted by your firm will not be evaluated as coming from a responsive qualifying SBE or DVOB. As stated in Bid Solicitation Section 3.8 Small Business Set-Aside Contract: The Bidder must be registered as a qualified small business with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit, by the date the Quote is received and opened.

Also stated in Bid Solicitation Section 3.9 Disabled Veterans Business Set-Aside Contract: The Bidder must be registered as a qualified Disabled Veterans Business with the Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit by the date the Quote is received and opened.

Question: For the SBE and DVOB set-aside, how can I check if my business is registered and approved as an SBE or DVOB with the Division of Revenue and Enterprise Services? Can I apply online?

Answer: By clicking on the below link, you will be directed to the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, Small Business Registration and M/WBE Certification Services Unit. To verify the current SBE or DVOB status of your firms account or for instructions to apply online for SBE and/or DVOB certification, please visit: https://www.nj.gov/treasury/revenue/business-cert-program.shtml

Question: Should tariff-related costs be incorporated into the unit cost of goods, or is it preferable to list tariffs as a separate line item?

Answer: Contractors are required to submit their most current pricing, including any applicable tariffs, through a price list as part of the mini-bid process described in Bid Solicitation Section 4.12 Contract Ordering/Mini-Bid Process.

Please see the revised Bid Solicitation titled “T0790 25DPP01143 Revised Bid Solicitation 5.15.25”

Part 2 - Revisions to the Bid Solicitation and Price Sheet

Section Reference Revision

The pricing contained within the price list, as submitted to the Using Agency, as an accompaniment to the mini-bid quote response, must include any applicable tariffs. In the alternative, the contractor may choose to include a line item with the mini-bid quote that details the specific tariff charges being applied as part of the mini-bid quote response. Contractors must choose only one method when implementing the tariff charges; they should not use a combination of methods.

Bid Solicitation Section 4.4.3

Bid Solicitation Section 4.4.3 has been revised to include additional language.

Bid Solicitation Section 8.16 has been revised to include additional language.

Price Line 10 of the State-Supplied Price Sheet has been revised to include additional language.

Please see the revised Price Sheet titled “T0790 25DPP01143 Revised Price Sheet 5.15.25”

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