T0777 Optional Pre-Quote Conference PowerPoint Presentation~2.pptx

Optional Pre-Quote Conference T0777 – Snow Plowing and Spreading Services - NJDOT

20DPP00525

Q&a due by 2pm, April 30, 2020 Quotes due by 2pm, may 21, 2020

WELCOME & INTRODUCTIONS

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

NJSTART Vendor Support Page The Division’s Quick Reference Guides to assist Vendors with navigating NJSTART are available on the NJSTART Vendor Support Page. Vendors should refer to the Quick Reference Guide entitled “Submit a Quote” for information and instructions on how to submit a Quote through the NJSTART eProcurement site.

NJSTART Vendor Support Page: https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors shall utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

BID SOLICITATION AT A GLANCE

Cover page: Submission dates and set-aside requirements (there are no set-aside requirements) Section 1: Purpose, background, Q&A and exceptions, Bid Amendments, Quote content, support Section 2: Definitions Section 3: Scope of Work Section 4: Quote submission requirements including:

Forms;

Attachment #1 – Experience of Vendor {Bidder};

Financial capability;

State-Supplied Price Sheet – Snow Plowing and Hauling Services;

State-Supplied Price Sheet – Spreading Services; and Additional terms and prohibition on conflicting terms and conditions Quotes submitted in response to a Bid Solicitation MUST be submitted through the NJSTART eProcurement site.

BID SOLICITATION AT A GLANCE

Section 5: Contractual language including term, staff substitutions, ownership of materials, additional work, and supplemental indemnification Section 6: Evaluation criteria, clarifications, best and final offer negotiations Section 7: Pre-award requirements Section 8: State Contract Manager Section 9: Standard Terms and Conditions Reminders Review the Bid Solicitation in its entirety and submit any questions and/or exceptions prior to the deadline. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements including forms, or the Quote will be deemed non-responsive. “Shall” denotes a mandatory requirement; however, not submitting requested information (“should”) could impact technical score.

No lines shall be added and/or removed from the State-Supplied Price Sheets and no additional language or fees referenced shall be added to the State-Supplied Price Sheets.

STATE-SUPPLIED PRICE SHEET PITFALLS

Indicate “no charge” if the cost is $0 on a specific price line on the State-Supplied Price Sheet(s).

Do not make formatting changes to the State-Supplied Price Sheets. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all columns for all price lines that you are submitting pricing for in accordance with the State-Supplied Price Sheets directions.

Do not add additional language, assumptions, or fees on the State-Supplied Price Sheets. Do not add or remove any price lines.

Confirm that you have completed the proper version of the State-Supplied Price Sheets; it may have been revised via Bid Amendment.

Only provide unit pricing for the price lines that you are willing and fully able to provide, including all services specified by this Bid Solicitation, as applicable.

OTHER HELPFUL TIPS

Do NOT include language such as this:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

Vendor {Bidder} Checklist

PART #1: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT MUST BE

SUBMITTED BY THE VENDOR WITH THE QUOTE

IF THIS BID SOLICITATION HAS A SUBCONTRACTING SET-ASIDE REQUIREMENT, THE VENDOR MUST CONSULT THE DIVISION OF REVENUE & ENTERPRISE SERVICES AT 609-292-2146 FOR INFORMATION REGARDING REGISTERED SMALL BUSINESSES AND/OR DISABLED VETERAN BUSINESSES.

Vendor {Bidder} Checklist PART #2: FORMS, REGISTRATIONS AND CERTIFICATIONS THAT SHOULD BE SUBMITTED BY THE VENDOR WITH THE QUOTE. THESE FORMS MUST BE SUBMITTED PRIOR TO THE AWARDOF THE MASTER BLANKET PURCHASE ORDER.

ATTACHMENT #1 – EXPERIENCE OF VENDOR {BIDDER} (Bid Solicitation §4.4.3) See Bid Solicitation Section 4.4.3 Experience of Vendor {Bidder} for more information about this mandatory form.

State-Supplied Price Sheet Snow Plowing and Hauling Services See Bid Solicitation Section 4.4.5.2.1 Snow Plowing and Hauling Services Price Sheet Instructions for directions.

Price lines 1 – 312.

Snow Plowing and Hauling Services (Other Equipment) See Bid Solicitation Section 4.4.5.2.1 Snow Plowing and Hauling Services Price Sheet Instructions for directions.

Price lines 313 – 321.

Spreading Services See Bid Solicitation Section 4.4.5.2.2 Spreading Services Price Sheet Instructions for directions.

Price lines 322 – 387.

THANK YOU FOR ATTENDING

Q&A due by 2pm, April 30, 2020

Quotes due by 2pm, May 21, 2020 image6.tmp image7.tmp image8.png image9.png image10.png image11.png image12.png image2.png image3.png image4.png image5.png