T0641 Bid Amendment final 8.26.2021.docx
DOCX document 77 KB Posted
- Solicitation number
- 22DPP00664
- Issued by
- Cumberland County, New Jersey
About this file
This document is a bid amendment for Bid Solicitation #22DPP00664 for T0641 Foods: Meats and Poultry for the New Jersey Department of Corrections Agri Industries. The bid solicitation is seeking vendors to provide meats and poultry products to the New Jersey Department of Corrections. The amendment includes answers to various questions related to the bid, including instructions for accessing PDF documents, requirements for completing and submitting quotes, exceptions to standard terms and conditions, and specifications for the requested products. The quote submission deadline is September 14, 2021 at 2:00 pm Eastern Time.
The bid solicitation states that pricing shall remain firm for the first 90 days of the blanket purchase order term, after which the using agency will request one-time pricing per order on an as-needed basis from all awarded vendors. The state may consider price adjustments in exceptional situations after the initial 90-day period. No bid security, performance security, payment security, or retainage is required for this solicitation.
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PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
SHEILA Y. OLIVER
Lt. Governor
MAURICE A. GRIFFIN
Acting Director https://www.njstart.gov
8/26/2021
To: All Interested Vendors {Bidders}
Re: Bid Solicitation # 22DPP00664 T0641 Foods: Meats and Poultry for NJ Department of Corrections Agri Industries
Quote Submission Due Date: September 14, 2021 (2:00 p.m. Eastern Time)
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
· This Bid Amendment includes answers to questions.
It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation #22DPP00664 T0641 Foods: Meats and Poultry for NJ Department of Corrections Agri Industries
Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| PDF Documents |
| When trying to open a Portable Document Format (PDF) I am receiving an error message and am unable to access the PDF. How should I proceed? |
Answer: It is recommended that users utilize Internet Explorer to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 2 |
| Quote Submission |
| Should I check that I have properly completed and attached all of the required documents with my submitted Quote? |
Answer: Yes. Prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted a Quote a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| Bid Solicitation |
Section 1.3.1.1 Will the State allow Vendors to take exception to any of the Standard Terms and Conditions?
Answer: As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the NJ Standard Terms and Conditions (SSTC): Questions regarding the SSTC proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendors {Bidders} suggested changes and the reason(s) for the suggested changes. Additionally, as stated in Section 4.1, General: Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the States rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive.
| 4 |
| Specification Conformance Certification |
| Is a Bidder required to provide the signed Specification Conformance Certification with the Quote? |
Answer: Yes; Vendors {Bidders} are required to provide, with its Quote, the signed Specification Conformance Certification as indicated in Bid Solicitation Section 4.4.3.
| 5 |
| Bid Solicitation Section 3.0 |
| How will a Using Agency obtain pricing for orders? |
Answer: The Using Agency will follow a Method of Operation which will include an award summary which will identify Vendors {Contractors} for each price line awarded. Vendors {Contractors} will be ranked for each price line according to the unit price for each price line item.
As per Bid Solicitation Section 3.7, “Blanket P.O. pricing shall remain firm for the first ninety (90) days of the Blanket P.O. term for all awarded price line items. Following the initial ninety (90) day period, the Using Agency shall request one-time pricing per order for any price line items awarded, on an “as needed” basis from all Vendors {Contractors} awarded that price line. Request for Quotes (RFQs) issued by the Using Agency will be in writing and will include the price line items being requested, the order amount for each requested price line item, required delivery date(s), the RFQ submission due date and time, and any other pertinent information. If the Vendor {Contractor} does not respond to the RFQ by the due date and time, the Vendor {Contractor} shall not be considered for that specific pricing request.”
| 6 |
| Bid Solicitation Section 3.0 |
| How do I see the specifications that are required for each item? |
Answer: Please see Bid Solicitation Section 3.1 Product Specifications for product specifications for each price line item.
| 7 |
| Bid Solicitation Section 3.7 |
| Given today’s current environment, manufacturers are only holding prices for 3 months, sometimes less. Given that this contract does not start until February, 2022, it is likely prices will have already increased by the time this contract takes effect. How soon after prices have been submitted are price adjustments allowed? And how often after that? |
Answer: As per Bid Solicitation Section 4.4.5, each Vendor {Bidder} is required to hold its prices firm through issuance of Blanket P.O. The State will make every effort to make Blanket P.O. awards with reasonable promptness.
As per Bid Solicitation Section 3.7, Blanket P.O. pricing shall remain firm for the first ninety (90) days of the Blanket P.O. term for all awarded price line items. Following the initial ninety (90) day period, the Using Agency shall request one-time pricing per order for any price line items awarded, on an “as needed” basis from all Vendors {Contractors} awarded that price line.
In addition, as per NJ State Standard Terms and Conditions Section 6.1, the State may, in an exceptional situation, consider price adjustments after Blanket P.O. award.
| 8 |
| Bid Solicitation Section 1.2 |
| What is the state's last purchase price on this contract or previous contract for the same products? |
Answer: Please see Attachment B titled Attachment B 37th Quarterly Re-Ranking.
| 9 |
| Bid Solicitation |
Section 1.2 Can you give bid tabulation and award information?
Answer: Please see Attachment A titled Attachment A T0641 Bid Tabulation.
| 10 |
| Bid Solicitation 4.4.1.7 |
| Need information as to Additional Vendor (Bidder) Requirements. Bid Security Amount, Performance Security Amount, Payment Security Amount, Retainage Percentage. |
Answer: Bid Security, Performance Security, Payment Security and Retainage are all not applicable to this bid solicitation.
| 11 |
| Bid Documents |
| Do you have the bid docs for this opportunity: |
T0641 Foods: Meats and Poultry for NJ Department of Corrections Agri Industries.
Answer: All documents pertaining to Bid Solicitation # 22DPP00664 are located on NJSTART at https://www.njstart.gov/bso/external/bidDetail.sdo?docId=22DPP00664&external=true&parentUrl=close
Inquiries concerning the use of NJSTART may be directed to njstart@treas.nj.gov.
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