T02 47PE0721R0022 SOW Security Upgrades FLL Airport 2020 10 16.pdf

DB Contract Statement of Work - TSA FLL Airport Security Upgrades Project

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Security Upgrades for TSA at Fort Lauderdale Airport - FLL

Project Number: N1695595

Region: Southeast Sunbelt Region 04

Building Name: Fort Lauderdale Airport (FLL) - FL304122

Building Address: 100 Terminal Drive Fort Lauderdale Florida

SOW Writer(s): Mike Greco

Date of SOW: October 16, 2020

TABLE OF CONTENTS

Project Description 1

Project Type 1 Project Goals and Objectives 1 Project Delivery Approach 2 Attached Reference Materials 2

General Requirements 3 Contract Parties and Contract Work 3 Professional Ethics and Standards of Practice 3 Project Delivery Team Roles and Responsibilities 4 Owner’s Project Requirements (OPR) 4 Budget 4 Schedule 4 DB Contractor Team 4 Performance Objectives 5

Standards and Criteria Documents 5 Applicability 5 Document List (as Applicable in FLL airport) 6 High Performance Green Buildings (as Applicable) 6

Sustainable Design/LEED® 6 Fire Protection/Life Safety 7

Environmental Hazards 7 Cost Management 7

Project Budget (Design and Construction) 7 Construction Cost Management 8

Project Management Responsibilities 8 Communications Plan 8 Detailed Project Schedule Development and Maintenance 8 Project Progress Meetings/Presentations 9 Meeting Agendas, Attendance, Minutes and Correspondence 10 Design Quality Assurance 10

Owner’s Review 10 Codes and Standards Review 11 Constructability 11 Design Review Procedures 12

GSA Affiliated Customer Account (GACA) Account for Project Collaboration 12 GACA Overview 12 Project Documentation 13 Data Ownership 14

Electronic/Print Media 14 Computer Aided Design (CAD) Standards 14 Other Electronic Documents 14

Plans and Specifications 14 Document Security 15

Documents 15 Identification and Labeling/Marking 15 Copying from Labeled/Marked Documents 15 Redacting 15 Safeguarding and Storage 16 Dissemination 16 Destruction 16 Reporting 16 Subcontracts 16

Record Keeping 17 Construction General Requirements 17

Scope of Services 18 Design Stage 18

Design Concept Phase 18 Site Investigation (Performed during CD Phase) 18 Environmental Hazards Assessment 18 Site Investigation Report 18

Construction Documents (CD) Phase 18 CD Coordination 18

CD Coordination (Special Tasks) 19 In-Progress CD Interdisciplinary Coordination Review Meeting 19

In-Progress CD (65% Design) Submissions 19 In-Progress CD Reviews 20 Pre-Final CD Coordination 20 Pre-Final CD (95% Design) Submissions 20 Pre-Final CD Reviews 20 Final CD (100% Design) Submissions 20

Construction Stage 21 Construction Delivery Phase 21

Construction Start Coordination 21 Pre-Construction Conference 21 Preconstruction Photographs 21

Construction Administration 21 Schedule of Values 21 Construction Delivery Phase Recordkeeping 21 Construction Progress Reporting 22 Construction Safety Program 22 Project Progress Meetings 22 Construction Schedules 22 Submittal Processing 22

Inspections and Testing 22 Requests for Information/Change Orders 22 As-Built Drawings and Specifications 23 Payment Requests 23 Construction Checklists 23

Turnover Process 23 Substantial Completion 23 Punch-List 23 Operation and Maintenance (O&M) Manuals Submittal 24 Warranties, Guarantees and Certificates 24 Final As-Built Drawings and Specifications 24

Closeout Stage 24 Final Project Photographs 24 DB Contract Closeout 24

Project Administration 25 Submission, Review and DB Contractor Fixed Price Table 25 Payment for Construction Delivery Phase Work 25 Travel 26 Reproduction and Delivery 26 DB Contractor Personnel Security Requirements 26

Subcontracts 27

Appendix A - Owner's Project Requirements 28 General Requirements 28

Building Occupation During Construction 28 Noise Management 29 Schedule Delays 29

Existing Conditions - Verified by DB Engineer 29 Asbestos Abatement 29

Pre-Alteration Assessment 29 Impacted Materials 30 Assessment Cost 30

Architectural New Work Requirements 30 Design Intent Drawings (DID) and Specifications 30

Mechanical New Work Requirements 30 Electrical New Work Requirements 30 Life Safety New Work Requirements 31

Fire Sprinkler Coverage 31 Fire Alarm Devices 31

Final Inspection 31

Appendix B - TSA SOW with Design Intent Drawings (DID), Specifications, Partial As-Builts 32

Appendix C - GSA Affiliated Customer Account (GACA) Instructions 33

Appendix D - Contractor RFIs - Previous Solicitation 34

Appendix E - Sensitive But Unclassified (SBU) Data 35

1 Project Description This SOW is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Design-Build Services from a Security Contractor (SC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract.

This Design Build contract is for the design and construction of this security upgrade project located in TSA spaces at the Fort Lauderdale Airport (FLL) 100 Terminal Drive, Fort Lauderdale Florida.

The project includes the design and installation of High Security Locks, Duress Alarms, Intrusion Detection System, Hirsch Electronic Access Control, Video Intercom/Door Answering System with Door Lock Release, and CCTV System upgrades.

Contractor shall include any low and high voltage electrical upgrades, selective demolition, drywall repairs, door and hardware upgrades or installations, and finishes required to provide a complete, turnkey project for the tenant. Project inclusive of door modifications or replacements as required to meet security system modifications. Project inclusive of all permits and fees.

Contractor employees shall obtain FLL airport security clearance and credentials as well as a Tier 1 security clearance from GSA. Costs associated with obtaining these clearances shall be included in the Contractor’s proposal.

See Appendix B (Attachments 1 and 2) for Agency provided Design Intent Drawings and Specifications and a partial as-built set of construction drawings for TSA spaces at the FLL airport.

1.1 Project Type

This is a Repair/ Alteration project.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build Contractor is to provide for successful design and construction services for the completion of agency-requested space and security modifications to accommodate the TSA Agency tenant at the Fort Lauderdale (FLL) airport.

OBJECTIVES:

Expedite execution of the project using a Design-Build project delivery method.

Successfully complete the design during the scheduled design phase. Successful completion of the construction during the scheduled construction phase.

1.3 Project Delivery Approach

This project will follow a design build method using a design build contractor (DB Contractor or Contractor) who shall carry sole responsibility for the fulfillment of the terms and conditions of the entire design build contract.

The Design-Build Contractor will be responsible for all Architect-Engineer services and construction services as required to complete the Scope of Work.

The project shall consist of two phases, Design and Construction.

All required permit and permit review costs will be the sole responsibility of the DB Contractor.

Project Design Phase

- Design Services: Design services to be performed by the Design-Build Contractor’s Architect-Engineering Firm.

Project Construction Phase

- Construction Services: Services to be performed by the Design-Build Contractor Firm.

1.4 Attached Reference Materials

Appendix A - GSA Owner’s Project Requirements

Appendix B - TSA Provided Design Intent Drawings, Specifications and partial as-built drawings.

Appendix C - GSA Affiliated Customer Account (GACA) Instructions

Appendix D - Previous solicitation RFIs - for reference only

Appendix E - Sensitive But Unclassified (SBU) Form

2 General Requirements The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives.

The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Construction Document (CDs) services 95% and 100% CDs.

The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA Notice to Proceed (NTP) with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the

International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice .

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A and the TSA provided Design Intent Drawings and Specifications documents provided in Appendix B - Attachment 1.

2.5 Budget

TBD

2.6 Schedule

Design Phase Services - 60 days

Construction Phase Services - 120 calendar days

Total Period of Performance - 180 calendar days

2.7 DB Contractor Team

The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Construction Contractor key team members shall consist of the following:

● Security Project Manager

● Architectural designer - (if required)

● Engineering designers – Mechanical and Electrical

● Construction superintendent

● Quality control superintendent (Can be same a Construction superintendent)

● Project engineer (Can be the same as Security Project Manager)

● Safety program coordinator (Can be same a Construction superintendent)

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below.

The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List (as Applicable in FLL airport)

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Architectural Barriers Act Accessibility Standard (ABAAS)

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

Applicable local building codes and FLL Airport Contractor, Building and Security Standards.

2.8.1.3 High Performance Green Buildings (as Applicable)

To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

A. Minimum Performance Criteria for Recovery Projects for Existing Buildings and Limited Scope including the referenced:

B. High Performance and Sustainable Buildings Guidance 12/1/08

For A. above, Project does not need to meet reporting requirements for the recovery project, only requirements that are applicable.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED ®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The DB is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

GSA is required to buy recovered materials as designated by the U.S.

Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg .

2.8.3 Fire Protection/Life Safety

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialog must be established between the design team fire protection engineer and the GSA regional fire protection engineer.

The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need.

2.8.3.1 Environmental Hazards

If any suspected Asbestos Containing Materials is found during the site investigation or construction, the Contractor shall stop and notify the GSA PM immediately for further evaluation prior to proceeding.

2.9 Cost Management

2.9.1 Project Budget (Design and Construction)

This project utilizes a fixed price contract for the design and construction services.

The fixed price as provided in the DB Construction Contractor proposal, including any modifications thereto as a result of final contract negotiation, shall serve as http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/conserve_water.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php http://www.epa.gov/cpg the construction budget for the project at the time of award of the DB Construction Contract.

Before the start of the Design Stage, the DB Construction Contractor and the GSA must agree on DB Contractor breakdowns of the construction budget.

GSA will review the DB Construction Contractor proposal to to assure that:

● Line item breakdowns are correct and consistent.

● All design elements are included.

● Unit costs are reasonable.

2.9.2 Construction Cost Management

This contract is for a fixed price for design and construction services related to security systems upgrades for TSA at the FLL airport.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project ® or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s). The schedule shall include the 15 nationally agreed-to milestones as appropriate.

After the DB Contractor receives notice to proceed with the Construction Stage work, the DB Contractor shall provide and maintain a detailed schedule in Microsoft Project ® for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

Meetings may be on-site or virtual depending on the project needs.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide meeting minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo two general types of design review: owner’s review and codes and standards review by local building code inspectors . The GSA AE staff and the TSA security team will conduct reviews of all DB Contractor design submissions for approval and comment prior to permit submission for code compliance review by local authorities.

2.10.5.1 Owner’s Review

GSA or its contractor will perform the owner's reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

● The design is responsive to the GSA program goals, objectives and priorities.

● The renovated facility can be efficiently operated and maintained.

● The design adequately and efficiently accommodates the space program.

● Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

GSA and TSA design reviews are in addition to the local code compliance reviews.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

● The DB Contractor (Security Contractor) shall be responsible for incorporating into the design any incidental trades work such as door modifications, mechanical mods, drywall patching and painting necessary for the completion of the security system upgrades.

● The level of design complexity is consistent with the project’s schedule and budget constraints.

● Materials, processes, equipment and labor are appropriate and available.

● Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

● Building systems are compatible and viable.

● Drawings and specifications are complete and thoroughly coordinated among disciplines.

● Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

● Drawings are coordinated for multiple construction phases, if applicable.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction options and unit prices are logical, thoroughly described and understandable.

● Construction details are appropriate, complete, thoroughly described and workable.

● General requirements items are thorough and properly addressed.

● Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.)

during all construction.

● Construction duration, and subcontracting plans are reasonable and logical.

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final design concept submission and each subsequent submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

● All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

● The DB will prepare and submit the design review report with written responses within 14 calendar days after the comment due date.

2.10.6 GSA Affiliated Customer Account (GACA) Account for Project Collaboration

2.10.6.1 GACA Overview

DB Construction Contractor shall have key team members responsible for managing the project obtain a free GSA Affiliated Customer Account (GACA) Gmail account which will be used for project collaboration in real-time and to create, edit and share work from anywhere. Further, key team members shall be required to attend project progress meetings as scheduled by GSA Project Manager using their GACA account in a Google HangOuts virtual space. Google HangOut meetings shall be scheduled by the GSA Project Manager collaboratively with the DB Construction Contractor. Instructions for signing up for a GACA account are in Appendix C of this document.

2.10.6.2 Project Documentation

The DB Construction Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the GACA collaboration Shared Drive as set up by the assigned GSA Project Manager.

The following is a list of topics, deliverables and tasks the DB Construction Contractor may need to provide in a timely fashion to manage the project:

Project Team Directory – Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who are engaged on this project.

Schedules – Contractor shall post, review, and/or respond to CPM schedule updates within the GACA Shared Drive.

Meeting Minutes – Contractor shall enter meeting agendas, records and minutes in the system for all applicable meetings as designated by the GSA PM.

Project Correspondence – Contractor shall manage and maintain all incoming and outgoing correspondence and associated logs for all correspondence related to the project.

Budget and Cost Management – Contractor to provide estimates and work breakdown structure (WBS) to provide GSA with accurate budget/cost analysis.

Contract Management – Contractor to provide administration of all contract tasks related to the project.

Pay Applications Requests (Invoices) – The Contractor shall create invoices for review by GSA. Once the invoices are agreed to by GSA then the invoices should be submitted to GSA per the instructions given by the Contracting Officer.

Progress Photos – Contractor shall upload all progress photos into the GACA Shared Drive digitally for GSA review.

Permits & Approvals – Contractor shall upload and maintain current copies of all permits and agency approvals that relate to the project.

Design Drawings/Design Packages – Contractor shall submit design drawings and design packages into GACA Shared Drive in both PDF and CADD formats.

Design Review Comments – Contractor shall post and/or respond to design comments related to his/her role in the project team.

Daily/Progress Reports – The DB Construction Contractor shall maintain construction progress reports, daily reports/logs, and documentation of inspections.

Inspection Reports – Maintain inspection reports on materials and/or workmanship to assure compliance with all construction requirements.

Safety/Injury Reports – Maintain reports on construction contractors' compliance with current safety regulations and standards.

Punchlists – Maintain list(s) of observed defects and omissions.

Request For Information (RFI) – The DB Construction Contractor shall manage the RFI process and all Request for Information shall be entered and responded to by the Contractor within GACA Shared Drive..

Issue Tracking – Contractor to log and respond to issues that are related and affect other stakeholders within the project team.

Submittals – The system shall manage the submittals and the Contractor is responsible for uploading submittal documentation and using the system to track the submittal process.

Change Management – Cost Events and Change Orders will be managed by the DB Construction Contractor within the GACA Shared Drive and the Contractor shall be responsible for reporting potential changes and logging Requests for Change Orders in the GACA Shared Drive. The Contractor shall also upload and manage all documentation supporting Requested Change Orders.

Shop Drawings – The Contractor shall submit all shop drawings in the system for review by GSA (and the CM where applicable) into the designated GACA Shared Drive folder As-built Drawings and Specifications – The Contractor shall use the system to record all approved specifications as well as all as-built construction documents.

GSA reserves the right to require the DB Construction Contractor to upload other documentation not mentioned above that is needed to support the project.

2.10.6.3 Data Ownership

GSA shall retain ownership of all data entered into the GACA Shared Drive system and shall administer and distribute all information contained therein.

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. CAD requirements can be found at: https://www.gsa.gov/real-estate/design-construction/cad-standards.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Plans and Specifications

Provide up to 6 hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g.

full/half-size plans) will be as directed by the GSA. Coordinate hard copy plan requirements with GSA Project Manager prior to printing and shipment of plans.

Any required hardcopy plans shall be mailed to the Miami Field Office.

2.12 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents.

The DB Contractor shall comply with the following requirements regarding SBU building information.

DB Construction Contractor sign and return the SBU agreement form in Appendix E of this document.

2.12.1 Documents

As used in this section, the term “documents” means any media or devices used to capture, store, and transmit information, including printed images and electronically or optically stored forms of graphic and written information, as well as physical or virtual models.

2.12.2 Identification and Labeling/Marking

Original DB contractor generated documents that contain building information must be reviewed with the GSA to identify any SBU content, before the original or any copies are disseminated to any other parties. If SBU content is identified, the DB contractor shall affix SBU document labels/markings to the original documents and all extant copies, as instructed by the GSA, prior to any dissemination.

2.12.3 Copying from Labeled/Marked Documents

Any documents containing SBU content copied from SBU labeled/marked documents must have the same SBU labels/markings affixed, unless the copies are redacted and reviewed as provided below.

2.12.4 Redacting

The DB Contractor may redact complete or partial copies of SBU labeled/marked documents to remove or completely and unalterably obscure the SBU content.

The DB Contractor shall review the redacted copies with the GSA to ensure that all SBU content has been removed or obscured. Copies so redacted and reviewed are no longer subject to these requirements regarding SBU building information.

2.12.5 Safeguarding and Storage

The DB Contractor shall properly safeguard any documents bearing SBU labels/markings at all times while those documents are in DB Contractor possession. Access to such documents when in use by the DB Contractor must be limited to individuals having a need to know the content in order to perform work required under this contract. When not in use, SBU labeled/marked documents in DB Contractor possession must be securely stored such that they can be retrieved only by those individuals having a need to know the content.

2.12.6 Dissemination

Other than within the Project Delivery Team, the DB Contractor shall disseminate SBU labeled/marked documents only to parties assigned or authorized to perform a role in the execution of the project and having a resultant need to know the document content. Documents may be disseminated in face-to-face meetings, by courier or secure shipment with evidence of delivery, or by electronic transmission. Electronic transmission of SBU information shall be encrypted as provided in the current National Institute of Standards and Technology (NIST) data encryption standards and cryptographic module security requirements for processing SBU information.

2.12.7 Destruction

SBU content that is no longer needed shall be purged from all SBU labeled/marked documents and destroyed, or the complete document shall be destroyed, such that the SBU content is rendered unreadable and incapable of being restored. Data storage devices containing SBU information that is no longer needed shall be destroyed or the SBU content shall be erased using a permanent erase utility or comparable method.

2.12.8 Reporting

The DB Contractor immediately shall report to the GSA any known or suspected instances of improper dissemination of SBU information, or other circumstances in which the security of SBU information may be compromised.

2.12.9 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this Document Security section.

2.13 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible for maintaining records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.14 Construction General Requirements

The construction specifications must be prepared following the CSI 2004 MasterFormat and according to the requirements of PBS Construction Specifications Format & Guidelines. The specifications must include Division 1, edited to GSA requirements. . Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

3 Scope of Services The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Design Stage

3.1.1 Design Concept Phase

3.1.1.1 Site Investigation (Performed during CD Phase)

Review and validate site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

It is the DB Contractor's responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and government furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope. The DB Contractor shall also furnish all materials and equipment to accomplish this work.

3.1.1.2 Environmental Hazards Assessment

Document existing site conditions. If any impacted materials are suspected of containing Asbestos Containing Materials (ACMs), the Contractor shall report findings to GSA PM for immediate evaluation prior to proceeding. FLL Airport is a GSA leased space and should not contain any ACMs.

3.1.1.3 Site Investigation Report

Document site conditions, existing studies, surveys, analyses, and reports, and identify additional services and tests that are required to fully document the project.

3.1.2 Construction Documents (CD) Phase

3.1.2.1 CD Coordination

Based on the updated construction work allocation plan, prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide a corresponding schedule of planned in-progress and final CD submissions for the self performed work and all subcontract work packages. Update the construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3.1.2.2 CD Coordination (Special Tasks)

Identify all manufacturers recommended operating, maintenance and cleaning practices for major features, systems and equipment. Coordinate with the GSA/tenant agency property and FLL airport management officials to define specification requirements for service agreements, warranties, and turnover-related training.

Coordinate project design and integrate into the design any applicable TSA agency special requirements for the scope of work being performed.

Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, permits, etc., are addressed in the construction specifications.

Identify any applicable FLL Airport specific requirements to incorporate into the design not identified in Attachment 1.

Identify and specify any special manufacturer required testing, as applicable for the successful completion of the project.

All installations and testing shall be in compliance with manufacturer's recommendations and installation instructions.

3.1.2.3 In-Progress CD Interdisciplinary Coordination Review

Meeting

Prior to the first in-progress CD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.1.2.4 In-Progress CD (65% Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate in-progress CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of plans, specifications, and related design narrative including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide an in-progress construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA.

3.1.2.5 In-Progress CD Reviews

Reconcile review comments and provide the GSA with written responses to all comments.

3.1.2.6 Pre-Final CD Coordination

Prior to the first pre-final CD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.1.2.7 Pre-Final CD (95% Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate pre-final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, and related design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a pre-final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues. The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design.

Coordinate Division 1 requirements with the GSA. Include contract specifications for submittal requirements, testing, adjusting and balancing specifications, training requirements and operations and maintenance (O&M) and systems manual requirements. Include any requirements for commissioning of critical features and equipment.

3.1.2.8 Pre-Final CD Reviews

Reconcile review comments, and provide the GSA with written responses to all comments.

3.1.2.9 Final CD (100% Design) Submissions

For all construction work to be self performed and for each planned construction subcontract work package, prepare and submit separate final CD submissions in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submission must consist of plans, specifications, and design narrative, including calculations.

For all construction work to be self performed and for each planned construction subcontract work package, provide a final construction specification, including Division 1 General Requirements sections emphasizing project phasing, contractor requirements and project-specific construction management issues.

The construction specification must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements.

3.2 Construction Stage

Upon receipt of notice to proceed with the Construction Stage work, the DB Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.2.1 Construction Delivery Phase

3.2.1.1 Construction Start Coordination

3.2.1.1.1 Pre-Construction Conference

Participate in the pre-construction conference.

3.2.1.1.2 Preconstruction Photographs

DB Construction Contractor shall provide pre-alteration digital photos of the existing space as part of the project record.

Digital photos shall be uploaded into the GACA Google Shared Drive folder designated by the GSA Project Manager. Photos shall be named according to view. Views shall include all significant interior spaces, and selected typical interior spaces. Views selected should be suitable to serve as “before” photographs for comparison with final photographs to be taken after the construction is complete.

Digital photos shall be in JPEG format and of high image quality.

3.2.1.2 Construction Administration

3.2.1.2.1 Schedule of Values

Prepare and submit a schedule of values for the GSA approval.

3.2.1.2.2 Construction Delivery Phase Recordkeeping

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.3 Construction Progress Reporting

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.4 Construction Safety Program

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.5 Project Progress Meetings

Refer to Division 1 of the DB contract performance specification for requirements.

3.2.1.2.6 Construction Schedules

The DB Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the DB contract performance specification.

3.2.1.2.7 Submittal Processing

Prepare and submit a submittal schedule in accordance with Division 1 of the DB contract performance specification. Ensure that all subcontractors understand, agree to, and conform with their respective roles, responsibilities, and timeliness requirements for submittal processing.

Promptly correct and resubmit any submittals returned unapproved, allowing sufficient time for re-review in order to maintain the project schedule.

Upon receipt of submittal approval, coordinate as necessary with all involved subcontractors.

Expedite the processing of submittals to minimize approval times.

3.2.1.2.8 Inspections and Testing

Conduct inspections and tests as required by the construction specifications.

Coordinate with local municipal and FLL Airport officials for inspections as required.

Conduct construction safety (OSHA) inspections as required.

3.2.1.2.9 Requests for Information/Change Orders

Each RFI must include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFI’s should only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

Upon receipt of the response to each RFI submitted, coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

3.2.1.2.10 As-Built Drawings and Specifications

The DB Contractor shall update all applicable drawings and specifications for purposes of maintaining and submitting at completion a complete as-built record of the project to GSA as part of the closeout package. Updates shall be in PDF and CADD format if CADD is available.

3.2.1.2.11 Payment Requests

Update the construction schedules monthly prior to each payment request.

Provide documentation evidencing the cost of work performed to be included in the payment request. Allowability of costs shall be in accordance with FAR

31.105 and 31.2.

Before submitting each payment request, meet with GSA to review the advance copy of the construction progress report.

Ensure that GSA is in agreement as to the progress of the construction work and the value of the work completed.

Based upon the agreed value of work completed, submit monthly payment requests to the GSA.

3.2.1.2.12 Construction Checklists

Complete the construction checklists as the work is accomplished.

3.2.1.3 Turnover Process

3.2.1.3.1 Substantial Completion

Prior to substantial completion, assist the GSA in conducting a pre-final walk-through with tenant agencies.

3.2.1.3.2 Punch-List

After the GSA certification that the work or each designated portion thereof is substantially complete, assist the GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

Participate with the GSA in conducting follow-up inspections to administer resolution of punch-list items, involving the tenant agencies and other stakeholders as appropriate.

3.2.1.3.3 Operation and Maintenance (O&M) Manuals

Submittal

Prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications.

3.2.1.3.4 Warranties, Guarantees and Certificates

Prepare and submit warranties, guarantees, and certificates, ensuring that the GSA rights and responsibilities are clearly defined. All work shall be conducted in a manner which shall preserve any and all manufacturer warranty requirements.

3.2.1.3.5 Final As-Built Drawings and Specifications

The DB Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

Final as-built…