T0007 Bid Amendment 1 Response to QA 11.18.2025~1.docx
DOCX document 81 KB Posted
- Solicitation number
- 26DPP01232
- Issued by
- Mercer County, New Jersey
About this file
This is Bid Amendment #1 issued by the State of New Jersey Department of the Treasury, Division of Purchase and Property on November 18, 2025, in response to questions submitted during the electronic question and answer period for Bid Solicitation #26DPP01232 T0007. The solicitation seeks soft drinks/soda in eight varieties—Ginger Ale, Lemon Lime, Cola, Orange, Grape, Root Beer, Diet Ginger Ale, and Diet Cola—each packaged as 24/12 oz cans with pull-top lids. The estimated total procurement across the three-year contract term is 48,300 cases, with individual line items ranging from 3,600 cases (Lemon Lime) to 13,000 cases (Ginger Ale). Shipments are estimated in full truckload quantities with per-shipment volumes ranging from 200 to 500 cases depending on the flavor. Quote submissions must be delivered electronically through NJSTART by December 3, 2025, at 2:00 p.m. Eastern Time.
The amendment clarifies nine critical procurement requirements, including mandatory electronic submission of all quotes, completion of all required fields and initials on the state-supplied price sheet, and provision of firm, fixed unit prices per case inclusive of freight, shipping, and handling costs. Bidders may request price adjustments during contract performance only upon documented justification of exceptional circumstances. The state notes that estimated quantities are provided for informational purposes only and do not represent binding minimum or maximum purchase commitments. All bidders must address the standard terms and conditions during the question and answer period; proposed exceptions to mandatory requirements submitted after that deadline may render a quote non-responsive. Technical assistance guidance is provided regarding PDF access issues and procedures for reviewing submitted quotes prior to the deadline.
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Text version
PHILIP D. MURPHY
Governor State of New Jersey
DEPARTMENT OF THE TREASURY
DIVISION OF PURCHASE AND PROPERTY
PROCUREMENT BUREAU
33 WEST STATE STREET
P. O. BOX 230
TRENTON, NEW JERSEY 08625-0230
ELIZABETH MAHER MUOIO
State Treasurer
TAHESHA L. WAY
Lt. Governor
AMY F. DAVIS, ESQ.
Acting Director https://www.njstart.gov
November 18, 2025
To: All Interested Bidders
| Re: | Bid Solicitation # 26DPP01232 |
| T0007 Soft Drinks/Soda, Various Flavors, for Distribution and Support Services |
Quote Submission Due Date: December 3, 2025 (2:00 p.m. Eastern Time)
Bid Amendment #1
The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:
· Answer to the question received from the Electronic Question and Answer Period that concluded on November 10, 2025;
It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.
All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.
Bid Solicitation #26DPP01232 T0007 Soft Drinks/Soda, Various Flavors, for Distribution and Support Services Answers to Questions
Where applicable, each question references the appropriate Bid Solicitation section.
| # |
| Bid Solicitation |
Section Reference Question (Bolded) and Answer
| 1 |
| PDF Documents |
| Question: When trying to open a Portable Document Format (PDF), I am receiving an error message and am unable to access the PDF. How should I proceed? |
Answer: It is recommended that users utilize Microsoft Edge to view PDFs. Certain PDF forms cannot be opened in the Chrome or Firefox built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers in Chrome or Firefox.
| 2 |
| Quote Submission |
| Question: Should I check that I have properly completed and attached all of the required documents with my submitted Quote? |
Answer: Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into T and review each document attached to the Quote submission. Instructions NJSTART on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.
| 3 |
| Quote Submission |
| Question: Please confirm a Bidder may deliver a hardcopy quote instead of submitting a response electronically. |
Answer: Please be advised that all Quotes shall be submitted electronically through NJSTART.
| 4 |
| Exceptions |
| Question: Will the State allow Bidders to take exception to any of the Standard Terms and Conditions? |
Answer: As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC):
“Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidders suggested changes and the reason(s) for the suggested change(s). Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote nonresponsive.
| 5 |
| State-Supplied Price Sheet |
| Question: Do I have to complete all of the required fields on the state-Supplied Price Sheet for each price line bid? |
Answer: Yes.
| 6 |
| State-Supplied Price Sheet |
| Question: Do I have to initial each price line bid on the State-Supplied Price Sheet? |
Answer: Yes.
| 7 |
| NJ Standard Terms and Conditions, Price Fluctuation During Contract, Section 6.1 |
| Question: Will price adjustments be considered during the term of the contract? |
Answer: Price adjustments may be considered following contract award. Price increases may be requested pursuant to New Jersey State standard Terms & condition Section 6.1 which states "in an exceptional situation the State may consider a price adjustment. Requests for price adjustments must include justification and documentation."
| 9 |
| Estimated Quantities, Bid Solicitation Section 4.10 |
State-Supplied Price Sheet Instructions, Bid Solicitation Section 3.36
Question: I see next to each item you are requesting only 1 case. Is it possible the quantities of the cases per item will increase as time goes on?
Answer: The Unit Price provided by the Bidder on the State-Supplied is for 1 case. Please refer to Bid Solicitation Section 3.36, Step 3, which states in pertinent part: “Step 3 – The Bidder shall insert a firm, fixed price in U.S. dollars in the “Unit Price – Price per Case” field on the State-Supplied Price Sheet for each price line item. The Unit price bid must include any freight/shipping/handling costs.”
The estimated quantities being ordered by DSS over the three year term of the contract and estimated per order quantities are listed in Bid Solicitation Section 4.10 “Estimated Quantities”:
Price Line Number
Description DSS Estimated Order Quantity Over the Three-Year Contract Term
Group 1 – Price Lines 1 through 8
| 1 |
| Soda, Canned, Ginger Ale, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated Style. |
| 13,000 cases |
500 cases per shipment
| 2 |
| Soda, Canned, Lemon Lime, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated Style. |
| 3,600 cases |
200 cases per shipment
| 3 |
| Soda, Canned, Cola, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated. |
| 11,000 cases |
500 cases per shipment
| 4 |
| Soda, Canned, Orange, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated Style. |
| 5,700 cases |
300 cases per shipment
| 5 |
| Soda, Canned, Grape, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated Style. |
| 3,800 cases |
200 cases per shipment
| 6 |
| Soda, Canned, Root Beer, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated Style. |
| 4,200 cases |
200 cases per shipment
| 7 |
| Soda, Canned, Diet Ginger Ale, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated Style. |
| 8,800 cases |
400 cases per shipment
| 8 |
| Soda, Canned, Diet Cola, Must be Packaged as 24 / 12 oz. Cans with Pull Tops, per Case. Case May Be Tray Pack Style or Fully Corrugated Style. |
| 8,000 cases |
400 cases per shipment
Please be advised, Bid Solicitation Section 4.10 states, in pertinent part: “The estimated DSS minimum order quantity for these price line items will be in full truckload quantities in any combination for Price Lines 1 through 8.
The estimated quantities listed above are based on prior DSS purchases/spend patterns and are to be used for informational purposes only. The estimated quantities shall not be construed as either the maximum or minimum amount which the State shall be obligated to order during the term of the Contract.”
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