T Falls Design RFQ_09.05.25.docx

RFQ for Professional Design Services for Taughannock Falls Park Improvements Contracting Opportunity

Jason Wolfanger: jason.wolfanger@parks.ny.gov

Submit responses to: capitalsubmissions@parks.ny.gov

Description

Taughannock Falls State Park, home to the tallest free-falling waterfall east of the Mississippi River with an awe-inspiring 215-foot descent, stands as a premier destination in the Northeast. Drawing nearly one million visitors annually, the park offers year-round access to its iconic gorge and rim trails, which provide unparalleled views of the falls from above and below. Beyond its natural beauty, Taughannock Falls serves as a gateway to the Finger Lakes region, combining scenic splendor with diverse recreational opportunities that captivate visitors from across the world.

Over the past decade, the park has seen remarkable growth, with its visitorship doubling from 400,000 in 2014 to approximately 800,000 in 2024. This surge in popularity highlights the park's significance as a cornerstone of nature-based tourism while underscoring the need for strategic investments to enhance capacity and modernize facilities. Planned improvements to the entrance and South Point area will ensure the park continues to meet evolving visitor expectations. These upgrades will enhance accessibility, safety, and wayfinding while preserving the park's historic and scenic character.

Campsites and cabins boast breathtaking views of Cayuga Lake, the longest of the Finger Lakes, complemented by a marina, boat launch, and beach at South Point. Through thoughtful planning, design, and construction, Taughannock Falls State Park is poised to uphold its legacy as a destination for quality and inclusive outdoor recreation. By prioritizing visitor experience and accommodating guests of all abilities, the park reaffirms its commitment to delivering exceptional natural and recreational experiences, ensuring its enduring appeal for future generations.

The Project Area for this Request for Qualifications is limited to the South Point Area of Taughannock Falls State Park. See the attached Draft Conceptual Development Plan, page 6, “Map and Inventory of North and South Point”. Project areas and structures are highlighted, and phases are identified, as further outlined in this document.

Request for Qualifications

The New York Office of Parks, Recreation and Historic Preservation (OPRHP) is seeking to retain a professional design firm in the field of Architecture or Landscape Architecture to lead a multi-disciplinary team to provide professional design services to re-imagine the Taughannock Falls State Park Entryway and South Point area.

Selection will be according to Qualification Based Selection Procedures. This document summarizes the contracting opportunity, potential activities to be performed under the contract, submittal instructions, and required qualifications. Fee structure, actual fee, and task orders will be negotiated after the most qualified firm has been selected.

In support of the design of the anticipated facilities, the design team should demonstrate experience in providing the following project elements:

· Comprehensive Conceptual Site Design

· Architecture (Adaptive reuse of historic structures and new construction that matches park aesthetics)

· Landscape Architecture (including native plantings)

· Civil and/or Environmental Engineering

· Mechanical, Plumbing and Electrical Engineering

· Geotechnical design and investigations

· Topographic and boundary surveying

· Park design

· Site and utility design

· Pedestrian facilities

· Exhibit/Interpretive design

· Wayfinding signage

· Environmental review and permitting, including required detailed studies and surveys (e.g. State Environmental Quality Review Act, State Historic Preservation Office, Cultural/Archeological Resources, wetlands, natural community assessments, etc.)

· Construction cost estimating

· Constructability/construction scheduling analyses Services to be Provided OPRHP is seeking a qualified Architecture or Landscape Architecture firm to lead a multi-disciplinary team to provide professional design services for this multi-phase design opportunity. (A draft Conceptual Development Plan (CDP) is included with this RFQ which describes some of the opportunities and is intended to reference document for understanding the existing conditions and desired outcomes for many of the projects.)

The scope of design services will include but not be limited to: development of background information, conceptual overall site plan development for the project areas, schematic design, design development, construction documentation, bidding, and construction administration of all buildings and site elements. The phases and projects, with their intended transformation and deliverables, are outlined below.

Design Phase 1 – Background Information, Comprehensive Conceptual Site Design, & Core Improvements

This initial phase of the project will provide all necessary background information for Ph 1A, 1B, 1C & 2 and a Comprehensive Conceptual Site Design. It also includes all design documentation for the Historic Bathhouse and South Point Beach Area Improvements, Park Entrance Redesign and New Park Office, and State Route 89 Bridge Underpass Development.

Design Phase 1A

Background Information Collection and Comprehensive Conceptual Site Design

The Design Team shall provide design services to develop the base information for all of the projects including the following: Surveying, Utilities Mapping, Wetlands Delineation, Interagency Permitting and Review Identification, Existing Conditions Report development, and Comprehensive Conceptual Site Design.

Deliverables:

· An initial site visit with an in-person meeting is required by the project team to provide familiarization with the park, project area, buildings and site elements to be renovated.

· Survey - Development of site survey encompassing the project areas to include topography at 1’ intervals, all major existing structures, roadways, and pedestrian paths, major trees, and landscaping.

· Utilities Mapping - All underground and above ground utilities, including but not limited to, gas, electric, water, and communications, storm drainage, and sanitary drainage and systems.

· Utilities capacity review – Analyze the current electrical and sanitary systems capacity

· Wetlands Delineation – Develop all documentation and process information to obtain a NYS DEC wetlands delineation for the project area.

· Interagency Permitting and Review Identification – Review each project and develop a report of all the applicable agencies requiring permits and / or project review.

· Develop an Existing Conditions Report for the Historic Bathhouse, reviewing the condition of all of the building elements, including a building utility analysis, and hazardous building materials report.

· Develop an Existing Conditions Report for the existing Park Office, reviewing the condition of all of the building elements, including a building utility analysis, and hazardous building materials report.

· Provide hazardous material analyses for all structures to be renovated or demolished.

· Provide a Schedule for all Phase 1 projects, including all phases of design, bidding and award, and construction.

· Development of Comprehensive Conceptual Site Design - Prepare (3) Comprehensive Schematic Site Design options for the project areas, including buildings, parking, roadways and entrances, pedestrian amenities, landscaping, lighting, site amenities and signage. Hold 3 meetings, (can be virtual), to discuss the initial project scope, review (3) Schematic Site Design options, and finalize the preferred concept accordingly. Prepare meeting agendas and meeting minutes.

Design Phase 1B

Historic Bathhouse and South Point Beach Area Improvements

Vision: Transform the Historic Bathhouse into the heart of recreation at South Point by unifying visitor amenities. Enhance the beach experience with upgraded and consolidated amenities and Universal access.

Improvements: Pending further architectural and State Historic Preservation Office (SHPO) analysis, the food concession will be relocated from the current Concession Building Pavilion to the Beach Area, (within the existing Historic Bathhouse, as an addition, or as a new adjacent structure). Lifeguard storage and operations will be efficiently reorganized within the building. The restroom areas will be downsized to include single-room family restrooms with showers and Universal changing tables.

This project will include both cosmetic and structural updates, along with hazardous materials abatement, and the incorporation of Universal Design and ADA compliant elements. Additionally, signage will be updated to guide park patrons to the building’s new entrances. The adjacent site, including the parking areas, will also be included in the updated design.

The visual appearance of the fishing pier, shelter, and beach will be upgraded, and Universal Design standards will be incorporated to include accessible pathways, mobility mats and accessible picnic tables. The kayak concession will be moved closer to the Bathhouse to consolidate amenities, and the floating diving dock will be rehabilitated.

Deliverables: The Design Team shall provide comprehensive architectural services encompassing all design phases of the project, including the following deliverables, but not limited to:

1.0 Schematic Design Phase:

· Review existing site and architectural plans and conduct a site visit to assess existing conditions.

· Develop a minimum of (3) schematic design options that explore different spatial arrangements and design concepts, including site plans, floor plans, elevations, and 3D renderings.

· Present schematic design options via a virtual meeting to OPRHP and SHPO for review and feedback.

· Refine the selected schematic design based on OPRHP feedback.

· Provide all necessary documentation required by SHPO.

· Prepare a preliminary cost estimate based on the approved schematic design.

· Plan for (3) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

2.0 Design Development Phase:

· Develop the approved schematic design into a detailed design development package.

· Specify materials, finishes, and equipment and provide interior and exterior materials boards.

· Coordinate with engineering consultants (civil, structural, mechanical, electrical, plumbing, etc.) to integrate their designs into the overall architectural and site design.

· Prepare detailed drawings and specifications for all building systems and site utilities.

· Refine the cost estimate based on the design development package.

· Present the design development package to OPRHP and SHPO for review and approval.

· Plan for (3) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

3.0 Construction Documentation Phase:

· Prepare complete and accurate construction documents, including drawings and specifications, suitable for bidding and construction.

· Incorporate all necessary details, dimensions, and notes to ensure clarity and accuracy.

· Coordinate with engineering consultants to finalize their construction documents.

· Ensure the construction documents comply with all applicable codes and regulations.

· Provide a final cost estimate based on the completed construction documents.

· Plan for (2) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

4.0 Bidding Phase:

· Assist OPRHP in the bidding process by answering RFIs from potential contractors.

· Prepare Addenda documentation

· Review bids received and provide recommendations to OPRHP regarding contractor selection.

5.0 Construction Administration Phase:

· Provide construction administration services

· Attend project pre-construction and kick-off meetings and attend bi-monthly meetings throughout construction duration and respond to questions and concerns.

· Review shop drawings and submittals from the contractor

· Conduct monthly site visits to monitor construction progress and ensure compliance with the construction documents.

· Respond to requests for information (RFIs) from the contractor.

· Prepare punch lists and oversee project closeout.

Design Phase 1C

Park Entrance Redesign and New Park Office

Vision: Consideration for adaptive reuse of the existing Park Office and a newly designed Park Office built to accommodate increased demand, featuring a welcoming entrance with improved circulation that serves as a primary point of entry, creating an enhanced sense of arrival to the Park.

Improvements: A newly designed and expanded Park Office sited further north, with increased visitor parking and restrooms. A newly aligned entrance, contact station location, and signage to create better flow into the Park.

Deliverables: The Design Team shall provide comprehensive architectural services encompassing all design phases of the project, including the following deliverables, but not limited to:

1.0 Schematic Design Phase:

· Review existing site and architectural plans and conduct a site visit to assess existing conditions.

· Develop a minimum of (3) schematic design options that explore different spatial arrangements and design concepts, including site plans, floor plans, elevations, and 3D renderings.

· Present schematic design options via a virtual meeting to OPRHP and SHPO for review and feedback.

· Provide all necessary documentation required by SHPO.

· Refine the selected schematic design based on OPRHP feedback.

· Prepare a preliminary cost estimate based on the approved schematic design.

· Plan for (3) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

2.0 Design Development Phase:

· Develop the approved schematic design into a detailed design development package.

· Specify materials, finishes, and equipment and provide interior and exterior materials boards.

· Coordinate with engineering consultants (civil, structural, mechanical, electrical, plumbing, etc.) to integrate their designs into the overall architectural and site design.

· Prepare detailed drawings and specifications for all building systems and site utilities.

· Refine the cost estimate based on the design development package.

· Present the design development package to OPRHP and SHPO for review and approval.

· Plan for (3) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

3.0 Construction Documentation Phase:

· Prepare complete and accurate construction documents, including drawings and specifications, suitable for bidding and construction.

· Incorporate all necessary details, dimensions, and notes to ensure clarity and accuracy.

· Coordinate with engineering consultants to finalize their construction documents.

· Ensure the construction documents comply with all applicable codes and regulations.

· Provide a final cost estimate based on the completed construction documents.

· Plan for (2) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

4.0 Bidding Phase:

· Assist OPRHP in the bidding process by answering RFIs from potential contractors.

· Prepare Addenda documentation

· Review bids received and provide recommendations to OPRHP regarding contractor selection.

5.0 Construction Administration Phase:

· Provide construction administration services

· Attend project pre-construction and kick-off meetings and attend bi-monthly meetings throughout construction duration and respond to questions and concerns.

· Review shop drawings and submittals from the contractor

· Conduct monthly site visits to monitor construction progress and ensure compliance with the construction documents.

State Route 89 Bridge, Pedestrian Underpass

Vision: Ensure a welcoming and accessible route from the new Park Office and South Point, easily passing under Route 89, to the Gorge Trail.

Improvements: Develop an accessible pedestrian route from the amenities at South Point and the new Park Office, alongside Taughannock Creek, and under the State Route 89 Bridge, to the Gorge Trail trailhead. The pathway should be safe, inviting, and attractive, enticing visitors to access the Gorge Trail via this pathway as an alternative to crossing the roadway. Provide wayfinding signage and interpretive panels along the path.

Deliverables: The Design Team shall provide comprehensive landscape architectural services encompassing all design phases of the project, including the following deliverables, but not limited to:

1.0 Schematic Design Phase:

· Review existing site plans and conduct a site visit to assess existing conditions.

· Develop a minimum of (3) schematic design options that explore different spatial arrangements and design concepts, including site plans and 3D renderings.

· Present schematic design options via a virtual meeting to OPRHP for review and feedback.

· Refine the selected schematic design based on OPRHP feedback.

· Prepare a preliminary cost estimate based on the approved schematic design.

· Plan for (3) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

2.0 Design Development Phase:

· Develop the approved schematic design into a detailed design development package.

· Specify materials, finishes and site design elements and provide materials board.

· Coordinate with engineering consultants (civil, structural, mechanical, electrical, plumbing, etc.) to integrate their designs into the site design.

· Prepare detailed drawings and specifications for all systems and site utilities.

· Refine the cost estimate based on the design development package.

· Present the design development package to OPRHP for review and approval.

· Plan for (2) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

3.0 Construction Documentation Phase:

· Prepare complete and accurate construction documents, including drawings and specifications, suitable for bidding and construction.

· Incorporate all necessary details, dimensions, and notes to ensure clarity and accuracy.

· Coordinate with engineering consultants to finalize their construction documents.

· Ensure the construction documents comply with all applicable codes and regulations.

· Provide a final cost estimate based on the completed construction documents.

· Plan for (1) virtual meeting in this phase. Prepare and provide meeting agendas and meeting minutes.

4.0 Bidding Phase:

· Assist OPRHP in the bidding process by answering RFIs from potential contractors.

· Prepare Addenda documentation

· Review bids received and provide recommendations to OPRHP regarding contractor selection.

5.0 Construction Administration Phase:

· Provide construction administration services

· Attend project pre-construction and kick-off meetings and attend bi-monthly meetings throughout construction duration and respond to questions and concerns.

· Review shop drawings and submittals from the contractor

· Conduct monthly site visits to monitor construction progress and ensure compliance with the construction documents.

Design Phase 2

This second phase of the project will seek to design the reclamation the Gorge Parking Lot into a usable amenity with hardscaping and landscaping and create pedestrian pathways throughout the South Point area connecting the various amenities.

Gorge Parking Lot Reclamation

Vision: Create a sense of arrival for the Gorge Trail trailhead and provide an accessible and welcoming environment.

Improvements: Eliminate vehicular access, except for emergency vehicles, and repurpose the space into an entry plaza for the Gorge Trail trailhead for events, photo opportunities, and environmental interpretation. The accessible plaza and pathways will connect the trailhead to the Route 89 underpass for connectivity to the Park Office and South Point. New wayfinding signage, site amenities and interpretative panels will be incorporated into the pathways and plaza.

Deliverables: The Design Team shall provide comprehensive landscape architectural services encompassing all design phases of the project, including the following deliverables, but not limited to:

1.0 Schematic Design Phase:

· Review existing site plans and conduct a site visit to assess existing conditions.

· Develop a minimum of (3) schematic design options that explore different spatial arrangements and design concepts, including site plans and 3D renderings.

· Present schematic design options via a virtual meeting to OPRHP for review and feedback.

· Refine the selected schematic design based on OPRHP feedback.

· Prepare a preliminary cost estimate based on the approved schematic design.

· Plan for (3) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

2.0 Design Development Phase:

· Develop the approved schematic design into a detailed design development package.

· Specify materials, finishes and site design elements and provide materials board.

· Coordinate with engineering consultants (civil, structural, mechanical, electrical, plumbing, etc.) to integrate their designs into the site design.

· Prepare detailed drawings and specifications for all systems and site utilities.

· Refine the cost estimate based on the design development package.

· Present the design development package to OPRHP for review and approval.

· Plan for (2) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

3.0 Construction Documentation Phase:

· Prepare complete and accurate construction documents, including drawings and specifications, suitable for bidding and construction.

· Incorporate all necessary details, dimensions, and notes to ensure clarity and accuracy.

· Coordinate with engineering consultants to finalize their construction documents.

· Ensure the construction documents comply with all applicable codes and regulations.

· Provide a final cost estimate based on the completed construction documents.

· Plan for (1) virtual meeting in this phase. Prepare and provide meeting agendas and meeting minutes.

4.0 Bidding Phase:

· Assist OPRHP in the bidding process by answering RFIs from potential contractors.

· Prepare Addenda documentation

· Review bids received and provide recommendations to OPRHP regarding contractor selection.

5.0 Construction Administration Phase:

· Provide construction administration services

· Attend project pre-construction and kick-off meetings and attend bi-monthly meetings throughout construction duration and respond to questions and concerns.

· Review shop drawings and submittals from the contractor

· Conduct monthly site visits to monitor construction progress and ensure compliance with the construction documents.

South Point Pedestrian Pathways

Vision: Ensuring safe, accessible, and attractive pedestrian connections between the amenities at South Point.

Improvements: A comprehensive series of accessible and safe pedestrian pathways that link South Point amenities, encouraging parking in one location and walking to access points of interest. The incorporation of wayfinding signage, site amenities, and possibly lighting will be included.

Deliverables: The Design Team shall provide comprehensive landscape architectural services encompassing all design phases of the project, including the following deliverables, but not limited to:

1.0 Schematic Design Phase:

· Review existing site plans and conduct a site visit to assess existing conditions.

· Develop a minimum of (3) schematic design options that explore different spatial arrangements and design concepts, including site plans and 3D renderings.

· Present schematic design options via a virtual meeting to OPRHP for review and feedback.

· Refine the selected schematic design based on OPRHP feedback.

· Prepare a preliminary cost estimate based on the approved schematic design.

· Plan for (3) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

2.0 Design Development Phase:

· Develop the approved schematic design into a detailed design development package.

· Specify materials, finishes and site design elements and provide materials board.

· Coordinate with engineering consultants (civil, structural, mechanical, electrical, plumbing, etc.) to integrate their designs into the site design.

· Prepare detailed drawings and specifications for all systems and site utilities.

· Refine the cost estimate based on the design development package.

· Present the design development package to OPRHP for review and approval.

· Plan for (2) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

3.0 Construction Documentation Phase:

· Prepare complete and accurate construction documents, including drawings and specifications, suitable for bidding and construction.

· Incorporate all necessary details, dimensions, and notes to ensure clarity and accuracy.

· Coordinate with engineering consultants to finalize their construction documents.

· Ensure the construction documents comply with all applicable codes and regulations.

· Provide a final cost estimate based on the completed construction documents.

· Plan for (1) virtual meetings in this phase. Prepare and provide meeting agendas and meeting minutes.

4.0 Bidding Phase:

· Assist OPRHP in the bidding process by answering RFIs from potential contractors.

· Prepare Addenda documentation

· Review bids received and provide recommendations to OPRHP regarding contractor selection.

5.0 Construction Administration Phase:

· Provide construction administration services

· Attend project pre-construction and kick-off meetings and attend bi-monthly meetings throughout construction duration and respond to questions and concerns.

· Review shop drawings and submittals from the contractor

· Conduct monthly site visits to monitor construction progress and ensure compliance with the construction documents.

A Third Phase included in the draft CDP to redesign the State Route 89 Bridge would be led by the NYS DOT.

Site Visit Interested firms are strongly encouraged to visit Taughannock Falls State Park on Wednesday October 8th, 2025 between 1 PM and 3 PM. RSVP to Chris DiGregorio (chris.digregorio@parks.ny.gov) and Tammy Murray (tammy.murray@parks.ny.gov). The sign in location will be at the Park Office, adjacent to the main park entrance and South Point area.

Contract Value Upon completion of the qualifications-based selection process, Parks will enter fee negotiations with the most highly qualified bidder whereby the bidder will be required to provide a proposed fee inclusive of all services outlined in the “Services to be Provided” section for review and approval by Parks. It is the expectation of Parks that the bidder will use best faith efforts to negotiate a fair and reasonable fee for the work outlined in this RFQ. However, if a fair and reasonable fee cannot be reached with the most highly qualified bidder, Parks may, at its sole discretion, end negotiations with the most highly qualified bidder and begin fee negotiations with the second most highly qualified bidder, and subsequently the third, and so on if deemed necessary.

Design phases included under the original agreement will be Phases 1A and 1B. Design phases 1C and 2 may be added to the scope of work via supplemental agreement that is approved by the Office of the State Comptroller.

Construction Cost Estimate

Subject to the availability of funding, the estimated construction cost for all Ph 1 and Ph 2 projects is expected to be approximately $30,000,000.

Proposal Format and Submission Instructions

Interested firms shall submit qualifications consisting of a short portfolio that includes:

· A Letter of Interest

· Not more than 40 additional single-side pages (or 20 pages if double-sided) describing the following:

· Firm’s qualifications and relevant experience, including specific project information and photos.

· Proposed staffing and present workload for prime and sub-consultants. If subconsultants are proposed, the role of each should be discussed. The submission should describe the organization of proposed project staff indicating the role of each key individual. Include an organization chart.

· A brief description of a proposed project approach.

· One- or two-page resumes of key personnel including: a.) education; b.) professional registrations and/or industry certifications; c.) experience and previous assignments; d.) current assignments (including project locations and duties); and e.) estimated completion date of current assignments.

· Proofs of professional registration and/or licensure for licensed professionals.

· Client Reference List: Provide the names and contact information for five different Client representatives worked with in the last 3 years. Include: client (company) name, primary contact, and contact information.

· Contractor Reference List: Provide the names and contact information for five different Contractors worked with in the last 3 years. Include: contractor (company) name, primary contact, and contact information.

By the due date listed, a PDF version of the submission shall be e-mailed as an attachment to capitalsubmissions@parks.ny.gov. The subject line of the e-mail shall contain the contract number and title of the offering for which the submission is being provided. E-mails containing a link to a PDF submission will not be accepted. Submissions e-mailed to the authorized contacts will not be accepted, nor will they constitute timely responses if submitted only to the authorized contacts before the due date and time. Professional firms, including Minority, Women, and Service- Disabled Veteran-Owned firms are encouraged to reply.

Qualifications & Selection Process

Selection of the firm deemed to be the most highly qualified shall be in accordance with qualification-based selection procedures. Selection criteria are described below.

Project Portfolio & Team Experience: Consideration will be given to teams which present previous experience in Architecture, Historic Adaptive Re-use, Park Comprehensive Site Planning, landscape architecture, municipal/government work, and other relevant project elements, as noted in the Services to be Provided section, of similar complexity and construction cost.

Projects should illustrate creative and reasonable design solutions which address both operational/maintenance concerns as well as providing a unique experience for visitors.

Team Members’ Relevant Education, Experience, & Professional Qualifications: Consideration will be given to the team’s combined mix of relevant education, experience, and professional qualifications.

Project Approach and Team Organization: Consideration will be given to firms who demonstrate a thorough and effective approach and organization for fulfilling this contract.

Additional Selection Criteria: In addition, firms should demonstrate how they apply each of the following criteria by providing specific examples of how they achieved each metric in three previously completed projects:

· Aesthetic Quality and Creativity of Solutions

· Ability to Design within Context

· Ability to meet challenging schedules and ability to design to a budget.

Firms should show their ability to design from a conceptual level thru to finished construction documents.

The above criteria will be scored, and firms will be ranked accordingly, resulting in a “short list” of top-ranked firms. Reference checks may be conducted for the top-ranked firms. Remote interviews may be required of any or all firms to determine what firms are selected, dependent upon the initial rankings based on the submitted proposals. The content of the interviews, should they be required, will be used to confirm, or re-evaluate the scores assigned to the above selection criteria.

If interviews are conducted, short listed candidates will be re-ranked based upon the final/re-evaluated scores and the most qualified firm will be identified.

State's Rights to Proposals

By submitting a bid, the Bidder agrees not to make any claim for, or have any right to, damages because of any misinterpretation or misunderstanding of the specifications, or because of any misinformation or lack of information. OPRHP reserves the right to exercise the following:

· Change any of the scheduled dates herein;

· Amend RFQ Requirement(s) after their release to correct errors or oversights, or to supply additional information as it becomes available;

· Withdraw the RFQ, at its sole discretion without any obligation or liability to any vendor;

· Eliminate any mandatory, non-material requirement that cannot be complied with by all of the prospective Bidders;

· Evaluate, accept and/or reject any and all bids, in whole or in part, and to waive technicalities, irregularities, and omissions if, in OPRHP’s judgement, the best interests of OPRHP will be served. In the event compliant bids are not received, OPRHP reserves the right to consider late or non-conforming bids as offers;

· Require the Bidder to demonstrate, to the satisfaction of OPRHP, any information presented as part of their proposal;

· Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of an Offeror’s proposal and/or to determine an Offeror’s compliance with the requirements of this solicitation;

· Disqualify any Bidder whose conduct and/or bid fails to conform to the requirements of the solicitation;

· Use proposal information obtained through OPRHP investigation of a Bidder’s qualifications, experience, ability or financial standing, and any material or information submitted by the Bidder in response to OPRHP’s request for clarifying information in the course of evaluation and selection under this RFQ;

· Prior to the award, determine a tie breaking mechanism for award of the Contract to serve the best interests of OPRHP and the State of New York;

· Negotiate with the successful Bidder within the scope of the RFQ to serve the best interests of OPRHP and the State of New York;

· Conduct Contract negotiations with the next ranked responsible Bidder, should OPRHP be unsuccessful in negotiating an Agreement with the selected Bidders;

· Conduct negotiations with the next ranked responsible Bidder should any of the selected professional design teams fail to implement these Services upon approval of the Contract;

· If OPRHP terminates the Contract for non-performance, OPRHP reserves the right, with the approval of the Attorney General and the Office of the State Comptroller, to award a contract to the next highest ranked Bidder of the original bid submission within the first twelve months of the award;

· Utilize any and all ideas submitted in the bids received;

· Make an award under the RFQ in whole or in part; and

· Seek revisions of bids.

Bids containing false or misleading statements, or which provide project contacts that do not support an attribute or condition claimed by a Bidder, may be disqualified from consideration. If, in the opinion of the Agency, a statement is intended to mislead the Agency in its evaluation of the bid, and the attribute, condition, or capability is a requirement of the RFQ, the bid shall be disqualified from consideration.

Response to Bidder Questions and Requests for Clarification

The Agency will provide a written response to all substantive questions and requests for clarification.

Tie Bids In the event there is a tie in the final scoring, final determination will be made by the OPRHP Deputy Commissioner for Capital.

Modification or Withdrawal of Bids

Bid modifications that are submitted in writing and signed by an authorized representative of the bidding firm will be considered for award if received by OPRHP prior to the scheduled proposal due date. Bids may be withdrawn or cancelled prior to the scheduled proposal due date. A bid may be rejected by OPRHP: if it shows any alteration of terms, conditions, or requirements; for any other irregularities; if it is incomplete, or if it offers an alternate bid not invited by the specifications.

Freedom of Information Law

Your bid to OPRHP, including accompanying documents, is subject to the Freedom of Information Law (FOIL) found in Article 6 of the N.Y. Public Officer Law. FOIL provides that certain records are exempt from disclosure, including those that contain (1) trade secrets, (2) information that, if disclosed, would cause substantial injury to the competitive position of your organization, or (3) critical infrastructure information. Records may be redacted to protect only the portions of documents that fall within a FOIL exemption. An entire document may not be withheld if only a portion of the document is exempt from disclosure. Blanket assertions that information is a trade secret, confidential, or proprietary are insufficient to justify withholding information under FOIL. If you identify information seeking an exemption from public disclosure due to the above-mentioned reasons such request will be reviewed, and a determination will be made as to whether the information is exempt from disclosure under FOIL. However, such submissions seeking non-disclosure will not be considered unless it is accompanied with an explanation justifying the privilege. The State’s determination may be appealed pursuant to POL §89(5)(c). Pursuant to POL §87(2)(b), the State, without having to request it, will redact information that “if disclosed would constitute an unwarranted invasion of personal privacy.”

Timely Submission

The Bidders are solely responsible for timely delivery of their bid to the location set forth by the stated bid due date/time and are solely responsible for delays in receipt.

Bidder Proposal Clarification

Prior to award, OPRHP reserves the right to seek clarifications, request proposal revisions, or to request any information deemed necessary for proper evaluation of proposals from all Bidders deemed to be eligible for Contract award. Failure of a bidder to cooperate with OPRHP’s effort to clarify a proposal may result in the proposal being labeled as non-responsive and be given no further consideration.

Additionally, OPRHP reserves the right to use information submitted by the Bidder in response to OPRHP’s request for clarifying information in the course of evaluation and selection under this RFQ.

Bid Review and Contract Approval

The Contract resulting from this RFQ will not be effective until approved by the Office of the Attorney General and the Office of the State Comptroller.

Debriefing Sessions

A debriefing is available to any entity that submitted a proposal or bid in response to a solicitation (“Bidder”). A Bidder will be accorded fair and equal treatment with respect to its opportunity for debriefing.

Debriefing must be requested in writing by any bidder within fifteen (15) calendar days of OPRHP notifying the unsuccessful bidders that another vendor was selected.

A bidder’s written request for a debriefing must be submitted to the designated contact listed on the cover of this RFQ.

The debriefing will be scheduled within ten (10) business days of receipt of written request by OPRHP or as soon after that time as practicable under the circumstances.

Bid Protest Procedure

OPRHP procedures for handling protests of bid awards are set forth in the Bid Protest Procedures which can be found at the end of this document.

Indemnification

The Contractor agrees to indemnify, defend, save, and hold harmless the State of New York, OPRHP, and their officers, employees, and agents of and from any claims, demands, actions, or causes of action of any kind arising out of the services of the Contractor provided for in this agreement.

Solicitation

This RFQ is a solicitation to bid, not an offer of a contract.

Licensing Requirements

Designated firms must submit proof of authority to practice Architecture, Landscape Architecture or Engineering in New York State immediately upon designation. Proposed subconsultants shall also submit proof of authority to practice architecture, engineering, and land surveying in New York State, as applicable.

EO 177 Certification

Selected firms will be required to provide a completed EO 177 certification prior to contract award.

Executive Order No. 16 Certification

The successful bidder will be required to provide an executed Executive Order No. 16 certification form prior to contract award.

The Executive Order can be found here: https://www.governor.ny.gov/executive-order/no-16-prohibiting-state-agencies-and-authorities-contracting-businesses-conducting The Executive Order Certification Form can be found here: https://ogs.ny.gov/system/files/documents/2022/04/eo16_certification.pdf

Procurement Lobbying 139-j and 139-k

Interested firms must comply with the OPRHP agency policy statement related to §139-j and §139-k of the State Finance Law. The OPRHP agency policy statement can be accessed on the OPRHP website at:

https://parks.ny.gov/documents/business/ImplementationGuidelines.pdf

A signed “Certification of Permissible Contacts” form should be included with each submission. Failure to provide a signed “Certification of Permissible Contacts” form may lead to disqualification. The “Certification of Permissible Contacts” form can be accessed on the OPRHP website at:

https://parks.ny.gov/documents/business/CertificationOfPermissibleContacts.pdf

Attention: In accordance with State Finance Law Section 139-j, the following agency staff has been designated as contacts for this contract:

Tyler Hoerz: tyler.hoerz@parks.ny.gov Tammy Murray: tammy.murray@parks.ny.gov Chris DiGregorio: chris.digregorio@parks.ny.gov Jason Wolfanger: jason.wolfanger@parks.ny.gov

Please note that contacting any other agency staff regarding this contract may be a violation of State Finance Law Section 139-j resulting in a determination of contractor non-responsibility.

Other Applicable Forms

Other forms that might be required prior to awarding this contract can be found here:

https://parks.ny.gov/business/capital-programs.aspx

MBE, WBE, and SDVOB Goals

Good faith efforts apply to Minority-Owned Business, Women-Owned Business, and Service-Disabled Veteran-Owned Business subcontracting.

Minority Owned Sub-Contracting Goal: 15%

Women Owned Sub-Contracting Goal: 15%

Service-Disabled Veteran-Owned Business Contracting Goal: 6%

Disadvantaged Owned Sub-Contracting Goal: 0% Bid Protest Procedures It is the policy of the Office of Parks, Recreation and Historic Preservation (OPRHP) to provide bidders with an opportunity to administratively resolve disputes or inquiries related to OPRHP contract awards. Bidders are encouraged to seek resolution of disputes through consultation with the Designated Contact(s). After being notified of the results of this contract opportunity, any entity or individual that participated in the procurement may submit a protest of the resulting contract award.

OPRHP reserves the right to suspend, modify, or cancel this procurement at any time during the procurement process. OPRHP also reserves the right to waive or extend the deadlines in this procedure.

Submission of Formal Written Protests

Protests must be received by the Designated Contact no later than five (5) business days after a debriefing or ten (10) business days after the written notice of selection or non-selection for contract award, whichever is later.

Protests must be submitted in writing, clearly marked as a protest on the envelope or in the email subject line, and include the following information:

Agency Response

Within 30 business days of receipt of a protest, OPRHP’s protest officer (the Director of Audit or her designee) will respond with a protest determination stating the agency’s decision on the protest and the reasoning on which it is based. In making a determination, the protest officer will consider the legal and factual grounds stated in the protest, consult with the Designated Contact and appropriate program staff, and review all relevant documents.

Finality; Appeal

For contract opportunities subject to the approval of the Office of the State Comptroller, the protesting party may appeal OPRHP’s protest determination to the Office of the State Comptroller in accordance with the regulations contained in Part 24 of Title 2 of the New York Codes, Rules and Regulations.

For contract opportunities that are not subject to the approval of the Office of the State Comptroller, OPRHP’s protest determination is the conclusive and final determination of the protest.

Nothing in these bid protest procedures is intended to limit or impair the rights of any bidder to seek and pursue remedies of law through the judicial process.