Questions__ _Responses.docx

DOCX document 34 KB Posted Apr 15, 2016

Attached to: CC16HQR0012 SOLICITATION FOR A-123/ACCOUNTING SERVICES
Solicitation number: SYNOPSIS_A-123_ACCOUNTING_SERVICES
Issued by: Department of the Treasury Office of the Comptroller of the Currency

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The purpose of this amendment is to provide the responses to received questions relating to solicitation CC16HQR0012 for A-123/Accounting Services. Please see attached.

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Other files

File	Type	Posted
Questions__ _Responses.docx	DOCX document	Jun 14, 2016
Amendment_0002_CC16HQR0012.pdf	PDF	Jun 10, 2016
Addl_Received_Questions_and_Responses.docx	DOCX document	May 4, 2016
Amendment__0001_CC16HQR0012.pdf	PDF	Apr 29, 2016
Revised_Questions_ _Responses.docx	DOCX document	Apr 22, 2016
Attachment_C_Performance_Requirement_Summary.docx	DOCX document	Apr 1, 2016
Attachment_B_Non-Disclosure_Agreement.doc	DOC document	Apr 1, 2016
Attachment_E_OCC_IT_Accessibility_Questionnaire.doc	DOC document	Apr 1, 2016
Attachment_D_Contractor's_Off-Boarding_Tasks.docx	DOCX document	Apr 1, 2016
Attachment_F_Q A_Template.docx	DOCX document	Apr 1, 2016
Solicitation_A-123_AccountingServices.pdf	PDF	Apr 1, 2016
Attachment_A_Past_Performance_Questionnaire.doc	DOC document	Apr 1, 2016

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A123/Accounting Services

CC-16-HQ-R-0012

Attachment F: Questions &Answers Q&A

RFQ Section

Question

Response

Change to RFP?

Description of Change

Technical/ Contractual

B.2

Is the labor category for CLIN 0002 and 0003 and the option periods supposed to be Senior Manager I for each line item?

CLINs 0002, 1002, 2002, 3002, and 4002 should be Senior Manager II. All other CLINs as described in the solicitation are accurate.

Yes

CLINs 0002, 1002, 2002, 3002, and 4002 are revised to Senior Manager II.

Contractual

L.5.(a).1

The Contractor Experience/ Technical Capability refers to “as specified in L.8.1. L.8.1 discusses Conflict of Interest Disclosure. Should the Section referenced be 1.7.1?

Yes, the referenced should be L.7.1.

Yes

In Section L.5, Submission of Offerors, Contractor Experience/Technical Capability reference is revised to L.7.1 from L.8.1.

Contractual

1.5.(a).3

Could resumes be excluded from the page limit?

Resumes are included in the page limit; the exceptions are any cover page(s) or table(s) of contents.

Contractual

L.7.1

The description discusses providing information for each project performed during the last two years for Government agencies or private companies. Could the time frame be increased to the last five years?

Offerors may provide information for each project performed during the last three (3) years.

Yes

Section L.7.1, Contractor Experience/Technical Capability, timeframe for project performed is increased to three (3) years from two (2) years.

Contractual

L.7.3 Past Performance

Can you please let me know if we must submit 5 A-123 past performances or can they be relevant to the PWS areas?

Offerors shall provide five (5) past performance references. References may be for the same or similar work described in the PWS.

Contractual

N/A

Does this work have an incumbent?

Yes, the incumbent contractor is T. Curtis & Company.

Contractual

N/A

If an IDIQ contract for similar work has preceded this RFQ, what have been the annual contract amounts and annual LOE executed under that IDIQ for the term of that contract?

The total amount obligated across all issued task order under the existing IDIQ contract is $2,128,135.54. Please note that this amount is not a guarantee for future requirements under the new vehicle.

Contractual

L.5.(a)3, page 67

Are key personnel certifications to be reported separately from the resumes?

No, please include all certification with resumes.

Contractual

N/A

Given that this statement of work does not involve attestation or audit work, NAICs code 541611 would better cover the statement of work and would enhance competition. Will the government consider changing the NAICS code to 514611?

Attestation is required; please see Sections L.8.2 and L.5 of the solicitation.

NAICS of 541211 is the only code we will accept.

Contractual

L.7.3 Past Performance

The RFP states: “Offerors shall provide five (5) past

performance references with information showing at least three (3) years of experience.

Is the 3 years experience required a combination of experience from all 5 references, or are you saying that each reference must have been under contract for at least 3 years to be eligible?

A combination of experience from the five references serving in the capacity as the prime contractor is acceptable to meet the three years of experience requirement.

Contractual

L.7.3 Past Performance

Does “offeror” denote the team in its entirety….that is, can the 5 past performance references be made up of a combination of the prime’s contracts and the prime’s subcontractors’ contracts?

Please see response #10.

Contractual

Section B.1, Page 3

Since NAICS Code is 541211, Office of Certified Public Accountants please confirm -Service-Disabled Veteran-Owned Small Business (SDVOSB) must be a registered Certified Public Accounting (CPA) Firm with a Peer Review Rating of Pass at the time of proposal submittal.

Yes, the Government will only accept NAICS of 541211. Therefore, at the time of proposal submittal, offerors must be a SDVOSB and registered CPA firm to be considered.

Contractual

Section C.1, Page 10 of 77

Since place of performance is Washington D.C. please confirm SDVOSB must be in Good Standing with the Government of the District of Columbia (D.C.) Department of Consumer and Regulatory Affairs Corporation Division Board and must be a qualified entity registered to do business in D.C. at the time of proposal submittal.

Yes

Contractual

Section B.1, Page 3 and Section C.1, Page 10 of 77

Since NAICS Code is 541211, Office of Certified Public Accountants and since place of performance is Washington D.C. please confirm SDVSOB must be a registered CPA Firm in Washington D.C. with an active license to practice from the D.C. Accountancy Board at the time of proposal submittal.

Please see response #12

Contractual

Section L.7.3 Past Performance, Page 70 of 77

Offerors shall provide five (5) past performance references with information showing at least three (3) years of experience. The past performance references must be for work performed by the Offeror in the capacity of a prime offeror. Please confirm Offeror consist of Offeror’s Team Members performing in the capacity of a prime offeror.

All past performance references shall be provided in the capacity as the prime contractor only.

Contractual

B.2 – Line Items Descriptions

Can you please let us know:

· For contract level of effort and costs in prior year.

· Since fixed fee, what happens if we experience problems. Mechanism for contract mod?

1) Please see response #7.

2) OCC does not anticipate any government caused funding problems.

Contractual

C.6 - Key Personnel - Only One Principal/Program Manager

Section L.7.2 seems to suggest that there are more Key Personnel – “In addition, Offerors shall provide resumes for all proposed key personnel to fully demonstrate compliance with certification in PWS Section C.6. Resumes”

The OCC is requesting a resume for the Key Personnel: Principal I /Program Manager only.

Contractual

C.6.1 Principal I/Program Manager

Can the requirements for a PMP certification be substituted for years of experience.

No, the requirements for a PMP certification cannot be substituted for years of experience.

Technical

H.1 SUBCONTRACTS FOR WORK OR SERVICES

Please indicate if this means if we can have teaming partners.

Teaming partners are acceptable, if the teaming partners form a joint venture or a prime/subcontractor relationship. Dual prime arrangements will not be accepted.

B.2, Base Period Table, page 4.

Is it the government’s intent that the Senior Manager I labor categories in CLINs 0002 and 0003 have similar roles, skills, and experience? Or did the government intend for these to be different labor categories than what is currently shown?

Please see response #1.

21
C.4.1, fourth major bullet, page 12.
Under the bullet for Financial Systems Operations, it says “The key personnel must have experience with PeopleSoft Financials.” The only personnel identified as Key in Section C.6 is the Principal I/Program Manager. Section C.6.1 does not identify PeopleSoft Financials as an experience requirement. Can we assume that the Principal I/Program Manager does not require PeopleSoft Financials experience? Can these skills/experience be demonstrated by multiple key personnel?
PeopleSoft Financials experience is required for the Key Personnel: Principal I /Program Manager
Yes
PeopleSoft Financials experience to be incorporated into Section C.6.1,	Principal I/Program Manager.
Technical

H.1, first para., page 25.

Can we assume that this provision applies post-contract award and that all proposed subcontractors are considered approved as part of the offeror’s successful proposal?

Yes.

Contractual

L.7.3, first para., page 70.

This section does not indicate whether past performance from teaming partners can be included in the list of five past performance references. Teaming partners will bring key experience and expertise to the team. Will the government consider allowing some of the five references/questionnaires to be from teaming partners?

The OCC will accept past performance from Offerors only in the capacity as the prime contractor.

Please see responses #10 and #11.

Contractual

L.7.3, first para., page 70.

This section states that the past performance references must be for work performed by the Offeror in the capacity of a prime offeror. Will the government consider relaxing this requirement and allow the Offeror’s relevant experience as a subcontractor as well?

Please see responses #10 and #15.

Contractual

L.7.3, first para., page 70.

This section indicates that completed past performance should be sent directly to OCC by May 10, 2016. However, Attachment A indicates that they should be returned by May 12, 2016. Can the government clarify which date to use?

Questionnaires and proposals are due on Thursday, May 12, 2016, no later than 2:00 p.m. Eastern Standard Time.

Yes

Section L.7.3, Past Performance, due date for the questionnaires is revised to May 12, 2016 EST from May 10, 2016 EST.

Contractual

Section B, Para. B.2 (Line Item Description), Page 4 of 77

CLINs 002 and 003 for each period show Senior Manager I hours of 1295 and 5600, respectively, while CLINs 004 and 005 show Senior III and Senior II hours of 155 each. Would the Government please confirm whether these hours are correct and Senior Managers should have significantly higher hours than Seniors do?

Please see response #1. The hours as described in the solicitation are accurate.

Yes

CLINs 0002, 1002, 2002, 3002, and 4002 are revised to Senior Manager II.

Contractual

Section B, Para. B.2 (Line Item Description), Pages 4 – 8 of 77

CLIN 0002 shows the Senior Manager I at 1295 hours in the base period, while CLINs 1002, 2002, 3002, and 4002 show the Senior Manager I at 1300 hours in the option years. Would the Government please confirm whether these hours are correct, or whether they should be the same throughout the periods of performance?

Please see response #1. The hours as described in the solicitation are accurate.

Yes

CLINs 0002, 1002, 2002, 3002, and 4002 are revised to Senior Manager II.

Contractual

28
Section C, Para. C.4.1 (Bullet Financial Systems Operations), Page 12 of 77
Section C.4.1 Requirement 1: General Accounting Support states, “The must have experience with PeopleSoft Financials”; however, this was not included in the Principal I/Program Manager labor category requirements per section C.6.1. Would the Government please confirm that the Principal I/Program Manager is the only key personnel, and that this individual must have experience with PeopleSoft Financials?
Please see response #21.
Yes
PeopleSoft Financials experience to be incorporated into Section C.6.1,	Principal I/Program Manager.
Technical

Section L, Para. L.5(a).3, page 67 of 77

The Volume I requirements state that the volume must include “Resumes of all proposed key personnel and certification specified in Section C.6.1.” Would the Government please clarify whether copies of key personnel certifications must be included in the proposal?

Yes, copies of proposed Key Personnel certifications must be included in Offerors proposal.

Please see response #17.

Contractual

Section L, Para. L.7.3, Page 70 of 77

Section L.7.3 states that past performance questionnaires are due to the Government by May 10, 2016, by 2:00 p.m.; however, the past performance questionnaire states that it is due to the Government by May 12, 2016, by 2:00 p.m. Would the Government please confirm the due date for the questionnaires?

Please see response #25.

Yes

Section L.7.3, Past Performance, due date for the questionnaires is revised to May 12, 2016 EST from May 10, 2016 EST.

Contractual

Can you please let us know the last total contract value in dollars and hours, and cost and hours burned to date.

The current IDIQ contract value is $6,515,727.25. The level of effort for the RFP is provided in the RFP.

Please see response #7.

Contractual

Please let us know what the basis of RFP level of effort is and is such level of effort that same as that in the prior contract. If there was a a change, why?

The level of effort is based on the existing IDIQ contract. The level of effort is similar.

Contractual

Is there an incumbent and if so who is it.

Please see response #6.

Contractual

I2(b)

Are there any limitations on subcontractor agreements in terms of subcontractor size?

Please review FAR 52-219-14, Limitation on Subcontracting.

Contractual

L.7.3

Can an offeror submit past performance references from subcontractors as the past performance references are where the subcontractors performed in the role as the prime?

No, see response #10.

Contractual

CLIN 002 and CLIN 003 have the same description in the base year and option years, which is Senior Manager I. Should this read Senior Manager I and Senior Manager II? Please clarify.

Please see response #1.

Yes

CLINs 0002, 1002, 2002, 3002, and 4002 are revised to Senior Manager II.

Contractual

B.1 GENERAL (Page 3)

Can OCC please confirm that it expects offerors submitting under NAICS Code 541211 to be Certified Public Accounting Firms who are registered with a state board of accountancy?

Please see response #9 and #12.

Contractual

B.2 LINE ITEM DESCRIPTION (Page 4)

For the purpose of mapping to an appropriate labor category and providing a labor category description, can OCC please provide an indication as to the level of experience the individuals currently performing in the Senior Manager I position have?

The PWS describes the desired level of experience for key personnel (i.e., Principal I/Program Manager). Beyond the Principal I/Program Manager position, it is up to each Offeror to decide the level of skills and experience based on the overall PWS requirements.

Contractual

C.4.1 Financial Systems Operations (Page 12)

If the offeror designates one of the Senior Manager I positions as Key Personnel within its proposal, will OCC allow the PeopleSoft qualifications for that individual to meet this requirement in lieu of the Principal I/Program Manager?

Yes. If the Offeror designates one of the Senior Manager I positions as Key Personnel within its proposal, OCC will allow the PeopleSoft qualifications for that individual to meet this requirement in lieu of the Principal I/Program Manager.

Technical

40
C.6.1 Principal I/Program Manager (Page 15)
As this is a requirement for the Offices of Certified Public Accountants, will OCC allow the CPA certification to substitute for a master’s degree?
A CPA certification is required.
Yes
A required CPA certification to be incorporated into Section C.6.1,	Principal I/Program Manager.
Technical

C.6.1 Principal I/Program Manager (Page 15)

Will OCC allow the CPA certification to be substituted for the PMP or for another individual to be designated as Key Personnel in a different labor category who possesses the PMP designation?

1) No, the CPA credential is not a substitute for the PMP certification.

2) Yes, another individual may be designated as Key Personnel in a different labor category who possesses the PMP designation in lieu of the Principal I/Program Manager.

Technical

L.7.3 Past Performance (Page 70)

Will OCC allow the past performance of proposed subcontractors to be provided for some of the five requested past performances? Also, our firm has performed some of these services in a significant subcontractor role and can provide references from the government client, will OCC reconsider allowing past performance as a subcontractor?

Please see response #10.

Contractual

*Note: Contractor only needs to fill out the highlighted columns: Company, RFP Section (please include the section, paragraph, and page number that your question refers to), and Question. Contractor s may add additional rows, if necessary. Please do not add/remove columns or change column width. Please keep this in MS Word.

File details come from the government source that posted it. Updated Nov 14, 2017.