Synopsis Solicitation COMBO Fire Trainer MX.pdf

FY25 Fire Trainer Maintenance

This is a combined synopsis/solicitation for the Inspection, Maintenance, and Repair of the Aircraft Fire and Structural Fire Training Facilities (AFTF/SFTF) prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462524Q1002 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04; Effective 06/11/2025; Defense Acquisition Circular, effective 01/17/2025; and Air Force Acquisition Circular, effective 10/16/2024.

This is a set-aside for Small Business.

The North American Industry Classification System (NAICS) code for this project is 811310 with a size standard of $12.5M.

The purpose of this combined synopsis and solicitations is for the Inspection, Maintenance, and Repair of the Aircraft Fire and Structural Fire Training Facilities (AFTF/SFTF) in accordance with the attached Performance Work Statement (PWS) (Attachment 1). This contract will be a base year plus four option years with the anticipated period of performance listed below. In addition, the Government may further extend the performance period for up to six months under FAR 52.217-8.

The anticipated Period of Performance (PoP) is:

Base Year: 01 October 2025 – 30 September 2026 Option Year One: 01 October 2026 – 30 September 2027 Option Year Two: 01 October 2027 – 30 September 2028 Option Year Three: 01 October 2028 – 30 September 2029 Option Year Four: 01 October 2029 – 30 September 2030

The Service Contract Act applies: Determination # 2015-5089, revision 27 dated 13 May 2025 (Attachment 3)

*****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. *****

RFQ Due Date: 11 Aug 2025 RFQ Due Time: 2:00 P.M. Central Time Email to cris.hernandez@us.af.mil and amanda.fragoso@us.af.mil

THIS MUST BE SENT TO cris.hernandez@us.af.mil AND amanda.fragoso@us.af.mil AS

STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED

NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

https://www.acquisition.gov/far/subpart-12.6?searchTerms=12.6 https://www.acquisition.gov/far/subpart-12.6?searchTerms=12.6 mailto:cris.hernandez@us.af.mil mailto:amanda.fragoso@us.af.mil mailto:cris.hernandez@us.af.mil mailto:amanda.fragoso@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before the proposal deadline.

Questions: All questions regarding this RFQ must be email to cris.hernandez@us.af.mil and amanda.fragoso@us.af.mil by 1:00 P.M. CT on 28 July 2025.

Site Visit Information: A site visit for this solicitation will be held on 18 July 2025 at 9:00 A.M.

Central Time. Attendance will be limited to two persons per offeror. All attendees will meet at the Whiteman AFB Visitor’s Center by 8:30 A.M. Central Time. Only one site visit will be offered/provided. Interested Offerors are highly encouraged to attend the site visit. Offerors are able to provide a proposal without site visit attendance. Site visit attendee information shall be sent to cris.hernandez@us.af.mil and amanda.fragoso@us.af.mil no later than 17 July 2025 by 2:00 P.M.

Central Time. Provide name, phone number and company name for attendance. A valid Government issued ID will be required for entry. See paragraph below regarding access to Whiteman AFB.

All personnel requesting access to Whiteman AFB must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-complaint with the REAL ID Act will require additional documentation to gain unescorted base access.

Additional document includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act complaint and non-complaint states can be found at https://www.dhs.gov/real-id. Personnel requesting vehicle access to Whiteman Air Force Base must provide a valid driver’s license, current vehicle registration, and valid vehicle insurance. Foreign Nationals will not be authorized access to Whiteman

AFB MO.

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at the time of the award.

FAR Provision *52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

Pursuant to FAR 52.212-2, Evaluation – Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and the following evaluation is applicable:

mailto:cris.hernandez@us.af.mil mailto:amanda.fragoso@us.af.mil mailto:cris.hernandez@us.af.mil mailto:amanda.fragoso@us.af.mil https://www.dhs.gov/real-id https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-2?searchTerms=52.212-2

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose proposal confirming the solicitation will be most advantageous to the Government, price and other factors considered. For the purposes of this solicitation, when combined, Technical Capability and Past Performance are equal to Price.

The following factors shall be used to evaluate quotes:

i. PART I – TECHNICAL CAPABILITY

Provide the specific and actual methodology you will use to accomplish/satisfy the requirements of the Performance Work Statement. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. The Offeror shall provide details to demonstrate the Offeror’s understanding and capability to perform the required maintenance as specified in the Performance Work Statement.

ii. PART II – PAST PERFORMANCE

Provide a minimum of three, but no more than five, past performance references of a similar complexity and scope to this effort. Past performance references should be performed within the last five years and can include ongoing efforts. If the Offeror claims there is no past performance, then that status must be identified to the Contracting Officer not later than the date/time proposals are due from all Offerors. Lack of any past performance will not automatically disqualify an Offeror.

i. Past Performance Reference List should include:

1. Contracting agency/customer

2. Contract number

3. Contract type (FFP, Cost Reimbursement, etc.)

4. Project title and brief description of contract effort

5. Period of Performance

6. Contract value at time of award

7. Current value, including all changes and exercised option

8. Responsible Party/ Contracting Officer’s name, address, telephone number, and valid email address

ii. Explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

iii. PART III – PRICE Complete all fields of the Bid Schedule (Attachment 2). Offerors shall not provide any price for CLINs X003; an estimated amount has been pre-populated by the Government.

All dollar amounts (unit and extended prices and other price factors) provided shall be rounded to the nearest penny (two decimal places only) for the base and all option years.

Price will be evaluated as Total Evaluated Price (TEP). TEP is the sum of the base year plus all option years, plus the six-month extension of services. The extension of services pricing is calculated as one half of option year 4.

(b) All factors will be rated ACCEPTABLE/UNACCEPTABLE. All areas must have an ACCEPTABLE rating to be considered for an award.

Adjectival Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

(c) A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses, phone number, email, and points of contact for all financial institution organizations utilized to assist in determining if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(d) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(e) Extension of Services. As part of the price evaluation, the Government will evaluate the Option to Extend Services under FAR Clause 52.217-8 by adding an additional six-months of potential extension based on the offeror's final option period prices to the offeror's total price. Price will be evaluated as Total Evaluated Price (TEP). TEP is the sum of the base year plus all option years, plus the six-month extension of services. The extension of services pricing is calculated as one half of option year 4.

NOTE: Although the price evaluation uses Option 4 prices to calculate Extension of Services Amount, in the event the Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, the unit pricing of the last exercised option period, which preceded the extension, shall remain in effect.

(f) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(g) If any teaming arrangement is contemplated, provide complete information as to the arrangement, specifically to the percentage of effort the subcontractor(s) will perform. Include any relevant and recent past/present performance information on previous subcontracting arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. Past performance information pertaining to a subcontractor cannot be disclosed to the prime Offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime Contractor. Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements. A minimum of one past performance must be provided by the prime contractor to not solely rely on the subcontractor's past performance.

(End of Provision)

Offerors are cautioned to submit sufficient information and, in the format, specified. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision or discussion.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (May 2024), with its Alternate I (Feb 2024), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services. Jan 2025), additionally, the following FAR clauses cited in 52.212-5 are applicable:

The full text of these clauses and (*) provisions may be assessed electronically at the website: FAR | Acquisition.GOV NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT

SHALL REMAIN PART OF THE CONTRACT FILE.

The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments: (4) Atch 1 Performance Work Statement

Atch 1.1 TO 35E1-2-13-1 Atch 1.2 T500 Live Fire Trainer Manual Atch 1.3 NFPA 1403

Atch 2 AFTF SFTF Mx Bid Schedule Atch 3 Wage Determination Atch 4 Provisions and Clauses https://www.acquisition.gov/far/52.212-3?searchTerms=52.212-3 https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/far/52.212-5 https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

FY25 Fire Trainer Maintenance