Atch 1_24Q1002 PWS AFTF SFTF Mx 22Apr2025.pdf

509 Civil Engineer Squadron (CES)

660 Tenth Street, Suite 201

Whiteman AFB MO 65305

4/22/2025

PERFORMANCE WORK STATEMENT (PWS)

Inspection, Maintenance, and Repair of Aircraft

Fire and Structural Fire Training Facilities

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TABLE OF CONTENTS

1. General Information

2. Whiteman AFB Information

3. Service Summary / Requirements

4 Quality Control / Quality Assurance

5 Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S)

6 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

7 Publications and Forms:

8 Acronyms and Definitions

9 TECHNICAL EXHIBIT 1: Service Summary (SS)

10 TECHNICAL EXHIBIT 2: Deliverable Schedule

11 TECHNICAL EXHIBIT 3: Estimated Workload Data

12 TECHNICAL EXHIBIT 4: Quality Assurance Worksheet

13 TECHNICAL EXHIBIT 5: System Particulars

14 TECHNICAL EXHIBIT 6: Winterization, De-Winterization, and Summer Inspection Procedures

15 TECHNICAL EXHIBIT 7: Fire Department Training Area Map

16. ATTACHMENT 1: TO 35E1-2-13-1

17. ATTACHMENT 2: T-500 Structural Fire Trainer Operation and Maintenance (O&M) Manual

18. ATTACHMENT 3: NFPA 1403 Standard on Live Fire Training Evolutions

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1. General Information

1.1. Scope: The Contractor shall provide all personnel, equipment, tools, materials, supervision, travel, and quality control necessary, except as specified in Paragraph 6 as Government Furnished, and travel to perform Inspection, Maintenance, and Repair of Aircraft Fire and Structural Fire Training Facilities, as defined in this Performance Work Statement

(PWS).

1.2. Background: The Contractor shall inspect, test, and maintain the Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF) at Whiteman AFB in a manner that will ensure its serviceability and prevent deterioration in operational effectiveness.

1.3. Applicable Procedures: The Contractor shall comply with manufacturer’s recommendations and procedures; Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, Change 2 Dated 20150206; T-500 O&M manual and NFPA 1403; normal industry commercial practices; and local, state, and federal guidelines as applicable to the work involved.

1.4. Period of Performance (PoP): The Period of Performance shall be one base year of 12 months and four 12-month option years for a total period of five years. Start date for the first PoP shall be determined upon contract award. A one-time extension of 6 months at the end of this PoP may be determined to be in the best interest of the Government, see FAR 52.217-8.

1.5. Recognized Holidays: The following are recognized United States (US) holidays. If a holiday falls on a weekend, the Government will have an observed day off on the preceding Friday or following Monday. The Contractor shall not perform services on these days:

New Year's Day, 1 January Martin Luther King Jr.'s Birthday, 3rd Monday in January President's Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth National Independence Day, 19 June Independence Day, 4 July Labor Day, First Monday in September Columbus Day, 2nd Monday in October Veterans Day, 11 November Thanksgiving Day, 4th Thursday in November Christmas Day, 25 December

1.6. Place and Performance of Services: The Contractor shall provide services between the hours of 0630-1530 on Monday through Friday, except on recognized US holidays or when the Government facility or Whiteman AFB is closed due to local or national emergencies, administrative closings, or similar Government-directed facility or Whiteman AFB closings.

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Performance shall be at Whiteman AFB Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF). The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility or Whiteman AFB is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7. Special Required Qualifications: Personnel shall have training and experience to perform work on the AFTF and SFTF. Personnel shall have experience with electrical, plumbing, and LP-Gases (LPG). Personnel shall understand and follow TO 35E1-2-13-1 (Attachment 1.1) and T-500 Live Fire Trainer O&M Manual (Attachment 1.2); for instance but not limited to, TO 35E1-2-13-1 section 007 00 states “igniter replacement procedures shall be performed by qualified personnel only.”

1.7.1. LPG Training: Installation, testing, and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document and provide within 15 days of contract award (new employees shall provide documentation prior to being onsite).

1.7.2. Licensed Structural Engineer: Contractor must have the ability to provide a licensed structural engineer to complete NFPA 1403 (Attachment 1.3) inspections. Proof of a licensed structural engineer shall be provided within 15 days of contract award (replacement employees shall provide documentation prior to being onsite).

1.8. Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. Contractor personnel shall wear identification badges or another article of clothing distinguishing themselves as such. The badges/articles of clothing shall have the company name, employee name, and the word “Contractor” displayed and visible to the casual observer. The Contractor shall ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The Contractor’s status as a “Contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. The Contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The Contractor is responsible at all times for their employees.

2. Whiteman AFB Information

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2.1. Unscheduled Gate Closures: As determined by the Security Police, gate closures may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by Contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the Contractor employee’s installation driving privileges. Work scheduled but not accomplished because of base closure due to weather, exercise, or actual alert will be accomplished as soon as possible after reopening of the base. Occasionally, it is necessary to require early release of Whiteman AFB personnel, late reporting, or a total base closure when weather conditions make normal travel unsafe. When weather conditions cause one of the above situations, Contractor personnel will be denied access to the base, unless they have been notified that their contract service has been determined essential. Occasionally, real world situations or exercises may prohibit base access or ability to remain on base. Information pertaining to Whiteman AFB operating status can be accessed at the following website:

http://www.whiteman.af.mil

2.2. Installation Regulations: The Contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All Contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The Contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of Contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

2.3. Base Access: The Contractor shall comply with all applicable Whitman AFB or facility access along with local security policies and procedures, which may be obtained from the Contracting Officer (CO), Contracting Administrator (CA), or Contracting Officer Representative (COR). The Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The Contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of the Air Force, and local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in Contractor security matters or processes. The installation Commander has the right to deny access and access credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation. Additional information, to include frequently asked questions (FAQs), can be found at: https://www.whiteman.af.mil/Units/509th-Mission-Support- Group/509th-SFS-Base-Entry/ http://www.whiteman.af.mil/ https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/ https://www.whiteman.af.mil/Units/509th-Mission-Support-Group/509th-SFS-Base-Entry/

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2.4. Communications Security / Information Technology (COMSEC/IT) Security: All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

Therefore, the Contractor is advised that any time Contractor personnel place or receive a call they are subject to COMSEC procedures. The Contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.5. Physical Security: The Government will provide the Security Forces and Civil Engineer Squadron (CES) for on base facilities in accordance with Government guidelines. The Contractor shall safeguard all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

2.6. Site Access: The installation access will be coordinated with the COR, the local installation Fire Chief, and Security Forces Squadron. Contract personnel will not enter restricted areas without escort from authorized personnel. The Contractor shall restrict personnel to only those areas required for performing work. The Contractor is responsible for the conduct, professional credibility, and security compliance of contract employees while working on the base.

2.7. Lock Combinations: Not Applicable – Contract employees will be under escort.

2.8. Facility Clearance: Not Applicable

3. Service Summary / Requirements

3.1. General Description: The following description shall serve as general information along with performance objectives as required by the Government. Unmentioned tasks shall not limit the Contractor’s obligation to conform to all state and local regulations (to include safety and environmental) in accordance with standard industry and commercial practice.

3.2. Task 1, Inspection, Testing, and Periodic Maintenance of AFTF and SFTF: The Contractor shall maintain the AFTF and SFTF by scheduling and conducting three inspections per contract year in conjunction with winterization/de-winterization activities where applicable.

3.2.1. Deliverables:

3.2.1.1. Winterization: Scheduled and coordinated with the COR in order to conduct NLT 15 November. See Technical Exhibit 6 for expected Inspection, Testing, and Periodic Maintenance as well as guidance from Attachments.

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3.2.1.2. De-winterization: Scheduled and coordinated with the COR NLT 31 March. See Technical Exhibit 6 for expected Inspection, Testing, and Periodic Maintenance as well as guidance from Attachments.

3.2.1.3. Summer Inspection: Scheduled and coordinated with the COR in order to conduct in the mid-summer time frame (June - August). See Technical Exhibit 6 for expected Inspection, Testing, and Periodic Maintenance as well as guidance from Attachments.

3.2.1.4. Inspection, Testing, and Periodic Maintenance In Accordance With (IAW):

3.2.1.4.1. Shall perform all inspections, testing, and maintenance IAW TO 35E1-2-13-1 (Attachment 1.1), Table 1 WP 006 and Table 3 WP 007.

3.2.1.4.2. Shall conduct the inspection of the SFTF in accordance with the T-500 Structural Fire Trainer Operation and Maintenance (O&M) Manual (Attachment 1.2) and NFPA 1403 - Standard on Live Fire Training Evolutions (Attachment 1.3).

3.2.1.4.3. Parts: The Contractor shall remove and replace items in accordance with manufacturer’s instructions, industry practices, and federal, state, and local procedures. The Contractor is responsible for the expense of all parts and materials valued under $100. Parts and materials purchased for repairs and maintenance shall be of equal or greater quality to the parts replaced. The Contractor shall request at the lowest price obtainable after securing reasonable competition for such purchases. The Contractor shall credit all discounts and rebates to the Government which will be detailed on the invoice. The Contractor will be reimbursed for parts in excess of $100 required to replace defective items which are beyond economical repair. If the Contractor and COR determine equipment is beyond economical repair, the Contractor, in coordination with the COR, shall recommend to the Contracting Officer (CO) in writing, that such equipment be replaced. The contractor shall submit a cost estimate to the Contracting Officer for written approval prior to procurement/purchase and installation of parts subject to reimbursement. The cost estimate shall include a description of the defective component being replaced and the estimated cost of the replacement item(s) to include associated labor costs. The Contractor shall include substantiating data to support the recommended replacement. The Contractor shall return equipment no longer used to the Government. If the cost of the parts and or equipment exceeds $3,500 (not including labor), the contractor shall provide the Contracting Officer with three cost estimates for the part(s) and receive approval from the Contracting Officer before proceeding. When billing for parts, the Contractor shall provide an invoice to the COR to ensure prices are reflected accurately.

3.2.1.5. Reporting: The Contractor shall provide a written summary of the conditions found during the inspections. Records of each inspection shall be in sufficient detail to demonstrate the adequacy of the inspection and shall be received within 10 business days of the inspection. The reports shall include a record of conditions found, discrepancies needing repairs, repairs accomplished, recharging, and all replacement parts used. All records, documents, and

P a g e 7 | 32 associated papers provided by the Contractor or generated during the period of this contract become Government property and will be returned to the Government upon contract termination or completion. During the contract period, all records, documents, and associated papers will be available for Government review.

3.2.2. Minimum Acceptable Standard: All inspections, testing, and periodic maintenance scheduled, coordinated, and conducted timely. All inspections, testing, and periodic maintenance shall be IAW required publications, state and local regulations, along with normal commercial practices. The reports shall be delivered to the CO, CA, and COR via e-mail in a PDF format on the Contractor’s letterhead within 10 business days and the content of the report shall be free of grammatical, spelling and factual errors.

3.3. Task 2, High-Density Polyethylene (HDPE) Liner Maintenance for AFTF: The 80-mil thick HDPE liners are located in the water conservation pond, burn area, and trench. The liners in the trench and burn pit are buried.

3.3.1. Deliverables:

3.3.1.1. Inspect and Repair: The Contractor shall locate liner leaks and repair in accordance with extrusion welder manufacturer's instructions. Inspection shall occur, at a minimum, in conjunction with Winterization (PWS 3.2.1.1), De-winterization (PWS 3.2.1.2), and Summer Inspections (PWS 3.2.1.3). Repairs shall be made within 120 business days of detection and verified through inspection unless deemed an emergency.

3.3.1.1.1. Yellow Plastic Warning Tape: Buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. The Contractor shall properly replace the warning tape prior to backfilling. The Contractor shall verify with the COR that warning tape has been properly replaced and installed.

3.3.1.1.2. Examine all seams and non-seam areas of the geo-membrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter.

Record repair/corrective action.

3.3.1.1.3. Do not weld or replace geo-membrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present.

3.3.1.2. Prior Approval and Reporting: The Contractor shall submit for Civil Engineer Quality Assurance personnel approval of the repair procedures, materials, and techniques prior to the specific repair of the HDPE liners. Coordinate this submittal through the CO, CA, and COR.

Schedule, coordinate, and conduct repairs through the COR. Report to the CO, CA, and COR post-repair.

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3.3.2. Minimum Acceptable Standard: All repairs scheduled and coordinated through the COR to gain Civil Engineer Quality Assurance personnel approval. Liner leaks located and repaired in accordance with extrusion welder manufacturer's instructions within 120 days of confirmed leakage unless deemed emergency. The reports shall be delivered to the CO, CA, and COR via e-mail in a PDF format on the Contractor’s letterhead within 10 business days and the content of the report shall be free of grammatical, spelling and factual errors.

3.4. Task 3, Unscheduled Repairs: At the request of the Government, when reports are received from required inspections (PWS 3.2 and 3.3) or emergency response (PWS 3.4), the Contractor shall provide cost estimates to repair additional items not included in periodic maintenance. Any additional work shall not be undertaken unless deemed appropriate by the CO via a bilateral contract modification. No work shall start until a bilateral contract modification has been issued. An exception to this standard is any work deemed an emergency by the Government. The CO shall be notified immediately if such a situation arises and work shall not proceed until the CO has given verbal authority to proceed. The Government reserves the right to negotiation costs.

3.4.1. Deliverables:

3.4.1.1. Cost Estimates: The Contractor shall provide a cost estimate to repair/replace all items identified during periodic maintenance (PWS 3.2 and 3.3) or emergency response (PWS 3.4). The estimated labor, materials, supplies, and parts shall be provided to the CO, CA, and COR in the form of an itemized quote. Cost estimates (unscheduled work quotes) shall be provided to the Government upon request within 10 business days. The Government reserves the right to utilize its own stock or supply chain to procure material and/or Government labor and/or outsourced labor.

3.4.1.2. Unscheduled In-Scope Work: The Contractor shall provide labor to repair/replace all items identified as additional needs in required inspections (PWS 3.2 and 3.3) or emergency response (PWS 3.4). Upon approval of the cost by the CO via a contract modification the Contractor shall make repairs. Work shall be completed within 120 days of issuance of a contract modification. The only exception shall be when proof of extended delivery lead time is provided to the Government; with Government acceptance.

3.4.1.3. Reporting: Schedule, coordinate, and conduct repairs through the COR. Report to the COR post-repair.

3.4.1.4. Minimum Acceptable Standard: Cost estimates provided within 10 business days of Government request. All replacement and repairs shall be IAW guidance provided in PWS

3.2 and 3.3 and attachments. Work shall be completed within 120 days excluding approved exception. Completed work reports shall be delivered to the CO, CA, and COR via e-mail in a PDF format on the Contractor’s letterhead within 10 business days of the repair and the content of the report shall be free of grammatical, spelling, and factual errors.

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3.5. Task 4, Emergency Response: See Technical Exhibit 3 for history of emergency response calls.

3.5.1. Deliverables:

3.5.1.1. Immediate Verbal Assistance: The Contractor shall respond to propane leak service calls by providing immediate verbal assistance. Contractor shall provide a minimum of two (primary and alternate) subject matter expert (SME) phone numbers. SME shall be familiar with facilities to perform emergency shutdown and leak containment procedures. The Government shall be able to establish verbal communication within 2 business days of attempt.

If a SME or phone number is replaced, the CO, CA, and COR shall be provided that information within 30 working days.

3.5.1.2. Physical (Onsite) Assistance: The Contractor shall respond to propane leak service calls by providing onsite assistance.

3.5.1.2.1. LPG Leakage: Contractor shall provide onsite assistance within 30 days if a LPG leak is still confirmed after verbal assistance or Government expert confirmation. Contractor shall be onsite, as agreed to between the Government and the Contractor, to inspect leak containment. After the leak has been stopped, the Contractor shall complete LPG repairs by 30 days.

3.5.1.2.2. HDPE Liner Leaks and Maintenance: Response shall be determined by the severity of the damage. In the event a liner leak is detected, the Contractor shall locate the liner leak and repair in accordance with Task 2, High-Density Polyethylene (HDPE) Liner Maintenance for AFTF (PWS 3.3) for Inspection and Maintenance required procedures.

3.5.1.2.3. Other Emergency Repairs: The Contractor shall be onsite to assess a potential emergency within 30 days of Government request.

3.5.1.3. Reporting: Schedule, coordinate, and conduct repairs through the COR. Report to the COR post-repair.

3.5.2. Minimum Acceptable Standard: A minimum of two SMEs phones numbers are always available to the Government and two-way communication is established within 2 Business days.

Contractor shall be onsite within 30 days if LPG leakage is suspected. Contractor shall complete LPG repairs within 30 days. Contractor shall be onsite, as agreed to between the Government and the Contractor for LPG and HDPE repairs. The Contractor shall be onsite to assess a potential emergency within 30 days of Government request. Work completed reports shall be delivered to the CO, CA, and COR via e-mail in a PDF format on the Contractor’s letterhead within 10 business days and the content of the report shall be free of grammatical, spelling and factual errors.

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3.5 Task 5, Supplementary Requirements

3.5.1 Deliverables:

3.6.1.1. Travel: The Contractor is responsible for mobilization to and from all individual facilities including all shipping, delivery of materials, loading and offloading of materials, tools, and necessary equipment to perform the required activities to accomplish the performance work statement.

3.6.1.2. Environmental Controls: The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection. The Contractor shall ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

3.6.1.3. Notification of Environmental Spills: If the Contractor spills or releases any hazardous substance into the environment, the Contractor shall immediately report the incident to the CO, CA, COR, base fire department, and base civil engineering. The Contractor shall be liable for containment and environmental cleanup of the spill or release of substance.

3.6.1.4. Safety: The Contractor is responsible at all times for their employees. Follow all applicable federal, state, and local safety regulations. Work shall continue during inclement weather unless safety concerns prohibit such continuation. Liquid propane used in the facility is potentially explosive. Personnel shall practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment should be familiar with modern methods of resuscitation. Personnel shall wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

3.6.1.5. Disposition of Materials: The Contractors shall dispose of any and all expended and broken items properly IAW federal, state, and local environmental protection regulations.

3.6.1.6. Contractor Clean Up: The Contractor shall, at all times, keep his work areas free from accumulations of waste material, rubbish, or foreign object debris (FOD). Upon completion of the job, the Contractor shall leave the work and premises in a clean, neat, and orderly condition.

3.6.1.7. Warranty: Contractor shall offer a 90-day warranty on all inspections, repairs, and preventative maintenance provided. The Contractor shall, at no cost to

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Government, repair, replace, and/or complete service during the warranty coverage period.

3.6.2. Minimum Acceptable Standard: Mobilization provided only by Contractor. Follow federal, state, and local laws and regulations regarding environmental protection, safety, and disposition of materials. Environmental spills immediately reported and contained. Leave the premises in a clean, neat, and orderly condition. Offer 90-day warranty and complete repairs and services on warranty repairs and/or parts.

4 Quality Control / Quality Assurance

4.1 Post Award Conference / Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The CO, CA, COR, Contracting Officer’s Technical Representative (COTR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance.

At these meetings the contracting officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4.2 Contract Manager (CM): The Contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the Contractor when the CM is absent, shall be designated in writing to the CO. The Contractor shall provide CM name, phone number, and e-mail address. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that Contractor employees do not perform any services outside the scope of the contract without an official modification issued by the CO. The CM shall ensure Contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the Contractor.

4.3 Quality Control (QC): The Contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. The Contractor shall develop QC procedures that address the areas identified in the following:

4.3.1 Develop and maintain a quality program to address Technical Exhibit 1, Service Summary (SS).

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4.3.2 Develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with the Technical Order 35E-1-2-13-1 and the manufacturer’s instructions.

4.3.3 Develop and implement procedures to identify and prevent defective services from reoccurring.

4.3.4 The COR will notify the CM in case of Government complaints

4.3.5 A final QCP shall be submitted to the CO, CA, and COR NLT 10 days after contract award. After acceptance of the QCP, the Contractor shall obtain the Contracting CO’s acceptance in writing of any proposed changes to its QCP.

4.4 Quality Assurance (QA) - COR Surveillance with QASP: The Government will periodically evaluate the Contractor’s performance in accordance with required TO’s, manuals, and NFPA standards. The COR will assist with onsite inspection services to monitor performance and ensure services are received. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s). The COR is the primary contact for surveillance and contract performance. The COR does not have the authority to make any contract changes or authorize additional work.

4.5 Air Force Additional Oversight: The Contractor shall be made aware of additional Air Force Oversight. After major maintenance or a major problem is discovered, the owner (509 Civil Engineer Squadron) is obligated to contact Air Force Civil Engineer Center (AFCEC), the commissioning authority to determine what actions will be taken. AFCEC will determine if the AFTF will remain out of service, and if a site visit is necessary. Periodic reviews of the AFTF will be conducted by AFCEC to determine the effectiveness of the normal 6 month inspection procedures. Examples of major problems include:

4.5.1.1 Any safety related condition that could lead to an imminent hazard such as LPG piping or tank corrosion that has reduced the wall thickness to less than that required for the maximum allowable operating pressure.

4.5.1.2 Any crack or other material defect that impairs the structural integrity or reliability of a LPG tank or piping.

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4.5.1.3 Any abnormal movement by environmental causes, such as earthquakes, landslides, or floods that may impair the serviceability of a pipeline, tank, or controls.

4.5.1.4 Any malfunction or operating error that causes the pressure of a LPG pipeline or tank to rise above its maximum allowable working pressure or a leak in the LPG pipeline or tank that constitutes an emergency

5 Government Furnished Property, Material, Equipment, and Services (GFP/M/E/S)

5.1 General: The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract.

5.2 Property: The following property shall be provided by the Government: None

5.3 Materials: The following materials shall be provided by the Government: None

5.4 Equipment: The following equipment shall be provided by the Government: None

5.5 Services: This in addition to standard use of public access facilities (i.e., restrooms and base food court). The following services shall be provided by the Government: None

5.5.1 Workspace: None

5.5.2 Utilities: The Government will furnish utilities, when available, for Contractor to perform services as described in this PWS. The Contractor shall conserve use of utilities at all times.

Electricity, sewage, and water will be made available where existing. No temporary connections will be allowed until the Contractor has submitted a detailed plan for the connection and has received approval from the Government for the connection. The plan shall include a detailed description on how the connection will be restored to its original condition or better. Any alterations or temporary connections to Government utilities shall be restored to original condition prior to base departure. Should the Contractor require higher voltage or amperage other than available at the building, or if continual tripping of circuit breakers is due to load draw, the Contractor may be required to provide their own power source at no additional cost to the Government. The Government will provide propane, water, and electricity as required.

Electricity is available at site.

5.5.3 Emergency Medical Service: In the event of an emergency, Contractor employees should dial 911 and tell them you are calling from Whiteman Air Force Base. Ambulance transport responds from Whiteman AFB Clinic, Monday through Friday. On weekends and holidays, Warrensburg ambulance transport will respond. One of the units will respond to the 911 call and, if necessary, transport a Contractor employee to one of the local hospitals. The Contractor employee shall reimburse the respective agency for these services.

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5.5.4 Smoking Areas. While on Whiteman AFB smoking is only permitted in designated smoking areas. Contact the building facility manager and/or Government representative for areas where smoking is permitted.

6 Contractor Furnished Property, Materials, and Equipment (CFP/M/E)

6.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 5, the Contractor shall furnish everything required to perform these services. In addition to the necessary property, material, and/or equipment determined necessary to perform the requirements set forth in this PWS, the Contractor will provide below solely for the purpose of performance under this contract.

6.2 Property: None

6.3 Materials: None

6.4 Equipment: The following equipment shall be provided by the Contractor: No Electricity exists at the Aircraft Trainer. If generated power is needed at the Aircraft Trainer it will be provided at the Contractor’s expense.

7 Publications and Forms:

Publications and forms applicable to this PWS are listed below:

Publication Version Mandatory / Advisory Website

Federal Acquisition Regulation

(FAR)

Per Website Mandatory https://www.acquisition.gov/browse/index/far

Defense Federal Acquisition Regulation Supplement

(DFARS)

Per Website Mandatory https://www.acquisition.gov/dfars

Department of the Air Force

Federal Acquisition Regulation Supplement

(DAFFARS)

Per Website Mandatory https://www.acquisition.gov/daffars https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

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Publication Version Mandatory / Advisory Website

O&M Instructions - Aircraft Fire

Training Facility

TO 35E1-2-13-1

Provided Change 2

Dated:

20150206

Mandatory Attachment 1.1

T-500 Structural Fire Trainer

O&M Manual

Provided Mandatory Attachment 1.2

NFPA 1403

Standard on

Live Fire Training

Evolutions

Provided Mandatory Attachment 1.3

8 Acronyms and Definitions

8.1 Generic Definitions

Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer Representative (COR): An employee of the U.S. Government designated by the CO to monitor Contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

Contracting Officer Technical Representative (COTR): An employee of the U.S. Government designated by the CO to monitor Contractor performance and provide technical advice. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

Defective Service: A service output that does not meet the standard of performance associated with the PWS.

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Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security: Actions that prevent the loss or damage of Government property.

Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

Subcontractor: One that enters into a contract with a Prime Contractor. The Government does not have privity of contract with the subcontractor.

8.2 Generic Acronyms:

CES Civil Engineer Squadron CONS Contracting Squadron CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DAF Department of the Air Force DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation FOD Foreign Object Debris FY Fiscal Year GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance| OCI Organizational Conflict of Interest OPSEC Operational Security MGT Management MX Maintenance NTE Not to Exceed NIPRNet Non-classified Internet Protocol Router Network PII Personally Identifiable Information POC Point of Contact

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PoP Period of Performance PRS Performance Requirements Summary PWS Performance Work Statement QC Quality Control QCP Quality Control Program TBD To Be Determined TE Technical Exhibit WAFB Whiteman Air Force Base

8.3 PWS Specific Acronyms:

AFCEC Air Force Civil Engineer Center AFTF Aircraft Fire Training Facility HDPE High-Density Polyethylene LPG Liquefied Petroleum Gas NFPA National Fire Protection Association O&M Operation and Maintenance SFTF Structural Fire Training Facility WC Water Capacity

8.4 Other Definitions or Acronyms: Additional definitions and acronyms can be found by reviewing “DoD Dictionary of Military and Associated Terms”. The DoD Dictionary is accessible online as a searchable database and in PDF format at the following Internet address:

http://www.jcs.mil/Doctrine/DOD-Terminology/ and at the following Non-classified Internet Protocol Router Network (NIPRNET) address: https://jdeis.js.mil/jdeis/. The contents of the DoD Dictionary are updated as necessary, to include terminology additions, modifications, or deletions made, in accordance with CJCSI 5705.01, Standardization of Military and Associated Terminology.

http://www.jcs.mil/Doctrine/DOD-Terminology/ https://jdeis.js.mil/jdeis/

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9 TECHNICAL EXHIBIT 1: Service Summary (SS) This SS includes performance objectives the Government will use to determine Contractor performance and will compare Contractor performance to the Acceptable Quality Level (AQL).

Reference / Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

PWS 3.2

Task 1, Inspection, Testing, and Periodic Maintenance of AFTF and SFTF

- Inspections, Testing, & Periodic Maintenance of AFTF

IAW TO 35E1-2-13-1

- Inspections, Testing, & Periodic Maintenance of SFTF IAW T-500 Structural Fire Trainer O&M Manual & NFPA

- Reports provide a written summary of conditions found and demonstrate the adequacy of the inspection

- Winterization Completed NLT 15 November

- De-winterization scheduled and coordinated NLT 31 March

- Summer inspection scheduled and coordinated for completion NLT 31 August

- Inspections, Testing, & Periodic Maintenance completed IAW required publications, federal, state, and local regulations

- Reports delivered to the CO/CA/COR within 10 business days of completion, free of errors

- Periodic (By Event) & Random Inspection

- COR [Additional Surveillance by

AFCEC]

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Reference / Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

PWS 3.3

Task 2, High-Density Polyethylene (HDPE) Liner Maintenance for AFTF

- Inspect during Winterization, De- Winterization, & Summer Inspections

- Locate & Repair Liner after Leakage is Verified

- Gain Prior Approval in order to Make Repairs

- Reports provide a written summary of conditions found and demonstrate the adequacy of the inspection and/or repairs made

- All repairs scheduled and coordinated through the COR to gain Civil Engineer Quality Assurance personnel approval

- Inspection occurs, at a minimum, during Winterization, De- Winterization, & Summer Inspections

- Locate & Repair Liner IAW Extrusion Welder Manufacturer's Instructions

- Repairs made within 120 business days of detection and verification through Contractor inspection

- Reports delivered to the CO/CA/COR within 10 business days of completion, free of errors

- Periodic (By Event) & Random Inspection

- COR [Additional

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Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

PWS 3.4

Task 3, Emergency Response

- Provide SMEs for Immediate Verbal Assistance

- Provide Onsite Assistance

- Reports provide a written summary of conditions found and demonstrate the adequacy of the inspection and/or repairs made

- Minimum of two SMEs phones numbers are always available to the Government

- Two-way communication is established within 2 Business days

- Contractor onsite within 30 days if LPG leakage is suspected

- Contractor complete LPG repairs by the next 30 workday

- Contractor onsite, as agreed to between the Government and the Contractor for LPG and HDPE repairs

- Contractor onsite to assess a potential emergency within 30 days of Government request

- Reports delivered to the CO/CA/COR within 10 business days of completion, free of errors

- Periodic (By Event) & Random Inspection

- COR [Additional

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Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

PWS 3.5

Task 4, Unscheduled Repairs

- Provide a cost estimate to repair/replace all items identified as needs identified in required inspections or emergency response

- Provide labor to repair/replace all items identified as additional needs identified in required inspections or emergency response

- Reports provide a written summary of conditions found and demonstrate the adequacy of the inspection and/or repairs made

- Cost estimates (Itemized Quotes) provided within 10 business days of Government request

- Replacement and repairs IAW guidance provided in PWS 3.2 and 3.3 along with provided attachments

- Unscheduled work completed within 120 days provided approved exception

- Reports delivered to the CO/CA/COR within 10 business days of completion, free of errors.

- Periodic (By Event) & Random Inspection

- COR [Additional

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Performance Objective

Performance Standard

Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

PWS 3.6

Task 5, Supplementary Requirements

- Contractor is responsible for mobilization to and from all individual facilities

- Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection, safety, and disposition of materials

- Contractor shall immediately report the incident to the CO/CA/COR, base fire department, and base civil engineering

- Contractor shall, at all times, keep his work areas free from accumulations of waste material, rubbish, or foreign object debris (FOD)

- Contractor offers a 90-day warranty on all inspection, repairs, and preventative maintenance provided

- Mobilization provided only by Contractor

- Follow federal, state, and local laws and regulations regarding environmental protection, safety, and disposition of materials

- Environmental spills immediately reported and contained IAW

OPLAN 32-7

- Leave the premises in a clean, neat, and orderly condition

-Offer 90-day warranty and complete repairs and services on warranty repairs and/or parts

- Periodic (By Event) & Random Inspection

- COR [Additional

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10 TECHNICAL EXHIBIT 2: Deliverable Schedule

Deliverable Frequency # of Copies Medium /

Format Submit To

1.7.1 LPG Training Documentation

Within 15 calendar days after contract award / New employee documentation provided prior to being onsite

1 (Consolidated) PDF / Email COR

1.7.2 Licensed Structural Engineer Certification

Within 15 calendar days after contract award / Replacement

Employee provided prior to being onsite.

1 Per PDF / Email COR

3.2.1.5 3.3.1.2 3.4.1.3 3.5.1.3 Reporting

Within 10 business days after inspection and/or work completed

1 PDF / Email CO/CA/COR

3.5.1.1 Cost Estimates (Itemized Quote)

Within 10 business days after Government Request for

Pricing

1 PDF / Email CO/CA/COR

4.3 Quality Control Plan

Within 10 days after contract award 1 PDF / Email CO/CA/COR

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11 TECHNICAL EXHIBIT 3: Estimated Workload Data This information is provided for historical background only. It is not a guarantee of workload quantities.

Item Name History

1 Number of Emergency Calls Per Year

0 (2020) 0 (2021) 0 (2022) 0 (2023) 0 (2024) 0 (2025)

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12 TECHNICAL EXHIBIT 4: Quality Assurance Worksheet

Performance Rating

Deliverable / Service Quality Rating Contributing Factors Effect on

Mission

Action Required

/ Date Task 1:

Inspection, Testing, and Periodic Maintenance of AFTF and

SFTF

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory Task 2:

High-Density Polyethylene (HDPE) Liner Maintenance for AFTF

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory Task 3:

Emergency Response

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory Task 4:

Unscheduled Repairs

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory Task 5:

Supplementary Requirements

Exceptional

Very Good

Satisfactory

Marginal

Unsatisfactory

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13 TECHNICAL EXHIBIT 5: System Particulars

13.1 This theory of operation is based on the generic design. The Aircraft Fire Training Facility (AFTF) consists of an aircraft mock-up, burn area, control stand, liquid propane fuel system, cathodic protection system, and water conservation pond.

13.2 The aircraft mock-up, located in the burn area, is constructed of non-coated/unpainted carbon steel. It is approximately 72 feet long, 25 feet high at tip of tail, with a wingspan of 72 feet. The mock-up is configured with three simulated aircraft engines, two on the right wing and one located on the vertical stabilizer. Each engine contains one burner assembly and two ignitors. The wiring to the engine ignitors is enclosed in a protective water jacket that protects it from possible failure due to extreme heat. Water injection is located in both wing engines and at some sites in the tail engine. The wing engines also have dams installed to simulate a flowing fuel type fire. Wheel well and auxiliary power unit fires are simulated on the right side of the fuselage adjacent to the inboard engine. In the interior of the mock-up, ignitors and burners are installed to simulate flight deck, passenger compartment, and cargo box fires. A water sprinkler system is installed in the top of the mock-up to cool and washout the mock-up. An expansion joint is located midway on the fuselage to allow for expansion and contraction during the training. Cutout panels are located on the left and right aft sides of the fuselage. These 36 inches x 84 inches replaceable panels are constructed of .031 inch thick sheet metal. The panels are used to simulate emergency entrance into an aircraft.