Synopsis or Combined SynopsisSolicitation including copies of all attachments.pdf

REQUEST FOR QUOTE

2031ZA21Q00104

EDM Wire Machine

Table of Contents

Section Title

A Solicitation/contract form

B Supplies or services and prices/costs

C Description/specifications/statement of work

D Packaging and marking

E Inspection and acceptance

F Deliveries or performance

G Contract administration data

H Special contract requirements

I Contract clauses

J Exhibits

K Representations, certifications, and other statements of offerors or respondents

L Instructions, conditions, and notices to offerors or respondents

M Evaluation factors for award

2 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION A – GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

A. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective 2 July 2020.

B. This procurement is a small business set aside. The associated NAICS code is 333517, Machine Tool Manufacturing.

C. The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this procurement.

D. The Non-manufacturer rule is applicable to this procurement.

3 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION B – PRICING SCHEDULE

Base Period:

CLIN SUPPLIES/SERVICES QTY

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

EDM Wire Machine

(warranty included)

1 EA

0002 Installation 1 EA

0003 Travel 1 EA

Training (2 Days) note different interface may require more training

1 EA

0005 Removal of Old EDM 1 EA

Option Period 1:

CLIN SUPPLIES/SERVICES QTY

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Extended Warranty

(Preventive Maintenance Included)

1 EA

002 Travel 1 EA

NTE

$10,000.00

Option Period 2:

CLI

N

SUPPLIES/SERVICES QTY

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Extended Warranty

(Preventive Maintenance Included)

1 EA

002 Travel 1 EA

Option Period 3:

CLI

N

SUPPLIES/SERVICES QTY

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Extended Warranty

(Preventive Maintenance Included)

1 EA

002 Travel 1 EA

Option Period 4:

CLIN SUPPLIES/SERVICES QTY

UNIT OF

MEASURE

UNIT

PRICE

AMOUNT

Extended Warranty

(Preventive Maintenance Included)

1 EA

002 Travel 1 EA

4 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION C – STATEMENT OF WORK (SOW)

EDM Wire Machine

1.0 Background: The Bureau of Engraving and Printing BEP is a component of the

Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other

U.S. security products. Banknote currency manufacturing occurs at BEP’s Eastern Currency

Facility (ECF) located in Washington, DC and WCF located in Fort Worth, TX. BEP’s primary customer is the Federal Reserve Board (FRB).

BEP ECF’s, Office of Engraving, Division of Plate Manufacturing has a need to purchase a new

Wire Electric Discharge Machining (EDM) Machine for use in the production of surface pieces.

These surface pieces are used on the Cope and LEPE machines, in the production of United

States Currency.

2.0 Objective: To acquire a new Wire EDM machine that is suitable for the production of surface pieces along with training for a designated number of personnel.

3.0 Scope: The Contractor shall provide all labor, travel, parts, materials, transportation, equipment, tools, training, supplies, management, supervision, warranty and all other items and services necessary to supply, deliver and install a new Wire EDM Machine and performing training as described herein. The contractor shall provide an extended warranty that includes preventive maintenance services. The Contractor will also be responsible for the disassembly and removal of the existing 2030SI Agie Charmilles EDM Wire Machine.

4.0 New Wire EDM Machine Requirements: The following represent the minimum requirements for the new Wire EDM Machine;

4.1 The Wire Machine shall require standard electrical connection 400Vac, 3 Phase

4.2 Shall be able to accept posts from MasterCam®;

4.3 Shall be able to use 0.01” diameter wire

4.4 Shall be able to use hard brass wire, no coated wires

4.5 Machine shall be capable of cutting a work piece with the following dimensions: (L x W x

H) (14.5” x 2” x 3”);

4.6 Shall be able to produce a 4 – 8 micro-inch finish on the parts; and

4.7 Shall be capable of being hooked up to chill water supply (i.e., the machine SHALL NOT have an air chiller).

5 Bureau of Engraving and Printing 2031ZA21Q00104

4.8 Contractor shall provide a Power conditioner with installation

5.0 Contractor Responsibilities: The Contractor is responsible for the following:

5.1 General: Furnishing, delivering, installing and conducting the commissioning of a new

EDM Wire Machine.

5.2 Removal: Disassembling, palletizing, and removing existing 2030SI Agie Charmilles

EDM Wire Machine.

5.3 Installation: Installation includes, but is not limited to; making the necessary service connections (e.g. electrical and water), assembling, setting-up, conducting start-up and making adjustments as necessary to the equipment. In general, the Contractor shall ensure the new EDM Wire Machine is operational in accordance with the original equipment manufacturer (OEM) requirements (e.g. factory system start-up, run tests, etc.) so as to prepare for the performance of the acceptance test. Refer to Diagram below for D100M layout with EDM Machine location highlighted in Blue.

5.4 Commissioning: The Contractor shall start the new EDM Wire Machine, operate it, make adjustments and verify that it is operating within the original equipment manufacturers’

(OEM) requirements. Once the equipment is operating properly and is stable, the

Contractor shall commission the equipment. The Contractor shall operate the equipment continuously for forty-eight (48) hours (or two continuous over-night shifts, cutting blank pieces, surface piece blanks same as required in sampling requirement) to establish that the equipment is reliable and stable. The Contractor shall document the results of commissioning in a written report.

5.5 Regulations/Publications/Codes: Complying with and performing all services associated with this effort in accordance with any and all applicable Regulations/Publications/Codes.

Regulations/Publications/Codes means any and all applicable Federal, State, City, Local and Organizational laws, regulations, codes, ordinances standards, and conditions (e.g.

Department of Transportation (DOT), Environmental Protection Agency (EPA), and NFPA

70), public and occupational health, safety, and environmental, etc.), original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services as prescribed by the contract. The Contractor is solely responsible for ensuring it is complying with and performing in accordance with any such amendments, supplements to such Regulations/Publications/Codes as well as any and all superseding documents issued or enacted during the period of performance of the work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates their company and personnel have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five (5) business days of the request.

6 Bureau of Engraving and Printing 2031ZA21Q00104

5.6 Schedule and coordination: Scheduling and coordinate with the Contracting Officer’s

Technical Representative (COR) the specific dates and times for delivery and installation of the EDM. Altogether, it is critical that the COR is kept abreast of the on-going status of project and is notified of any concerns or issues that may arise and can result in delay.

5.7 Training: Performing training for four (4) BEP designated individuals in regards to the operation of the new EDM Wire Machine.

5.8 Warranty: The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this SOW.

The Contractor shall also warrant all equipment, materials and workmanship delivered under any resulting contract to be free from defects, damage or failure. A period of one (1) year (12 calendar months) warranty will begin after completion of a successful performance test and full acceptance of the system by the COR. The contractors warranty shall be inclusive of parts, labor, and associated travel and shipping costs. When a malfunction occurs while covered under warranty, the contractor will provide a technician to troubleshoot the problem within 72 hours of notification at the government’s discretion.

Minor issues may be troubleshot over the phone or email.

Warranty shall include materials and labor for the repair or replacement of defective parts and service at the installation site after the BEP's final acceptance of the EDM.

During the warranty period, the contractor personnel shall correct or re-perform any defective or nonconforming services within 72 hours or less, and have spare parts, if required. If the contractor is required to correct or re-perform during the warranty period, it shall be at no cost to the Government and any services corrected or re-performed during the warranty period shall be subject to this clause to the same extent as work initially performed. If the contractor fails or refuses to correct or re-perform under the warranty period, the BEP Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the contractor the cost occasioned to the contractor thereby, or make an equitable adjustment in the contractor price. The contractor shall provide all necessary information for the COR to make service contacts, i.e., names, physical addresses, email addresses and telephone numbers. Upon completion of a service call, the contractor shall furnish a report, in English, documenting the work performed and any recommendations, including preventative maintenance, to lessen the potential of a future occurrence.

5.9 Extended Warranty: In addition to the one year warranty, Contractor shall provide extended warranties for the equipment for each option period. The contractor’s extended warranty shall provide the same services as the warranty provided in section 5.8 of this

SOW. The contractor’s extended warranty shall also include semi-annual preventive maintenance. Preventive maintenance shall be performed in accordance with the manufacturer’s specifications. Contractor shall provide a schedule for all required maintenance and frequency.

7 Bureau of Engraving and Printing 2031ZA21Q00104

6.0 Inspection and Acceptance:

6.1 Acceptance Testing: Acceptance testing will be scheduled after the completion of commissioning of the new EDM Wire Machine, at a time mutually agreed upon by both parties. BEP will develop a test plan outlining the specific criteria for each method of inspection (i.e. Visual and Operation) below. The Contractor can be present during the

Acceptance testing.

6.2 Visual Inspection: The new Wire EDM Machine shall be visually inspected by BEP personnel at a minimum for possible damage as well as to ensure that all parts have been provided and properly installed.

6.3 Operation Inspection: The new Wire EDM Machine shall at a minimum be inspected for operational soundness.

6.4 Defects: If the above inspections find damage or defective workmanship or materials, issues with system operability or missing parts, the Contractor shall be responsible for replacing and/or correcting the damaged, defective part(s), and/or providing the missing parts and making adjustments.

6.5 Acceptance: Acceptance for the new Wire EDM Machine will be considered complete when all the requirements described in section 6 have been completed and accepted by the

COR, as having met the established acceptance criteria.

6.6 Bureau Acceptance Test (BAT): A BAT shall be performed following the commissioning of the machine. It will verify that the requirements of this SOW are satisfied. If the equipment does not successfully pass the BAT and the system must be retested, the

Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials

7.0 Deliverables:

7.1 Consumables List: Contractor shall provide a list of estimated yearly consumables to include, but not limited to, deionized water Resin tank exchanges required of the wire machine based on operating 24 hours a day, 5 days a week.

7.2 Insurance Certificate: Contractor shall provide a certificate of insurance. This Deliverable is to be provided to the COR within thirty (30) business days after award.

7.3 Operation and Maintenance manuals: Contractor shall provide Two (2) copies of manuals detailing Operation and Maintenance requirements are to be delivered to the COR by date of installation of the new Wire EDM Machine. These manuals should provide at a minimum a discussion and description of the operation and preventative maintenance tasks required to operate and maintain the new Wire EDM Machine and associated equipment.

These should include electrical, pneumatic schematics.

8 Bureau of Engraving and Printing 2031ZA21Q00104

7.4 Primary Personnel Point of Contact Information: Contractor shall provide the name of an individual along with their corresponding contact information (e.g. telephone number, fax number, address and cell number) who will perform as the Contractor’s primary point of contact in support of this effort, along with a back-up point of contact as well. This

Deliverable is to be provided within five (5) business days after award and within five (5) business days after any changes.

7.5 Preventative Maintenance Schedule: The Contractor shall schedule and provide preventative maintenance per the specifications. The schedule shall clearly reference all required maintenance and frequency. Within 15 calendar days of equipment acceptance, the Contractor shall provide a copy of the PM Schedule to the COR.

7.6 Work Plan: Contractor shall provide a detailed work plan that describes, but is not limited to the following:

7.6.1 The anticipated date of delivery of the new EDM Wire Machine;

7.6.2 The approach and associated requirements for the installation of the new EDM Wire

Machine, inclusive of at a minimum dates and times, tasks to be performed, the resources

(e.g. labor, equipment, etc.); and

7.6.3 A description of the commissioning process to be performed, along with the resources involved. This deliverable is to be submitted to the COR for review and approval fifteen

(15) business days after award and one (1) business days after any revisions.

8.0 Government Responsibilities: BEP will be responsible for the following:

8.1 Access: Providing access to areas necessary for installation to be performed by the

Contractor.

8.2 Service Connections: Providing normal service connections.

8.2.1 Main power source disconnect switch (480v 3 phase)

8.2.2 Chill water connection for chiller.

8.2.3 Pneumatic connection to house air.

9.0 Terms and Conditions:

9.1 Place of Installation: The new Wire EDM Machine shall be installed in D100M space in the BEP’s Washington, DC Currency Facility in the exact location of existing machine which needs to be removed prior to installation of the new machine. Refer to Section

Diagram 9.5 below for anticipated location.

9 Bureau of Engraving and Printing 2031ZA21Q00104

9.2 Delivery Instructions:

9.2.1 BEP’s ECF: Receiving hours for BEP’s ECF deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30

am. to 2:30 pm. Monday through Friday. A voice mail message maybe left after normal working hours. The following information should be provided:

Name of supplier/manufacturer

Contact Person with phone number

Contract/Purchase Order Number

Total number of cartons or pallets

Total weight

Date and Time of Delivery

9.3 Dates, Times and Hours: BEP anticipates that the work performed at the place of performance can be performed Monday through Friday during the following Hours of

Operation; 7:30AM to 4:00 PM local time. However, the exact dates and times are to be appropriately scheduled and coordinated with the COR prior to the execution of work on-site. If work, needs to occur during weekends and or Federal Holidays the Contractor is responsible for notifying the COR and scheduling and coordinating the work. A current listing of Federal Holidays can be located via the following website;

https://www.opm.gov/fedhol/. BEP normally shuts down production during the week between December 25th and January 1st. If applicable, the COR will notify the Contractor concerning the specific dates Year-End Shutdown.

9.4 Personnel Qualifications: Contractor personnel shall be competent, dependable, knowledgeable, trained, inclusive of any necessary or applicable certification and/or license and experience, thereby qualifying them to perform their specific duties in supporting this effort.

9.5 Diagram: The below is a diagram of D100M. The new Wire EDM machine location is highlighted in blue.

10 Bureau of Engraving and Printing 2031ZA21Q00104

11 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION D – PACKAGING AND HANDLING

The following instructions are required for any shipments to the BEP:

1.0 NOTICE OF PACKING SLIP REQUIREMENTS

The following outlines the Bureau of Engraving and Printing’s packing slip requirements to ensure efficient processing of shipments to the Washington, District of Columbia;

Landover, Maryland; and Fort Worth, Texas buildings:

The Bureau of Engraving and Printing requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

The packing slip will include, at minimum, the following information:

2.0 GENERAL ITEMS – INFORMATION REQUIRED FOR EACH SHIPMENT

Purchase Order Number – The order number BEP assigned to this purchase

Shipping Address – Point from which the merchandise was shipped

Telephone Number – The telephone number of the vendor contact to be called for inquires related to the merchandise

Customer Information – The name and telephone number of the party to which the merchandise is being shipped

Total Weight of Packages (if item is sold to BEP in pounds)

If items are drop shipped from a supplier, you must ensure the proper purchase order number is written on the packing slip by your supplier

3.0 LINE ITEMS – INFORMATION REQUIRED FOR EACH LINE ITEM

INCLUDED IN THE SHIPMENT

Manufacturer Product Identification – Item Number assigned by manufacturer/supplier.

BEP Product Identification (If Applicable) –Stock Item Number assigned by BEP.

Quantity Ordered – Quantity on the purchase order or unit of measurement.

Quantity Shipped – With the packing slip.

Quantity Back-ordered, where applicable.

If the packing slip contains multiple purchase orders, each line item should include the applicable purchase order number.

4.0 NOTICE OF SHIPPING LABEL REQUIREMENTS

Every box/skid must have at least one shipping label applied to it. The label is to include, at minimum, the following information:

Manufacturer or Supplier – Name of Manufacturer or supplier/and

Shipping Address – Point from which the merchandise was shipped/and

BEP Purchase Order Number - PO# or CC order #/ and

Customer Name & Telephone Number – First and last name, building and room #.

**Failure to adhere to the packing slip and shipping label requirements could result in shipment rejection, processing delay, and payment delay. **

[END OF SECTION]

12 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION E – INSPECTION AND ACCEPTANCE

CLAUSE

NUMBER TITLE DATE

52.246-1 Contractor Inspection Requirements APR 1984

52.246-2 Inspection of Supplies-Fixed-Price AUG 1996

52.246-16 Responsibility for Supplies APR 1984

13 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION F – DELIVERY OR PERFORMANCE

NUMBER

TITLE DATE

52.242-15 Stop-Work Order AUG 1989

52.242-17 Government Delay of Work APR 1984

52.247-34 F.O.B. Destination NOV 1991

1.0 BEP YEAR END SHUTDOWN PERIOD AND FEDERAL HOLIDAYS

(a) BEP observes the federal holidays that are listed on the Office of Personnel website at: https://www.opm.gov/fedhol/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

(b) BEP’s Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

2.0 NOTIFICATION OF DELIVERY

The contractor shall be responsible for providing all materials and services required for the delivery of all equipment at the designated BEP locations.

The contractor shall notify the CORs seven (7) days prior to scheduling equipment deliveries. Copies of the packing lists shall be included with this notification.

3.0 DELIVERY INSTRUCTIONS

BEP’s Washington, DC facility: Items needed to be delivered to the BEP’s Washington, DC facility shall be delivered to the following address:

Bureau of Engraving and Printing

Annex Building

Attn: Provided at time of award

D Street, Between 13th and 14th Streets, SW

Washington, DC 20228-001

4.0 DELIVERY INFORMATION

The following DELIVERY information must be provided when scheduling delivery appointments: (1) Name of supplier/manufacturer; (2) Contract/Purchase Order #; (3) Total number of items; (4) Total weight (if applicable), and; (5) Date and time of delivery.

Deliveries to WASHINGTON, D.C. ANNEX BUILDING – (LOADING DOCK ON “D”

STREET SW, BETWEEN 13TH & 14TH STREETS SW):

Vendors must call the appointment hotline at (202) 874-2333 twenty-four (24) hours in advance to schedule approximate delivery times. The hotline is manned from 6:30 am to 2:15 pm Monday https://www.opm.gov/fedhol/

14 Bureau of Engraving and Printing 2031ZA21Q00104 through Friday. A voicemail message maybe left after normal working hours. Deliveries are accepted between 8:00 am and 2:15 pm, Monday through Friday, excluding holidays.

Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at our receiving platform.

To resolve any delivery issue, please contact Shipping & Receiving at (202) 874-3620 care of

Material Handler/Leader.

15 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION G – CONTRACT ADMINISTRATION DATA

1.0 CONTRACT ADMINISTRATION OFFICE

This contract will be administered by:

Bureau of Engraving and Printing

Office of Acquisition

14th and C Streets, S.W.

Washington, D.C. 20228-0001

Written communication to the Contracting Officer shall make reference to the contract number.

2.0 DTAR 1052.201-70, Contracting Officer's Representative (COR) Appointment and

Authority (APR 2015)

(a) The COR WILL BE PROVIDED AT CONTRACT AWARD.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

(1) Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

(2) Constitutes a change as defined in the clause entitled “Changes”;

(3) In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

(4) Changes any of the terms, conditions, or specification(s)/work statement of the contract;

(5) Interferes with the contractor's right to perform under the terms and conditions of the contract; or

(6) Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next

Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of clause)

16 Bureau of Engraving and Printing 2031ZA21Q00104

3.0 DTAR 1052.232-7003, Electronic Submission of Payment Requests (APR 2015)

(a) Definitions. As used in this clause—

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding

IPP, including IPP Customer Support contact information, is available atwww.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of clause)

17 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 TYPE OF CONTRACT

This is a firm, fixed price contract for equipment and services.

2.0 INTERPRETATION OF CONTRACT REQUIREMENTS

No interpretation of any provision of this contract, including applicable specification(s)/work statement, shall be binding on the Government unless furnished or agreed to in writing by the

Contracting Officer (CO).

3.0 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when it anticipates difficulty in complying with the contract delivery schedule or date, or whenever the

Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the CO and the

COR, in writing, giving pertinent details, provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by BEP of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

4.0 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

5.0 POST AWARD MEETING

At its discretion, BEP may schedule and conduct a post award meeting with the Contractor after contract award. The objectives of this meeting would be to: introduce key participants and explain their roles, review deliverables, review the performance work statement and tasks to ensure a common understanding of the requirements and objectives, as well as other matters of importance and relevance. The COR will provide advance notice, agenda and, meeting days and time; which will be between 8:00 a.m. – 4:00 p.m. Eastern. If BEP determines that a post award

18 Bureau of Engraving and Printing 2031ZA21Q00104 meeting is necessary, the day(s) and time(s) of any such meeting will be determined after contract award.

6.0 EVALUATION OF CONTRACTOR PERFORMANCE

(a) Interim and final evaluations of Contractor performance will be prepared for this contract in accordance with FAR 42.1503. The final performance evaluations will be prepared at the time of completion of work.

(b) The Contractor can elect to review the evaluation and submit additional information or a rebuttal statement. The Contractor will be permitted 60 calendar days to respond. Contractor response is voluntary. If the Contractor does not respond within 60 days, the Government will presume that the Contractor has no comment. Any disagreement between the parties regarding an evaluation will be referred to an individual at a level above the Contracting Officer, whose decision is final.

(c) Copies of the evaluations, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions.

Bureau of Engraving and Printing utilizes the Contractor Performance Assessment Reporting

System (CPARS) and the Federal Awarded Performance and Integrity Information System

(FAPIIS) to record and maintain past performance information. The past performance systems hosts a suite of web-enabled applications that are used to document Contractor performance information that is required by Federal Regulations.

The CPARS module assesses performance on contracts for Systems, Services, Information

Technology, and Operations Support, Architect-Engineer contracts and performance on

Construction contracts. CPARS reference material can be accessed at https://cpars.cpars.gov/cpars/app/home.do

Federal Awarded Performance and Integrity Information System (FAPIIS) http://www.fapiis.gov/fapiis/govt/datareports.jsp

The registration process requires the Contractor to identify an individual that will serve as a primary contact. This individual will be authorized access to the evaluation for review and comment. In addition, the Contractor is encouraged to identify a secondary contact in the event the primary contact is unavailable to process the evaluation within the required 60-day time period. After the BEP Contract Specialist registers the contract in one of the systems listed above, the Contractor will receive a system generated e-mail notifying him/her that the contract is registered. A system generated e-mail will also provide the Contractor with a User ID if the person does not already have a system User ID.

Once a performance evaluation has been prepared and is ready for comment, the Contractor representative will receive a system generated e-mail notification that the performance evaluation is electronically available for review and comment. The Contractor representative will receive an automated e-mail whenever an assessment is completed and can subsequently https://cpars.cpars.gov/cpars/app/home.do http://www.fapiis.gov/fapiis/govt/datareports.jsp

19 Bureau of Engraving and Printing 2031ZA21Q00104 retrieve the completed assessment from system. Contractors may access evaluations at one of the website listed above for review and comment in CPARS.

7.0 BUREAU WORKING RESTRICTIONS

When the project specifications permit the undertaking of contract work during Bureau working hours, such work must be performed without:

Interfering with Government business;

Unduly restricting traffic;

Causing unsafe conditions for employees and visitors; and

Adversely affecting the operation of Bureau equipment.

When, the Contracting Officer has determined that the Contractor’s work is in violation of any of the four restrictions above, the Contractor shall be required to perform the work at such time and under such conditions as are in the best interest of the Bureau. In this connection, the directions of the Contracting Officer shall be binding and shall be executed by the Contractor at no additional cost to the Government.

Any Contractor personnel that are deemed to be working in an unsafe manner or endangering their own or others health may be removed from the Bureau under order of the Contracting

Officer. Any Contractor personnel removed for failure to maintain a safe and healthy work environment.

At this time, the Bureau is limiting access to the facilities due to COVID-19 concerns.

Visitors to the facility will be required to wear masks/facial coverings and have their temperature checked. Failure to adhere to Bureau policies will be denied entry.

8.0 PARKING

All vehicles entering the facility are subject to inspection. There is no available parking at the

DCF. Limited parking is available at the WCF.

9.0 BUREAU’S REGULATIONS

All persons working on Bureau premises under the terms of the Contract shall, while on the premises, be under the administrative direction of the Contracting Officer and shall be subject to all general rules and regulations governing the Bureau and, in particular, all applicable security regulations. If the contract requires contract employees to work on Bureau premises for a period of time exceeding five calendar days, such employees will be subject to an appropriate preliminary personnel security check to be conducted by the Bureau's Office of Security. Such employees shall be approved by the Contracting Officer prior to commencing work on the premises. Employees who do not meet established security criteria shall not be permitted to work on the premises.

20 Bureau of Engraving and Printing 2031ZA21Q00104

10.0 CONTRACTOR OFFICER REPRESENTATIVE (COR)

The COR will be identified by separate letter issued by the Contracting Officer (CO). The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

11.0 SECURITY REQUIREMENTS

BEP’s facilities are considered to be secure government facilities; therefore visitors to BEP may be given a visitor’s security badge by security personnel and escorted by Government authorized personnel. Visitor security badges shall be worn above the waist, clearly visible, with picture or front side front forward at all times. Visitor security badges are to be returned upon leaving the site.

12.0 TRAVEL COST

Costs incurred by Contractor personnel on official company business are allowable, subject to the limitations contained at FAR 31.205-46 Travel Cost. Costs for travel transportation will be based on actual incurred costs. Costs for lodging, meals and incidentals expense will be based on Federal Travel Regulations prescribed by the General Services Administration, for travel in the contiguous United States available at http://www.gsa.gov/portal/content/104877. Costs incurred for lodging, meals, and incidental expenses shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel. Documentation to support actual costs incurred shall be allowable only if the following information is documented—

Date and place (city, town, or other similar designation) of the expenses;

Purpose of the trip; and

Name of person on trip and that person’s title or relationship to the Contractor

Airfare costs in excess of the lowest priced airfare available to the Contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in http://www.gsa.gov/portal/content/104877

21 Bureau of Engraving and Printing 2031ZA21Q00104 order for airfare costs in excess of the above airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

Due to COVID-19 concerns, travel may be limited and/or restricted. Prior to traveling to the Bureau, Contractor shall notify the COR. The COR and Contractor shall agree upon a date and time for clearance into the building. For update to information regarding travel advisories, please visit https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-

19-information.html.

https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html https://travel.state.gov/content/travel/en/traveladvisories/ea/covid-19-information.html

22 Bureau of Engraving and Printing 2031ZA21Q00104

SECTION I – CONTRACT CLAUSES

FAR CLAUSE 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be assessed electronically at this/these address(es):

www.acquisition.gov (End of Clause)

CLAUSE

NUMBER TITLE DATE

52.202-1 Definitions JUN 2020

52.203-3 Gratuities APR 1984

52.203-12 Limitation on Payments to Influence Certain Federal Transactions JUN 2020

52.203-17 Contractor Employee Whistleblower Rights and Requirements to

Inform Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Recycled Paper MAY 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018

52.222-20 Contracts for Materials, Supplies, Articles, and Equipment Exceeding

$15,000

JUN 2020

52.223-6 Drug-Free Workplace MAY 2001

52.223-10 Waste Reduction Program MAY 2011

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013

52.242-13 Bankruptcy JUL 1995

FAR 52.204-1, Approval of Contract (DEC 1989) This contract is subject to the written approval of the BEP Contracting Officer and shall not be binding until so approved. (End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders-Commercial Items (JUL 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

http://www.acquisition.gov/ https://www.acquisition.gov/content/52203-19-prohibition-requiring-certain-internal-confidentiality-agreements-or-statements#i52_203-19 https://www.acquisition.gov/content/52204-23-prohibition-contracting-hardware-software-and-services-developed-or-provided-kaspersky-lab-and-other-covered-entities#id189A70O0P1N

23 Bureau of Engraving and Printing 2031ZA21Q00104

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov

2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-

77 and 108-78 (19 U.S.C. 3805note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_ XX (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

XX (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Jun 2020)

(41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

XX (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-

117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

XX (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Jun 2020) (31 U.S.C. 6101note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Mar 2020) (15 U.S.C.657a).

__ (ii) Alternate I (Mar 2020) of 52.219-3.

__ (12)

(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar

2020) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (ii) Alternate I (Mar 2020) of 52.219-4.

__ (13) [Reserved]

X (14)

X (i) 52.219-6, Notice of Total Small Business Set-Aside (Mar 2020) (15 U.S.C.644).

__ (ii) Alternate I (Mar 2020).

__ (iii) Alternate II (Nov 2011).

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Mar 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

https://www.acquisition.gov/content/52204-25-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment#id1989I600I4C https://www.acquisition.gov/content/52209-10-prohibition-contracting-inverted-domestic-corporations#i1062680 https://www.acquisition.gov/content/52233-3-protest-after-award#i1048661 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52233-4-applicable-law-breach-contract-claim#i1048698 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52203-6-restrictions-subcontractor-sales-government#i1063319 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52203-13-contractor-code-business-ethics-and-conduct#i1063504 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52203-15-whistleblower-protections-under-american-recovery-and-reinvestment-act-2009#i1063607 https://www.acquisition.gov/content/52204-10-reporting-executive-compensation-and-first-tier-subcontract-awards#i1064087 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/content/52204-14-service-contract-reporting-requirements#i1064214 https://www.acquisition.gov/content/52204-15-service-contract-reporting-requirements-indefinite-delivery-contracts#i1064243 https://www.acquisition.gov/content/52209-6-protecting-government’s-interest-when-subcontracting-contractors-debarred-suspended-or-proposed-debarment#i1062590 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/content/52209-9-updates-publicly-available-information-regarding-responsibility-matters#i1062651 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/content/52219-3-notice-hubzone-set-aside-or-sole-source-award#i1057314 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/content/52219-3-notice-hubzone-set-aside-or-sole-source-award#i1057314 https://www.acquisition.gov/content/52219-4-notice-price-evaluation-preference-hubzone-small-business-concerns#i1057352 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-4-notice-price-evaluation-preference-hubzone-small-business-concerns#i1057352 https://www.acquisition.gov/content/52219-6-notice-total-small-business-set-aside#i1057393 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-7-notice-partial-small-business-set-aside#i1057419 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-7-notice-partial-small-business-set-aside#i1057419 https://www.acquisition.gov/content/52219-7-notice-partial-small-business-set-aside#i1057419

24 Bureau of Engraving and Printing 2031ZA21Q00104

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018)

(15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (Mar 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Jun 2020) of 52.219-9.

__ (iii) Alternate II (June 2020) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Jun 2020) of 52.219-9

__ (18) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

_X_ (19) 52.219-14, Limitations on Subcontracting (Mar 2020) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999)

(15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Mar 2020) (15 U.S.C. 657f).

__ (22)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (Mar 2020)

(15 U.S.C. 632(a)(2)).

(ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Mar 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned

Small Business Concerns Eligible Under the Women-Owned Small Business Program

(Mar 2020) (15 U.S.C. 637(m)).

(25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15

U.S.C. 644(r)).

X (26) 52.219-33, Nonmanufacturer Rule (Mar 2020) (15 U.S.C. 637(a)(17)).

XX (27) 52.222-3, Convict Labor (June 2003) (E.O.11755).

_ XX (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies

(Jan 2020) (E.O.13126).

_ XX (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

XX (30)

(i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

XX (31)

(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (July 2014) of 52.222-35.

__ (32)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.793).

__ (ii) Alternate I (Jun 2020) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) (E.O. 13496).

XX (35)

(i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter78 and E.O. 13627).

https://www.acquisition.gov/content/52219-8-utilization-small-business-concerns#i52_219-8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-9-small-business-subcontracting-plan#i52_219-9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-9-small-business-subcontracting-plan#i52_219-9 https://www.acquisition.gov/content/52219-9-small-business-subcontracting-plan#i52_219-9 https://www.acquisition.gov/content/52219-9-small-business-subcontracting-plan#i52_219-9 https://www.acquisition.gov/content/52219-9-small-business-subcontracting-plan#i52_219-9…