SYN_BID_FORM_3160008166.pdf

This is a Bid Form from the Mississippi Department of Insurance for the procurement of smoke alarms. The invitation for bid is issued under RFx number 3160008166 and Smart number 1501-27-R-RAEX-00001. The department is seeking 40,000 units of smoke alarms (Product Category 34080). Sealed bids must be submitted by September 1, 2026 at 12:00 a.m. CST to 501 North West Street, Suite 1001, Jackson, MS 39201. The public bid opening is scheduled for September 1, 2026 at 11:30 a.m. CST. No site visits or bidders' conferences are mentioned in the bid form documentation.

The smoke alarms must comply with UL217, NFPA 72, California Fire Marshal, NFPA 101, and FHA/HUD standards, and feature sealed non-replaceable long-life batteries, ionization sensors, tamper resistance, and piezoelectric horns rated at 85 decibels. Pricing must be structured as an all-inclusive unit price with no separate line items, and the firm unit price must remain valid for 12 months from award. The total budget is $500,000, funded through the FEMA Assistance to Firefighters Grant Program (EMW-2024-FP-00536). This is a lowest-unit-price procurement where the quantity delivered is calculated by dividing the total budget by the successful bidder's unit price. Delivery to Jackson must occur on normal business days between 8:00 a.m. and 5:00 p.m. CST with at least 24 hours' notice. All vendors must be registered with the Mississippi Suppliers Vendors system and submit a W-9 form. Electronic submission through MAGIC or sealed paper envelopes are accepted; facsimile and email bids are not permitted.