Symmetra PJF.pdf

CPO - General Services

Procurement Justification Form Procurement Justification Programmatic Objective

Describe what it is that you intend to procure (software, hardware, services, maintenance, etc.) including quantity if relevant. Describe business need for the procurement, and how the procurement will meet objectives of your agency and the State. Please make sure to spell out acronyms. Explain the potential consequences if this procurement is not approved. If other than one-time purchase, explain solicitation method, pricing structure (hourly, per item, not-to-exceed, etc.).

Economic Justification

Describe the economic benefit for the procurement approach selected and anticipated return on investment.

Describe consequences if different method is used to procure good or service. Indicate any additional procurement expenditures that will be processed separately in support of, or in conjunction with, this procurement including such items as implementation, installation, increased maintenance or support, etc. If method other than solicitation, indicate price breakout including hourly rate if applicable.

History/Background

State how business need is currently being met, if applicable. Indicate if this is a new initiative, replacement or expansion of existing system or contract, or a continued need which is procured yearly or quarterly, etc. If renewal or amendment, indicate Purchase Order # of previous procurement and contract term of existing contract. If replacing previous contract, explain if contract expired with no renewal options remaining, or choosing not to execute remaining renewal, and why. If bid in previous years, indicate the procurement approach used, any changes to previous solicitation requirements, and the results of previous bid (were there multiple bids?) Indicate if procurement is subject to Small Business Set-Aside, Business Enterprise Program or Veteran's Business Program and, if yes, whether a waiver will be sought.

Impact if Project is Not Completed

What Special Condition, if Any, is Applicable to Your Procurement?

What Special Condition, if Any, is Applicable to Your Procurement?

Provide the explicit rationale for brand name, (such as system compatibility, TCO maintenance costs, existing expertise). Detail emergency criteria permitted by the Illinois Procurement Code. Give detailed rationale for emergency procurement. Provide explicit rationale for no-bid award for the State Use program and detail cost differential for using State Use vendors for the life of the program. Be as specific as possible.

V.18.1

Procurement Justification

Text1: Purchase annual (12 months) hardware maintenance (next day response) for APC UPS Symmetra PX 60KVA unit, Model SYCF80KF Serial # PD0804160064, with Battery Frame Model SYCF8BF Serial # PD0815160157 WO0000000075113 was submitted from DHS.

Ship to:

120 West Jefferson St., Rm 3018 Springfield, IL 62702 CMS.PSVM@Illinois.Gov

The DHS Bureau of Disability Determination Services (BDDS) manages and controls the SSANet network, as mandated by the U.S. Social Security Adminstration (SSA). The network consists of telecommunication equipment (routers and switches), servers and the data hosted on those servers. The network is attached to an APC brand uninterruptible power source (UPS) to protect the power supply to the raised-floor, secured & monitored 24/7 computer server room. The UPS is currently rated at 60KVA but has the capacity to be raised to 75KVA capacity if necessary.

The purpose of this procurement is to purchase 12 months hardware maintenance to provide regular and, if needed, emergency maintenance (next day response) on this vital piece of equipment which provides conditioned, and backup power to the BDDS computer server room.

Text2: It is standard business practice at DoIT to purchase support and/or maintenance on products considered to be business critical by IT consolidated agencies. Not renewing maintenance on this UPS places DHS BDDS at risk of extended power interruptions or potential failure during severe weather or natural disaster Social Security Administration mandates, and provides 100% Federal funding for this maintenance procurement.

Text3: Maintenance on IT hardware considered critical to ongoing business operations, and on behalf of consolidated agencies. This UPS supports the BDDS server room located at the Alzina Building, Springfield. While DHS BDDS was not included in the IT consolidation, DOIT has agreed to facilitate maintenance for the UPS to avoid future confusion.

FY19 was processed via BIdBuy R-9388 FY18 was processed via PBC 106848 FY17 was processed via PBC 99189 FY16 - was processed via PBC 93447 FY15 was processed via PBC 79560 FY14 / PB79560FY13 hardware maintenance was procured via PBC 71230 / CIC3712300 expires 6/30/2013.

FY13 hardware maintenance was procured via PBC 71230 / CIC3712300 expires 6/30/2013.

FY12 hardware maintenance was procured via PBC 62730.

FY11 hardware maintenance was procured via PBC 55943 .

FY10 hardware maintenance was procured via PBC 47456.