SWICC Johnson Controls Contract B-41661~1.docx

The Parties to this contract are the State of Illinois acting through the undersigned Agency (collectively the State) and the Vendor. This contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this contract, constitute the entire contract between the Parties concerning the subject matter of the contract, and in signing the contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the contract. This contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the contract. This contract can be signed in multiple counterparts upon agreement of the Parties.

Contract includes BidBuy Purchase Order? (The Agency answers this question prior to contract filing.)

☐ Yes ☐ No Contract uses Illinois Procurement Gateway Certifications and Disclosures?

☐ Yes (IPG Certifications and Disclosures including IPG Active Registered Vendor Disclosure (formerly named Forms B)) ☒ No

1. DESCRIPTION OF SUPPLIES AND SERVICES

2. PRICING

3. TERM AND TERMINATION

4. STANDARD BUSINESS TERMS AND CONDITIONS

5. STATE SUPPLEMENTAL PROVISIONS

6. STANDARD ILLINOIS CERTIFICATIONS

7. FINANCIAL DISCLOSURES AND CONFLICTS OF INTEREST

8. CONTRACT SPECIFIC CERTIFICATIONS AND DISCLOSURES – “IPG Active Registered Vendor Disclosure (formerly called FORMS B)” (IF APPLICABLE)

9. PURCHASE ORDER FROM BIDBUY (IF APPLICABLE)

In consideration of the mutual covenants and agreements contained in this contract, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this contract to be executed by their duly authorized representatives on the dates shown on the following CONTRACT SIGNATURES page.

STATE OF ILLINOIS

CONTRACT

Southwestern Illinois Correctional Center Building Automation Control Service Contract

24-426DOC-SWICC-B-41661

State of Illinois Chief Procurement Office for General Services Contract V.23.3

VENDOR

Date:

STATE OF ILLINOIS

City, State ZIP: East St. Louis, IL 62203

Printed Name: Latoya Hughes / James Deen

Official’s Title: Acting Director / CFO

Legal Printed Name:

Legal’s Title:

Fiscal’s Printed Name:

Fiscal’s Title:

Contract V.23.3

AGENCY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS

· Agency Reference #: 24-426DOC-SWICC-B-41661

· Project Title: Building Automation Control Service Contract

· Contract #: 24-426DOC-SEICC-B-41661

· Procurement Method (IFB, RFP, Small Purchase, etc.): Small Purchase

· BidBuy / Bulletin Reference #: 24-426DOC-SWICC-B-41661

· BidBuy / Bulletin Publication Date:

· Award Code: C

· Subcontractor Utilization? |_| Yes |X|No Subcontractor Disclosure? |_| Yes |X|No

· Funding Source: General Revenue

· Obligation #: 24-426DOC-SWICC-B-41661

· Other Preferences?

Contract V.23.3

1. DESCRIPTION OF SUPPLIES AND SERVICES

1.1. GOAL: Southwestern Illinois Correctional Center is seeking a contract for the proprietary building automation system to perform monthly inspections and routine maintenance of the system.

1.2. SUPPLIES AND/OR SERVICES REQUIRED:

1.2.1. Contractor shall provide preventive maintenance, services, and parts to maintain a totally integrated Variable Air Volume System with the Johnson Controls, Inc. Metasys system controlling HVAC and Temperature Control systems:

1.2.1.1 Johnson Controls, Inc. Metasys Networked Facility Management System

1.2.1.2 Johnson Controls, Inc. Metasys Operator Workstation, Remote Terminal

1.2.1.3 Facility Rooftop Units

1.2.1.4 Facility Boilers

1.2.2. Contractor shall provide all labor and parts/materials to perform maintenance and repairs without sub-contracting to other companies.

1.2.3. Contractor shall provide the necessary properly trained work force, labor, materials, parts, tools, and test equipment to inspect, calibrate, provide scheduled preventative maintenance and breakdown repair, logging, reporting and software updating to the Johnson Controls, Inc. systems.

1.2.4. Contractor shall provide a certificate of insurance with their bid.

1.2.5. Planned preventive maintenance work shall be conducted during the regular working hours of the facility, which shall be 7:00 am to 3:00 pm Monday through Friday.

1.2.6. Contractor shall repair or replace worn parts with parts from the original equipment manufacturer unless the Chief Engineer in advance of the repair approves a suitable substitute.

1.2.7. Contractor shall render service to the facility within four (4) hours of notification by telephone; seven (7) days per week, twenty-four (24) hours per day. Contractor shall provide all labor and material to perform said maintenance.

1.2.8. Contractor shall notify the Chief Engineer/Business Administrator in writing, Southwestern Illinois Correctional Center, of needed work outside the scope of the Contract. Such work shall be performed only upon the written approval of the Chief Engineer/Business Administrator.

1.2.9. Contractor shall provide a maintenance report for each maintenance visit including a list of work to be conducted. Upon completion, the Business Administrator, or designee, shall sign the report and said designated representative shall retain a copy for the facility.

1.2.10. Contractor shall provide a repair record for each repair or call-out service rendered. The report shall include the nature of the call, repairs made, material used, and labor used. The Business Administrator, or his designee, shall sign the record and retain a copy for said record for the facility.

1.2.11. Contractor shall provide an equipment list of all equipment covered under this contract. This equipment list shall indicate the manufacturer, type of equipment, location, and coverage level.

1.2.12. Contractor shall provide a monthly record of all preventive maintenance completed.

1.2.13. Contractor shall provide a record of all repairs completed by month and year to date.

1.2.14. Contractor shall submit with their bid a Service Delivery Plan that lists each item of equipment, tasks to be performed, and month tasks will be completed. The plan shall be updated monthly to reflect changes due to weather conditions or owner request and shall be approved by the Business Administrator’s designee before execution.

1.2.15. The contractor shall procure all necessary licenses and permits and comply with rules and regulations of local, State of Illinois and Federal regulations. Copies of the licenses and permits must be submitted to the institution. The contractor shall comply with Departmental and Institutional rules.

1.2.16. During the first quarter of this agreement, the contract shall provide the following hardware and software upgrade for the existing desktop and laptop OC’s used as Metasys Operator Workstations:

1.2.16.1 New laptop with Metatsys software.

1.2.16.2 Any available upgrades to existing laptop.

1.2.16.3 Above must be presented to and approved by the Chief Engineer of the institution.

1.2.16.4 Contractor must show proof of ability to provide annual upgrades to Metasys system.

1.2.16.5 Contractor will install all upgrades.

1.2.17. Schedule 1. Comprehensive annual Inspection – Roof Top Unit - Note: The Comprehensive annual Inspection may be performed in more than then the season due to climatic conditions, winter shut down, spring, etc. This will ensure proper equipment lay-up, and appropriateness and timeliness of the procedures.

1.2.17.1 Report in with Chief Engineer. Record and report abnormal conditions. Measurements taken, etc. Review operations with Chief Engineer for problems and trends.

1.2.17.2 Fans & Motors

1.1. Verify operation of system motor, gauges, etc.

1.2. Inspect flexible connections and ductwork for damage and leaks.

1.3. Inspect tension on drive and fan belts and change as needed.

1.4. Lubricate fan shaft bearings.

1.5. Lubricate motor bearings.

1.6. Lubricate dampers.

1.7. Clean intake screen on motor.

1.8. Inspect fan wheel for free rotations, cracks and alignment.

1.9. Inspect for vibrations and unusual noises.

1.10. Report condition of dampers

1.11. Test secureness of guards, doors, and panels

1.12. Inspect humidifier parts *

1.13. Inspect roof curb flashing. *

1.14. Inspect all major stop valves and report condition.

1.15. Inspect all structural elements for corrosion and damage.

1.16. Report condition of coils – clean/dirty.

1.17. Inspect motor windings for cleanliness.

1.2.17.3 Starts(s)

1.1. Inspect wiring for secureness and damage.

1.2. Megger motor at starter and record reading.

1.3. Inspect switch gear, starter, and contactor points.

1.4. Inspect starter for signs of wear, arcing, overheating, burns, etc.

1.5. Inspect electrical connections for tightness and absence of moisture.

1.6. Measure and record operating voltage.

1.7. Measure and record operating amperage.

1.2.17.4 Compressor(s)

1.1. Inspect vibrations eliminators for secureness and dames.

1.2. Change oil and filter element. *

1.3. Take oil samples for analysis. *

1.4. Tighten terminal connections at heater elements. *

1.5. Test secureness of mounting points and tighten all major points.

1.6. Take oil samples of analysis.

1.2.17.5 Control(s)

1.1. Inspect control center, clean, and tighten connections; inspect components.

1.2. Test low-pressure cutout and record; calibrate if needed.

1.3. Test high-pressure safety and record; calibrate if needed. *

1.2.17.6 Operations Test – Compressor(s)

1.1. Run and record a complete test log on machine.

1.2. Verify refrigerant charge.

1.3. Verify oil level.

1.4. Verify superheat adjustment.

1.5. Inspect for vibrations and unusual noises in bearings, motor, etc.

1.6. Inspect moisture indicator for evidence of moisture. *

1.7. Test accuracy of all pressure gauges. *

1.8. Record compressor suction pressure.

1.9. Record compressor discharge pressure.

1.2.17.7 Compressor and Vessels

1.1. Test for refrigerant leaks and report results.

1.2.17.8 Heat Pump (only)

1.1. Check operation of reversing valve.

1.2. Verify heating/cooling switchover controls.

1.3. Verify operation of supplemental heating.

1.2.17.9 Gas and Oil Burner (only)

1.1. Inspect and clean all combustion/primary air passages.

1.2. Test all burner linkages for secureness and/or damage.

1.3. Test linage for ease of operation and lubricate as required.

1.4. Remover, clean and inspect nozzles. *

1.5. Inspect condition of and replace or clean air filter element. *

1.6. Test secureness of mounting points and tighten all major points.

1.7. Inspect ignition assembly and electrode and clean if necessary.

1.8. Inspect pilot and clean pilot orifice if necessary. *

1.9. Inspect high-tension wire for deterioration. *

1.10. Inspect and set spark gag. *

1.11. Test operation and setting of the gas pressure regulators. *

1.12. Inspect area around pump seals for seal leakage. *

1.13. Inspect for unusual noises, vibrations, odors, etc.

1.2.17.10 Electric Heat (only)

1.1. Inspect coil for damage to element. Inspect isolator for damage of racks.

1.2.18. Schedule2: Operational Inspection – Roof Top Units.

1.2.18.1 Record condition and repair requirements (if any). Record and report abnormal conditions, measurements taken, etc. Review customer logs with customer for operational problems and trends.

1.2.18.2 Fans(s) and Motor(s)

1.1. Verify operation of system motor, gauges, etc.

1.2. Inspect tension on drive and fan belts and change as needed.

1.3. Lubricate fan shaft bearings.

1.4. Lubricate motor bearings.

1.5. Lubricate dampers.

1.6. Inspect for vibrations and unusual noises.

1.7. Inspect coils for steam or water leaks.

1.8. Inspect roof curb flashing. *

1.9. Report condition of dampers.

1.10. Report condition of coils – clean/dirty.

1.11. Clean intake screen.

1.2.18.3 Starter(s)

1.1. Inspect starter for signs of wear, arcing, overheating, burns, etc.

1.2. Measure and record operating amperage.

1.2.18.4 Compressor(s)

1.1. Test for refrigerant leaks and report results.

1.2.18.5 Operational Test – Compressor(s)

1.1. Run and record a complete test log on machine.

1.2. Verify refrigerant charge.

1.3. Verify oil level.

1.4. Verify superheat adjustment.

1.5. Inspect for vibrations and unusual noises in bearings, motor, etc.

1.6. Inspect moisture indicator for evidence of moisture. *

1.7. Record compressor oil pressure. *

1.2.18.6 Heat Pump (Only)

1.1. Check operation of reversing valve.

1.2.18.7 Gas and Oil Burner (Only)

1.1. Inspect all burner linkages for secureness and/or damage.

1.2. Visually inspect accessible fuel delivery system for leaks.

1.2.19. Schedule 3: Comprehensive annual Inspection – Hot Water Boiler. Note: The Comprehensive Annual Inspection may be performed in more than one season due to climatic conditions, winter shutdown, spring start-up, etc. This will ensure proper equipment lay-up, start-up, and appropriateness and timeliness of the procedures.

1.2.19.1 Report in with Chief Engineer. Record and report abnormal conditions. Measurements taken, etc. Review operations with Chief Engineer for problems and trends.

1.2.19.2 Drain boiler as required to perform tests and inspections.

1.1. Perform slow drain test of low water cutoff.

1.2. Verify operation of makeup water system.

1.2.19.3 Inspect condition of flues and report.

1.1. Inspect refractory and firebrick for defects and report.

1.2. Visually inspect boiler exterior for possible leaks and report.

1.3. Test boiler room floor drains for proper functioning.

1.4. Inspect waterside of boiler for scale buildup and/or oil and report.

1.5. Reassemble and fill boiler fire burner to boil off oxygen.

1.2.19.4 Boiler Trim

1.1. Disassemble, clean, and inspect low water fuel cutoff.

1.2. Clean or replace sight glass.

1.3. Disassemble, clean, and inspect water feeder.

1.2.19.5 Controls

1.1. Clean or replace expansion tank sight glass. *

1.2. Inspect all electrical connections for tightness.

1.3. Verify boiler room supply vents are free from obstructions.

1.4. Verify accuracy of temperatures gauges.

1.5. Inspect air lines for obvious problems.

1.6. Inspect wire insulation for signs of overheating, burns, etc.

1.7. Verify accuracy of pressure gauges.

1.2.19.6 Operational Test

1.1. Test accuracy of stack temperature gauges.

1.2. Test emergency disconnect boiler shutdown.

1.3. Try lever test safety relief valve.

1.4. Verify operation of pressure or temperature, primary and backup controls.

1.5. Report boiler condition and repair requirements (if any).

1.2.20. Schedule 4: Operations Inspection – Hot Water Boilers.

1.2.20.1 Report in with Chief Engineer. Record and report abnormal conditions. Measurements taken, etc. Review operations with Chief Engineer for problems and trends. Visually inspect boiler exterior for possible leaks and report. Observe condition of flame.

1.2.20.2 Controls

1.1. Verify boiler room supply vents are free from obstructions.

1.2. Verify operation of makeup water system.

1.3. Verify operation of pressure or temperature, primary and backup controls.

1.2.20.3 Operational Test

1.1. Test accuracy of stack temperature gauge.

1.2. Test low water cutoff.

1.3. Try lever test safety relief valve.

1.4. Test boiler room floor drains for proper functioning.

1.5. Report boiler condition and repair requirements (if any)

1.6. NOTE: the preceding inspection tasks will be completed when operating conditions permit.

1.2.21. Schedule 5: Comprehensive Annual Inspection – Gas Burner.

1.2.21.1 Note: The Comprehensive Annual Inspection may be performed in more than one season due to climatic conditions, winter shutdown, spring start-up, etc. This will ensure proper equipment lay-up, start-up, and appropriateness and timeliness of the procedures. Record and report abnormal conditions. Measurements taken, etc. Review operations with Chief Engineer for problems and trends.

1.2.21.2 Atmospheric Gas Burner (Only)

1.1. Inspect and clean all combusting/primary air passages.

1.2. Test all burner linkages for secureness and/or damage.

1.3. Test primary and secondary shutoff damper(s) for tight closure.

1.4. Lubricate blower bearings.

1.5. Inspect and clean air intake screens.

1.6. Test linkages for ease of operation and lubricate as required.

1.7. Verify operation of primary and secondary air dampers and clean are required.

1.2.21.3 Power Burner (Only)

1.1. Inspect and clean intake screens.

1.2. Test linkage for ease of operation and lubricate as required.

1.3. Verify operation of primary and secondary air dampers and clean as required.

1.4. Test secureness of mounting points and tighten all major points.

1.5. Visually inspect coupling for abnormal conditions.

1.6. Lubricate coupling. *

1.7. Inspect starter for signs of wear, overheating, arcing, burns, etc.

1.8. Test all burner linkages for secureness and/or damage.

1.9. Test primary and secondary shutoff damper(s) for tight closure.

1.10. Inspect condition of, and clean, blowers and passages.

1.11. Inspect for unusual noised, vibrations, odors, etc. lubricate blower bearings. *

1.12. Inspect drive belts; replace if necessary.

1.13. Lubricate motor bearing. *

1.14. Inspect motor windings for dirt buildup.

1.2.21.4 UL, IRI, or FM Gas Train

1.1. Bubble leak test the vent line(s)

1.2. Inspect operation and setting of the gas pressure regulators.

1.3. Leak test accessible gas train (soap test).

1.4. Test low gas pressure safety circuit.

1.2.21.5 IRI Gas Train (Only)

1.1. Verify operation of the vent line solenoid.

1.2. Test high gas pressure safety circuit.

1.3. Bubble leak test the gas shutoff valve.

1.4. Test low gas pressure safety circuit.

1.2.21.6 FM Gas Train (Only)

1.1. Bubble leak test the gas shutoff valves.

1.2. Test low gas pressure safety circuit.

1.3. Test high gas pressure safety circuit.

1.2.21.7 Pilot

1.1. Leak test pilot gas train (soap test).

1.2. Inspect ignition assembly and electrode and clean if necessary.

1.3. Inspect pilot and clean pilot orifice if necessary.

1.4. Inspect high tension wire for deterioration.

1.5. Inspect and set spark gap.

1.2.21.8 Flame Safeguard

1.1. Clean flame detector.

1.2. Test main flame failure protection.

1.3. Test scanner viewing of main flame.

1.4. Test for detection with hot chamber.

1.5. Test pilot flame failure protection.

1.6. Test scanner viewing of pilot flame. *

1.7. Test Minimum pilot test.

1.8. Perform combustion test and adjust air mixture, as required.

1.2.21.9 Operational Test

1.1. Test combustion air flow safety circuit.

1.2. Verify operation of high operating limit controls.

1.3. Verify operation of operating controls.

1.4. Inspect flame condition.

1.5. Report burner condition and repair requirements (if any).

1.2.22. Schedule 6: Operational Inspection – Gas Burner

1.2.22.1 Record and report abnormal conditions. Measurements taken, etc. Review operations with Chief Engineer for problems and trends.

1.2.22.2 Atmospheric Gas Burner (Only)

1.1. Inspect and clean all combustion/primary air passages.

1.2. Test all burner linkages for secureness and/or damage.

1.3. Lubricate blower bearings. *

1.4. Inspect and clean air intake screens.

1.5. Test linkages for ease of operation and lubricate as required.

1.2.22.3 Power Burner (Only)

1.1. Inspect and clean intake screens.

1.2. Test linkage for ease of operation and lubricate as required.

1.3. Lubricate blower bearings. *

1.4. Visually inspect coupling for abnormal conditions.

1.5. Lubricate coupling. *

1.6. Inspect starter for signs of wear, overheating, arcing, burns. Etc.

1.7. Test all burner linkages for secureness and/or damage.

1.8. Inspect condition of, and clean, blowers and passages.

1.9. Inspect for unusual noises, vibrations, odors, etc.

1.10. Inspect drive belts; replace if necessary.

1.11. Lubricate motor bearing. * Inspect motor windings for dirt buildup.

1.2.22.4 UL, IRI, or FM Gas Train

1.1. Bubble leak test the vent line(s).

1.2. Inspect operation and setting of the gas pressure regulators.

1.3. Leak test accessible gas train (soap test).

1.4. Inspect gas train support and general condition.

1.2.22.5 IRI Gas Train (Only)

1.1. Verify operation of the vent line solenoid.

1.2. Test high gas pressure safety circuit.

1.3. Bubble leak test the gas shutoff valve.

1.4. Test low gas pressure safety circuit.

1.2.22.6 FM Gas Train (Only)

1.1. Bubble leak test the gas shutoff valves.

1.2. Test low gas pressure safety circuit.

1.3. Test high gas pressure safety circuit.

1.2.22.7 Pilot

1.1. Leak test pilot gas train (soap test).

1.2. Inspect ignition assembly and electrode and clean if necessary.

1.3. Inspect pilot and clean pilot orifice if necessary.

1.4. Inspect high tension wire for deterioration.

1.5. Inspect and set spark gap.

1.2.22.8 Flame Safeguard

1.1. Clean flame detector.

1.2. Perform turn-down test.

1.2.22.9 Operational Test

1.1. Test combustion air flow safety circuit.

1.2. Verify operation of high operating limit controls.

1.3. Verify operation of operating controls.

1.4. Inspect flame condition.

1.5. Report burner condition and repair requirements (if any).

1.2.22.10 NOTE: The preceding inspection tasks will be completed when operating conditions permit.

1.2.23. Schedule 7: Comprehensive Annual Inspection – Roof Top Unit (Outside) Coil

1.2.23.1 Record and report abnormal conditions. Measurements taken, etc. Review operation with Chief Engineer for problems and trends.

1.1. Clean all debris from air inlet louvers.

1.2. Brush condenser coil(s) to remove loose dirt.

1.3. Test for secureness of guards, doors, and panels.

1.4. Inspect all structural elements for corrosion and damage.

1.2.23.2 Condenser Fan Motor(s)

1.1. Inspect for vibrations and unusual noises in bearings, motors, etc.

1.2. Wipe down motor(s) to remove loose dirt and oil buildup.

1.3. Inspect tension on drive and fan belts and change as needed.

1.4. Inspect tension on drive and fan belts, and oil buildup.

1.5. Inspect tension on drive and fan belts and change as needed.

1.6. Inspect fans for vibrations and tightness.

1.7. Inspect wiring and connections for signs of wear, overheating, burns, etc.

1.8. Lubricate motor bearings and shaft bearings.

1.9. Inspect pulley grooves and belts to alignment, wear, and tension.

1.10. Replace belts, if necessary.

1.2.23.3 Controls

1.1. Verify operation of fan speed control. *

1.2. Verify operation of fan cycling controller. *

1.3. Verify operation of damper cycling controller.

1.2.23.4 Starter

1.1. Measure operating amperage and record readings.

1.2. Inspect contracts for signs of wear, arcing, overheating, etc.

1.3. Clean enclosure.

1.4. Tighten terminal connections at starter.

1.5. Measure operating voltage and record readings.

1.6. Inspect wiring for secureness and damage.

1.7. Report condenser condition and repair requirements (if any).

1.2.24. Schedule 8: METASYS – Consultation Services

1.2.24.1 Establish Objectives – Review with Chief Engineer current comfort, control and energy optimization objectives. Audit specific building locations for occupant and equipment environmental requirements. Determine control parameters for each locations, for both occupied and unoccupied periods.

1.2.24.2 Control Strategies

1.1. Analyze implemented control strategies for applicability in achieving environmental parameters and control objectives.

1.2. Analyze mechanical cooling, free cooling and heating system integration strategies.

1.3. Analyze and recommend optimal runtime and night setback strategies to ensure environmental control, while reducing energy consumption.

1.4. Analyze equipment loads and recommend demand limiting and load rolling strategies that reduce energy consumption while ensuring comfort.

1.5. Set up review historical trend date recording and reports, to verify control during occupied and unoccupied periods.

1.6. Report on control strategy effectiveness and make recommendation for improvement.

1.2.24.3 Day-to-Day Operational Support Needs

1.1. Analyze the day-to-day informational needs of the operations staff.

1.2. Assist in the design and implementation of alarm grouping and reporting strategies.

1.3. Assist in the design and implementation of system status displays.

1.4. Assist in the design and implementation of system status and management reports to aid in decision support for the Facility Management Staff.

1.5. Analyze how temporary occupancy changes are implemented, and their impact on heating/cooling system integration.

1.6. Recommend alternate operational approaches and additional staff training options, as opportunities for enhancements are identified.

1.2.25. Schedule 9: METASYS – Network Analysis Services

1.2.25.1 On Scheduled basis, as indicated in the Agreement.

1.2.25.2 Reset the Metasys Diagnostic counters.

1.2.25.3 Allow data to tabulate in the diagnostic registers.

1.2.25.4 For each Operator Workstation and Network control Unit (NCU):

1.1. List N2 and L2 diagnostic statistics

1.2. Analyze the number of reconfigurations for impact on network Performance.

1.3. Analyze the Error Rate for each N1 Network Node.

1.4. Analyze the Transmission Rate for each N1 Network Node.

1.5. Determine the N1 Network Performance ratio.

1.2.25.5 For each NCU or companion Trunk (N2 or L2 trunks):

1.1. List N2 and L2 diagnostic statistics.

1.2. Analyze the Error Rate for each Network node.

1.3. Analyze the Transmission fate for each Network Node.

1.4. Determine the Network Performance Ratios

1.2.25.6 Provide a report summarizing Network Analysis results.

1.2.25.7 As required:

1.1. Perform the Network Analysis tasks as appropriate to verify or discount suspected communications or Network throughout problems.

1.2. Perform the Network analysis tasks as appropriate to evaluate the impact on network performance of various configuration options. As part of a proposed system expansion or modification.

1.2.26. Schedule 10 – METASYS – Software Subscription Service

1.2.26.1 Requirements:

1.1. Metasys software packages must be at the current revision level at the start of the service.

1.2. Software subscriptions must be included for each workstation.

1.3. Service will ensure that the new revisions will be compatible with the existing Metasys data bases, or a conversion process will be included.

1.4. Documentation from contractor proving the ability to provide will be required.

1.2.26.2 Subscription Service Selections – Installations Options:

1.1. The contractor will install upgrades.

1.2. Software Package Options: Quantity

1.3. The contractor will provide one copy of PMI software subscription.

1.2.27. Schedule 11 – METASYS – Workstations

1.2.27.1 On each Scheduled Service – Visit to the Jobsite.

1.1. Report in with Chief Engineer.

1.2. Review METASYS for CRITICAL, FOLLOW-UP, and OFF-LINE status indications.

1.3. Review METASYS for OVERRIDE, DISABLED and LOCKOUT status indications.

1.4. Review System Event Log with Agency; discuss METASYS operational concerns.

1.5. Perform or schedule “Corrective Maintenance” procedures as appropriate to resolve situations noted in the preceding Reviews.

1.6. Install appropriate METASYS software refinement and problem correction revisions (“Minor Rev’s”), as they become available.

1.2.27.2 On a Scheduled basis – Metasys Workstation

1.1. Check monitor for clarity, focus and color.

1.2. Clean Read/Write heads of removable disk drive(s).

1.3. Cycle power; listen for unusual motor/bearing noise.

1.4. Verify proper system restart, check system date, time and hardware status.

1.5. Clean exterior surfaces.

1.6. Save/Copy METASYS Workstation Data Base, including custom graphics and resident NCE Archive Data Bases, as indicated in the agreement.

1.2.28. Schedule 12 – METASYS – Network Control Units (NCU)

1.2.28.1 On a Scheduled Basis

1.1. Check LED Indications to verify proper DC power levels, appropriate Transmit and receive activity on the N1, N2, and L2 trunks, and to check for possible Error Code indications.

1.2. Inspect wiring for signs of corrosion, fraying and rapid discoloration.

1.3. Check voltage level of NCU Battery sub-module.

1.4. Cycle NCU power to initiate Self-Test Diagnostic.

1.5. Monitor LED sequencing for proper self-test displays of Error Code indications.

1.6. Remove excessive dust from heat sink surfaces.

1.7. Clean Network Terminal Unit (NTU) faceplate and input pad if Present.

1.8. Clean transparent window in door, if appropriate.

1.9. Clean enclosure exterior surfaced.

1.10. Verify the proper operation of critical control processes and points associated with this unit and make adjustments, if necessary.

1.11. As required: verify/calibrate other points and control processes, where the need for possible “Corrective Maintenance” is indicated.

1.2.29. Schedule 13 – METASYS – AHU, UNT, and VAV application Specific Controllers

1.2.29.1 On a Scheduled Basis – AHU Application Specific Controller

1.1. Verify that AHU is being controlled at the appropriate values.

1.2. Change one set point value; verify smooth transition and stable control at the new set point.

1.3. Return set point to original value.

1.4. Repeat for each additional control loop, if any.

1.5. Verify that controlled valves and dampers will stroke fully in both directions, sealing tightly where appropriate.

1.6. Verify the proper operation of critical control processes and points associated with this unit.

1.7. Adjust if necessary.

1.2.29.2 UNITARY Equipment application Specific Controller.

1.1. Verify that ASC is in control at the desired value(s)

1.2. Change one set point value; verify smooth transition and stable control at the new set point.

1.3. Return set point to original value.

1.4. Repeat for each additional control loop, if any.

1.5. Verify that controlled values and dampers will stroke fully in both directions, sealing tightly where appropriate.

1.6. Verify the proper operation off critical control processes and points associated with this unit.

1.7. Adjust if necessary.

1.2.29.3 VAV Box Application Specific Controller.

1.1. A. Verify that ASC is in stable control at the desired value(s)

1.2. Where controller performance is in doubt:

1.1.1. Change point set value.

1.1.2. Verify smooth, stable control at the new value.

1.1.3. Return set point to original value.

1.3. Verify the proper operation of critical control processes and points associated with this unit.

1.4. Make adjustments if necessary.

1.2.30. Schedule 14- METASYS – DX9100 Extended digital Controller

1.2.30.1 On a Scheduled Basis

1.1. Check for alarm indication on the LCP display panel.

1.2. Evaluate any alarm condition(s) which may be indicated.

1.3. Verify that the equipment is being controlled at the appropriate values.

1.4. Change one set point value; verify smooth transition and stable Control at the new set point.

1.5. Return set point to original value.

1.6. Repeat for each additional control loop if any.

1.7. Verify that controlled valves and dampers will stroke fully in both directions sealing tightly where appropriate.

1.8. Verify the proper operation of critical control processes and points associated with this unit, and make adjustment, if necessary.

1.2.30.2 As required.

1.1. Verify/ calibrate other points associated with this unit were the need for possible “Corrective Maintenance” is indicated.

1.2.30.3 Every Five (5) Years

1.1. Replace memory retention backup lithium battery. Battery is to be replace after July 2024.

For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed Supplies and/or Services.

1.3. MILESTONES AND DELIVERABLES: Monthly inspections and routine maintenance to be performed at Southwestern Illinois Correctional Center for the term of twelve months. Contractual sign in sheets to be completed by the inspecting technician each month for basis of monthly payment.

1.4. VENDOR / STAFF SPECIFICATIONS:

1.4.1. Vendor and its personnel shall comply with all the Illinois Department of Corrections and Southwestern Illinois Correctional Center rules and regulations. Failure to comply will result in termination of this agreement. All security rules will apply to employees of Vendor including vehicles, machinery, and hand tools.

1.4.2. The Chief Engineer and the Vendor shall coordinate the scope of work to be provided. Regular workdays are Monday through Friday, less holidays, between 7:00 a.m. and 3:00 p.m. All servicemen must be pre-approved by the Chief Engineer prior to beginning work. All work performed shall be approved by the Chief Engineer or his designee.

1.4.3. The Vendor shall report the times and dates of diagnosis and repairs to the Chief Engineer. Technicians must sign in and out on the contractual sign in sheet. This shall be the basis for hours worked.

1.4.4. If applicable, Vendor shall provide a list of all toxic substances proposed for use in service at the institution. Before any service, the Material Safety Data sheets shall be supplied for all listed toxic substances. This will keep the institution in compliance with the Illinois Toxic Substance Disclosure to Employees Act which states, “Employees must obtain a Material Safety Data Sheet for each toxic substance used, produced, or stored in the workplace to which employees may be exposed.”

1.4.5. Unattended vehicles must be locked at all times and at no time shall any vehicle be left unattended with the motor running or the key in the ignition.

1.4.6. Invoices shall be submitted to the Menard Correctional Center Business Office on a complete job basis. Invoice shall be itemized, showing dates of service, hours worked, location of service, parts, and type of service rendered.

1.5. TRANSPORTATION AND DELIVERY: Prices for services and equipment must be F.O.B. DESTINATION with all transportation and handling included and paid by the Vendor

1.6. SUBCONTRACTING

Subcontractors are not allowed.

1.6.1. Will subcontractors be utilized? |_| Yes |X| No

A subcontractor is a person or entity that enters into a contractual agreement with a total value of $100,000 or more with a person or entity who has a contract subject to the Illinois Procurement Code pursuant to which the person or entity provides some or all of the goods, services, real property, remuneration, or other monetary forms of consideration that are the subject of the primary State contract, including subleases from a lessee of a State contract.

All contracts with subcontractors where the annual value of the subcontract is greater than $50,000 must include Standard Illinois Certifications completed by the subcontractor.

1.6.2. Please identify below subcontracts with an annual value of $100,000 or more that will be utilized in the performance of the contract, the names and addresses of the subcontractors, and a description of the work to be performed by each.

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text

· Subcontractor Name: Click here to enter text Amount to Be Paid: Click here to enter text Address: Click here to enter text Description of Work: Click here to enter text If additional space is necessary to provide subcontractor information, please attach an additional page.

1.6.3. All contracts with the subcontractors identified above must include the Standard Illinois Certifications completed.

1.6.4. If the annual value of any the subcontracts is more than $100,000, then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor.

1.6.5. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor is required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to this Contract. Any subcontracts entered into prior to award of this Contract are done at the sole risk of the Vendor and subcontractor(s).

1.7. SUCCESSOR VENDOR

|X| Yes |_| No This contract is for services subject to 30 ILCS 500/25-80. Heating and air conditioning service contracts, plumbing service contracts, and electrical service contracts are not subject to this requirement. Non-service contracts, construction contracts, qualification-based selection contracts, and professional and artistic services contracts are not subject to this requirement.

If yes is checked, then the Vendor certifies:

(i) that it shall offer to assume the collective bargaining obligations of the prior employer, including any existing collective bargaining agreement with the bargaining representative of any existing collective bargaining unit or units performing substantially similar work to the services covered by the contract subject to its bid or offer; and

(ii) that it shall offer employment to all employees currently employed in any existing bargaining unit who perform substantially similar work to the work that will be performed pursuant to this contract.

1.8. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of contract if the Vendor shifts any such work outside the United States.

· Location where services will be performed: Southwestern Illinois Correctional Center Value of services performed at this location: 100%

State of Illinois Chief Procurement Office for General Services Contract V.23.3

2. PRICING

2.1 FORMAT OF PRICING:

2.1.1 Vendor shall submit pricing in the format shown below, based on the terms and conditions set forth in section 1 of this Contract.

2.1.2 Pricing shall be submitted in the following format: per line item in BidBuy .

2.2 TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this contract is estimated.

2.3 EXPENSES ALLOWED: Expenses are not allowed.

2.4 VENDOR’S PRICING: Attach additional pages if necessary or if the format of pricing specified above in Section 2.1 requires additional pages.

2.4.1 Vendor’s Price for the Initial Term: As per the line item in BidBuy.

For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed pricing.

|_| If checked, see the attached BidBuy Purchase Order for the Vendor’s Price for the Initial Term.

2.5 MAXIMUM AMOUNT: The total payments under this contract shall not exceed $__________________ without a formal amendment. The maximum amount will be entered by the State prior to execution of the contract.

State of Illinois Chief Procurement Office for General Services Contract V.23.3

3. TERM AND TERMINATION

3.1 TERM OF THIS CONTRACT: This contract has an initial term of one (1) year. If a start date is not identified, the term shall commence upon the last dated signature of the Parties for a period of one (1) year.

For procurements conducted in BidBuy, the State may include in this contract the BidBuy Purchase Order as it contains the agreed term.

3.1.1 In no event will the total term of the contract, including the initial term, any renewal terms and any extensions, exceed ten (10) years. 30 ILCS 500/20-60

3.1.2 Vendor shall not commence billable work in furtherance of the contract prior to final execution of the contract except when permitted pursuant to 30 ILCS 500/20-80.

3.2 RENEWAL: N/A

3.3 TERMINATION FOR CAUSE: The State may terminate this contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this contract, is in violation of a material provision of this contract, or the State determines that the Vendor lacks the financial resources to perform the contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the contract without additional written notice or (b) enforce the terms and conditions of the contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.4 TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this contract up to and including the date of termination.

3.5 AVAILABILITY OF APPROPRIATION: This contract is contingent upon and subject to the availability of funds. The State, at its sole option, may terminate or suspend this contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

State of Illinois Chief Procurement Office for General Services Contract V.23.3

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1 PAYMENT TERMS AND CONDITIONS:

4.1.1 Late Payment: Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment terms contained in Vendor’s invoices shall have no force or effect.

4.1.2 Minority Contractor Initiative: Any Vendor awarded a contract of $1,000 or more under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

4.1.3 Expenses: The State will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this contract by the Parties even if the effective date of the contract is prior to execution.

4.1.4 Prevailing Wage: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

4.1.5 Federal Funding: This contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

4.1.6 Invoicing: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this contract, and the amount billed, and expenses incurred are as allowed in this contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise, Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1 Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable Agency’s Illinois tax exemption number and Federal tax exemption information.

4.1.6.2 Vendor shall invoice at this completion of the contract unless invoicing is tied in this contract to milestones, deliverables, or other invoicing requirements agreed to in the contract.

Send invoices to:

For procurements conducted in BidBuy, the Agency may include in this contract the BidBuy Purchase Order as it contains the Bill To address.

4.2 ASSIGNMENT: This contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

4.3 SUBCONTRACTING: For purposes of this section, subcontractors are those with contracts with an annual value exceeding $100,000 and who are specifically hired to perform all, or part of the work covered by this contract. Vendor must receive prior written approval before use of any subcontractors in the performance of this contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this contract. All subcontracts must include the same certifications that Vendor must make as a condition of this contract. Vendor shall include in each subcontract the Standard Illinois Certifications form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

4.4 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this contract and any subcontract necessary to support amounts charged to the State pursuant this contract or subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay contract costs, the Vendor and its subcontractors must retain their respective records for five (5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

4.5 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this contract. Vendor shall continue to perform its obligations while any dispute concerning this contract is being resolved unless otherwise directed by the State.

4.6 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that Party’s right to exercise or enforce that or other rights in the…