INL_BLADE_HOUR_LEASE_SOW_FINAL_CLEAN.docx

PERFORMANCE WORK STATEMENT

FOR ROTARY WING TRANSPORT IN SUPPORT OF

INL BOGOTA MANUAL ERADICATION PROGRAM

1. DESCRIPTION OF SERVICES.

1.1. Scope of Requirement. The Offeror shall be capable of providing safe, operable helicopters to perform the services in accordance with this performance work statement (PWS). Services to be provided under this PWS include the lease of medium (Aircraft) for the transport of passengers, equipment and/or supplies of Class I-X to support the Colombian National Police (CNP) and civilian coca eradicators (Eradicators) under the direction of the appropriate Colombian entity responsible for the management and funding of the Colombian manual eradication program (CMEP), CMEP Wet Lease includes aircraft, crews, maintenance, fuel, and insurance / ACMI. International Narcotics and Law Enforcement (INL) requires the Wet Lease of one or more Aircraft on an on-call, ad hoc basis. The number of Aircraft shall vary based on mission requirements. All missions will operate to and from places throughout Colombia, carrying passengers and cargo, as specified by the Contracting Officer (CO), the Contracting Officer Representative (COR), and/or their designated representatives. The Aircraft shall be used exclusively for CNP, Eradicators, representatives of CMEP and/or personnel from INL in support manual eradication missions or as directed by the CO, COR, or their designated representative. The Offeror shall be capable of providing a minimum of 100 hours annually for a period of five (5) years.

1.2. The monthly hours requirement will be determined by operational requirements.

1.3. Aircraft, associated personnel, and support infrastructure will be permanently located at operator’s main base of commercial operations within the country of Colombia as designated in the operator’s Air Operations Certificate. Operations will originate from, and conclude at, this main operating base. Typically, a operationwill require Aircraft and crews to position temorarily at a forward operating location (FOL) for a period of time up to one week. FOLs may be in very austere locations. For the duration of each operation, daily missions will stage from the FOL. All FOLs will be secured by the CNP or Colombian Military (COLMIL) prior to and during the presence of contracted personnel and assests. Aircraft are not to land in areas where there is active fighting. Only after the CNP or COLMIL / supported Commander has declared an area “CLEAR” will the Contractor contracted operations resume into an area where active fighting recently occurred. The Contractor is responsible to provide life support for crews at FOL if hotels are available and security permits. If hotels are not available or the security situation does not permit the GOC supported security force shall provide life support at the FOL (Note: All foreseen FOL’s allow for contractor corrdinated life support, INL and or GOC life support shall be on a by exception basis).

1.4. Contractor will only be paid for blade hours flown in support of missions as assigned by the CO, COR, or their designated representative. Blade hours are calculated from the moment the first enigine is started at the beginning of a leg until the last engine is shut off at completion of a leg. Contractorr flights not directed by INL are non-billable. Position/deposition legs from/to FOLs shall be billable

1.5. Mission Planning. The contractor shall coordinate all airlift movements with the COR and CNP, or COR designated representatives, prior to commencement of any mission. Aircraft routes, altitudes and flight procedures will be performed in accordance with the Colombian Civil Aeronautical Authority (CAA).

1.5.1. The CO, COR, or their designated representative will notify the Contractor of a mission a minimum of twenty-four (24) hours prior to commencement. A schedule of planned missions for the respective operation may be given to the Contractor if feasible. The intent is to forsee with a minimum of one month anticipation mission support requirements to each Manual Eradication Phase (this mission support shall consist of initial insertion and extraction requirements). Each crew will be expected to fly no more than ten (10) hours per day.

1.5.2. At least twenty-four (24) hours in advance, the Contractor will receive the mission concept of operations (CONOPS), unless otherwise agreed to by the Contractor and the CO, COR, or their designated representatives. Flights will only be conducted during daylight hours. The CNP and CMEP representatives may suggest routes based on enemy threat. Weather and aircraft maintenance will be considered when scheduling missions. Missions will be flown to destinations designated by the CNP or CMEP representative as directed by the CO, COR, or their designated representative. Missions may be scheduled to unimproved, austere helicopter landing zones (HLZ). HLZs may be in mountainous or jungle terrain. Contractor will not be required to fly into HLZs not approved by CNP or CMEP representatives or where enemy fire is being reported. Contractor shall be paid for blade hours flown in support of missions under this PWS.

1.5.3. At least 12 hours prior to each departure, a flight plan, to include call sign, radio frequency, flight route and time, must be filed with the designated authority by Offeror personnel.

1.5.4. During an operation, the Contractor shall have a representative available 24/7 to receive CONOPS brief and final mission scheduling.

1.6. Weather. If the Contractor fails to complete a mission due to unsuitable weather, he shall be compensated for all completed leg(s) flown, and for the leg(s) that were being flown when the mission was aborted. The Offeror should return to the point of origin (hub) or nearest safe location, until the weather improves. Aircraft are to operate in accordance with CAA regulations with regard to weather suitability, however, it is understood that it is always the prerogative of the pilot in command to exercise his/her authority in the final determination of safety of flight and it is the pilot in command who shall make the ultimate go or no-go decision based on a combination of of factors, including weather.

2. Rotary Wing Aircraft Requirements. The following minimum criteria shall be met by all helicopters offered for service under this requirement.

2.1. Each Aircraft must be registered by the CAA and maintained on the Contractor’s Operations Specifications. Contractor operator must hold a valid CAA Air Operations Certificate for commercial charter on-demand rotary-wing operations.

2.2. The Contractor shall make available, at the CO’s, COR’s or their designated representative’s request, a copy of each Aircraft’s registration, maintenance history and airworthiness certificate.

2.3. Condition. Aircraft offered under this requirement requirementshall be maintained airworthy by trained and certified mechanics for that specific airframe. Maintenance service schedules shall conform to manufacturer’s recommended servicing intervals and approved by the CAA. INL is entitled to perform an independent assessment of the condition of any Aircraft at any time. INL may also request that an independent assessment of any Aircraft used in performance on this requirement be conducted at Contractor’s expense. Aircraft utilized to support this requirementshall be 25 years or newer from original manufacture date.

2.4. Safety. Each Aircraft shall meet, at a minimum, CAA safety requirements for installed equipment as required by the CAA RAC Part 135 or Colombian equivalent. It is the Contractor’s responsibility to ensure additional survival equipment appropriate for the environment and mission meets or exceeds CAA regulation. Contractor shall operate under daytime Visual Flight Rules (VFR) at all times.

2.5. Civil Airlift Review Board (CARB): For missions that involve the transport of DoD personnel request that the offeror be an approved DoD air carrier, as determined by HQ AMC/A3B and the Civil Airlift Review Board (CARB), and shall maintain this approval throughout the performance of the contract once awarded.

2.6. Aircraft Equipment. All Aircraft will maintain serviceable first aid kits, fire extinguishers, and aviation life support equipment required to be maintained on helicopters in accordance with applicable CAA standards. The aforementioned items shall be inspected for serviceability in accordance with manufacturer’s inspection/serviceability instructions. All aircraft must be equipped with a cargo hook. Contractor shall use a commercially procured GPS flight following/tracking system. Aircraft shall be equipped with an Emergency Locator Transmitter (ELT) compatible with Government of Colombia (GOC) theater and regional search and rescue capabilities. Aircraft shall be equipped with two-way radios for communication with supported ground units. Contractor shall ensure each Aircraft have a satellite mobile phone on board in case of an emergency landing outside of a secure area.

2.7. Aircraft Inspection. INL reserves the right to inspect Aircraft, maintenance records, and employee records at any time.

2.8. Aircraft Markings. Authorized marking on all Aircraft will be the Contractor’s name on each side as well as required markings such as tail numbers. It is in the best interest of all parties that aircraft not be painted in a color that is close to CNP or COLMIL colors and/or paint schemes. Normal livery of the aircarrier is acceptable.

2.9. Passenger/Payload Capability Requirement. Contractor must provide Hover Out of Ground Effect (HOGE) proofs using aircraft Flight Manual performance charts and a standard HOGE data sheet to confirm the following minimum capabilities:

2.9.1. At 0 feet Mean Sea Level (0 Feet MSL) and 20 degrees Centigrade and with 1.5 hours of cruise fuel plus 45 minutes of reserve fuel with a minimum of 20 passengers plus baggage (planning weight of 400 lbs for 1 pax and baggage), or a minimum 8000 pounds of internal cargo, or a combination of passengers and cargo, with a total combined minimum internal load of 8,000 pounds

2.9.2. At 7,000 ft PA, 20 degrees Celsius and with 1.5 hours of cruise fuel plus 45 minutes of reserve fuel with a minimum of 15 passengers plus baggage (planning weight of 400 lbs for 1 pax and baggage), or a minimum 6000 pounds of internal cargo, or a combination of passengers and cargo, with a total combined minimum internal load of 6,000 pounds.

2.10. The Aircraft shall be able to accept cargo with dimensions up to 48” L x48” W x48” H into a rear loading cargo door to facilitate loading in austere, mountainous landing areas.

2.11. Variations in payload on a mission by mission basis may be required due to changes in altitude and weather.

2.12. Aircraft must be able to conduct fast rope and rappel operations for personnel deployment

3. PERSONNEL REQUIREMENTS.

3.1. Mission requirement is that all aircrew personnel are required to speak Spanish in a fluent and coherent manner. Site managers and flight planners must also be fluent in Spanish. Due to the nature of the mission, supported aircrew must be experienced operating in Colombia in mountainous and jungle environments. Former CNP and COLMIL pilots are preferred.

3.2. Aircrew members and aircraft maintenance personnel must be licensed for their respective positions by the CAA.

4. SUPPORT OPERATIONS.

4.1. Maintenance. The Contractor shall perform both scheduled and unscheduled maintenance on Aircraft. The Contractor shall provide all parts, labor, and expertise necessary to complete required maintenance tasks. Maintenance down-time will be coordinated between the Contractor and the CNP and/or CMEP. To facilitate planning and ensure Aircraft availability for planned mission support, the Contractor shall provide a timetable for scheduled maintenance and an estimated completion time for unscheduled maintenance.

4.2. Operational Readiness. An airframe is not to be considered available unless both the airframe is fully mission capable and the aircrew is available as defined by the CAA or comparable regulations. It is the Contractor’s responsibility to report when an Aircraft becomes non-mission capable (NMC) during an operation. In the event an aircraft becomes NMC during an operation, Contractor has 48 hours to provide a spare Aircraft at the operating location at no additional cost.

4.3. Recovery. INL is responsible to coordinate and obtain GOC support to on site security for the recovery of an Aircraft that has been disabled, damaged, or destroyed due to an act of enemy aggression. The Contractor is responsible to provide the verical lift to extract the Aircraft or parts from the site. If required, personnel recovery shall be executed by GOC security forces, CNP, COLMIL, or coordinated and contracted through the Contractor if site security permits.

5. PASSENGER SERVICE.

5.1. The actual number of passengers will be determined by the safe lift load for the cargo, distance, altitude, and temperature at the desired location.

5.2. The Contractor will be provided a passenger manifest by the CNP or CMEP prior to the passengers boarding. The CNP or CMEP shall not permit any personnel to board the Aircraft who is not manifested. A copy of the passenger manifest will be left with the appropriate ground personnel at the departure base. The Contractor will maintain passenger manifest until mission is complete. For informational purposes, eligible passengers may include personnel from the CNP, CMEP, COLMIL, manual eradicators, U.S. Armed Forces and U.S. Department of State personnel.

5.3. The Contractor is ultimately responsible to determine passenger weight and cargo weight. If calibrated scales are not available or feasible, the Contractor may elect to use properly calibrated and certified hand held and portable type scales.

5.4. Aircraft will utilize appropriate aviation restraining devices in order to ensure the safe transport of passengers. Contractor is not authorized to perform seats-out operations when moving personnel. Contractor is required to provide all aviation life support equipment required to transport all passengers.

5.5. The Contractor will ensure that all Aircraft are operated by two pilots rated in the type, design, and series for the Aircraft being flown

6. CARGO SERVICE.

6.1. The Contractor may deliver cargo. Cargo may consist of CLASS I (Food and Water), CLASS II (General Supplies), CLASS III (Fuel), CLASS IV (Construction Materials), CLASS V (Ammunition—all caliber) CLASS VI (AAFES supplies), CLASS VII (Major End Items), CLASS VIII (Medical Supplies), CLASS IX (Repair Parts), or CLASS X (non-military goods such as humanitarian assistance items). The cargo will be configured for loading inside the cabin of the Aircraft or prepared for slingload delivery. The Contractor shall be prepared to accept cargo in either configuration; internal or slingload. The Contractor will ensure that the Aircraft and the pilots are capable of and qualified to safely perform sling load operations when tasked to do so by the tasking authority. The Contractor will be notified by CNP or CMEP prior to loading of any cargo of a hazardous, flammable, or explosive nature and any such cargo shall be properly documented and certified as per applicable CNP and CAA transport standards for security force aviation opeartions.

6.2. Shipping Document. When requested by authorized representatives, Contractor shall sign inventory documents for the loads they transport. This is to ensure that the same quantity and condition of cargo at origin, arrives intact at delivery destination.

7. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

7.1. Ramp/Parking Space. Ramp/parking space will be provided at each bed-down location for Aircraft.

7.2. Fuel. As a part of the Wet Lease, the Contractor shall coordinate for the purchase and the supply of jet fuel (Jet A or JP-8 fuel) at FOLs. Fuel costs shall be included in the Blade Hour charge. Fuel consumed as a result of the Contractor’s decision to replace or swap out Aircraft shall not be reimbursed by the INL.

7.3. Life Support. Life Support accomodations shall be provided for Contractor employees who are required to stay overnight at FOLs by the Contractor unless the security situation is such that the Contractor cannot house personnel off site. If Contractor personnel are housed on the FOL the conditions shall be commensurate with those provided to the CNP or COLMIL of equivalent duty positions (ie: aircrew and non-aircrew) at that particular site.

7.4. Subsistence. Subsistence will be provided for by the Contractor unless security conditions at the FOL do not allow for this service. If Contractor personnel are required to stay at the FOL then the Contractor will be reimbursed the cost of meals at the FOL at a rate for the equivalent to duty personnel and meals served. All snacks and beverages not associated with the meals consumed will be paid for by the individual consuming as is the case with CNP and COLMIL. If dining at an FOL each meal will be what is served to personnel of equivalent duty status. If and when required the Contractor will provide for aircrew boxed lunches and beverages. If the aircrew is subsisting out of an FOL dining facility the FOL will provide boxed lunches and beverages to be purchased by the contractor at the same price as the meal provided.

7.5. Weather Reports. The Contractor is responsible for obtaining current and complete weather reports prior to and as required in support of safe flight operations.

7.6. Threat Reports. The CNP or CMEP will provide current threat briefings to Contractor site managers and aircrews relevant to the impending flight path prior to departure.

7.7. Ground Transportation. The Contractor is responsible for providing all required ground transport off the FOL. CNP and/or COLMIL will provide transport on the FOL as long as it is available and does not interfere with operations. Contractor personnel will obey all published regulations, licensing and dispatching requirements regarding vehicle operations on and off the FOL.

7.8. Loading and Unloading. The CNP, CMEP, and COLMIL will provide assistance loading and unloading cargo. If available CNP/COLMIL will provide necessary ground loading equipment such as fork lift; however, at most FOLs the CNP and COLMIL do not have material handling equipment, most loading and unloading will be done manually.

7.8.1. Maintenance Resources. The Contractor shall coordinate for; however, if available the CNP or COLMIL will provide the following:

7.8.1.1. Clean water for engine rinse and wash at the FOL, and

7.8.1.2. Light sources for nighttime maintenance

7.8.2. Work Space. The Contractor shall be responsible for providing its own work space. The CNP or COMIL shall provide mission planning work space at each FOL if there is no space available to the Contractor. Due to limited office space at some base locations, the Contractor may be responsible for sharing space with CNP or COLMIL personnel.

8. GENERAL INFORMATION

8.1. Points of Contact. The Contractor will provide a Project Manager (PM) and an alternate PM within his or her company, fluent in English, to interface with the CO, COR and their designated representatives. Names, business address, phone numbers, and hours of operation are the minimum information requirements. Contractor shall provide a 24-hour contact number and e-mail address.

8.2. The CO will assign in writing a COR and designated representative to oversee Contractor flight operations. COR’s and designated representative’s name and contact information shall be provided to the Contractor.

8.3. Security.

8.3.1. Physical security. The CNP and COLMIL is responsible for providing asset protection at all times during an operation to ensure the safety of Contractor personnel, Aircraft and equipment.

8.3.2. Aircraft Physical Security. Contractor Aircraft at FOLs will receive the same degree of physical security as provided to CNP and COLMIL aircraft in like status. Ingress and egress procedures to and through control points and restricted or controlled areas shall be established to permit crewmembers access to their Aircraft. Prior to the arrival of an Aircraft to a designated HLZ, the CNP and/or COLMIL is responsible for clearing and securing the location of all known and forseeable enemy threats. The supported CNP and/or COLMIL unit must maintain the security of the HLZ, the Aircraft, and personnel throughout the duration of time that the Aircraft remains on the ground or airborne in the vicinity of the HLZ.

8.3.3. The Contractor shall ensure Contractor personnel have all required badges, access cards and clearances and understand their relationship between them and the security forces.

8.3.4. Operational Risk Assessment. The Contractor shall assess the current situation (weather, intel, notices, advisories, terrain, crew experience, and tactical situation to include surface to air threats and airfield attacks) prior to launch to make an accurate risk assessment of each flight. The Contractor shall keep the risk assessments on file for one year.

8.3.5. Non-Public Information. In the performance of fulfilling this Requirement, the Contractor may obtain access to sensitive, non-public information. The Contractor agrees (a) to use and protect such information from unauthorized disclosure in accordance with all applicable regulations; (b) to use and disclose such information only for the purpose of performing this requirementand to not use or disclose such information for any personal or commercial purpose; (c) to obtain permission of the CNP or CMEP supported unit and the CO, COR, or their designated representative before disclosing/discussing such information with a third party; (d) upon INL request, to return any non-public sensitive information no longer required for Contractor performance; and (e) to advise the CO, COR, or their designated representative of any unauthorized release of such information. Contractor personnel will be required to sign a non-disclosure statement to protect non-public information of other contractors and/or INL. The Contractor shall have its employees assigned to this Requirementexecute a non-disclosure requirement which will be kept with the company security office, for delivery to INL upon request.

8.3.6. Operations Security (OPSEC). The Contractor shall be responsible for OPSEC procedures when executing missions under this Requirement to include safeguarding critical information. Information such as flight schedules, hotels where crews are staying, restaurants crews are subsisting at, return trips, and other facts shall be kept close hold and only communicated to persons who have a need to know this information. Flight crews should be aware of persons who are seeking information about the Contractor, flights, etc and should immediately report such incidents to the CO, COR, or their designated representative and supported security force. Contractor personnel should seek to maintain a low profile at all operating locations.

8.4. Quality Control (QC). The Contractor shall develop and implement a commercial quality control plan to ensure safe and reliable air transportation in accordance with Federal Aviation Regulation 133 and 135 (or applicable CAA equivalent) and 32 CFR 861. Contractor is responsible for amending or supplementing its QC programs to assure management oversight in austere locations. The QC plan shall be made available for CO, COR, or their designated representative’s review.

8.5. Aircrew Duty Day Requirements. Crew duty day requirements will be followed in accordance with CAA Regulations.

8.6. Daily Log. The Contractor will maintain a daily record of all scheduled and completed missions. The log shall be maintained by the Contractor’s aircrew for each mission and shall detail the number of passengers moved and/or the internal and external cargo load information for each destination. This log will include entries that will code reasons missions were not performed as scheduled to include (weather, maintenance, threat, safety, etc) and shall be made available for CO, COR, or their designated representative’s review as required.

8.7. Aircraft Medical Incidents: Report all Aircraft medical incidents in flight, or while passengers are under the control of the pilot in command, at the first available time to the CO, COR, or their designated representative; at the next enroute station for in flight incidents, or the station where the incident occurs.

8.8. Spotlighting and Hostile Event Reports: Timely threat reporting is essential to safe aircraft operations. In the event a Contractor operating a mission is illuminated or spotlighted, or is fired upon in the air or on the ground, the crew shall note the date, time, and approximate area from which the event originated. All incidents, including any hostile action (potential or realized) directed at the Aircraft, shall be reported immediately to the cognizant air traffic control agency. Additionally, upon landing, at the first airfield or airbase with a CNP or COLMIL presence, the crew shall notify the base operations center of the occurrence. The Contractor shall also notify the CO, COR, or their designated representative immediately of any information regarding a threat to an Aircraft, or of any attempts to elicit information from the crew on their mission or cargo.

8.9. Insurance. The Contractor team will maintain minimum coverage, as defined in 14 CFR 205.5, for bodily injury to or death of a person, and for damage to the property of others, resulting from the carrier's operation or maintenance of Aircraft.