Revised_15R0001.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

SWHARC15R0001

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

10/21/2014

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Kevin T. Ellis

b. TELEPHONE NUMBER (No collect calls) 954-630-1164

c. EMAIL elliskt@state.gov

8. OFFER DUE DATE / LOCAL

TIME

11/19/2014 14:00:00

CODE RPSOM

REGIONAL PROCUREMENT SUPPORT

4000 NORTH ANDREWS AVE

ATTN: FLORIDA REGIONAL CENTER

FORT LAUDERDALE, FL 33309

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 488991

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

BUENOCODE15. DELIVER TO

AMERICAN EMBASSY BUENOS AIRES

JURAMENTO 1460

ATTN: GSO/WAREHOUSE

BUENOS AIRES, C1425GMN

ARGENTINA

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/OFFEROR RPSOMCODE18a. PAYMENT WILL BE MADE BY

REGIONAL PROCUREMENT SUPPORT

4000 NORTH ANDREWS AVE

ATTN: RIMC FLORIDA

FORT LAUDERDALE, FL 33309

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA

See Line Item Detail

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCES FAR 52.212-1, 52.212-4, FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4, 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. OFFER DATED . YOUR OFFER ON

SOLICITATION (BLOCK 5) INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Kevin T. Ellis 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

SWHARC15R0001

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Line Item Summary

Solicitation Number:

SWHARC15R0001

Contract Number: Title: Date of Solicitation:

10/21/2014

Line Item No. Description Quantity Unit Unit Price Total Cost

S-WHARC-15-R-0001

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. SCOPE OF SERVICES

B.2. TYPE OF CONTRACT

B.3. LEVEL OF EFFORT

B.4. PRICING

B.5. BASE PERIOD PRICES: Option Term: Twelve (12) Months B.6. FIRST OPTION YEAR PRICES: Option Term: Twelve (12) Months

B.7 SECOND OPTION YEAR PRICES: Option Term: Twelve (12) Months 7

B.8. GRAND TOTAL OF BASE PLUS ALL OPTION YEARS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PERFORMANCE WORK STATEMENT - SHIPPING/PACKING SERVICES

C.1. WORK REQUIREMENTS

C.2. DEFINITIONS

C.3. GENERAL REQUIREMENTS

C.4. PACKING SPECIFICATIONS AND RESPONSIBILITIES

C.5. FREIGHT HANDLING

C.6. CONTRACTOR RESPONSIBILITIES

C.7. SCHEDULING AND PLANNING SHIPMENT PICKUPS

C.8. DURATION OF PACKING

C.9. TARE WEIGHT LIMITATION

C.10. SHIPPING WEIGHT

C.11. RECORD KEEPING REQUIREMENTS

C.12. CONTRACTOR RESPONSIBILITIES FOR U.S.GOVERNMENT FURNISHED MATERIALS -

RESERVED

C.13. STORAGE AREA REQUIREMENTS

C.14. REQUIREMENTS FOR STORAGE METHODS

C.15. WAREHOUSE RECEIPT

C.16. WAREHOUSE FACILITIES

C.17. NOTIFICATION OF COMPLETION OF SERVICES

C.18. REQUIREMENTS FOR THE DELIVERY AND UPACKING OF HOUSEHOLD EFFECTS,

UNACCOMPANIED AIR BAGGAGE (UAB) AND GENERAL CARGO

C.19. VEHICLES

C.20. COMPUTATION OF WEIGHTS

SECTION D - PACKAGING AND MARKING

D.1. CONTAINER SPECIFICATIONS

D.2. STANDARDS FOR PACKING HOUSEHOLD EFFECTS (HHE) AND UNACCOMPANIED AIR

BAGGAGE (UAB)

D.3. WRAPPING AND PACKING

D.4. PROHIBITED ACTIONS

D.5. PROHIBITED ITEMS

D.6. SPECIAL HANDLING INSTRUCTIONS

D.7. PROTECTION AGAINST INSECTS

D.8. WATERPROOFING

D.9. LABELING OF BOXES AND CARTONS

D.10. PACKING ARTICLES INTO WOODEN LIFT VANS

SECTION E - INSPECTION AND ACCEPTANCE

E.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.2. FACILITIES

E.3. ADDITIONAL FACILITIES

E.4. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

SECTION F - DELIVERIES OR PERFORMANCE

F.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

F.2. PERIOD OF PERFORMANCE

F.3. DELIVERY SCHEDULE

SECTION G - CONTRACT ADMINISTRATION DATA

G.1. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.2. SUBMISSION OF INVOICES AND PAYMENT

G.3. SELECTION OF AWARDEE FOR INDIVIDUAL TASK ORDERS

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.2. STANDARDS OF CONDUCT

H.3. PERSONNEL HEALTH REQUIREMENTS

H.4. LAWFUL OPERATION, PERMITS, AND INDEMNIFICATION

H.5. ORDERING OFFICIAL

H.6. CERTIFICATE OF INSURANCE

H.7. KEY PERSONNEL

SECTION I - CONTRACT CLAUSES

I.1. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.2. 52.216-18 ORDERING (OCT 1995)

I.3. 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.4. 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.5. 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.6. 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.7. RESERVED

I.8. CONTRACTOR IDENTIFICATION (JULY 2008)

I.9. 52.247-23 CONTRACTOR LIABILITY FOR LOSS OF AND/OR DAMAGE TO HOUSEHOLD

GOODS (JAN 1991) (DEVIATION)

I.10. 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

I.11. 652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD ISSUANCE

PROCEDURES (MAY 2011)

I.12. 652.216-70 ORDERING - INDEFINITE-DELIVERY CONTRACT (APR 2004)

I.13. 652.243-70 NOTICES (AUG 1999)

I.14. 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

I.15. 652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (APR

2004)

I.16. 652.242-71 NOTICE OF SHIPMENTS. (JULY 1988)

I.17. 652.225-71 SECTION 8(A) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS

AMENDED (AUG 1999)

I.18. 652.229-71 PERSONAL PROPERTY DISPOSITION AT POSTS ABROAD (AUG 1999)

I.19 PAYMENT IN LOCAL CURRENCY

I.20. 652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE

UNITED STATES (JUL 1988)

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

J.1. LIST OF ATTACHMENTS

J.2. EXHIBIT A - CONTAINER SPECIFICATIONS

J.3. EXHIBIT B - CONTRACTOR FURNISHED MATERIALS

J.4. EXHIBIT C - GOVERNMENT FURNISHED PROPERTY

J.5. EXHIBIT D - REQUEST FOR SHIPMENT

J.6. EXHIBIT E - DECLARATION OF WOOD PACKAGING

J.7. EXHIBIT F – SAMPLE OF INVOICE

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFERORS

K.1. 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2014)

K.2. AUTHORIZED CONTRACT ADMINISTRATOR

K.3. 652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

K.4. 652.228-70 DEFENSE BASE ACT – COVERED CONTRACTOR EMPLOYEES (JUN 2006)60

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1. SUBMISSION OF OFFERS

L.2. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 63

L.3. SOLICITATION PROVISIONS INCLUDED IN FULL TEXT

L.4. FINANCIAL STATEMENT

L.5. QUESTIONS

L.6. 652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 1999) (DEVIATION)

SECTION M - EVALUATION FACTORS FOR AWARD

M.1. EVALUATION OF PROPOSALS

M.2. 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

M.3. QUANTITIES FOR EVALUATION

M.4. SEPARATE CHARGES

M.5. AWARD WITHOUT DISCUSSIONS

M.6. FAR 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000):

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. SCOPE OF SERVICES

The Contractor shall provide services for the U.S. Embassy Buenos Aires in accordance with Section C - Description/Specifications/Work Statement and the Exhibits contained in Section J of this contract.

Nothing in this contract shall prohibit the Government, at its discretion, from using International- Through-Government-Bill-of-Lading (ITGBL) contractor(s) (door-to-door) for movement of effects to any destination covered by ITGBL tender(s) in effect. The Government reserves the right to assign these ITGBL shipments without recourse by Contractors awarded a contract from this solicitation so long as the guaranteed minimum is met.

B.2. TYPE OF CONTRACT

This is a fixed price indefinite-delivery, indefinite-quantity, type contract. Orders will be placed by firm-fixed price task orders.

For each year of the contract, the U.S. Government guarantees a minimum order of USD$5,000.00.

The maximum amount of shipping/packing services each year of this contract will not exceed

USD$1,300,000.00.

Individual purchases shall be documented as follows: a task order for packing services.

B.3. LEVEL OF EFFORT

(a) The contractor shall provide the services for the base period of the contract at the rates shown in Section B and any option years exercised by the Government.

(b) The quantities of supplies and services specified in the Schedule are estimates only and are not guaranteed by this contract.

(c) The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. Except as specified in the Delivery-Order Limitations clause or in the paragraph below, there is no limit on the number of orders that may be issued/ordered.

B.4. PRICING

(a) For satisfactory performance of all the scheduled service required under this contract, the

Government shall pay the Contractor a fixed-price per unit of service.

(b) The cost of Workers’ Compensation War-Hazard Insurance Overseas (See Section I, FAR

52.228-4) is not reimbursable and shall be included in the Contractor’s rates.

(c) The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and

52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work. Prices may be expressed and payable in local currency (Argentine Pesos) or expressed in US Dollars. If prices are expressed in U.S. Dollars, payment will be made in local currency (Argentine Pesos) at the exchange rate in effect the day an invoice is issued.

(d) VALUE ADDED TAX (VAT/IVA). The Contractor shall include VAT/IVA.

(e) The contractor shall be reimbursed at cost for additional charges, including: demurrage, port charges, airport charges, rental of material handling equipment (i.e. cranes), document handling charges or charges levied by Government of Buenos Aires entities. The contractor shall obtain advance approval from the COR for the reimbursement of any of these additional charges which shall be supported by third party receipts. All reimbursable items shall be billed in Argentine Pesos.

B.5. BASE PERIOD PRICES: Term: Twelve (12) Months

Unit of

Measure Rate per Unit *Estimated

Quantity Total

Estimated Amount

(a) Packing Services

(1) HHE and general effects Kilos(net) 130,000

(2) UAB and general effects Kilos(gross) 6,600

(b) Delivery of incoming Shipments

(1) HHE and general effects

(i) w/unpacking services & 1ea Customs Scanning inspection kilos 60,000

(ii) w/unpacking services & 2ea Customs Scanning inspection kilos 60,000

(iii) w/o unpacking services & 1ea Customs Scanning inspection kilos 40,000

(iv) w/o unpacking services & 2ea Customs Scanning inspection kilos 40,000

(2) UAB and general effects

(i) w/unpacking services kilos 5,700

(ii) w/o unpacking services kilos 15,000

(c) Storage Services

(1) Monthly Storage of Effects ft3 50

(2) Daily Storage of Vehicle vehicle 50

(d) Freight Handling/Transportation between:

(1) Moves between locations in Buenos Aires and suburbs (See D.6 (h)) Cubic meter

(2) Incoming vehicles in a container vehicle 40

(3) Outgoing vehicles in a container vehicle 35

(e) Special Services

(1) Use of Pulleys ea 5

(2) Handling of outgoing Heritage Cultural items

(See D.6 (c)) ea 60

(f) Cost of fumigating the Empty wooden Containers (SWPM treatment) ea 35

(g) Reimbursement for building access/elevator fees and rental of material handling equipment such as cranes.

USD$15,000.00

(h) Reimbursement for customs broker clearing and exoneration fees for vehicle’s shipments.

USD$8,000.00

(i) Reimbursement for charges such as demurrage, port charges, vehicle police verification, airport charges, document handling charges or charges levied by Government of Buenos Aires entities such as the Bureau of Customs or Ministry of Agriculture.

USD$307,000.00

TOTAL

*This estimated amount is based on total estimated Government requirements. This means that if more than one award is made, the estimated amount of work awarded under task order(s) to any single contractor will be less than the amount shown.

Minimum weight per export/import air shipments: 113 Kilos Minimum weight per import LCL sea freight shipments: 1130 Kilos Minimum weight per import FCL 20’ container sea freight shipments: 1818 Kilos Minimum weight per import FCL 40’ standard container sea freight shipments: 3636 Kilos Minimum weight per import FCL 40’ High Cube container sea freight shipments: 4545 Kilos

B.6. FIRST OPTION YEAR PRICES: Option Term: Twelve (12) Months

Rate per Unit

*Estimated Quantity

Total Estimated Amount

(a) Packing Services

(1) HHE and general effects Kilos(net) 130,000

(2) UAB and general effects Kilos(gross) 6,600

(b) Delivery of incoming Shipments

(1) HHE and general effects

(i) w/unpacking services & 1ea Customs Scanning inspection kilos 60,000

(ii) w/unpacking services & 2ea Customs Scanning inspection kilos 60,000

(iii) w/o unpacking services & 1ea Customs Scanning inspection kilos 40,000

(iv) w/o unpacking services & 2ea Customs Scanning inspection kilos 40,000

(2) UAB and general effects

(i) w/unpacking services kilos 5,700

(ii) w/o unpacking services kilos 15,000

(c) Storage Services

(1) Monthly Storage of Effects ft3 50

(2) Daily Storage of Vehicle vehicle 50

(d) Freight Handling/Transportation between:

(1) Moves between locations in Buenos Aires and suburbs (See D.6 (h)) Cubic meter

(2) Incoming vehicles in a container vehicle 40

(3) Outgoing vehicles in a container vehicle 35

(e) Special Services

(3) Use of Pulleys ea 5

(4) Handling of outgoing Heritage Cultural items

(See D.6 (c)) ea 60

(f) Cost of fumigating the Empty wooden Containers (SWPM treatment) ea 35

(g) Reimbursement for building access/elevator fees and rental of material handling equipment such as cranes.

USD$19,000.00

(h) Reimbursement for customs broker clearing and exoneration fees for vehicle’s shipments.

USD$10,000.00

(i) Reimbursement for charges such as demurrage, port charges, vehicle police verification, airport charges, document handling charges or charges levied by

USD$384,000.00

Government of Buenos Aires entities such as the Bureau of Customs or Ministry of Agriculture.

contractor will be less than the amount shown.

** The cost of SWPM treatment is included in the unit price of this line item.

Minimum weight per export/import air shipments: 113 Kilos Minimum weight per import LCL sea freight shipments: 1130 Kilos Minimum weight per import FCL 20’ container sea freight shipments: 1818 Kilos Minimum weight per import FCL 40’ standard container sea freight shipments: 3636 Kilos

B.7. SECOND OPTION YEAR PRICES: Option Term: Twelve (12) Months

Rate per Unit

*Estimated Quantity

Total Estimated Amount

(j) Packing Services

(1) HHE and general effects Kilos(net) 130,000

(2) UAB and general effects Kilos(gross) 6,600

(k) Delivery of incoming Shipments

(1) HHE and general effects

(i) w/unpacking services & 1ea Customs Scanning inspection kilos 60,000

(ii) w/unpacking services & 2ea Customs Scanning inspection kilos 60,000

(iii) w/o unpacking services & 1ea Customs Scanning inspection kilos 40,000

(iv) w/o unpacking services & 2ea Customs Scanning inspection kilos 40,000

(2) UAB and general effects

(i) w/unpacking services kilos 5,700

(ii) w/o unpacking services kilos 15,000

(l) Storage Services

(1) Monthly Storage of Effects ft3 50

(2) Daily Storage of Vehicle vehicle 50

(m) Freight Handling/Transportation between:

(1) Moves between locations in Buenos Aires and suburbs (See D.6 (h)) Cubic meter

(2) Incoming vehicles in a container vehicle 40

(3) Outgoing vehicles in a container vehicle 35

(n) Special Services

(5) Use of Pulleys ea 5

(6) Handling of outgoing Heritage Cultural items

(See D.6 (c)) ea 60

(o) Cost of fumigating the Empty wooden Containers (SWPM treatment) ea 35

(p) Reimbursement for building access/elevator fees and rental of material handling equipment such as cranes.

USD$19,000.00

(q) Reimbursement for customs broker clearing and exoneration fees for vehicle’s shipments.

USD$10,000.00

(r) Reimbursement for charges such as demurrage, port charges, vehicle police verification, airport charges, document handling charges or charges levied by Government of Buenos Aires entities such as the Bureau of Customs or Ministry of Agriculture.

USD$384,000.00

contractor will be less than the amount shown.

** The cost of SWPM treatment is included in the unit price of this line item.

Minimum weight per export/import air shipments: 113 Kilos Minimum weight per import LCL sea freight shipments: 1130 Kilos Minimum weight per import FCL 20’ container sea freight shipments: 1818 Kilos Minimum weight per import FCL 40’ standard container sea freight shipments: 3636 Kilos

B.8. GRAND TOTAL OF BASE PLUS ALL OPTION YEARS

1. Base Year _____________

2. Option Year 1 _____________

3. Option Year 2 _____________

Grand total of base Plus all option years: ______________

No claim for any additional compensation shall be considered unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PERFORMANCE WORK STATEMENT - SHIPPING/PACKING SERVICES

C.1. WORK REQUIREMENTS

C.1.1. General. The contractor shall provide services for the United States Embassy Buenos Aires, as described. This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Buenos Aires City.

The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work as required by this contract. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

C.1.2. Personnel. The contractor shall provide a qualified work force capable of providing the services specified in this contract.

C.2. DEFINITIONS.

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight. Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or of U.S. Government owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

“Drayage” means the transportation of loose Cargo or Wooden boxes with cargo moved within the geographic area(s) of Buenos Aires City.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" means those items that are the personal property of post officials, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note:

See the clause in Section D entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. Post.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, (such as, via surface or air as appropriate).

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas;

specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or utilized in the performance of the services.

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

C.3. GENERAL REQUIREMENTS.

Packing of client Household Effects or Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles. No claim for any additional compensation shall be considered unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance.

C.4. PACKING SPECIFICATIONS AND RESPONSIBILITIES.

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client's office or residence shall be neat and in uniform identifying them as employees of the contractor.

C.4.1. PACKING SERVICES

C.4.1.1. The contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Buenos Aires. Such services will be performed on goods located primarily within the Buenos Aires City metropolitan area, but also other areas of Buenos Aires as requested.

C.4.1.2. The contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

C.4.1.3. At the request of the Contracting Officer’s Representative (COR), the contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped. The contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR.

The Government shall notify the contractor 48 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

C.4.1.4. The contractor shall provide export packing and related services following the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement that is compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following:

• Padding, dunnage and packing into cases, barrels or crates of all fragile items.

• Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate this item. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

• Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

• All rugs and carpets shall be mothproofed, and crated or wrapped without folding.

• Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

• Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

• Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

C.4.2. INVENTORY SYSTEM

In conjunction with the client or his/her agent, the contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the contractor, both certifying to the correctness of the inventory. The contractor shall ensure diligence in recording any unusual condition of the goods being packed by the contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

C.5. FREIGHT HANDLING.

C.5.1. The contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within Buenos Aires. The contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the Government as evidenced by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

C.5.2. The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Buenos Aires port and airports to the final destination in the Buenos Aires area or elsewhere in Argentina including off-loading from the contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the contractor.

C.5.3. The Contractor shall process all paperwork required to release shipments upon receipt of the free entry permit from the Contracting Officer Representative. This includes clearance of documents in customs offices, shipping companies and facilities. Rental of material handling equipment such as, but not limited to: forklifts, cranes, etc will be the contractor’s responsibility to pay the charges and submit paid invoices for Government’s reimbursement.

C.5.4. The Contractor shall pick up from the Government in the Buenos Aires metropolitan area or suburbs or elsewhere in Argentina in time to insure delivery to the Buenos Aires port or airport facilities within twenty four (24) hours of the request of the pickup. The Contractor shall not place cargo in any warehouse at Government expense without prior approval of the COR.

C.6. CONTRACTOR RESPONSIBILITIES.

C.6.1. The contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed. Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

C.6.2. Work Skills and Experience. The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

C.6.3. English Language Qualifications. Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position. The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

C.6.4. The contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

C.7. SCHEDULING AND PLANNING SHIPMENT PICKUPS.

C.7.1. SCHEDULING AND PLANNING SHIPMENT PICKUPS. The COR receives requests from clients for Household Effects pack out dates, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

C.7.2. PRE-SHIPMENT SURVEY. Before the HHE has been packed, the contractor shall, in connection with each instance of Household Effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client 24 hours upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Household Effects shipments.

C.8. DURATION OF PACKING

The contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 8:00 a.m. and 5:00 p.m. (depending on the building allowed schedules). Services may only be performed at the residence before 8:00 a.m. or after 5:00 p.m. on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement shall create no liability on the part of the Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the contractor shall notify both the client and the COR in advance.

Authorization for any changes in date and time must be authorized by the COR.

C.9. TARE WEIGHT LIMITATION

Whether for official shipments or for household effects, the tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing at the residence where the packing is been done in order to calculate net weight.

C.10. SHIPPING WEIGHT

The contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The contractor shall not exceed these weights without the COR's consent. If the shipment portion exceeds the maximum authorized weight, the COR must be informed. The contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

C.11. RECORD KEEPING REQUIREMENTS.

C.11.1. INVENTORY LISTS. The contractor shall prepare a complete, accurate and legible Inventory List as the articles are packed. The client will review and sign the list. The original will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR immediately after the packing is completed. All exceptions as to the condition of goods listed on the Inventory List must be brought to the client’s attention before goods are removed from the government premises. The Inventory List must be signed by the client and the contractor's Team Leader, both certifying to the correctness of the Inventory List.

C.11.1.1. The Inventory List shall show the number, contents and weight of each carton, listed by the correct name in English AND Spanish; the date of shipment; lot number; name of contractor; container (lift van); and, an explanation of the condition symbols used. The Contractor shall give a copy of the Inventory List to the client. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the contractor in the event of loss and/or damage. When there are two or more shipments, each shipment shall have a separate inventory and lot number. Copies of all Inventory Lists shall be provided to the COR by the contractor.

C.11.1.2. The Inventory List shall also indicate by number which cartons are loaded into the respective shipping containers/lift vans.

C.11.1.3. The client's name shall appear on each sheet of the Inventory List, and the last sheet must also indicate the total number of boxes, total number of shipping crates (lift vans), net, tare and gross weights, with measurements and total cubic measure.

C.11.1.4. Art Objects. The packer shall list art objects by their specific names, i.e., drum, picture, mask, etc. The Inventory List shall include the type of material (malachite, wood, metal, etc.) and whether the item is of Argentina origin. (See D.6 (c))

C.12. CONTRACTOR RESPONSIBILITIES FOR U.S.GOVERNMENT FURNISHED

MATERIALS - RESERVED

C.13. STORAGE AREA REQUIREMENTS.

C.13.1. All temporary or permanent storage provided, either for unpacked or packed household effects and unaccompanied air baggage, shall be inside storage buildings and areas that are acceptable to and approved by the COR.

C.13.2. All temporary or permanent storage provided shall be securable (e.g. have a substantial door with adequate locking mechanism, lockable windows, etc.); it shall also have an alarm system and active alarm monitoring contract at all times.

C.13.3. In areas assigned for preparation and storage of household effects and unaccompanied air baggage the Contractor shall prevent pilferage or damage by sunlight, water, or fire. Household effects shall be stored in areas that are dry, well ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

C.13.4. The Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated.

C.13.5. The Contractor shall remove waste or refuse from storage areas or kept in metal containers with tight-fitting metal lids.

C.13.6. Household effects shall be stored on skids, dunnage, pallet bases, elevated platforms, or similar storage aids, maintaining a minimum of two inches of clearance from the floor to the bottom-most portion of the stored goods. The Contractor shall not store property in contact with exterior or interior walls.

C.14. REQUIREMENTS FOR STORAGE METHODS.

C.14.1. The Contractor shall place household effects and unaccompanied air baggage into temporary or permanent storage inside a warehouse on the day of receipt or, in the event of inclement weather, immediately upon receipt.

C.14.2. All loose-packed storage of household effects shall be of the enclosed lift van type. The Contractor shall obtain the COR’s approval for any exceptions. Lift vans shall have sound walls and tops and shall be fully enclosed to prevent the entry of dust and other contaminants. The Contractor shall identify all pallet boxes and other boxes and storage containers by affixing to the front of each lift van or container a sign at least 24 centimeters by 15 centimeters in size, type set on poster board material, not hand printed, with the following legend:

U.S. Post (Shipper's last name) (lot number)

C.14.3. All letters on each sign described above shall be at least 5 centimeters in height.

C.14.4. The Contractor shall replace moth repellents upholstered articles at least every six months.

C.14.5. The Contractor shall store rugs in fully enclosed rug tubes or rug cartons in rug racks. No more than two rugs are to be stored in each tube or carton. The Contractor shall replenish moth repellents at least every six months.

C.14.6. The Contractor shall establish and maintain a locator system to enable prompt identification and removal of effects in storage.

C.14.7. The Contractor shall store upholstered and overstuffed furniture in special enclosed lift van containers apart from other effects. Upholstered rooms must be fully enclosed areas containing only articles of furniture in loose-pack storage. Walls must have sturdy framing and be covered with a solid sheathing material such as masonite, cellotex, or plywood of a minimum thickness of one-quarter inch Sheathing shall be free of holes and tightly joined to prevent the entry of dust and contaminants. Entry doors into such upholstered storage rooms must be kept closed at all times except during periods of actual placement into and/or removal of furniture. Any other type of upholstered storage must be specifically approved by the COR before use.

C.15. WAREHOUSE RECEIPT.

C.15.1. Upon receipt of effects, the contractor shall prepare a Non-Negotiable Warehouse Receipt. The terms shall be subject to approval by the COR, indicating the American post or other Government Agency as the depositor. If the Warehouse Receipt contains provisions that differ from items in this contract, or that are not contained in this contract, these provisions in the Warehouse Receipt shall have no effect against the United States Government unless the United States Government specifically, in writing, approved each provision at the time the receipt was drafted.

C.15.2. The Warehouse Receipt shall also indicate the name of the owner of the goods, the number of the authorization, the net weight of the storage lot, the number of items deposited, the kind of items and the condition in which they are received. The Contractor shall mail the original of the Warehouse Receipt to the COR within twenty-five calendar days of the pickup of the storage at the Government facility. If access and segregation and/or partial removal is performed, the Contractor shall prepare a new Non-Negotiable Warehouse Receipt and submit it as directed above.

C.16. WAREHOUSE FACILITIES

C.16.1. Warehouse facilities must be approved by the COR and meet the following criteria:

(a) Storage buildings shall be constructed, with masonry walls and floors, watertight roofs, and maintained in good condition. The building shall be kept dry, clean, well ventilated, free of dampness, free of moths, rats, mice, and insets, and in orderly condition at all times.

(b) Each building used for storage under this contract shall have as the minimum standard for qualification either:

(1) an acceptable automatic fire detection and reporting system, or an acceptable automatic sprinkler system; or

(2) a fire prevention and control plan, posted and maintained in each building; and necessary fire extinguishers and/or approved fire-fighting apparatus available and in good working order at all times.

In addition, each storage facility must be protected by an adequate water supply for firefighting and a fire department that is responsive twenty-four hours per day.

Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for determining the sufficiency or adequacy of a fire-fighting water supply and the responsiveness of a fire department to protect a facility.

(c) The Contractor shall insure that all installed fire protective systems shall be accredited by the cognizant fire insurance rating organization for insurance rate credit.

C.17. NOTIFICATION OF COMPLETION OF SERVICES

C.17.1. As soon as the required services for outgoing cargo and unaccompanied air baggage shipments are completed, the contractor shall notify the COR and provide the following information:

(a) If a shipment of other than Household Effects: Name and Agency affiliation of employee requesting the shipment. Name and Agency affiliation of employee who owns the effects.

(b) Government Agency Packing Authorization Number

(c) Ultimate destination of shipment

(d) Date of pickup, number of pieces and gross weight of shipment.

(e) Bill of Lading or Airbill number assigned to the shipment.

C.17.1.1. A U.S. Government Bill of Lading (GBL) will be issued for each shipment by the authorizing Government Agency. The GBL will either be:

(1) Forwarded by the Government directly to the carrier specified to transport the shipment;

or

(2) Forwarded to the contractor to be surrendered to the carrier or its agent when the shipment is picked up at the contractor's premises; or

(3) Forwarded to the contractor to be surrendered to the carrier or its agent when the shipment is delivered by the contractor to the carrier or his agent.

The contractor shall obtain a proper receipt from the carrier or its agent at the time the baggage is delivered to the carrier by the contractor.

Upon completion of each assigned packing effort, the contractor shall provide to the COR a Notice of Availability for Shipment. On this Notice, the contractor shall report the identity of each completed export packing effort, and whether each was for Household Effects, UAB, or general cargo. The contractor shall confirm each such notification by submitting to the COR, within twenty-four hours, four copies of the Inventory List, together with a written request for shipping instructions containing the following information:

(a) Name of client and Agency affiliation

(b) Government Agency Packing Authorization Number

(c) Ultimate destination of shipment

(d) One copy of the export inventory properly prepared.

(e) Packing list itemizing the contents of each shipping container by inventory number; Net, Tare and Gross weight; and a cubic measurement of each shipping container and of total shipment.

C.17.2. Upon receipt of the above information, the COR will furnish to the contractor, in writing:

• any additional shipment marking information; the necessary shipping data; and

• a completed and signed U.S. Government Bill of Lading (GBL) for each shipment that the Contractor has reported ready to ship.

The contractor shall tender the GBL to the carrier specified to transport the shipment to the port of embarkation. The contractor shall to contact the carrier in sufficient time to load the shipment on the carrier's vehicle in time to have the shipment delivered to the port of embarkation by the delivery date designated in the shipping data furnished by the Government. In addition, the contractor shall ensure that all customs procedures have been accomplished, and shall obtain required documentation for all shipments. The contractor shall notify the COR in writing if and why any shipment cannot be delivered to the port of embarkation by the date specified. Failure to provide this notice before the latest delivery to the pier may subject the contractor to any Liquidated Damages to be paid by the contractor to the carrier.

C.18. REQUIREMENTS FOR THE DELIVERY AND UPACKING OF HOUSEHOLD EFFECTS,

UNACCOMPANIED AIR BAGGAGE (UAB) AND GENERAL CARGO.

C.18.1. RECEIPT OF EFFECTS AND UNACCOMPANIED AIR BAGGAGE. The Contractor shall notify the COR immediately if any shipment is received in damaged condition. The Contractor shall make notation of any visible loss or damage on the reverse side of the Government Bill of Lading and/or on carrier's delivery receipt. Loose-packed effects shall be properly inventoried on receipt and immediately placed in proper palletized storage. If it is necessary to unload a steamship container and place the effects into loose-pack storage prior to delivery, the Contractor shall prepare and sign an Inventory List when the effects are removed from the container and placed into storage.

C.18.2. Delivery of Household Effects and Unaccompanied Air Baggage to a Residence.

C.18.2.1. The placing of Household Effects and UAB in the client's…