SWC_503_Summer_Road_Maintenance_Materials.pdf

Event Description This event is a Request for Information (RFI) for Statewide Contract 503 - Summer Road Maintenance Materials

This event is only to allow the submission of Questions and Comments. A virtual pre-response conference will be held on January 16, 2025, at 2:00 p.m. CST. More information including a link to attend can be found in the Terms and Conditions Section 1.3.

Questions and Comments are due on January 21, 2025, by 2:00 p.m. CST.

Specifications and Terms & Conditions are attached.

Solicitation Coordinator:

Amber Lovell Phone: (615) 741-1184 E-Mail: Amber.Lovell@tn.gov

READ THE ENTIRE SOLICITATION, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and response on this event link included in the e-mail notification does not work, please go to https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/SCP_PUBLIC_MENU_FL.SCP_PUB_BID_CMP_FL.GBL Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR RESPONSE. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link:

https://hub.edison.tn.gov/psc/fsprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL?LP=EP_COSP_P UBLIC_HOME_FL (Maintain supplier information)

Central Procurement Office Website: https://www.tn.gov/generalservices/procurement

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

Factor Summary Question Response I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.

Required: Yes Mandatory Response:Yes

RFI Details

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 1 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials Start Time Finish Time

01/08/2025 08:00:00 CST 01/21/2025 14:00:00 CST

Response Comments

Question Response

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and

(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 2 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials

Response Comments

Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 3 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials

The respondent shall indicate whether or not they plan to sub-contract:

No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.

Yes: The bidder shall list the subcontractor(s):

Attach list of additional subcontractors to the bid, including the following for each subcontractor.

List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number

Required: Yes Mandatory Response:No

Response Comments

Associated Terms:

The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.

Respondents must attach their completed Evaluation Model/Bid Pricing Document here.

Required: Yes Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 4 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials

The Respondent confirms that all products will be delivered in accordance with Terms and Conditions Section 7.6.

Required: No Mandatory Response:No

Response Comments

Please attach a file with a list of all plant locations and include the county.

Required: No Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

The Respondent confirms that insurance coverage will be maintained in accordance with Terms and Conditions Section 7.41.

Required: No Mandatory Response:No

Response Comments

Will the respondent accept the State's Purchasing Card (P-Card) as a form of payment under the awarded Contract?

Required: Yes Mandatory Response:No

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 5 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 6 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 7 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Amber Lovell Phone: 615/741-1184 Email: amber.lovell@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013555 RFI RFx 8 Event Round Version 1 1 Event Name SWC 503 Summer Road Maintenance Materials