SW250703.pdf

This is a Solicitation Waiver Justification and Request Form from the State of Nevada's Department of Administration, Purchasing Division, for mail services. The document requests a single-source contract with Nevada Presort to provide presort services for flats (large envelopes) for the Mail Services division. The contract is for a new term starting upon approval and ending in September 2026, with a total estimated value of $50,000.00. The vendor will provide presort services for USPS flats, charging $5.80 per piece resulting in a discount of $.16 per piece from the full rate. Flats will be picked up from the Carson City Facility and processed daily, with delivery to USPS the same day.

Nevada Presort is identified as the only vendor in Northern Nevada capable of providing these specific mail services. The current Mail Services sorting facility lacks space for a flats sorter, and the vendor offers a discounted rate of $5.50 per piece compared to the full rate being paid. Other local mail vendors like Ridgeview Mail Center, Let us Mail, The Office Boss, Pack and Post, Monarch, Postal Annex, and Nevada Mail were contacted but cannot meet the required scope of work. The funding for this contract will come from revenue sources, and Mail Services anticipates likely renewing the contract or entering a new RFP to continue receiving the current discount structure.