SVEC_Disaster_Fiber_Restoration_RFP_2026009A__Addendum_1.pdf

ADDENDUM #1

RFP No. 2026-009A

Request for Proposals for Disaster Fiber Restoration

This Addendum is hereby incorporated into the above-referenced Request for Proposals.

Proposals remain due by 5:00 PM EST on November 16, 2026.

RESPONDENT QUESTIONS

SVEC received the following questions from prospective Respondents. Questions have been consolidated and edited for clarity where appropriate. SVEC's responses are provided below.

Correction The introductory language in Exhibit

E – Similar Projects & References is revised to read:

“List three references for whom you have successfully completed projects similar in nature and under similar weather-related conditions within the past five years. Please be specific and complete regarding each project.”

All other requirements of Exhibit E remain unchanged.

No. Question Answer

1. What are the service addresses to be quoted?

There are no specific service addresses associated with the RFP. Because this solicitation is for disaster fiber restoration services, potential work may occur at various locations throughout Suwannee, Hamilton, Columbia, and Lafayette Counties within SVEC’s service territory.

2. On the Cost Proposal excel Form, are the bidders required to complete both sections, Labor & Equipment, or do we have the option to quote the Labor Section only?

Respondents should complete both the Labor and Equipment sections of the Cost Proposal Form. Please provide the labor positions, the applicable skill set or services associated with each position, the equipment your company proposes to use in performing the services outlined in the RFP, and the applicable rates.

Examples of the requested labor and equipment information are provided in Exhibit B – Cost Proposal Instructions.

3. Is VendorLink registration required to obtain or submit the solicitation documents, and where may respondents obtain the RFP, current addenda, and submission instructions?

VendorLink registration is not required.

The RFP and current addenda may be obtained through VendorLink or directly by email, and proposals may be submitted through VendorLink or by email in accordance with the RFP instructions.

4. Could you confirm the insurance limits required at bid time?

The required insurance includes $1 million Commercial General Liability, $1 million Automobile Liability, and Workers’ Compensation with the limits and endorsements specified in the RFP.

5. What is the required amount and acceptable form of the bid guarantee, and is a surety bid bond acceptable?

A bid bond is acceptable. Respondents must provide a bid guarantee in the form of a bid bond or other negotiable instrument equal to five percent (5%) of $350,000, or $17,500.

6. Which Florida licenses or registrations are required for this work?

Respondents must provide proof of all applicable licenses for the goods and/or services to be rendered, as well as proof of the Respondent's Business Tax Receipt, if applicable. The RFP does not identify a specific Florida contractor license as a separate requirement.

Respondents are responsible for maintaining all licenses and registrations applicable to the services they propose to perform.

7. What response time is expected for a call-out under that contract?

The RFP does not establish a single fixed call-out response time. The applicable written authorization may identify the requested completion timeframe, and response lead time is one of the factors considered in the proposal evaluation.

8. Please point us to the required question channel if a substantive clarification is needed.

Questions may be submitted via VendorLink or by email to kimbridgew@svec-coop.com.

9. Is the requirement that the operations manager be able to reach SVEC in person within 30 minutes met if the manager is on site in your territory during an activation?

Yes. For contractors with fewer than 50 personnel at SVEC, the Operations Manager is not required to maintain a constant presence at SVEC headquarters but must be physically capable of responding to SVEC within 30 minutes of notification. For contractors with 50 or more personnel at SVEC, the Operations Manager must be physically present at SVEC headquarters during operational hours.

10. Is pre-storm staging or standby time paid when crews are mobilized ahead of an event?

Pre-storm staging is extremely rare.

Expenses associated with mobilization or standby will be paid in accordance with Exhibit B only when authorized by SVEC through a Task Release or other written authorization.

11. What is the typical size of an activation, in crews and days, based on recent events?

SVEC does not guarantee a minimum or typical activation size or duration.

The number of crews required, and duration of an activation will depend on the nature, location, and extent of damage associated with the applicable event. Specific work requirements and timeframes will be communicated through the applicable Task Release, work order, service ticket, or other written authorization.

12. Is the proposed Master Services Agreement included with the RFP for review?

The proposed MSA is not included with the RFP. Section VII states that SVEC may enter into an MSA with selected respondent(s), and the RFP provides that MSAs will be drafted, as applicable, and delivered to successful respondents.

13. May a Respondent identify a qualified performing subcontractor’s relevant projects and personnel in Exhibits D/E while separately disclosing the Respondent’s own history and qualifications?

Respondents may identify a proposed performing subcontractor and its relevant personnel and experience, provided the subcontractor’s qualifications and projects are clearly distinguished from the Respondent’s own qualifications and corporate experience.

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