SV0217-16 Canon Printer Ink and Maintenance Solicitation Text.pdf

Solicitation: SV0217-26 Canon Printer Ink and Maintenance

Posted: 6/19/2026

NCIC Forms Due: 6/26/2026

Site Visit and Questions Due: 7/8/2026

Offers Due: 7/17/2026 2pm EST

Period of Performance: 5 years: 07/01/2026 – 06/30/2031

This is a combined synopsis/solicitation: SV0217-26 Canon Printer Ink and Maintenance

Unicor’s Sandstone Print Factory has 3 Canon printers which need ongoing maintenance and ink and should be priced on a per click basis, for black and white or color:

1. 2021 Image Press C910

2. 2022 Image Press C910

3. 2021 Vario Print Copier DP

Unicor Sandstone Print Factory

2300 County Road 29

Sandstone, MN 55072-5161

320-245-2262

UNICOR's desired delivery is 15 calendar days or sooner. Vendors are required to provide their best delivery time for evaluation, and delivery schedule will be established at time of contract award. Delivery orders will be issued in accordance with 52.216-19.

Contract shall be awarded as a five-year contract. Contract type shall be a firm-fixed price, indefinite delivery/indefinite quantity (IDIQ) type. SOLICITATION IS 100% SET-ASIDE FOR

SMALL BUSINESS.

There is a mandatory site visit on 7/8/2026 and NCIC forms must be submitted by 6/26/2026 to Michael Rote, Unicor Sandstone Print Factory Manager at

Michael.Rote@usdoj.gov. NCIC forms are run for background checks and it must clear before an individual’s entry into the Unicor Sandstone facility.

Questions will be posted as an amendment to the solicitation on SAM.gov.

Vendors shall submit signed and dated offers via email to: wesley.newell2@usdoj.gov

The date and time for receipt of proposals is due FRIDAY, JULY 17, 2026, at 2:00 p.m.

EASTERN STANDARD TIME (EST). Offer must indicate Solicitation No. SV0217-26, time specified for receipt of offer, name, address and telephone number of offeror, technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms. Offer must include acknowledgment of all amendments, if any.

Due to security considerations, do not send offers via U.S. mail. Offers shall be submitted on the SF-1449. OMB Clearance 1103-0018. Interested parties are responsible for monitoring SAM.gov, during the entire solicitation period, to ensure you have the most up-to-date information about this acquisition. Failure to provide all proposal requirements on most up to date RFP may result in your proposal being eliminated from consideration for award.

Amendments, award notices, and other documentation will be posted to SAM.gov.

THE FOLLOWING INFORMATION IS REQUIRED TO BE COMPLETED BY THE OFFEROR:

SAM UNIQUE ENTITY NUMBER: ______________________________________

VENDOR'S POINT OF CONTACT: ______________________________________

VENDOR'S TELEPHONE: ________________________________

VENDOR'S EMAIL ADDRESS: _________________________________________

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) prior to submitting a quote, during performance and through final payment of any contract resulting from this solicitation.

mailto:Michael.Rote@usdoj.gov mailto:wesley.newell2@usdoj.gov

Signature and Date

PART I: INFORMATION

GENERAL INTENTION:

Federal Prisons Industries - UNICOR, intends to award an indefinite delivery/indefinite quantity, type contract for firm-fixed, “per click”, pricing. The award will be based on the best value to the Government, taking into consideration technical capability, price and past performance. The contract period will consist of one base period of five (5) years.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12 (DEVIATION). This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued. The solicitation number is SV0217-26 and this solicitation is issued as a Request for Proposals (RFP). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Revolutionary Overhaul, in accordance with Executive Order 14275. The North American Industry Classification System code is 811310, Commercial and Industrial Equipment Repair and Maintenance. This requirement is 100% set-aside for small business; small business size standard for this solicitation is $12.5M annual revenue.

SEE SECTION B FOR LIST OF ITEMS. QUANTITIES LISTED ARE ESTIMATES ONLY.

GUARANTEED MINIMUM QUANTITY IS 36,000 Each/Clicks. ESTIMATED QUANTITY/NOT-TO-

EXCEED QUANTITY FOR THE LIFE OF CONTRACT IS 180,000 EACH.

Any contract resulting from this solicitation will not be an obligation.

Funds will be obligated by delivery orders.

ADMINISTRATIVE INFORMATION:

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

Administrative Contracting Office (ACO): Wesley Newell shall be the ACO for resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

Authorized Ordering Officials: Delivery orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for Federal Prison Industries with an appropriate certificate of appointment. Each delivery order will identify the delivery schedule for that period. Orders will be issued by electronic commerce methods only. A Standard Form (SF) 1449 will be used as the delivery order.

NOTICE TO GOVERNMENT WHEN CONTRACTOR(S) DELAYS:

In the event the contractor(s) encounter difficulty in meeting performance requirements, or when there is an anticipated difficulty in complying with the delivery terms or completion dates, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely delivery/performance of this contract, the contractor must immediately notify the Administrative Contracting Officer at UNICOR in writing, giving pertinent details. This information will not be construed as a waiver by the Government of the required delivery schedule, or the Governments rights to impose consideration against delinquencies or other remedies provided by this contract.

THE OFFER ACCEPTANCE PERIOD IS 60 BUSINESS DAYS.

Best Commercial Customer Category:

Contractor agrees that FPI is in the category of the most favored or best commercial customer category of the Contractor and as such, the Contractor will: During the contract period, the Contractor shall report to the Contracting Officer all price reductions offered to the category of customers that are considered by the Contractor to be their most favored or best commercial customer.

1. A price reduction shall apply to purchases under this contract if, after the award date, the Contractori. Revises downward its commercial catalog, price list, schedule, etc., to its best commercial customers (or category of customers) below the awarded price under this contract; ii. Grants more favorable discounts or terms and conditions to its best commercial customers than those contained in this contract that would result in prices below the awarded price under this contract, and/or iii. Grants special discounts to its best commercial customer (or category of customers) that would result in prices lower than the awarded price under this contract.

2. The Contractor shall offer the price reduction to FPI with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers).

The Contractor may offer the Contracting Officer a voluntary price reduction at any time during the contract period. The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date. Future requirements for these or similar items from this or other UNICOR factories may be added to the resulting contract if considered to fall within the scope of work and the price is determined to be fair and reasonable.

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

Maintenance/Ink costs per click Black and White: _______________

Maintenance/Ink costs per click Color: _________________________

SV0217-26 Canon Printer Ink and Maintenance, SST1, Sandstone, MN.

1.0 Background/ Introduction

1.1 Background

The Federal Prison Industries program (now operating under the trade name UNICOR) was established in 1934 by an Executive Order issued by President Franklin D. Roosevelt. On January 1, 1935, FPI officially began operations as a wholly-owned corporation of the United States Government. More than eighty-seven years after its establishment, the program continues to operate at no cost to taxpayers and benefits communities across the Nation creating safer prisons and reducing inmate recidivism. The mission of Federal Prison Industries, Inc. (FPI) is to protect society and reduce crime by preparing inmates with job training and practical work skills for reentry success. UNICOR restores lives by being a thriving corrections program that provides marketable skills and qualifications for inmates to succeed as productive citizens in our communities. We are a diverse, team-based organization where collaboration and respect for the capabilities of all staff and inmates is valued through work that is fulfilling. We deliver a competitive advantage in quality, on-time delivery, service, and cost in an innovative and safe environment that makes us the preferred supplier to our customers. UNICOR has strategic goals: - Maintain and develop meaningful work and job training opportunities to prepare inmates to become law-abiding citizens; – Ensure the corporation remains financially self-sustaining; – Prepare our staff to assume positions of greater responsibility by providing quality training and developmental opportunities.

1.2 Objective

Federal Prison Industries (UNICOR) is seeking to enter into an agreement with a private sector company to provide service (maintenance and all parts) as well as consumables, except paper (inks and any other required products) for three Cannon Digital Copiers. The Cannon Copiers are as follows, 2021 Cannon Image Press Digital Copier C910, 2022 Cannon Image Press Digital Copier C910 and a 2021 Canon Vario Print Digital Copier DP. Compensation for service will be paid for by “click charges”, which will be a set price for the color copiers and a separate set price for the black and white copier. Billing shall occur on a monthly basis.

Contractor must provide an online service portal for UNICOR to request service and consumables. Contractor must be able to be on site with 48 hours of request (excluding weekends and Holidays referenced in section 2.0)

1.3 Scope

The scope and purpose of this contract is to provide service and consumables for the three digital copiers referenced in this solicitation.

Service and consumables will include but not limited to:

• Manpower and all parts required to perform maintenance and service on the referenced copiers.

• All consumable inks as well as any item considered a consumable required to operate the referenced copiers (except printing paper).

• Operator training to manage media and routine tasks

1.4 Contractor Management

Contractor providing removal, shipping and installation service under this contract will be directed by the COR Michael Rote (UNICOR Sandstone MN).

1.5 Contract Performance

1.5.1. Period of Performance – Best lead time and install time to begin support. Times will be used as an evaluation factor.

Estimated time frame: 30 days

1.5.2 Place of Performance

Service and consumables will be delivered and performed at the following: UNICOR, 2300 County Rd 29, Sandstone MN, 55075

Contract Requirements

2.0 Access Hours

Normal working hours at UNICOR are 7:30am – 3:00pm CST .

Federal Holidays

Contractor shall not be required to work on the following Federal holidays when the post will be closed. When such holidays fall on a Saturday, the preceding Friday is considered a holiday. When such holidays fall on a Sunday, the following Monday is considered a holiday.

New Year’s Day 1 January* Martin Luther King's Birthday 3rd Monday in January Washington's Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th* Independence Day 4 July* Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day 11 November* Thanksgiving Day 4th Thursday in November Christmas Day 25 December*

* Holidays that are not designated as a firm day may not necessarily be observed on the date shown.

2.3 Worksite Appearance and Security

The Contractor shall maintain the worksite such that debris and trash is consistently removed and properly disposed. The Contractor shall ensure this is done by daily cleanups at the end of the workday. The Contractor shall ensure that the building’s exterior doors and windows are always clear of debris to allow access to the building interior.

2.4 Job Conditions

No illegal aliens are permitted on any federal property. All contractor and subcontractor employees working on a Government facility shall be a U.S. citizen and able to provide one forms of valid U.S.

identification as proof of citizenship and are subject to NCIC background investigations to determine if eligible to enter a secure Federal Correctional Institution. (e.g., Certificate of Birth, passport, or driver’s license). There are no exceptions for this requirement.

2.5 Safety

The Contractor shall discourage unsafe acts, foster accident prevention, and comply with safety regulations, the Occupational Safety and Health Act (OSHA), and UNICOR safety regulations.

2.5.1 Accident Prevention

The contractor shall follow Accident Prevention processes as prescribed in the Federal Acquisition Regulation (FAR) clause 52.236-13, Accident Prevention.

The contractor shall also follow Alternate I of FAR Clause 52.236-13. Where Alternate I of FAR Clause 52.236-13 is applicable, contractors will provide their written Accident Prevention Plan to the C5ISR Safety Center prior to beginning work. This plan shall include an analysis of the significant hazards to life, limb, and property inherent in the contract work performance and a plan for controlling these hazards.

2.5.2. Safety Standards

Contractors are responsible for the protection of their employees IAW 29 Code of Federal Regulations CFR 1910, 29 CFR 1925, and 29 CFR 1926.

The contractor and all associated sub-contractors shall comply with applicable federal, state, and local safety occupational health and environmental rules, laws, and regulations, as well as additional specific requirements invoked by contract.

Contractors will not expose Government employees, equipment, or facilities to hazards because of Contractor’s operations.

Contractors will apply Occupational Safety and Health Administration (OSHA) and other non-Department of Army regulatory or consensus safety and health standards to military unique equipment, systems, operations, or workplaces, in whole or in part, insofar as practicable.

Contractors shall immediately notify the COR of any accident, incident or exposure resulting in a fatality, lost- time occupational injury, illness, contamination of property, property damage or loss resulting from work performed under the contract.

2.6 Site Visit

2.6.1 Site visits (if necessary) can be facilitated by on site staff at Unicor Sandstone Mn. Provide time for clearance of NCIC evaluations/checks.

2.6.2 Site visit Location

See section 1.5.2.

3.0 Evaluation

Award will be issued on best value to the government. Evaluation factors are technical evaluation, price, lead time and past performance including references will be evaluated.

PART II: CLAUSES

52.252-2, Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): _www.acquisition.gov

52.252-6, Authorized Deviation in Clauses (NOV 2020) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any _____ [insert regulation name] (48 CFR _____) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. (End of clause)

52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)

52.204-13, System for Award Management—Maintenance (DEVIATION SEPT 2025)

52.204-19, Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025)

(DEVIATION APR 2026)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(DEVIATION APR 2026)

52.211-11 Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages of $__________ per calendar day of delay [Contracting Officer insert amount].

(b) If the Government terminates this contract in whole or in part under the Default-Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default-Fixed-Price Supply and Service clause in this contract.

(End of clause)

52.212-4, Terms and Conditions—Commercial Products and Commercial Services (NOV

2023) (DEVIATION APR 2026)

52.216-18, Ordering (AUG 2020) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through contract expiration [insert dates]. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) A delivery order or task order is considered "issued" when— (1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail; (2) If sent by fax, the Government transmits the order to the Contractor's fax number; or (3) If sent electronically, the Government either— (i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or (ii) Distributes the delivery order or task order via email to the Contractor's email address. (d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract. (End of clause)

52.216-19, Order Limitation (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of $TBD [insert dollar figure or quantity];

(2) Any order for a combination of items in excess of $TBD [insert dollar figure or quantity];

or (3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximumorder limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 calendar days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause)

52.216-22, Indefinite Quantity (OCT 1995) (DEVIATION DEC 2025) (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after _TBD [insert date].

52.217-8, Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 calendar days [insert the period of time within which the Contracting Officer may exercise the option].

52.217-9, Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 YEARS, 6 months.

52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (DEVIATION DEC 2025)

52.219-8, Utilization of Small Business Concerns (JAN 2025) (DEVIATION DEC 2025)

52.219-28, Postaward Small Business Program Rerepresentation. (JAN 2025) (DEVIATION

DEC 2025)

52.222-3, Convict Labor (JUN 2003) (DEVIATION APR 2026)

52.222-35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION APR 2026)

52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION APR 2026)

52.222-37, Employment Reports on Veterans (JUN 2020) (DEVIATION APR 2026)

52.222-50, Combating Trafficking in Persons (OCT 2025)

52.222-54, Employment Eligibility Verification (JAN 2025) (DEVIATION APR 2026)

52.222-90, Addressing DEI Discrimination by Federal Contractors (DEVIATION APR 2026) 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)

52.223-11, Ozone-Depleting Substances (MAY 2024) (DEVIATION DEC 2025) (a) Definition.

As used in this clause– Ozone-depleting substance means any substance the Environmental Protection Agency designates in 40 CFR part 82 as— (1) Class I, including, but not limited to, chlorofluorocarbons, halons, carbon tetrachloride, and methyl chloroform; or (2) Class II, including, but not limited to, hydrochlorofluorocarbons. Page 21 of 35 (b) Requirement. In accordance with 40 CFR 82.84(a)(5), the Contractor shall label products that contain or are manufactured with ozonedepleting substances in the manner and to the extent required by 42 U.S.C. 7671j(b), (c), (d), and (e) and 40 CFR part 82, subpart E, as follows: Warning: Contains (or manufactured with, if applicable) *_______, a substance(s) which harm(s) public health and environment by destroying ozone in the upper atmosphere. * The Contractor shall insert the name of the substance(s). (End of clause)

52.223-23, Sustainable Products (MAY 2024) (DEVIATION DEC 2025)

52.225-1, Buy American-Supplies (OCT 2022) (DEVIATION DEC 2025)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

52.233-1, Disputes (MAY 2014) (DEVIATION SEPT 2025) 52.233-3, Protest after Award (AUG

1996) (DEVIATION SEPT 2025)

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2024) (DEVIATION SEPT 2025)

52.236-12 Cleaning Up (April 2026)

(a) The Contractor shall keep the work area, including storage areas, in a clean, neat, orderly condition, and free from accumulations of waste materials.

(b) Before completing the work, the Contractor shall remove from the site any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government.

(End of clause)

52.240-91, Security Prohibitions and Exclusions (DEVIATION SEPT 2025) 52.243-1, Changes-Fixed-Price (AUG 1987) (DEVIATION JUL 2025)

52.244-6, Subcontracts for Commercial Products and Commercial Services (OCT 2025)

(DEVIATION SEPT 2025)

52.245-1, Government Property (SEP 2021)

52.246-1, Contractor Inspection Requirements (APR 1984)

52.246-2, Inspection of Supplies-Fixed-Price (AUG 1996)

52.246-15, Certificate of Conformance (APR 1984) 52.247-32, F.O.B. Origin, Freight Prepaid

(FEB 2006) (DEVIATION)

JAR 2852.233-70, Protests Filed Directly with the Department of Justice (NOV 2020)

(a) The following definitions apply in this provision: (1) “Agency Protest Official” (APO) means the Deciding Official for a procurement protest filed with a contracting activity of DOJ when the contracting officer will not be the Deciding Official because of the protestor's election under JAR 2833.103(b) (2) “Deciding Official” means the official who will review and decide a procurement protest filed with the agency. The Deciding Official will be the contracting officer unless the protestor requests pursuant to JAR 2833.103(b) that the protest be decided by an individual above the level of the contracting officer, in which case the HCA will designate an APO to serve as the Deciding Official. (3) “Interested Party” means an actual or prospective offeror whose direct economic interest would be affected by the award of a contract or by the failure to award a contract. (b) Only interested parties may file a protest. (c) An interested party filing a protest with the DOJ has the choice of requesting either that the Contracting Officer or the APO decide the protest. Page 23 of 35 (d) A protest filed directly with the DOJ shall: (1) Indicate that it is a protest to DOJ. (2) Be filed with the Contracting Officer. (3) State whether the protestor chooses to have the Contracting Officer or the Agency Protest Official decide the protest. If the protestor is silent on this matter, the Contracting Officer will decide the protest. (4) Indicate whether the protestor prefers to make an oral or written presentation of arguments in support of the protest to the deciding official. (5) Include the information required by FAR 33.103(d)(2): (i) Name, address, facsimile number and telephone number of the protestor. (ii) Solicitation or contract number. (iii) Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protestor. (iv) Copies of relevant documents. (v) Request for a ruling by the agency. (vi) Statement as to the form of relief requested.

(vii) All information establishing that the protestor is an interested party for the purpose of filing a protest. (viii) All information establishing the timeliness of the protest. (e) The decision by the APO is an alternative to a decision by the Contracting Officer. The APO will not consider appeals from the Contracting Officer's decision on an agency protest and a decision by the APO is final and not appealable. (f) The Deciding Official may conduct a scheduling conference. The scheduling conference, if conducted, will establish deadlines for oral or written arguments in support of the agency protest and for agency officials to present information in response to the protest issues. The deciding official may hear oral arguments in support of the agency protest at the same time as the scheduling conference, depending on availability of the necessary parties. (g) Oral conferences may take place either by telephone or in person. (h) The protestor has only one opportunity to support or explain the substance of its protest. DOJ procedures do not provide for any discovery. The deciding official may request additional information from the agency or the protestor. The deciding official will resolve the protest through informal presentations or meetings to the maximum extent practicable. (i) A protestor may represent itself or be represented by legal counsel. The DOJ will not reimburse the protester for any legal fees related to the agency protest. (j) The DOJ will stay award or suspend contract performance in accordance with FAR 33.103(f), unless the contract award is justified, in writing, for urgent and compelling reasons or is determined, in writing, to be in the best interest of the Government. The justification or determination shall be approved at a level above the Contracting Officer. The stay or suspension, unless over-ridden, remains in effect until the protest is decided, dismissed, or withdrawn. (k) The deciding official will make a best effort to issue a decision on the protest within thirty-five (35) days after the filing date. The decision shall be written, and provided to the protestor using a method that provides for evidence of receipt. (l) The DOJ may dismiss or stay proceedings on an agency protest if a protest on the same or similar basis is filed with a forum outside DOJ. (End of clause)

DOJ-02, Contractor Privacy Requirements (JAN 2022)

DOJ-08, Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (OCT 2007)

During a Pandemic or other emergency, we understand that our contractor workforce will experience the same high levels of absenteeism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods. The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce. Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation. The types of actions a federal contractor should reasonably take to help ensure performance are: • Encourage employees to get inoculations or follow other preventive measures as advised by the public health service. • Contractors should cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option. • Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency. • Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency. • Establish communication processes to notify employees of activation of this plan. • Integrate pandemic health crisis response expectations into telework agreements. • With the employee, assess requirements for working at home (supplies and equipment needed for an extended telework period). Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate. • Determine how all employees who may telework will communicate with one another and with management to accomplish work. • Practice telework regularly to ensure effectiveness. • Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties. • Identify how time and attendance will be maintained. It is the contractor's responsibility to advise the government contracting officer if they anticipate not being able to perform and to work with the Department to fill gaps as necessary. This means direct communication with the contracting officer or in his/her absence, another responsible person in the contracting office via telephone or email messages acknowledging the contractor’s notification. The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations. The Department does reserve the right in such emergency situations to use federal employees, employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of federal Procurement Policy issuance "Emergency Acquisitions", May 2007 and Subpart 18.2. Emergency Acquisition Flexibilities, of the federal Acquisition Regulations.

(End Of clause)

PART III: PROVISIONS

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.204-7, System for Award Management-Registration (NOV 2024) (DEVIATION SEPT 2025)

52.209-2, Prohibition on Contracting with Inverted Domestic CorporationsRepresentation

(NOV 2015) (DEVIATION APR 2026)

52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP

2023) (DEVIATION APR 2026)

52.212-2, Evaluation - Commercial Products and Commercial Services (NOV 2021)

(DEVIATION ARP 2026)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1 - Technical Capability

Factor 2 – Past Performance including references

Factor 3 – Lead Time

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s). (c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without Page 29 of 35 further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Non-price factors listed below are approximately equal to price

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Non-price factors listed below are approximately equal to price.

Pertinent cost information will be used to arrive at the Government determination of the Total Evaluated Cost/Price. Pertinent cost information may include, but is not limited to, the Offeror's Price List and any discounts given. The Government may make award without discussions; therefore, the offeror’s initial offer should contain their best pricing.

Award will be based on the best value to the Government considering the evaluation factors listed above. Best value may be determined using tradeoffs among the evaluation factors, so that award may be made to other than the lowest-priced or highest technically-rated proposal. (End of provision)

52.216-1, Type of Contract (APR 1984) (DEVIATION DEC 2025) The Government contemplates award of an Indefinite Delivery/Indefinite Quantity Firm Fixed Price contract resulting from this solicitation. (End of provision)

52.223-1, Biobased Product Certification (MAY 2024) (DEVIATION DEC 2025)

52.225-2, Buy American Certificate (OCT 2022) a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies." (b) Foreign End Products: Line Item No. Country of origin Exceeds 55% domestic content (yes/no) ______________

(b)[List as necessary]

(c) Domestic end products containing a critical component: Line Item No. ___ [List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. (End of provision)

52.225-18, Place of Manufacture (AUG 2018) (a) Definitions. As used in this provision— Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except-

(1) FPSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence; Page 32 of 35

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly-

(1) □ In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) □ Outside the United States. (End of provision) 52.240-90, Security Prohibitions and Exclusions Representations and Certifications (DEVIATION SEPT 2025)

FPI 999.999-9, BUSINESS MANAGEMENT QUESTIONNAIRE

Supplement: LCL APPR INSTRUCTIONS:

Offerors will identify previous federal, state, local government and private contracts, which they are currently performing on or have performed on and that are similar in scope to the requirement being evaluated. List at least three (3) and no more than five (5) contracts for evaluation. References provided shall be for contracts performed within the past three (3) to five (5) years. All references provided may or may not be used in the evaluation of the contractor's performance. List one reference per form. (Form may be duplicated)

PART IV: PROPOSAL SUBMISSION REQUIREMENTS

Each proposal package shall consist of the following completed and signed documents:

1. Completed Standard Form 1449, Solicitation/Contract/Order for Commercial Items, with the Section B pricing pages and all required clauses completed. NOTATION OF BEST

DELIVERY TIME MUST BE LISTED IN PROPOSAL.

2. Any/all amendments issued, signed and acknowledged.

3. A minimum of three Business Management Questionnaires of recent and relevant contracts (Gov or non-gov) for the same or similar items in accordance with FAR 52.212-2 (DEVIATION) for past performance evaluation.

ALL CONTRACTORS MUST REGISTER AND BE ACTIVE in SAM.GOV prior to award.

All Representations and Certifications must be completed within SAM.gov. For additional information and to register, go to www.sam.gov.

ALL OFFERS ARE DUE BY FRIDAY, JUNE 26, 2026, at 2:00 p.m. EASTERN STANDARD TIME, to wesley.newell2@usdoj.gov.

Offer must clearly indicate Solicitation Number SV0217-26, name, address and telephone number of offeror.

ONLY EMAILED RESPONSES WILL BE ACCEPTED.

Failure to complete and submit above information may result in offeror not receiving an award. Any amendments issued to this solicitation shall be synopsized in the same manner http://www.sam.gov/ as this solicitation and must be acknowledged by each offeror. Offeror must hold prices firm for 60 calendar days from the date specified for receipt of offers. Offers or modifications to offers received at the address specified for the receipt of offers after the exact time specified may not be considered. All FAR forms, clauses, provisions and deviations necessary to submit an offer may be accessed at the following web site:

http://acquisition.gov. This combined synopsis/solicitation and necessary forms are available on web site: https://sam.gov/.