SV0187-25 - 1600002830 - Electrical Design.pdf

5. NAME OF FIRM

PART I - CONTRACT-SPECIFIC QUALIFICATIONS

ARCHITECT-ENGINEER QUALIFICATIONS

A. CONTRACT INFORMATION

1. TITLE AND LOCATION (City and State)

2. PUBLIC NOTICE DATE 3. SOLICITATION OR PROJECT NUMBER

B. ARCHITECT-ENGINEER POINT OF CONTACT

C. PROPOSED TEAM

(Complete this section for the prime contractor and all key subcontractors.)

4. NAME AND TITLE

8. E-MAIL ADDRESS7. FAX NUMBER6. TELEPHONE NUMBER

(Check)

PR

IM

E J-

V

PA

R

TN

ER

SU

BC

O

N

TR

AC

TO

R

9. FIRM NAME 10. ADDRESS 11. ROLE IN THIS CONTRACT

a.

b.

c.

d.

e.

f.

STANDARD FORM 330 (REV. 7/2021)

D. ORGANIZATIONAL CHART OF PROPOSED TEAM (Attached)

CHECK IF BRANCH OFFICE

CHECK IF BRANCH OFFICE

CHECK IF BRANCH OFFICE

CHECK IF BRANCH OFFICE

CHECK IF BRANCH OFFICE

CHECK IF BRANCH OFFICE

AUTHORIZED FOR LOCAL REPRODUCTION

1600002830 1 of 6

12. NAME 13. ROLE IN THIS CONTRACT

18. OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, etc.)

E. RESUMES OF KEY PERSONNEL PROPOSED FOR THIS CONTRACT

(Complete one Section E for each key person.)

14. YEARS EXPERIENCE

b. WITH CURRENT FIRMa. TOTAL

17. CURRENT PROFESSIONAL REGISTRATION (State and Discipline)16. EDUCATION (Degree and Specialization)

15. FIRM NAME AND LOCATION (City and State)

STANDARD FORM 330 (REV. 7/2021) PAGE 2

a.

b.

c.

d.

(1) TITLE AND LOCATION (City and State)

PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED PROFESSIONAL SERVICES CONSTRUCTION (If applicable) e.

Check if project performed with current firm

Check if project performed with current firm

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE

Check if project performed with current firm

Check if project performed with current firm

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE

19. RELEVANT PROJECTS

(1) TITLE AND LOCATION (City and State) (2) YEAR COMPLETED

PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

(2) YEAR COMPLETED

(3) BRIEF DESCRIPTION (Brief scope, size, cost, etc.) AND SPECIFIC ROLE Check if project performed with current firm

1600002830 2 of 6

F. EXAMPLE PROJECTS WHICH BEST ILLUSTRATE PROPOSED TEAM'S

QUALIFICATIONS FOR THIS CONTRACT

(Present as many projects as requested by the agency, or 10 projects, if not specified.

Complete one Section F for each project.)

a. PROJECT OWNER

21. TITLE AND LOCATION (City and State)

25. FIRMS FROM SECTION C INVOLVED WITH THIS PROJECT

24. BRIEF DESCRIPTION OF PROJECT AND RELEVANCE TO THIS CONTRACT (Include scope, size, and cost)

20. EXAMPLE PROJECT KEY

NUMBER

a.

b.

c.

d.

e.

f.

(1) FIRM NAME (2) FIRM LOCATION (City and State)

(3) ROLE(1) FIRM NAME (2) FIRM LOCATION (City and State)

(3) ROLE(1) FIRM NAME (2) FIRM LOCATION (City and State)

(3) ROLE(1) FIRM NAME (2) FIRM LOCATION (City and State)

STANDARD FORM 330 (REV. 7/2021) PAGE 3

(3) ROLE

(1) FIRM NAME (2) FIRM LOCATION (City and State) (3) ROLE

b. POINT OF CONTACT NAME

23. PROJECT OWNER'S INFORMATION

c. POINT OF CONTACT TELEPHONE NUMBER

(3) ROLE(1) FIRM NAME (2) FIRM LOCATION (City and State)

22. YEAR COMPLETED

PROFESSIONAL SERVICES CONSTRUCTION (If applicable)

1600002830 3 of 6

TITLE OF EXAMPLE PROJECT (From Section F)

G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS

STANDARD FORM 330 (REV. 7/2021) PAGE 4

26. NAMES OF KEY

PERSONNEL

(From Section E, Block 12)

27. ROLE IN THIS

CONTRACT

(From Section E, Block 13) 1 2 3 4 5 6 7 8 9 10

29. EXAMPLE PROJECTS KEY

NUMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER

28. EXAMPLE PROJECTS LISTED IN SECTION F

(Fill in "Example Projects Key" section below before completing table.

Place "X" under project key number for participation in same or similar role.)

1600002830 4 of 6

H. ADDITIONAL INFORMATION

30. PROVIDE ANY ADDITIONAL INFORMATION REQUESTED BY THE AGENCY. ATTACH ADDITIONAL SHEETS AS NEEDED.

I. AUTHORIZED REPRESENTATIVE

The foregoing is a statement of facts.

31. SIGNATURE 32. DATE

33. NAME AND TITLE

STANDARD FORM 330 (REV. 7/2021) PAGE 5

1600002830 5 of 6

PART II - GENERAL QUALIFICATIONS

(If a firm has branch offices, complete for each specific branch office seeking work.)

a. SIGNATURE

ARCHITECT-ENGINEER QUALIFICATIONS

2a. FIRM (or Branch Office) NAME

2b. STREET

2c. CITY 2d. STATE 2e. ZIP CODE

3. YEAR ESTABLISHED 4. UNIQUE ENTITY IDENTIFIER

5. OWNERSHIP

b. Discipline

c. Number of Employees

10. PROFILE OF FIRM'S EXPERIENCE

AND ANNUAL AVERAGE REVENUE FOR LAST 5 YEARS

b. Experience

c. Revenue Index

Number (see below)

STANDARD FORM 330 (REV. 7/2021) PAGE 6

1. SOLICITATION NUMBER (If any)

8a. FORMER FIRM NAME(S) (If any) 8b. YEAR ESTABLISHED

9. EMPLOYEES BY DISCIPLINE

Total

(1) FIRM (2) BRANCH

1. Less than $100,000

2. $100,000 to less than $250,000

3. $250,000 to less than $500,000

4. $500,000 to less than $1 million

5. $1 million to less than $2 million

11. ANNUAL AVERAGE PROFESSIONAL

SERVICES REVENUES OF FIRM

FOR LAST 3 YEARS

(Insert revenue index number shown at right)

7. NAME OF FIRM (If Block 2a is a Branch Office) 6a. POINT OF CONTACT NAME AND TITLE

6c. EMAIL ADDRESS

8c. UNIQUE ENTITY IDENTIFIER

a. Federal Work

b. Non-Federal Work

c. Total Work

12. AUTHORIZED REPRESENTATIVE

The foregoing is a statement of facts.

b. DATE

c. NAME AND TITLE

a. Function Code

a. Profile Code

6b. TELEPHONE NUMBER

a. TYPE

b. SMALL BUSINESS STATUS

PROFESSIONAL SERVICES REVENUE INDEX NUMBER

6. $2 million to less than $5 million

7. $5 million to less than $10 million

8. $10 million to less than $25 million

9. $25 million to less than $50 million

10. $50 million or greater

Other Employees

1600002830 6 of 6

Overview:

Federal Prison Industries (FPI), which operates under the trade name UNICOR, is a wholly-owned government Corporation within the Department of Justice, under the Federal Prison System. The Corporation was created by Congress in 1934, and provides employment, education, and training opportunities to inmates under Federal custody. UNICOR operates approximately 62 factories in over 52 locations. Its production lines are extensive and include over 118 different products and services sold to other Federal Agencies and the Department of Defense.

General Intention:

It is the intent of this solicitation to result in a Firm Fixed Price Purchase Order for Engineering Service's at Federal Prison Industries – UNICOR 2 HWY 75, Butner, NC 27509. FPI has multiple machines that are being transported to factory that will require electrical power to operate. The engineering firm will design and work with FPI during the solicitation, award, and administration of installation of the electrical design. The solicitation is 100% set aside for Small Business. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. The North American Industrial classification System (NAICS) Code applicable to this project is 541330 – Engineering Services. The size standard for 541330 – Engineering Services is $25.5M.

This is a request for quote for commercial service prepared in accordance with the format in Subpart 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested.

Notice to Government When Contractor(s) Delays:

In the event the contractor(s) encounter difficulty in meeting performance requirements, or when there is an anticipated difficulty in complying with the delivery terms or completion dates, or whenever the contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely delivery/performance of this contract, the contractor must immediately notify the Field Administrative Contracting Officers at UNICOR Central Office with pertinent details. This information will not be construed as a waiver by the Government of the required delivery schedule, or the Governments rights to impose consideration against delinquencies or other remedies provided by this contract.

Future requirements for these or similar services from this or other UNICOR factories may be added to the resulting contract if considered to fall within the scope of work and the price is determined to be fair and reasonable.

Questions:

The deadline for questions will be 10/31/2025/ All questions will only be addressed in writing via email to Joshua.hassler2@usdoj.gov. Questions and answers will be posted to sam.gov as an amendment. No phone calls will be accepted.

Project location:

UNICOR , Federal Prison Industries, Inc.

FCI Butner – Medium I

2 HWY 75

Butner, NC 27509

SITE VISIT IS MANDATORY. MANDATORY ATTENDANCE IS REQUIRED FOR AWARD.

Mandatory Site visit has been scheduled for Thursday, October 30, 2025 at10:00am EST.

Please be present in the Front Lobby no later than 9:45a.m. to begin processing with the Front Lobby Officer.

This will ensure the meeting starts on time. All prospective bidders are required to complete the "Authorization for Release of Information" NCIC (National Crime Information Center) Criminal History Check Form and email Brian Bunn, Brian.Bunn@usdoj.gov Ensure you have a coversheet with your firm's information and address the coversheet to Brian Bunn. If you need to contact Mr. Bunn regarding your clearance, his phone number is 919-575-4541 x 3200. Do not call Mr. Bunn for any other purpose regarding this solicitation. All forms shall be filled out legibly in dark ink or typewritten and must be submitted no later than Monday Oct. 27, 2025, at 10:00am EST. This will allow the Bureau of Prisons ample time to conduct a limited background security clearance for all persons who will be attending this conference. If you do not submit this form by no later than Monday October 27, 2025, at 10:00am EST., you will not be granted access to the pre-bid meeting or site. This will be the only site visit that will be held. Please do not request an additional date, as it will not be granted.

The Contractor shall inspect the site where services are to be performed. This site review shall satisfy the Contractor's need to identify all general and local conditions that may affect the cost of the contract. Failure to inspect the site will not constitute grounds for claims after contract award. UP to two (2) people per company may attend.

All contractors approved to enter the institution for the pre-bid meeting must present a REAL ID – compliant driver’s license, passport, military ID, or other forms of government-issued photo identification and your license plate number. You must clear a metal detector. The institution may require additional screening. The following are not allowed: Weapons (including pocketknives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Contractors will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

Please arrive at least 15 minutes early to allow time for security procedures.

Proposal Deadline:

The date and time for receipt of proposals is November 7, 2025 at 2:00pm EST. Offer must indicate solicitation No. SV0187-26 , name, address, telephone number, technical description in sufficient detail to evaluate compliance with the requirements, price and any discounts terms. Offer must include acknowledgement of all amendments, if any.

Electrical Design must be completed within thirty (42) calendar days after award.

The following information is required to be completed by the offeror:

Vendor’s Unique Entity Identification Number: ________________________________________________

Vendor’s Point of Contact: ________________________________________________

Vendor’s Telephone #: ________________________________________________

Vendor’s Email Address: ________________________________________________

Vendor’s Business Size: ________________________________________________

By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database (System Award Management) prior to award during performance and through final payment of any contract resulting from this solicitation.

Signature: ________________________________________________

CONTRACTOR’S RESPONSIBILITY: It is the responsibility of the Contractor to follow any Special Security Requirements of the facility where the work is performed in the performance of the contract and to consider the effects of those security requirements in the pricing of the proposal.

DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT

For three of the five years immediately prior to submission of your offer/bid/quote, or prior to performance under a contract or commitment, individuals or contractor employees providing services to any Federal Bureau of Prisons facility must have:

1. legally resided in the United States (U.S.);

2. worked for the U.S. overseas in a Federal or military capacity; or

3. been a dependent of a Federal or military employee serving overseas.

If the individual is not a U.S. citizen, they must be from a country allied with the U.S. The following website provides current information regarding allied countries: http://www.opm.gov/employ/html/citizen.htm By signing this contract or commitment document, or by commencing performance, the contractor agrees to this restriction.

INVESTIGATIVE PROCEDURES FOR CONTRACTORS, CONSULTANTS AND

VOLUNTEERS –

The Bureau of Prisons (BOP) policies regarding investigative procedures for contractors and consultants are set forth in Program Statement (P.S.) 3000.02, Human Resource Management (HRM) Manual and P.S. 4100.03. In particular, the HRM Manual requires detailed security procedures for all individual contractors including contractors performing pursuant to any purchase order or any purchase card transaction, for which the period of performance is equal to or in excess of 30 days. Additionally, the policy is applicable whenever a contractor is performing pursuant to more than one purchase order or more than one purchase card transaction, for which the periods of performance, when combined, are equal to or exceed 30 days. The requirements of the HRM Manual, Part 731.2 for implementing such procedures for individual contractors for periods of service exceeding 30 days include:

Procedures Implemented by Human Resource Staff:

1) National Crime Information Center (NCIC) Check

2) Name Check

Procedures Implemented by Program Manager:

1) FD-258 Fingerprint Check

2) Law Enforcement Agency Checks

3) Vouchering of employers over the past five years

4) Completed SF-171 (Application for Federal Employment or Resume/Personal Qualifications

5) Completed Contractor Pre-employment Form Release of Information

6) National Agency Check and Inquiries (NACI) Check if applicable

7) Urinalysis

In addition to the above procedures, Contracting Officers must ensure through the contracting process that each prospective individual contractor is advised that a urinalysis is required prior to contract award. Prior to award, the Contracting Officer shall also obtain from the Personnel Officer or the appropriate Cost Center Manager, written assurance that investigative procedures have been completed for contracts awarded to individuals. For contracts awarded to companies, this written assurance must be received prior to the contractor beginning performance. The HRM Manual, Part 731.2 states if the contractor is a company providing construction or maintenance services, all of the above procedures are required except for vouchering, urinalysis testing and law enforcement agency checks, however, the contractors employees must be closely supervised by institution staff.

INVOICES ARE TO BE EMAILED TO:

Brian Bunn, Factory Manager, at Brian.Bunn@usdoj.gov David Smith, at David.Smith18@usdoj.gov

���������������������������������� �!��������������������������"#$%�&�'���������������������������()�����������������������*����!����� �����+)���*������,����������-�.&/�0'�-$��

123456 781

9999: ;<;=1>?=@<�7;8?ABC8DE : ;@ :FC9GCF9FG

9999F 8D<?=?1@1?DBC;H@<I@1?DB�J : ;@ 9:C:KCF9FK

9999L =DB1>@=1�@7M?B?81>@1?DB : ;@

Scope of Work:

Electrical Engineering Design for Service Upgrade

Summary:

The Federal Prison Industries (FPI), Electronics Business Group, Federal Correctional Institution in Butner, North Carolina, has a need for an Electrical Upgrade that will replace their existing electrical equipment. The new Electrical Equipment will accommodate the increase in electrical demand of the Injection Molding machines. These machines are necessary to fulfill Injection Molding product orders.

*The selected vendor shall furnish an Electrical Design with the following parameters:

1. The electrical engineering firm will provide a comprehensive design and analysis for upgrading the existing electrical service to support a new 800 Amp, 480 Volt GE panel. The design will ensure compliance with all applicable codes and standards and address potential voltage drop concerns due to the 500-foot distance from the utility transformer.

2. Deliverables:

a. Load Analysis

b. Voltage Drop Calculation

c. Electrical Design Drawings

i. The electrical design shall include statement of work suitable for competitive bidding for electrical purposes. Scope of work should include appropriate materials, equipment, components, technical specifications for all elements needed to complete the electrical work in the design.

ii. Electrical Design to be completed by Vendor will evaluate equipment at the following location: UNICOR, Federal Prison Industries, Butner Optics Factory, Old NC HWY 75, Butner, NC 27509.

iii. Vendor will provide 85% drawing for review by UNICOR technical team within 21 calendar days of award, or sooner. UNICOR will have 7 calendar days to make comments and return.

100% drawings will be submitted within 7 calendar days after receipt of comments from 85% drawings. UNICOR will have 7 calendar days to review and respond with comments.

d. Code Compliance Review

e. Coordination with Utility

3. Provide a cost for design, CLIN#1

*The selected vendor will provide estimated cost for electrical design to be completed.

*Bidding/ Solicitation Phase:

The selected vendor will respond to requests for information about design/ statement of work and provide assistance in reviewing proposals submitted for electrical work.

The following areas will be included with solicitation phase:

- Assist preparing front-end procurement documents

- Advise on proposed construction schedules, phasing requirements, and other general conditions requirements.

- Prepare responses to bidder’s request for information including written responses and preparing sketches, revised drawings sheets, or specs as required.

- Assist in evaluating bids received for qualifications of contractors, cost, bid qualifications.

Estimated time line for soliciting electrical work is estimated at 14 calendar days after approval of the 100% design. Cost for solicitation phase shall be submitted as CLIN#2

*Contract Administration Phase:

The selected vendor will provide to include but not limited to: conference calls for site visits, any submittal reviews, RFIs from contractor, contract modification assistance, project close out.

The following are included as part of the contract administration phase.

- Attend pre-construction conference on site.

- Review of contractor’s proposed construction schedule and schedule of values.

- Review of contractor’s submittals and close-out documents.

- Attend monthly progress meetings with contractor (virtually).

- Final punch list site visits with report: Engineer.

- Prepare responses to contractor’s request for information including written responses and preparing sketches, revised drawings sheets, or specs as required.

- Assist UNICOR in responding to contractor’s change order requests including written responses, evaluating proposed costs, and preparing sketches, revised drawings sheets or specs as required.

- Provide electronic pdf record drawings from the contractor’s as-built markups.

Estimated time line for contract administration will be determined from the selected vendor and the UNICOR technical review team. Cost for solicitation phase shall be submitted as CLIN#3.

Submissions:

Design and SOW will be completed within 45 calendar days of order execution (21 days for 85% submission, 7 days for UNICOR response, 7 days for 100% submission, 7 days for UNICOR response, 3 days for final design completion.) UNICOR will review and respond with any changes within 7 days. Completed design and SOW should be completed within 45 days.

Federal Correctional Institution Responsibilities

1. UNICOR shall be responsible to ensure all outside personnel for installation and training are cleared to enter the premises.

2. UNICOR shall provide escorts for any outside personnel entering the institution.

Vendor’s Responsibilities

1. ALL selected vendors MUST register in the System for Award Management (SAM) prior to award and remain registered through final payment. For additional information and to register, go to www.sam.gov.

2. Prospective selected vendor shall be subject to the following investigative procedures:

a) National Crime Information Center Check (NCIC); completed and cleared NCIC forms will be required for all those entering for site visits or contracted work and must be submitted ten business days prior to arrival on site.

b) Personnel provided by the selected vendor shall be responsible for the installation and training on the Electrical Upgrade equipment.

TRAVEL

1. All travel expenses are the responsibility of the selected vendor.

SELECTED VENDOR SECURITY/WORKING REGULATIONS

Period of Performance

1. This contract will commence from the date of signature through Electrical Design completion upon mutual agreement of both parties.

Working Hours

1. Work hours are 7:15 AM - 3:45 PM, Monday Thru Friday;

2. Work schedule will be determined upon award.

Safety and Personal Protective Equipment

1. Selected vendor personnel shall have and wear the required personal protective equipment prescribed by industry standards at all times while on the job site.

2. It is the responsibility of the selected vendor to provide such equipment.

Invoice/Payment

1. Selected vendor shall submit one invoice for the Electrical Design which includes any labor charges to include the following:

i. Date of Site Visit (if required);

ii. Detailed list of equipment evaluated;

iii. Contract number/delivery order number Payment shall be DUR of an acceptable approved invoice by Central Accounts Payable;

iv. Invoice can be emailed to accountspayable.central@unicor.gov;

v. Payment will be based upon provisions indicated in this statement of work.

Other Considerations.

1. The selected vendor agrees to adhere to all regulations prescribed by the institution of the safety, custody, and conduct of AIC’s.

2. The Government will not withhold any taxes and the selected vendor is not entitled to any fringe benefits.

3. Selected vendors will NOT be allowed to bring cell phones, cameras or two way pagers into the Institution. Numerical pagers are allowed and will be verified as working equipment prior to the entry to the Institution.

4. Any deviations from the SOW must have prior written approval from the Contracting Officer.

NO CONTACT WITH INMATES:

Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

EMPLOYEE IDENTIFICATION:

Contractor personnel working on project site must bring valid photo identification to the institution each day.

The identification will be surrendered upon entry to and returned upon exit from institution property.

CONTRACTOR EMPLOYEE WORK DRESS:

wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security procedures.

ILLEGAL ITEMS ON FEDERAL PROPERTY:

Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

TOOL ACCOUNTABILITY:

Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times.

All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the workday Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the workday for the return and accounting of all tools issued during the workday. Lost or missing tools must be reported to the COR the Captain immediately.

PRE-CONSTRUCTION CONFERENCE:

Prior to the start of construction, Contracting Officer shall call a conference with the contractor, subcontractor(s), Warden, COR, Safety Manager, Facilities Administrator, Project Representative, A&E firm, Captain and other interested personnel to discuss the statutory labor standards, prevailing wage requirements, submission of the contractor's payrolls, subcontractor's responsibilities, institution work schedules, local policies, contraband, parking, storage of vehicles and equipment, etc.

Minutes of the conference shall be recorded by the Contractor, listing the names and titles of all attendees, and the subject matter of all items covered. The minutes shall be signed by the contractor and the Contracting Officer, and a signed copy placed in the contract file.

Clauses:

CLAUSES:

52.202-1 Definitions (JUN2020) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Antikick Back Procedures (JUN 2020) 52.203-17 Contracotr Employee Whistleblower Rights (NOV 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017) 52.204-9 Personal Identity Verification of Contractor Personnel.(JAN 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards. (JUN 2020) 52.204-13 System for Award Management Maintenance. (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance.(AUG 2020) 52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems. (NOV 2021)

(a) Definitions. As used in this clause—Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information. Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments. Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on National Security Systems Instruction (CNSSI) 4009). Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information ( 44U.S.C. 3502). Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures. (1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls: (i) Limit information system access to authorized users, processes acting on behalf of authorized users, or devices (including other information systems). (ii) Limit information system access to the types of transactions and functions that authorized users are permitted to execute. (iii) Verify and control/limit connections to and use of external information systems. (iv) Control information posted or processed on publicly accessible information systems. (v) Identify information system users, processes acting on behalf of users, or devices. (vi) Authenticate (or verify) the identities of those users, processes, or devices, as a prerequisite to allowing access to organizational information systems. (vii) Sanitize or destroy information system media containing Federal Contract Information before disposal or release for reuse. (viii) Limit physical access to organizational information systems, equipment, and the respective operating environments to authorized individuals. (ix) Escort visitors and monitor visitor activity; maintain audit logs of physical access;

and control and manage physical access devices. (x) Monitor, control, and protect organizational communications (i.e., information transmitted or received by organizational information systems) at the external boundaries and key internal boundaries of the information systems. (xi) Implement subnetworks for publicly accessible system components that are physically or logically separated from internal networks. (xii) Identify, report, and correct information and information system flaws in a timely manner. (xiii) Provide protection from malicious code at appropriate locations within organizational information systems. (xiv) Update malicious code protection mechanisms when new releases are available. (xv) Perform periodic scans of the information system and realtime scans of files from external sources as files are downloaded, opened, or executed. (2) Other requirements. This clause does not relieve the Contractor of any other specific safeguarding requirements specified by Federal agencies and departments relating to covered contractor information systems generally or other Federal safeguarding requirements for controlled unclassified information (CUI) as established by Executive Order 13556. (c) Subcontracts. The Contractor shall include the substance of this clause, including this paragraph (c), in subcontracts under this contract (including subcontracts for the acquisition of commercial products or commercial services, other than commercially available off-the-shelf items), in which the subcontractor may have Federal contract information residing in or transiting through its information system.

(End of clause)

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities. (DEC 2023) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV2021) 52.204-27 Prohibition on a ByteDance Covered Application. (JUN2023) 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures. (DEC 2023) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (NOV 2015) 52.219-6 Notice of Total Small Business Set-Aside. (NOV 2020) 52.219-28 Post award Small Business Program Representation. (JAN 2025) 52.222-3 Convict Labor. (JUN 2003) 52.222-21 Prohibition of Segregated Facilities. (APR 2015) 52.222-26 Equal Opportunity. (SEPT 2016) 52.222-36 Equal Opportunity for Workers with Disabilities. (JUN2020) 52.222-50 Combating Trafficking in Persons. (NOV 2021) 52.223-5 Pollution Prevention and Right-to-Know Information.(MAY 2024) 52.223-23 Sustainable Products and Services. (MAY 2024) 52.225-13 Restrictions on Certain Foreign Purchases. (FEB 2021) 52.225-20 Prohibition on Conducting Restricted Business Operations in Sudan-Certification. (AUG 2009) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024) 52.232-25 Prompt Payment. (JAN 2017) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018) 52.232-39 Unenforceability of Unauthorized Obligations. (JUN2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023) 52.233-1 Disputes. (MAY 2014) 52.233-1 Alternate 1 (DEC 1991) 52.233-3 Protest after Award. (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim. (OCT 2004) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984) 52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities. (NOV 2024) 52.242-14 Suspension of Work. (APR 1984) 52.249-7 Termination (Fixed-Price Architect-Engineer). (APR1984) 52.251-1 Government Supply Sources. (APR 2012) 52.252-2 Clauses Incorporated by Reference. (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

___________www.acquisition.gov__________________ 52.253-1 Computer Generated Forms. (JAN 1991)

JAR 2852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (JAN1985)

(a) David Smith is hereby designated to act as Contracting Officer's Representative (COR) under this contract.

(b) The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the contractor which clarifies the contract effort fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payments. (c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes in writing and signed.

DOJ Clauses:

DOJ-02 Contractor Privacy Requirements (JAN 2022) A. Limiting Access to Privacy Act and Other Sensitive Information

(1)Privacy Act Information In accordance with FAR 52.224-1 Privacy Act Notification (APR 1984) and FAR 52.224-2 Privacy Act (APR 1984), if this contract requires Contractor personnel to have access to information protected by the Privacy Act of 1974, the contractor is advised that the relevant DOJ system of records notices (SORNs) applicable to this Privacy Act information may be found at https://www.justice.gov/opcl/doj-systems-records.1 Applicable SORNs published by other agencies may be accessed through those agencies’ websites or by searching the Federal Digital System (FDsys) available at http://www.gpo.gov/fdsys/. SORNs may be updated at any time.

(2) Prohibition on Performing Work Outside a Government Facility/Network/Equipment Except where use of Contractor networks, IT, other equipment, or Workplace as a Service (WaaS) is specifically authorized within this contract, the Contractor shall perform all tasks on authorized Government networks, using Government-furnished IT and other equipment and/or WaaS and Government information shall remain within the confines of authorized Government networks at all times. Any handling of Government information on Contractor networks or IT must be approved by the Senior Component Official for Privacy of the component entering into this contract. Except where remote work is specifically authorized within this contract, the Contractor shall perform all tasks described in this document at authorized Government facilities; the Contractor is prohibited from performing these tasks at or removing Government-furnished information to any other facility; and Government information shall remain within the confines of authorized Government facilities at all times. Contractors may only access classified materials on government furnished equipment in authorized government owned facilities regardless of remote work authorizations.

(3) Prior Approval Required to Hire Subcontractors The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

(4) Separation Checklist for Contractor Employees The Contractor shall complete and submit an appropriate separation checklist to the Contracting Officer before any employee or Subcontractor employee terminates working on the contract. The Contractor must submit the separation checklist on or before the last day of employment or work on the contract.

The separation checklist must verify: (1) return of any Government-furnished equipment; (2) return or proper disposition of personally identifiable information (PII) 2, in paper or electronic form, in the custody of the employee or Subcontractor employee including the sanitization of data on any computer systems or media as appropriate; and (3) termination of any technological access to the Contractor’s facilities or systems that would permit the terminated employee’s access to PII or other sensitive information.

In the event of adverse job actions resulting in the dismissal of a Contractor or Subcontractor employee before the separation checklist can be completed, the Prime Contractor must notify the Contracting Officer within 24 hours and confirm receipt of the notification. In the case the Contractor is unable to notify the Contracting Officer, then the Contractor should notify the Contract Officer’s Representative (COR).

Contractors must complete the separation checklist with the Contracting Officer or COR by returning all Government-furnished property including, but not limited to, computer equipment, media, credentials and passports, smart cards, mobile devices, Personal Identity Verification (PIV) cards, calling cards, and keys and terminating access to all user accounts and systems.

Unless the Contracting Officer requests otherwise, the relevant Program Manager or other Key Personnel designated by the Contracting Officer or COR may facilitate the return of equipment.

B. Privacy Training, Safeguarding, and Remediation

(1) Required Security and Privacy Training for Contractors The Contractor must ensure that all employees take appropriate privacy training, including Subcontractors who have access to PII as well as the creation, use, dissemination and/or destruction of PII at the outset of the employee’s work on the contract and every year thereafter. Training must include procedures on how to properly handle PII, including heightened security requirements for the transporting or transmission of sensitive PII, and reporting requirements for a suspected breach or loss of PII. These courses, along with more information about DOJ security and training requirements for Contractors, are available at https://www.justice.gov/jmd/learndoj. The Federal Information Security Modernization Act of 2014 (FISMA) requires all individuals accessing DOJ information to complete training on records management, cybersecurity awareness, and information system privacy awareness. Contractor employees are required to sign the “Privacy Rules of Behavior,” acknowledging and agreeing to abide by privacy law, policy, and certain privacy safeguards, prior to accessing DOJ information. These Rules of Behavior are made available to all new users of DOJ’s computer network and to trainees at the conclusion of DOJ-OPCL-CS-0005.

The Contractor should maintain copies of certificates as a record of compliance and must submit an email notification annually to the COR verifying that all employees working under this contract have completed the required privacy and cybersecurity training.

(2) Safeguarding PII Requirements Contractor employees must comply with DOJ Order 0904 and other guidance published to the publicly-available Office of Privacy and Civil Liberties (OPCL) Resources page3 relating to the safeguarding of PII, including the use of additional controls to safeguard sensitive PII (e.g., the encryption of sensitive PII). This requirement flows down from the Prime Contractor to all Subcontractors and lower tiered subcontracts.

(3) Non-Disclosure Agreement Requirement Prior to commencing work, all Contractor personnel that may have access to PII or other sensitive information shall be required to sign a Non-Disclosure Agreement (NDA) and the DOJ IT Rules of Behavior. The Non- Disclosure Agreement:

a) prohibits the Contractor from retaining or divulging any PII or other sensitive information, or derivatives therefrom, furnished by the Government or to which they may otherwise come in contact as a result of their performance of work under the contract/task order that is otherwise not publicly available, whether or not such information has been reduced to writing; and requires the Contractor to report any loss of control, compromise, unauthorized disclosure, or unauthorized acquisition of PII or other sensitive information to the component-level or headquarters Security Operations Center within one (1) hour of discovery.

The Contractor should maintain signed copies of the NDA for all employees as a record of compliance. The Contractor should also provide copies of each employee’s signed NDA to the Contracting Officer before the employee may commence work under the contract/task order.

(4) Prohibition on Use of PII in Vendor Billing and Administrative Records The Contractor’s invoicing, billing, and other financial or administrative records or databases is not authorized to regularly store or include any sensitive PII or other confidential government information that is created, obtained, or provided during the performance of the contract without the written permission of the Senior Component Official for Privacy (SCOP). It is acceptable to list the names, titles and contact information for the Contracting Officer, COR, or other personnel associated with the administration of the contract in the invoices as needed.

(5) Reporting Actual or Suspected Data Breach Contractors must report any actual or suspected breach of PII within one hour of discovery.4 A “breach” is an incident or occurrence that involves the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where: (1) a person other than an authorized user accesses or potentially accesses PII or (2) an authorized user accesses or potentially accesses PII for an other than authorized purpose.

The report of a breach must be made to DOJ. The Contractor must cooperate with DOJ’s inquiry into the incident and efforts to minimize risks to DOJ or individuals, including remediating any harm to potential victims.

a) The Contractor must develop and maintain an internal process by which its employees and

Subcontractors are trained to identify and report the breach, consistent with DOJ Instruction 0900.00.015, Reporting and Response Procedures for a Breach of Personally Identifiable Information.

The Contractor must report any such breach by its employees or Subcontractors to the DOJ Security Operations Center (dojcert@usdoj.gov, 202-357-7000); Component-level Security Operations Center and Component-level Management Team, where appropriate; the COR; and the Contracting Officer within one (1) hour of the initial discovery.

b) The Contractor must provide a written report to the DOJ Security Operations Center (dojcert@usdoj.gov, 202-357-7000) within 24 hours of discovery of the breach by its employees or Subcontractors. The report must contain the following information:

i. Narrative or detailed description of the events surrounding the suspected loss or compromise of information.6 Date, time, and location of the incident.

ii. Amount, type, and sensitivity of information that may have been lost or compromised, accessed without authorization, etc.

iii. Contractor’s assessment of the likelihood that the information was compromised or lost and the reasons behind the assessment.

iv. Names and classification of person(s) involved, including victim, Contractor employee/Subcontractor and any witnesses.

v. Cause of the incident and whether the company’s security plan was followed and, if not, which specific provisions were not followed.8

vi. Actions that have been or will be taken to minimize damage and/or mitigate further compromise.

vii. Recommendations to prevent similar situations in the future, including whether the security plan needs to be modified in any way and whether additional training may be required.

c) The Contractor shall provide full access and cooperation for all activities determined by the Government to be required to ensure an effective incident response, including providing all requested images, log files, and event information to facilitate rapid resolution of sensitive information incidents.

d) At the Government’s discretion, Contractor employees or Subcontractor employees may be identified as no longer eligible to access PII or to work on that contract based on their actions related to the loss or compromise of PII.

(6) Victim Remediation

At DOJ’s request, the Contractor is responsible for notifying victims and providing victim remediation services in the event of a breach of PII held by the Contractor, its agents, or its Subcontractors, under this contract. Victim remediation services shall include at least 18 months of credit monitoring and, for serious or large incidents as determined by the Government, call center help desk services for the individuals whose PII was lost or compromised. When DOJ requests notification, the Department Chief Privacy and Civil Liberties Officer and SCOP will direct the Contractor on the method and content of such notification to be sent to individuals whose PII was breached. By performing this work, the Contractor agrees to full cooperation in the event of a breach.

The Contractor should be self-insured to the extent necessary to handle any reasonably foreseeable breach, with another source of income, to fully cover the costs of breach response, including but not limited to victim remediation.

C. Government Records Training, Ownership, and Management

(1) Records Management Training and Compliance

a) The Contractor must ensure that all employees and Subcontractors that have access to PII as well as to those involved in the creation, use, dissemination and/or destruction of PII take the DOJ Records and Information Training for New Employees (RIM) training course or another training approved by the Contracting Officer or COR. This training will be provided at the outset of the Subcontractor’s/employee’s work on the contract and every year thereafter. The Contractor shall maintain copies of certificates as a record of compliance and must submit an email notification annually to the COR verifying that all employees working under this contract have completed the required records management training.

b) The Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records containing PII and those covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format, mode of transmission, or state of completion.

(2) Records Creation, Ownership, and Disposition

a) The Contractor shall not create or maintain any records not specifically tied to or authorized by the contract using Government IT equipment and/or Government records or that contain Government Agency information. The Contractor shall certify, in writing, the appropriate disposition or return of all Government information at the conclusion of the contract or

b) Except as stated in the Performance Work Statement and, where applicable, the Contractor’s Commercial License Agreement, the Government Agency owns the rights to all electronic information (electronic data, electronic information systems or electronic databases and all supporting documentation and associated metadata created as part of this contract. All deliverables (including all data and records) under the contract are the property of the U.S.

Government and may be considered federal records, for which the Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

c) The Contractor shall not retain, use, sell, disseminate, or dispose of any government data/records or deliverables without the express written permission of the Contracting Officer or Contracting Officer’s Representative. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. § 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the Agency records schedules.

(1) Restrictions on Testing or Training Using Real Data Containing PII The use of real data containing PII from any source for testing or training purposes is generally prohibited. The Contractor shall use synthetic or de-identified real data for testing or training whenever feasible.

(2) Requirements for Contractor IT Systems Hosting Government Data

The Contractor is…