SV0177-25 - Solicitation.pdf

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SV0177-25, Bar Joist Reinforcement, UNICOR – FCI Cumberland

It is the intent of this Invitation for Bid to result in a Firm-Fixed-Price, Construction Type Contract for a project at the UNICOR Factory located at the Federal Correctional Institution – Cumberland, as outlined in the Statement of Work.

The solicitation is 100% set aside for Small Business. In order to qualify for award, your business size metrics information entered in your SAM registration must be less than or equal to the size standard specified above (see provision 52.219-1 in the Representations & Certifications section of your registration and view the table therein listing NAICS codes and your indicated business size relative to the assigned NAICS code above). Each bidder's SAM registration will be reviewed by the Government to confirm that your business size meets the small business size standard requirement. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04. The Primary, North American Industrial Classification System (NAICS) Code applicable to this project is 238120, Structural Steel and Precast Concrete Contractors with a corresponding small business size standard of $19.0 million. This solicitation will be distributed solely through the SAM database at https://SAM.gov.

Hard copies of the solicitation will not be made available. The website provides download instructions.

All future information about this solicitation, including any amendments, will also be distributed solely through this website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.

Questions will only be accepted in writing and will NOT be accepted after FRIDAY, JULY 18, 2025, at 2:00 P.M.

EST. Responses to questions and the site visit sign-in sheet will be posted via www.sam.gov, via an Amendment.

Questions may be submitted, via email, to: elizabeth.mcnealy@usdoj.gov. NO PHONE CALLS PLEASE.

SITE VISIT IS MANDATORY. See FAR 52.236-27 provision incorporated for date, time and background clearance information, to include deadline for submission for background clearance paperwork.

PROJECT MUST BE COMPLETED WITHIN 100 DAYS OF NOTICE TO PROCEED ISSUANCE.

Proposal due date is WEDNESDAY, JULY 30, 2025, at 2:00 P.M. EST. Late offers will not be accepted.

All related correspondence and offer shall indicate "Solicitation No. SV0177-25" in the email subject line. Name, address and telephone number of offeror, technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation, terms of any expressed warranty, price and any discount terms shall be stated. Offeror must ensure all SAM documentation is completed and current, Representations and Certifications FAR 52.212-3, and include acknowledgment of all amendments, if issued.

IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Prison Industries must be registered in the System for Award Management (SAM) at https://SAM.gov at the time of offer submission.

Offerors must hold prices firm for 60 calendar days from the date specified for receipt of offers. Offers or modifications to offers received at the address specified for the receipt of offers after the exact time specified may not be considered.

Vendors shall submit signed and dated offers by email to: elizabeth.mcnealy@usdoj.gov

This solicitation is intended only for those who would be entering into a Prime contract with Federal Prison Industries - UNICOR for the entirety of this project. UNICOR does not award subcontracts. Subcontracts (if

1600002462 / SV0177-25 Page 2 of 50 applicable/necessary) are the responsibility of the Prime contractor. UNICOR has no privity of the contract with subcontractors.

If you have questions about SAM.gov, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Solicitation SV0177-25 and all necessary attachments are listed in the “attachments” section below.

The following information pertains to the SF-1442, Solicitation, Offer, and Award:

OMB Clearance Number 1103-0018

Block 8: Emailed, Hand carried or Overnight Express to:

Federal Prison Industries - UNICOR ATTN: E. McNealy, UNICOR Contracting Officer 501 Capital Circle NE Tallahassee, FL 32301 elizabeth.mcnealy@usdoj.gov

(850) 878-2173

Block 17: LUMP SUM mailto:elizabeth.mcnealy@usdoj.gov

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Table of Contents

SV0177-25, Bar Joist Reinforcement, UNICOR – FCI Cumberland

Table of Contents

SF-1442, Solicitation, Offer, and Award

Section 2: Commodity or Services Schedule

Section 3: Statement of Work

Section 4: Contract Administration Information

Federal Government Holidays

Administrative Contracting Officer

JAR 2852.201-70, Contracting Officer’s Representative (COR)

Contractor’s Project Superintendent

Requirements for Correction of Sub-standard Performance

Section 5: Special Contract Requirements

Contract Award

Wage Determination Applicable to this Contract

Bonds

Project Magnitude

Required Insurance

Pre-Construction Conference

Submittals

Contractor Use of Premises

Payment Services

Request for Final Inspection

Construction Contract Security

Schedule of Values

Applications for Payment

Progress Meetings

Contract Closeout Procedures (for construction contracts not exceeding SAT)

Business Management Questionnaire

Section 6: Contract Clauses

Clauses By Reference

Clauses by Full Text

52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021)

52.211-10 Commencement, Prosecution, and Completion of Work (Apr 1984)

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52.211-12 Liquidated Damages-Construction (Sept 2000)

52.225-9 Buy American-Construction Materials (Oct 2022)

JAR 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020)

DOJ-02 Contractor Privacy Requirements (JAN 2022)

DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021)

DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007)

Section 7: Attachments

Section 8: Solicitation Provisions

Provisions By Reference

Provisions By Full Text

52.216-1 Type of Contract (Apr 1984)

52.222-5 Construction Wage Rate Requirements - Secondary Site of the Work (May 2014)

52.225-10 Notice of Buy American Requirement-Construction Materials (May 2014)

52.236-27 Alt I Site Visit (Construction) (Feb 1995) - Alternate I (Feb 1995)

Section 9: Representations and Instructions

52.204-8 Annual Representations and Certifications (Jan 2025)

Section 10: Evaluation Factors

52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2021) (DEV)

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X

X X

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

1600002462

2. TYPE OF SOLICITATION

X SEALED BID (IFB)

INVITATION FOR BID

NEGOTIATED (RFP)

REQUEST FOR PROPOSAL

3. DATE ISSUED

06/27/2025

PAGE OF PAGES

5 50

IMPORTANT -The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

5000004419

6. PROJECT NUMBER

SV0177-25

7. ISSUED BY CODE CUM1 8. ADDRESS OFFER TO

Federal Prison Industries - UNICOR ATTN: Elizabeth McNealy, UNICOR Contracting Officer 501 Capital Circle NE Tallahassee, FL 32301

Federal Prison Industries - UNICOR Cumberland Sign 14601 Burbridge RD SE Cumberland, MD 21502-8724

9. FOR

INFORMATION CALL:

a. NAME

Elizabeth McNealy

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

(850) 878-2173

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" means "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

The selected contractor shall provide all materials, labor, and equipment for the project titled FPI – UNICOR Bar Joist Reinforcement at the Federal Correctional Institution (FCI) Cumberland located in Cumberland, Maryland in accordance with the attached Specifications and Drawings.

PLEASE COMPLETE THE FOLLOWING ITEMS:

UNIQUE ENTITY IDENTIFIER:

CAGE CODE:

TAX IDENTIFICATION NUMBER:

POINT OF CONTACT:

CONTRACTOR E-MAIL:

11. The Contractor shall begin performance within 20 calendar days and complete it within 100 calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See 52.211-10.)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS? (If "YES," indicate within how many calendar days after award in Item 12b).

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

12b. CALENDAR DAYS

a. Sealed offers in original and 0 copies to perform the work required are due at the place specified in item 8 by 14:00US/p.m.EST (hour)

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than 60 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 12/2022)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d) local time 07/30/2025

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OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NUMBER (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE

UNITED STATES CODE AT

10 U.S.C. 3204(a) ( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY CUM1 27. PAYMENT WILL BE MADE BY

Federal Prison Industries - UNICOR Central Accounts Payable P.O. Box 11849 Lexington, KY 40578-1849

Federal Prison Industries – UNICOR FCI Cumberland 14601 Burbridge RD SE Cumberland, MD 21502

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award,

(b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print)

31a. NAME OF CONTRACTING OFFICER (Type or print)

Elizabeth McNealy

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA

BY

31c. DATE

STANDARD FORM 1442 (REV. 12/2022) BACK

AMOUNTS

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Section 2: Commodity or Services Schedule

Firm-Fixed-Price

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 The selected contractor shall provide all materials, labor, and equipment to complete the UNICOR Factory Bar Joist Reinforcement at FCI Cumberland in accordance with solicitation.

PSC: Z2FF

JB

The successful contractor shall be responsible for all applicable federal, state, and local taxes. No tax exemption certification will be issued by Federal Prison Industries. THE TOTAL PURCHASE PRICE SHALL ALSO BE WRITTEN IN BLOCK 17 OF SF-1442.

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Section 3: Statement of Work

1.0 Introduction/Background

Federal Prison Industries, Inc. (FPI) was established by statute and Executive Order 6917 in 1934 with a mission to rebuild the lives of incarcerated individuals and reduce recidivism. FPI is unique in that it is a manufacturing organization operating within the U.S. Department of Justice, Federal Bureau of Prisons (FBOP). Aside from producing products and performing services, FPI seeks to prepare Adults in Custody to return to society as law-abiding taxpayers with quality job skills, training and work experience.

This Statement of Work (SOW) is to provide the information required for vendors to submit a bid for the UNICOR Factory Roof Steel Reinforcing Project.

2.0 Place of Performance

Federal Correction Institution (FCI) - Cumberland UNICOR Sign Factory 14601 Burbridge Rd SE Cumberland, MD 21502

3.0 Scope of Work

The scope and purpose of this firm-fixed-price contract is to provide all necessary equipment, labor and materials to install Reinforcing Bar Joists in multiple locations inside the UNICOR Factory at FCI Cumberland. Vendor must provide and install all necessary reinforcing bar joists, and equipment to complete the installation of said reinforcing bar joist sensors. This requirement is for UNICOR – Cumberland Factory to sustain form-fit-function, safety and environmental standards, and overall maintenance. Installation will include but is not limited to:

• Furnish and unload steel at site inside security perimeter

• Drain fire sprinkler system, temporarily remove and plug sprinkler branch piping for beam installation in bay E9/E10 (sprinkler to be re-energized after plugs are installed)

• Temporarily remove existing return air duct for beam installation in bay E9/E10

• Temporarily disconnect and remove electrical conduits and de-energize bus duct for installation of steel

• Relocate existing air piping to install top chord reinforcing for joist R22k7b in bay E9/E10

• Provide engineering design to temporarily shore existing steel joists during welding of new reinforcing members

• Furnish and install temporary shoring at each bay during welding of new reinforcing members

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• Install steel reinforcing for (1)R22K7A,(2)R22K7B, (3)R22K7C, (1)R22K7D, (2)R22K7E, and (1) R24K9A per drawing S1.1 & S1.2

• Fabricate & install (1) new W16x31 steel beam at bay E9/E10

• Provide (1) third party visual weld inspection at each bay

• Remove temporary shoring

• Paint new steel in place

• Drain fire sprinkler system and reinstall sprinkler branch piping in bay E9/E10

• Reinstall existing return air duct in bay E9/E10

• Permanently secure existing conduits in place, reinstall existing conduits removed in bay E9/E10, and re-energize bus duct

• Clean up any and all debris created during this process

4.0 Contract Period of Performance

The performance period for the project will be 100 Calendar Days from issuance of the notice to proceed, to include an allotment of 20 Calendar Days for the Background Clearance Process.

5.0 Contractor Management

The COR is the point of contact for non-substantiated communications of a technical nature. Only the Contracting Officer has the authority to change the requirements of this order(s).

6.0 Worksite Appearance and Security

The Contractor shall maintain the worksite such that debris and trash is consistently removed and properly disposed. The Contractor shall ensure this is done by daily cleanups at the end of the workday. The Contractor shall ensure that the building’s exterior doors and windows are always clear of debris to allow access to the building interior.

7.0 Work Hours for Service Element

Working hours are Monday through Friday, 7:30 a.m. - 3:30 p.m. to exclude Federal Holidays. Access to the site will be available during normal working hours except during institutional emergencies. It shall be the responsibility of the contractor to familiarize themselves, their employees and their subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor any subcontractor for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors shall plan in their response for a minimal amount of time accrued for security considerations, (i.e., check-in screening, delay due to inmate movements, institution lock-down, institutional emergencies, fog or any other weather-related events, etc.). In the event of an institutional emergency, the contractor will be instructed to secure all work and stow all tools, 1600002462 / SV0177-25 Page 10 of 50 equipment and materials, and the contractor will be escorted out of the institution. Work will resume once the institutional emergency has been cleared.

Contractors will NOT be allowed to bring cell phones, two-way pagers, or cameras into the institution. The Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work.

8.0 Evaluation Factors

The Government will award to the responsible contractor whose quote conforming to the solicitation and Statement of Work, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Price

• Technical Capability

• Past Performance

*See Section 10: Evaluation Factors, for additional information.

9.0 Work Restrictions

• At contract award and prior to commencement of work, all tools required to complete the reinforcement must be submitted for prior approval to the Contracting Officer's Representative (COR). Any tools must be inventoried upon entry.

o 1. Only essential vehicles will be allowed in to deliver materials.

If a non-BOP vehicle needs to stay inside the fence, it must be approved by the Captain.

o 2. All vehicles coming inside must have proper staff escort. One person driving and one person (STAFF) escorting for a normal size vehicle.

o 3. All contractors must complete the information in our visitor log including time in and time out.

o 4. All FPI/BOP staff involved with this project should be familiar with CUM 5500.14e, Front and Rear Entrance Procedures.

• Contractors will NOT be permitted to bring cell phones, cameras, weapons, ammunition, tobacco products, intoxicating beverages or any other objects/substances that violate criminal laws or are prohibited by Federal Regulations or Federal Bureau of Prisons' policies on institution grounds. Introduction of contraband shall be subject to the penalties prescribed by Title 18 USC 1791.

• Weapons and ammunition of any kind are not allowed on Federal property, including the parking lot.

• Contractor will be permitted to wear jeans inside the correctional facility; however, sleeveless tops, shorts and/or green, camouflage, or any khaki-colored clothing will not be permitted. Revealing clothing is not permitted. Clothing shall be professional in nature and appropriate for the work being completed.

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• Lunch shall be consumed at the work site. Contractor is responsible for ensuring they have everything they need for their lunch prior to when they check-in at the beginning of their day at the site.

• Smoking: On Federal Property, smoking is only allowed in designated outdoor areas. This policy will be strictly enforced.

• All personnel entering the institution shall follow security guidelines established in HSPD-12.

• All personnel will be required to clear a metal detector, or other security device in use, each time they enter the secure perimeter.

• Contractor shall be escorted by FPI or FBOP staff at all times.

• Do not give, or offer to give, anything to an inmate.

• Do not bring any correspondence into or out of the institution.

• Do not accept gifts or favors from inmates.

• Leave personal items locked in your vehicle.

• All personnel entering the institution must have a government issued photo ID.

• The FBOP/FPI shall maintain control of all security keys to include vehicle keys.

• Conduct yourself in a responsible, mature manner.

• Report any unusual action(s) or behavior to FPI or FBOP staff.

10.0 Delivery of Materials

A. All construction materials/equipment required for the Work shall be processed by the Contractor and coordinated with the institution Contracting Officer's Representative (COR) for temporary storage.

B. Anything shipped directly to the site may be received by the Contractor between the hours of 8:00 AM and 2:00 PM, Monday through Friday, except Federal Holidays. Under no circumstances will FPI/FBOP staff receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

C. Contractors shall provide their own means of loading and unloading material and equipment.

D. Do not use the institution entry/driveway for the loading, unloading, or storage of any materials or equipment. Do not impede/block the driveway at any time.

11.0 Storage of Materials and Equipment

A. All construction tools allowed inside the perimeter fence overnight, will be stored inside the Tool Room in the UNICOR Factory in a locked storage container provided by the contractor. Location of the Tool Room will be identified during the Mandatory Pre-Bid Meeting. The storage container will be a secure lockable gang box or similar, size to be determined by the Contractor and the COR. All tools will be inventoried prior to entering and exiting the work site and must be accounted for each workday. Any broken tools shall be inventoried, and

1600002462 / SV0177-25 Page 12 of 50 all parts must be accounted for. Report any lost or broken tools to the escorting staff immediately. Escort staff shall have the right to inventory or check tools at any time during work hours.

B. The placement of a locked storage container within the perimeter fence, for the contractor’s storage of materials, will be outside the bay doors of the UNICOR Factory. Area will be identified during the mandatory pre-bid meeting.

C. Tool Protocol

1. A Tool Inventory Form (attachment 9) shall be filled out in advance on a daily basis, detailing what tools are being brought inside the institution. Please reference the below instructions on what tools would be prohibited from being stored overnight inside the confines of the institution.

2. Storage of Class B and only Class B tools in this container will be allowed for the duration of the project. If the contractors are in need of Class A and Class AA tools, those items must be brought in and out of the institution daily with the contractors. All tools being brought in will be inventoried upon arrival and again at their departure at the end of each workday. The Class B tools being stored in the container will have an inventory posted with them throughout the duration of project.

The following information is from the institution supplement on Tool Control:

a. Class AA tools are those tools deemed too dangerous to institution security to ever be handled by an inmate without constant direct staff supervision or secured in such a manner as to give inmates even the remotest possibility of access. Some examples of Class AA tools are:

Hacksaw blades, Metal cutting wheels, bolt cutters, mixing chambers for cutting torches, and anything that has metal cutting capabilities, etc.

b. Class A tools are those tools most likely to be used in an escape or escape attempt, used to manufacture, or serve as weapons capable of doing serious bodily harm, or are hazardous to institutional security or personal safety. Some examples of Class A tools are: Power tools including drills over 14V, prybars, tubing cutters, benders, sledge hammers, security (torx) bits, drill bit sets, screwdrivers over 6" shank, Hoses & cords over 10 foot in length, etc.

c. Class B tools are less hazardous, in that they are not likely to be used in an escape attempt, or an assault without alteration. Some examples of Class B tools are: Common hand tools, i.e. hammers, screwdrivers, pliers, wrenches, socket sets, utility knives, shovels, levels, handheld wood saws, drills under 14V, etc.

D. All ladders regardless of the size shall be stored secured to a stationary fixture with a chain and lock in a predetermined area, such that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff.

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E. All extension cords regardless of length shall be in good condition with no broken outer insulation and shall be secured in a locked construction gang box.

12.0 Safety Standards

Contractors are responsible for the protection of their employees IAW 29 Code of Federal Regulations CFR 1910, 29 CFR 1925, and 29 CFR 1926.

The contractor and all associated sub-contractors shall comply with applicable federal, state, and local safety occupational health and environmental rules, laws, and regulations, as well as additional specific requirements invoked by contract.

Contractors will not expose Government employees, equipment, or facilities to hazards because of Contractor’s operations.

Contractors will apply Occupational Safety and Health Administration (OSHA) and other non-Department of Army regulatory or consensus safety and health standards to military unique equipment, systems, operations, or workplaces, in whole or in part, insofar as practicable.

Contractors shall immediately notify the COR of any accident, incident or exposure resulting in a fatality, lost- time occupational injury, illness, contamination of property, property damage or loss resulting from work performed under the contract.

(END OF STATEMENT OF WORK)

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Section 4: Contract Administration Information

Federal Government Holidays The following is a list of Federal Holidays observed by the Government:

New Year's Day (January 1st) Martin Luther King's Birthday (3rd Monday in January) Washington's Birthday (3rd Monday in February) Memorial Day (last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran's Day (November 11th) Thanksgiving (4th Thursday in November) Christmas (December 25th)

Administrative Contracting Officer ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT AWARD AND ADMINISTRATION

Administration of this contract shall be performed by:

Elizabeth McNealy, Contract Specialist Telephone: 850-878-2173 E-mail: elizabeth.mcnealy@usdoj.gov Address: UNICOR, Federal Prison Industries

Attn: E. McNealy, Contract Specialist 501 Capital Circle NE Tallahassee, FL 32301

Written communications shall make reference to the contract number and shall be mailed to the above address, or sent via email to elizabeth.mcnealy@usdoj.gov

The Contracting Officer (CO) has the overall and primary responsibility for the administration of this Contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to: modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions involving deductions from contract payments or other consideration due to the Government, for nonperformance or unsatisfactory performance, whether or not in dispute; terminate the contract for convenience or default; issue final decisions regarding contract questions or matters under dispute. The CO may delegate certain other responsibilities to an authorized representative.

JAR 2852.201-70, Contracting Officer’s Representative (COR)

a) The following is hereby designated to act as Contracting Officer's Representative (COR) under this contract:

David Smith Facility Operations Specialist - UNICOR 320 1st St NW Washington, D.C. 20534 Phone: (202) 305-3948 Email: david.smith18@usdoj.gov

(b) The COR is responsible, as directed by the CO, for: 1. receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; 2. providing direction to the contractor which clarifies the contract effort; 3. fills in details or otherwise serves to accomplish the contractual Scope of Work; 4. evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payments.

mailto:david.smith18@usdoj.gov

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(c) The COR does not have the authority to alter the contractor's obligations under the contract, and/or modify any of the expressed terms, conditions, specifications, or cost of the agreement. If as a result of technical discussions, it is desirable to alter/change contractual obligations or the Scope of Work, the Contracting Officer shall issue such changes in writing and signed.

Contractor’s Project Superintendent

The Contractor shall appoint a Project Superintendent who will be the Contractor's authorized representative for technical and administrative performance of all services required hereunder. The supervisor shall provide the single point of contact through which all Contractor and Government communications, work, and technical direction shall flow. The supervisor shall receive and execute, on behalf of the Contractor, such technical direction as the COR may issue within the terms and conditions of the Contract. All administrative support of the Contractor's technical personnel required to fulfill the tasks assigned under this Contract shall be the responsibility of the Contractor.

Contractor's Project Superintendent shall provide signed and dated resume to include a copy of certifications for credentialed professionals, proximity to job-site and all current projects assigned to them.

In the event of replacement of Project Superintendent, the Contractor is required to replace the individuals listed below with individuals of comparable qualifications.

Requirements for Correction of Sub-standard Performance

When any member of the Contract Administration Team (CO & COR) becomes aware of substandard performance in any area of the Contract, the Contractor will be given verbal and/or written notification, depending on the circumstances of the issue. The Contractor shall resolve the performance issues consistent with the requirements specified in the SOW and/or task order. For other types of deficiencies where the corrective actions are not specifically stated, the Contractor shall submit a Plan of Action to correct the performance issue within ten (10) working days. If it is not corrected to the satisfaction of the Contract Administration Team member, the Contract Administration Team member shall annotate the performance files and include the observations in the Contractor Performance Report as appropriate.

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Section 5: Special Contract Requirements Contract Award

The Government intends to award a Firm Fixed-Price Construction type contract as a result of this solicitation. Award will be made to the offeror, pursuant to an affirmative determination of responsibility, whose offer conforms to the terms of the solicitation, and is determined to be in the best interest of the Government, based upon evaluation of the factors included in this solicitation.

Wage Determination Applicable to this Contract The rates referred to in the Davis-Bacon Act for Bricklayers, Laborers, Carpenters, Electricians, etc., are included in the General Wage Determination issued by U.S. Department of Labor Employment Standards Administration Wage and Hour Division, General Decision Number MD20250081, Mod # 0, dated 03/14/2025.

Payment will be made to individuals used in the performance of this contract, the rates of wages contained therein. The complete wage rate decision is incorporated as a part of this solicitation.

Bonds

a) Bid Guarantee. Each bidder shall submit with his bid a Bid Bond (Standard Form 24) with good and sufficient surety or sureties acceptable to the Government, or other security as provided in provision 52.228-1, in the form of twenty percent

(20) of the bid price or not to exceed $3,000,000. The bid bond penalty may be expressed in terms of a percentage of the bid price or may be expressed in dollars and cents. A bid bond is not required for bids of $150,000 or less. (FAR 28.102-1)

b) Performance and Payment Bonds. Within 10 days after award the contractor shall execute and submit to the Contracting

Officer two bonds, each with good and sufficient surety or sureties acceptable to the Government, as follows; a Performance Bond (Standard Form 25) and a Payment Bond (Standard Form 25A). The penal sums of such bonds will be as follows: (Not required for contracts of $150,000 or less)

1) Performance Bond: The penal sum of performance bonds at the time of contract award shall be 100 percent of the original contract price.

2) Payment Bond: The penal amount of payment bonds at the time of contract award shall be 100 percent of the original contract price.

c) For construction contracts greater than $35,000 but not greater than $150,000, the Contracting Officer shall select two or more of the following payment protections, giving particular consideration to inclusion of an irrevocable letter of credit as one of the selected alternatives (FAR 28.102-1(b)(1)):

1) A Payment Bond;

2) An irrevocable letter of credit (ILC);

3) A tripartite escrow agreement;

4) A Certificate of Deposit; or

5) A deposit of the types of security listed in 28.204-1 and 28.204-2.

d) Individual Sureties.

1) Bidders may elect to furnish individual surety bonds. If individual surety bonds are furnished for bid guarantees, payment or performance bonds, the individual sureties must submit their bonds proof of ownership and value of the assets which they claim in their net worth at time of bid opening. The Government's preferred method of proof is to have a statement of net worth prepared by a Certified Public Accountant (CPA) in accordance with Generally Accepted Accounting Principles (GAAP). Statements from a CPA that contain disclaimers are not acceptable. The statement of net worth on the Standard Form 28, Affidavit of Individual Surety, is insufficient and will not be accepted without additional proof of value and ownership.

2) Bidders are cautioned that individual sureties must provide complete and detailed information in Block 9 of Standard Form 28 concerning other contracts on which they have provided bonds. This information shall include contract number, contract location, amount, and type of bond and telephone number of the involved contracting office. Failure to provide the proof and information required may result in rejection of the bid or termination of the contract for failure

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Project Magnitude

Pursuant to Federal Acquisition Regulation 36.204, the estimated cost of this acquisition is between $100,000 and $250,000. NOTE: This range is one of eight available ranges from FAR 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range.

Required Insurance

See FAR 52.228-5, Insurance - Work on a Government Installation.

The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

TYPE AMOUNT

a) WORKERS COMPENSATION & EMPLOYER'S LIABILITY $100,000 The required Workmen's Compensation Insurance shall extend to cover employee's liability for accidental bodily injury or death and for occupational disease with a minimum liability of $100,000.

b) COMPREHENSIVE GENERAL LIABILITY with a minimum limit of: $500,000

PER ACCIDENT OR OCCURRENCE FOR BODILY INJURY

This insurance shall include contractor's protective and contractual liability.

c) COMPREHENSIVE AUTOMOBILE LIABILITY with the following minimum limits:

1) PER PERSON $200,000

2) PER OCCURRENCE FOR BODILY INJURY $500,000

3) PER OCCURRENCE FOR PROPERTY DAMAGE $ 20,000

Pre-Construction Conference

a) Prior to the start of construction, Contracting Officers shall call a conference with the contractor, subcontractor(s), Contracting Officer’s Representative (COR), Warden, UNICOR Business Manager, Safety Manager, Facilities Administrator, UNICOR Factory Manager, Project Representatives, Captain and other interested personnel to discuss the statutory labor standards, prevailing wage requirements, submission of the contractor's payrolls, subcontractor's responsibilities, institution work schedules, local policies, contraband, parking, storage of vehicles and equipment, etc.

Minutes of the conference shall be recorded, listing the names and titles of all attendees, and the subject matter of all items covered. The minutes shall be signed by the contractor and the Contracting Officer, and a signed copy placed in the contract file.

b) The Contractor shall familiarize himself/herself with all procedures involved in normal institution routines. Any requirements which may constitute a problem or result in conflict, will be brought to the attention of the Contracting Officer or his representative for determination.

Submittals

Within 10 calendar days after commencement of work or as otherwise established by the Contracting Officer, all materials and articles requiring approval, as contemplated by the Materials and Workmanship clause, shall be submitted by the contractor.

The submittal process is in place to allow the Government the opportunity to determine whether materials or procedures used by the contractor are in accordance with contract requirements. It is ultimately the Contractor's responsibility via the quality control process to ensure submittal items installed under the contract and work performed on site are in accordance with industry standards and general practices.

a) The types of submittal requirements specified in this contract may include, but is not limited to; shop drawings, product data, samples, certificates of conformance or compliance, certified test or inspection reports, equipment, materials, and miscellaneous work related submittals for construction. Individual submittal requirements are generally specified in applicable sections for each unit of work in the specifications and/or as a whole in one section in the statement of work.

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b) The Contracting Officer’s Representative (COR) shall act for the Contracting Officer in the review and acceptance of all submittals. The Contractor shall submit submittals as required by the contract/specifications to the COR for transmittal to the Contracting Officer. Fabrication of any work or purchase or use of any submittals (such as materials for which samples are required or equipment, etc.) shall not take place until written acceptance is given by the COR, except at the Contractor's own risk.

c) The Contractor shall submit all shop drawings and submittals sufficiently in advance (unless otherwise specified in the specifications) of the construction requirements to allow ample time for checking, re-submitting, and re-checking.

d) Failure of any materials to pass their specified tests shall be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. The Government reserves the right to disapprove any material or equipment which has previously proven unsatisfactory in service.

e) The Contracting Officer’s or designee’s approval or acceptance of submittals is not to be construed as a complete check.

Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor is responsible for the satisfactory construction of all work. The Contractor is responsible for delivering a final product/system that is operational as intended by the contract requirements, regardless of any Government approvals or acceptance of submittals. The Government assumes no liability during the submittal approval/acceptance process. It is the sole responsibility of the Contractor to deliver a properly functioning product or system.

Contractor Use of Premises

Work Hours The project schedule is based on a normal forty (40) hour work week, eight (8) hours per day, Monday through Friday, excluding Federal holidays. The Contracting Officer’s Representative (COR) shall establish the work hour time frames for the duration of the project, subject to the approval of the Contracting Officer. Work hours and work days may be altered only with a 48-hour advance approval of the Contracting Officer.

NOTE: Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour day. The Government assumes no responsibility to the Contractor, nor to any of his subcontractors, for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines. The procedures and institutional entrance/exit routines applicable to this project will be explained at both the pre- bid conference/site visit and the pre-construction meeting.

Contraband The Contractor shall inform his employees that intoxicating beverages, drugs, weapons, etc., will not be allowed on the site.

The introduction of contraband shall be subject to the penalties prescribed by Title 18 USC-1791.

Explosives The use of explosives is absolutely forbidden without written authorization from the Contracting Officer.

Parking and Temporary Office Parking will be available at the site to the extent it does not interfere with construction activities. Otherwise, parking shall be provided for by the Contractor, at his expense, off the site for workmen employed on the project. Any temporary field office used by the Contractor shall be located in an area approved by the COR.

Safety and Accident Prevention In performing work under this contract the contractor shall:

1) Conform to the specific safety requirements established by this contract;

2) Comply with the safety rules of the Government institution that concern related activities not directly addressed in this contract;

3) Take all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

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4) Take such additional immediate precautions as the Contracting Officer and/or COR may reasonably require for safety and accident prevention purposes.

Payment Services

See FAR 52.232-27, Prompt Payment for Construction Contracts.

a) Original application for payment shall be prepared on AIA (American Institute of Architects) Form G-702 "Application and Certificate for Payment" and submitted to the Contracting Officer. The contractor may use another form; however, it shall contain similar information as the AIA Form G-702. Payment Applications shall be submitted to: UNICOR, Federal Prison Industries, ATTN: Elizabeth McNealy, Contracting Officer, 501 Capital Circle NE, Tallahassee, FL 32301. Due to mail delays caused by security precautions, do not use U.S. Postal Service mail. Packages from any of the messenger services (FedEx, UPS, DHL, etc.) are accepted at this address. The preferred method of invoice submission is electronically (via email) to elizabeth.mcnealy@usdoj.gov. The Contracting Officer’s Representative (COR) and UNICOR Factory Manager will approve the amount of payment by signing.

Delay in contractor payment due to invoice submission to any address other than the physical or email address listed above shall be the fault of the contractor, and payment will be processed only upon receipt at the physical or email address noted above, and after approval by project COR and Factory Manager.

b) All small business contractors are required to self-certify on all invoices their small business status.

c) The following information is required with each application for payment:

• Name and address of contractor

• Contract number

• Contractor invoice/application for payment number

• Description, price, and quantity of construction completed/rendered

• Payment terms (reference the contract payment clause)

• Other substantiating documentation or information required by the contract

• Name, title, and phone number of official to be notified in the event of a defective invoice

• Contractor TIN (Tax ID Number)

d) Certified Payrolls shall be submitted to: UNICOR, Federal Prison Industries, ATTN: Elizabeth McNealy, Contracting Officer, 501 Capital Circle NE, Tallahassee, FL 32301. Due to mail delays caused by security precautions, do not use U.S.

Postal Service mail. Packages from any of the messenger services (FedEx, UPS, DHL, etc.) are accepted at this address.

Request for Final Inspection

The Contractor shall give the Contracting Officer’s Representative (COR) a minimum of ten (10) working days advanced written notice of the date on which the work will be fully completed and ready for the Government’s final inspection.

Construction Contract Security (Program Statement 3732.01 BOP Identifications and Background Investigation)

In addition to the information contained in clause “DOJ-03 Personnel Security Requirements for Contractor Employees (Nov 2021); (Alt. I) -- Classified Information – Cleared Contractors”, the following additional security is required to be completed and submitted for all contract employees who will be working under the terms of the contract:

• BP-A0660, Criminal History Check Form

• Contractor Pre-employment Questionnaire Form

The contactor should be aware that the time required for contractor security clearances to be completed may vary. For the purposes of this solicitation, 20 calendar days have been included in the performance period specified in FAR clause 52.211-10. The number of days listed above is contingent upon the contractor providing appropriately completed clearance packages for their employees within 5 calendar days of the Notice to Proceed. For any subsequently awarded subcontract, completed security clearance packages for subcontractor workers shall be submitted in conjunction with the completed SF- 1413.

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**A form package will be issued by the Administrative Contracting Officer or Contracting Officer's Representative (COR) at the institution upon contract award. Completed packages shall be submitted by the PRIME CONTRACTOR ONLY to obtain clearance for each prime and sub-contract employee. Security Clearance packages will NOT be accepted from sub-contractors. Upon clearance being obtained the contractor will be notified. Should a contract employee NOT be cleared to enter the facility for this project, the contractor will be notified immediately. The contractor will be responsible for submitting another contract employee as soon as possible for clearance. Be advised, the Federal Bureau of Prisons/Federal Prison Industries cannot disclose why an individual does not pass the security clearance process, as it is a violation of law.**

Schedule of Values

The Contractor shall prepare a Schedule of Values (SOV) for the project and submit to the Contracting Officer for approval prior to submitting the first application for payment. The SOV shall be correlated with the construction schedule.

The SOV shall be formatted per the Construction Specification Institute Master Format structure. The Contractor may propose an alternate organizational format to the Contracting Officer for approval.

(a) The SOV shall include:

(1) Project name, location, and contract number;

(2) Contractor’s name and address;

(3) Date of submittal.

(b) The SOV shall be arranged in a tabular form with separate columns to indicate the following for each item listed:

(1) Description of Work or Material;

(2) Related specification section, if applicable;

(3) Name of subcontractor, if applicable;

(4) Name of manufacturer or fabricator, if applicable;

(5) Name of supplier, if applicable;

(6) Change orders (modifications) that have affected value, if applicable;

(7) Dollar value;

(8) Percentage of Contract sum rounded to the nearest percent, adjusted to total 100 percent.

(c) The SOV shall breakdown the contract sum in sufficient detail to facilitate continued evaluation of applications for payment and progress reports. The contractor should separate principal subcontract amounts down into several line items.

(d) SOV amounts shall…