REQUEST FOR PROPOSAL

25/26-42

SURVEY SERVICES - BUSH HILL RD RECONSTRUCTION

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: March 16, 2026

DEADLINE FOR QUESTIONS: April 5, 2026

RESPONSE DEADLINE: April 8, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

25/26-42

SURVEY SERVICES - BUSH HILL RD RECONSTRUCTION

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. INSURANCE AND INDEMNIFICATION REQUIREMENTS

VI. LIVING WAGE ORDINANCE

VII. EVALUATION CRITERIA

VIII. VENDOR SUBMISSIONS

Attachments:

A - Manchester Living Wage Certification

B - Town of Manchester 2026 Holiday Calendar

C - Bush Hill Rd Location Map

D - Bush Hill Rd Survey & Mapping Limits

Request For Proposal #25/26-42 Title: SURVEY SERVICES - BUSH HILL RD RECONSTRUCTION

1. INTRODUCTION

1.1. Summary

The Town of Manchester is seeking the services of a qualified Professional Land Surveyor, licensed in the

State of Connecticut, to perform a topographic field survey and base map in AutoCAD format for the approximately 1.7 mile long (9,000 feet) section of Bush Hill Road between Hillstown Road and Keeney

Street.

1.2. Background

The Manchester Department of Public Works, Engineering Division will be using the basemap to design a roadway reconstruction project along the same section of Bush Hill Road. Bush Hill Road is a Town-owned and maintained two-way two-lane, collector roadway. The roadway is in poor to very poor condition and is targeted for full replacement including consideration of minor spot storm drainage improvements. The Town anticipates extending a connection between the multi-use path on the east side of Hillstown Road to the sidewalk on Keeney Street (currently in construction) in accordance with the Town's Complete Streets Policy.

1.3. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Division

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Engineering

Department Head:

Jeff LaMalva

Town Engineer

1.4. Timeline

Release Project Date March 16, 2026

Question Submission Deadline April 5, 2026, 11:55pm

Question Response Deadline April 6, 2026, 4:30pm mailto:cnarracci@manchesterct.gov tel:(860)647-3033

RFP Opening Date and Time April 8, 2026, 2:00pm

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. Tariff Increases:

The prices set forth in this bid shall be firm and not subject to increase due to any new or increased tariffs, duties, or trade restrictions imposed after the bid submission date, whether by domestic or foreign authorities. The Seller assumes all risk and liability for any such increases and shall not pass on any additional costs to the Buyer unless agreed to in writing in advance.

Should the Seller seek an adjustment due to a material tariff change, the Seller must notify the Buyer in writing within ten (10) business days of the change, providing detailed documentation of the impact.

The Buyer reserves the right to reject any proposed price adjustment or to seek alternative suppliers if an acceptable resolution is not reached.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

3. STANDARD INSTRUCTIONS TO BIDDERS

3.1. STANDARD INSTRUCTIONS TO BIDDERS – SUPPLIES, MATERIALS &

EQUIPMENT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item, total or by group, as may be in the best interest of the Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

3.2. Overview:

The Town of Manchester (Town) desires to engage a contractor to provide the services in support of the

SURVEY SERVICES - BUSH HILL RD RECONSTRUCTION.

Incorporated as part of the RFP are the #Attachments, #Scope of Work . The Project includes, but is not limited to, Invitation to RFQ/RFP, Instructions to Bidders, Supplementary Instructions to Bidders, RFQ/RFP Form, Standard Form of Agreement Between Owner and Contractor , General Conditions of the Contract for Construction , and Supplementary General Conditions of the Contract for Construction.

https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187364 https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187367

3.3. Description of Project:

The Town of Manchester is seeking the services of a qualified Professional Land Surveyor, licensed in the

State of Connecticut, to perform a topographic field survey and base map in AutoCAD format for the approximately 1.7 mile long (9,000 feet) section of Bush Hill Road between Hillstown Road and Keeney

Street.

3.4. Services Required:

The Town is seeking to engage a contractor to provide SURVEY SERVICES - BUSH HILL RD

RECONSTRUCTION The contract will be a modified AIA 101-2017 Standard Form of Agreement Between

Owner and Contractor Stipulated Sum and a modified AIA A201-2017 General Conditions of the Contract for Construction. The Town reserves the right to modify or amend these documents in such manner as is acceptable to the Town.

The Contractor to be engaged in this Project shall become part of the Project team working with the

Town representatives, the NO VALUE.

The Town reserves the right to award the contract to the contractor deemed to be in the best interests of the Town for the Project after review of the submissions received, not based solely on cost or any other specific factors.

The duties and responsibilities of the contractor will include the outlined scope and will include but not be limited to the following:

No

3.5. Minimum Requirements:

Firms shall provide appropriate credentials and documentation as follows:

Vendor must be/have a qualified Professional Land Surveyor, licensed in the State of Connecticut.

3.6. Qualification Requirements:

1. Firm Description – Provide a description and brief history of the firm. Name firms, location of principal and branch offices; length of time in business; and firm ownership structure.

2. Related Experience – Please provide a list of all projects currently in progress and completed over the last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

3. Organization and Staffing – Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Project Executive, Project Manager, Project Superintendent, etc.). Also include detailed resumes for each person identified.

4. Typical Project Approach – Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

5. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

6. Insurance – Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

7. Additional Information – Any other information that, in the judgment of the General Contractor, may allow the Town to make a fair assessment of the experience and abilities of the Contractor.

4. PROJECT DETAILS

4.1. Scope of Work

The general scope of this project includes the following:

The Land Surveyor will provide base mapping depicting existing conditions, both planimetric and topographic within the project limits that will be used for the proposed design. The general project limits are shown on the attached plan and generally follow the Bush Hill Road right of way between the

Hillstown Road and Keeney Street intersections. The topographic survey will extend approximately 100 feet on each side of the existing Bush Hill Road centerline.

The limits for this survey will be as follows:

• 100 feet on each side of the Bush Hill Road centerline;

• Additional 100 feet along each intersecting public street from Bush Hill Road (measured from

Bush Hill Road centerline);

• Hillstown Road at its intersection with Bush Hill Road including:

o To the westerly streetline of Hillstown Road;

o 150 feet north (approximately to the Barnwood Road centerline) along Hillstown Road centerline including 100 feet east and west of its centerline (north leg of intersection inclusive of pedestrian crossing at Barnwood Road and Hillstown Road); and o 100 feet south of the intersection along Hillstown Road centerline including 100 feet east and west of its centerline (south leg of intersection).

• Keeney Street at its intersection at Bush Hill Road including:

o To the easterly streetline of Keeney Street;

o 100 feet along West Gerald Drive centerline including 100 feet north and south of its centerline (easterly leg of intersection);

o 100 feet north along Keeney Street centerline including 100 feet east and west of its centerline (north leg of intersection); and o 100 feet south along Keeney Street centerline including 100 feet east and west of its centerline (south leg of intersection).

All work will/shall be:

1. Performed by or under the immediate supervision of a Land Surveyor licensed in the State of

Connecticut.

2. Based upon the Town of Manchester’s Control Network for horizontal and vertical control.

3. Performed as outlined in “Connecticut Department of Transportation Location Survey Manual, Bureau of Highways as amended through June 1997” and “State of Connecticut Department of Transportation

Survey Operations Guidelines and Specifications for Global Navigation Satellite System Surveys Version

1.0 prepared by Connecticut Dept. of Transportation dated 8/1/2016” unless otherwise specified herein.

4. All survey work shall be performed as to achieve the accuracies as outlined below and shall consist of the following:

o Perform research at Town offices to show the existing roadway right-of-ways within the required project limits and identify property owners abutting the project area. Research shall consist of identifying property owners within the project area from assessor’s records, current deeds and available mapping.

o Research and obtain the latest mapping for all public utilities within the project limits.

o The Consultant shall provide the Engineer a Survey Control Traverse extending through the limits of the project tying into the Town of Manchester Control Network at or beyond the project limits. This traverse shall be run in compliance with Section III of the Location Survey

Manual, Bureau of Highways, Connecticut Department of Transportation, revised June 1997, except as herein after provided. This traverse shall follow the procedures as referenced in the above document for a primary control traverse. The values of each control point shall be shown on Town Control datums. Each control point set shall be classified as “semi-permanent” in nature and have three (3) ties per point shown to the nearest 0.01 of a foot.

Prior to the establishment of the Survey Control Traverse, a meeting between the Engineer and Consultant is required to confirm placement of Traverse points to minimize potential conflicts.

o All existing property corners and Right-of-Way markers that are readily evident from existing deeds/mapping or observed in the field are to be shown. All monumentation is to be located to an A-2 Standard of Accuracy. Street lines and property/easement lines need not be computed but are to be shown graphically and referenced appropriately.

o The topographic portion of the base survey shall be prepared to a T-2 Standard of Accuracy.

All existing features shall be elevated/located, including but not limited to any: utility poles, street lighting, traffic control signal structures and appurtenances, railroad crossing structures and appurtenances, railroad tracks, guide rails, roadways, driveways, walkways, utility structures (water, gas, electric, communication, sewer, drainage), private wells and septic systems, stone walls/fences, trees twelve (12) inches and greater DBH (diameter breast height), visible utilities, landscaped features including ornamental trees (any size), shrubs, and bushes, bus shelters, and any other topographic features deemed pertinent for design within the project area.

Field locate all wetland delineated areas within and adjacent to the survey area as depicted on the (to

be) provided delineation map(s)/sketch(es). This portion of work should be completed as soon as possible to minimize risk of disturbances to flagging. The wetlands delineation is to be completed By

Others for the Town.

Buildings within the project limits shall also be field located, including finished floor and door elevations, sidewalks, locations of any windows protruding from the face building, signage and awning limits, utility connections to the buildings, parking stalls, all roadway markings within project area (striping, crosswalks, etc.), etc. Tops of frames and invert elevations shall be collected for all sanitary sewer and storm drainage structures. All utilities shall be labeled with size, material and direction of flow, where appropriate.

One foot (1’) contours are to be shown, augmented with spot elevations as needed. Supplemental benchmarks are to be established and shown at locations where the proposed traverse exceeds 500 feet between traverse points.

The mapping shall be prepared for 1”=20’ scale roadway plans and 1”=10’ intersection grading plans.

4.2. Traffic Control

It is the Consultant Surveyor's responsibility to provide any necessary traffic control during field work.

Any costs for furnishing, installing and maintaining traffic control devices (cones, signs, etc.) shall be considered as included in the lump sum bid price for the survey. The Town will not reimburse these costs separately.

Per the Town's Traffic Control Ordinance (Section 279-15) , uniformed police officers are not required for traffic control/lane closures on Bush Hill Road.

4.3. Town Responsibilities

The Town of Manchester will be responsible for the following:

• Providing the Consultant with an AutoCAD drawing of the Town’s planimetric and topographic mapping based on the Town’s GIS system. This information should only be used to supplement mapping outside of the project limits. All information within the project limits shall be field located. Orthographic tiles within project area are available from the Town upon request from

Consultant.

• Providing the Consultant with minimum two-pair of Town Control Stations in the vicinity of proposed project area. Note: these pairs provided are on Town of Manchester Control Network:

Horizontal Datum is Town of Manchester Control Network (NAD83 as established in 1998) and

Vertical Datum is Town of Manchester Control Network (NAVD88 using Geoid 96).

• Cleaning or recovery of buried or partially obstructed utility structures where data is required.

• The Town has scheduled wetlands delineation along the Bush Hill Road corridor by its On-Call

Soil Scientist. The delineation work is anticipated to be conducted in early May 2026. After completion, the Town will provide a copy of the sketch(es) provided by the On-Call Soil Scientist to the Selected Surveyor that depicts the flagging numbering and general location(s).

4.4. Notice to Surveyor - Work by Others

Keeney Street Sidewalk Extension

The Town of Manchester's Contractor will be resuming work on the construction of concrete sidewalks, ramps, signs and pavement markings along Keeney Street between Garden Grove Road and Bush Hill

Road. The project anticipates substantial completion by Summer 2026. At the time of posting, project construction is currently in "Winter Shutdown" and will resume on or about April 1, 2026 as weather permits. The project plans call for the installation of concrete sidewalk and concrete sidewalk ramps for a new crossing on Keeney Street connecting Bush Hill Road and West Gerald Drive. The field survey of the subject intersection, inclusive of said work, shall be included in the Bush Hill Road basemap. Some coordination will be required.

4.5. Deliverables

The Consultant shall provide the Town with the following:

• All existing conditions and research shall be compiled into an electronic drawing file in a compatible AutoCAD .dwg format. Included therewith, all original indexed field books, survey notes, sketches, computation sheets, all raw and revised electronic field book files, tin (including a supplemental exported .xml file), break line files, and plot style files (.ctb or .stb). Drone (if utilized) files shall include: Post-processed point cloud file (*.las file format) and photos.

• One set of reproducible mylars produced in conformance with the requirements of the Town of

Manchester Public Improvement Standards (size, thickness, material, etc.) signed and sealed by a Land Surveyor Licensed in the State of Connecticut.

4.6. Fee

Total project fee, including lump sum fee plus stated reimbursable items, if any shall be provided as a sealed, separate submission document.

5. INSURANCE AND INDEMNIFICATION REQUIREMENTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ independent insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

A.

Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence (or claims-made where applicable) form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

B.

Insurer Qualification: All insurance will be provided through companies authorized to do business in the

State of Connecticut and considered acceptable by the owner. Insurance Companies shall maintain a minimum A.M. Best rating of A-/VIII.

C.

Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner, directors, officers, representatives, agents and employees, and where applicable owner’s architects or engineers, as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D.

Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E.

Subcontractors’ Insurance: The contractor will require each subcontractor hired by and/or employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F.

Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G.

Indemnification/Defense/Hold Harmless: To the extent provided by law, the contractor shall indemnify, defend, and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A.

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.

B.

If the contractor has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be the contractor/ independent insured’s sole responsibility.

C.

Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry

Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

$500,000 per accident for bodily injury by accident, $500,000 policy limit by disease; and

$500,000 per employee for bodily injury by disease.

D.

Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors in an amount not less than $1,000,000 combined single limit, per occurrence, and $2,000,000 aggregate. Owner shall be included as additional insured. Per project aggregate to apply.

Notes:

If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”) hazards.

Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor or insured from the Fire Marshall.

E.

Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance with a minimum limit of $1,000,0000 combined single accident, covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property. This policy shall not be subject to an annual aggregate limitation.

F. Umbrella/Excess Coverage: contractor shall purchase and maintain umbrella/excess liability insurance with a limit of not less than $1,000,000 per occurrence/aggregate, covering all lines of insurance required by this contract. This coverage is required to sit above the underlying General Liability, Automobile Liability and Employer Liability part of the Workers Compensation policies. Depending on the scope and size of risk of the work to be performed, higher limits of coverage may be required.

G.

Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property, with a minimum of

$1,000,000 per occurrence. Other Insurance Coverage That May Be Required:

• Professional Liability: Not less than $1,000,000 per claim and aggregate to be maintained for the duration of the agreement and three years following its termination.

• This insurance requirement applies when a contractor has a professional designation or license and/or is providing professional services. The minimum limit for architects and engineers is $1,000,000 per claim and in the aggregate and may be increased depending upon the nature of the services to be provided to Owner.

• Cyber Risk Insurance: Not less than $1,000,000 per cyber incident to be maintained for the duration of the agreement and three years following its termination.

• This insurance requirement applies when a third party will be using, storing, or accessing private, confidential or protected information.

• Environmental Liability: Not less than $1,000,000 per claim and in the aggregate.

• This insurance requirement applies when a contractor will be performing environmental clean-up work (decontamination/remediation), will be working with hazardous substance or waste, or may have similar such exposures while performing work under the proposed agreement. Higher limits of environmental liability coverage may be required depending upon the scope of work.

** Exceptions to the above requirements are subject to the sole discretion of the Town of Manchester

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6. LIVING WAGE ORDINANCE

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $17.78 per hour for employees that are provided comprehensive health care benefits, or $26.07 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

Non-profit organizations as defined by the ordinance, and

Entities that employ less than 25 eligible employees.

ELIGIBLE EMPLOYEES:

Eligible employees are all permanent, full time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

Employees with a normal work week of less than 30 hours.

Seasonal or temporary employees.

Employees under the age of 18.

Employees hired as part of a school-to-work program.

Students who serves in a work-study program or as an intern.

Trainees participating for not more than six months in a training program.

Employees enrolled in a governmentally funded vocational rehabilitation program.

Volunteers working without pay.

Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

EMPLOYER OBLIGATIONS:

Covered Employers are required to do the following pursuant to the ordinance.

Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance, Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

PROHIBITED PRACTICES:

Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

ENFORCEMENT:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

WAIVERS:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the General Manager. The

General Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire

Living Wage Ordinance. It can be found online at www.manchesterct.gov Purchasing and click on Living

Wage Ordinance.

7. EVALUATION CRITERIA

The Town will evaluate all proposals deemed responsive to this request by a committee selected by the

Town of Manchester. Proposals will be evaluated by the Town based on the following criteria:

• Demonstrated experience of firm and key personnel as it relates to the scope of this solicitation and ability to perform desired scope of work in a timely fashion; and

• Fee

The Town of Manchester shall select the responsible and responsive Proposal which is determined by the Town to be the best suited, most advantageous, and provides the greatest overall benefit to the

Town on the basis of the criteria and evaluation factors included in this Request for Proposal. Cost shall be only one factor in the award decision. The Town expressly reserves the right to negotiate with the selected vendor prior to an award of any contract pursuant to this Request for Proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience

Documented experience of firm and key personnel assigned to this project as it relates to the scope of work. Sample deliverable of scope of work.

Points Based 50 (50% of Total)

2. Fee

Total project fee, including lump sum fee plus stated reimbursable items, if any.

Points Based 50 (50% of Total)

8. VENDOR SUBMISSIONS

8.1. Proposal Requirements*

Please confirm that you have read and agreed with the entire RFP and related attachments (if any) including

A. General Conditions, if applicable

B. Special Provisions and Specifications, if applicable

☐ Yes

☐ No

*Response required

8.2. Proposal

8.2.1. Description *

Proposal includes:

• Name of firm;

• Description and brief history of the firm;

• Location of principal and branch offices;

• Length of time in business; and

• Firm ownership structure.

☐ Please confirm

*Response required

8.2.2. Related Experience*

Proposal includes a list of all projects currently in progress and completed over the last five years. The description should at a minimum provide:

• Project name;

• Location;

• Year of completion;

• Type of contract;

• Project cost & size; &

• Owner name and reference with telephone number.

☐ Please confirm

*Response required

8.2.3. Organization and Staffing*

Proposal includes an organization chart for staff proposed for this project and include detailed resumes for each person identified.

☐ Please confirm

*Response required

8.2.4. Typical Project Approach*

Proposal includes description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

☐ Please confirm

*Response required

8.2.5. Litigation/Arbitration*

Proposal includes information on:

A. Any involvement in litigation or arbitration with municipal clients; and

B. All clients that have terminated your services prior to completion of any project within the past ten (10) years.

All noted occurrences includes explanation of circumstances that led to it and description of the resolution.

☐ Please confirm

*Response required

8.2.6. Upload Proposal Document in PDF format*

Ensure that pricing is not included in this document.

*Response required

8.3. Separate FEE / COST PROPOSAL

8.3.1. Separate Cost Proposal*

Confirm that your fee proposal is not attached or included in your Proposal and is attached separately here.

*Response required

8.4. Sample Deliverable (Basemap)

8.4.1. Sample Basemap*

As part of the final deliverables submission, a mylar depicting a field located existing conditions plan, annotated appropriately, showing the compilation of mapping and research along with all information stated within the…