Supply_and_Installation_of_Mini_Blinds,_Vertical_Blinds_and_Roller_Shades.pdf

INVITATION TO BID

#25-HO-073

FOR

SUPPLY AND INSTALLATION OF MINI

BLINDS, VERTICAL BLINDS AND ROLLER

SHADES

Bid 25-HO-073 Posted

Monday, October 13, 2025

Bids Due

Before 4:00 pm on November 5, 2025

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. ADDITIONAL INFORMATION

SECTION 4. BID SPECIFICATIONS

SECTION 5. PRICING PROPOSAL - ALL LINE ITEMS MUST BE BID IN

ORDER FOR YOUR BID TO BE CONSIDERED.

SECTION 6. BID PROPOSAL

Attachments:

A - Bid Protest Procedure

B - Insurance Specifications for Contractors

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 25-HO-073

SCOPE OF WORK

SCOPE

The purpose and intent of this Invitation to Bid are to select contractor(s) to provide all equipment, labor, and materials necessary to remove or repair existing window treatments, if any, and to install PVC vertical blinds, one-inch aluminum mini blinds, and roller window shades on exterior and interior windows at various facilities countywide, in accordance with the specifications.

The State Requirements for Educational Facilities (SREF) are part of the Florida Building Code. SREF requirements shall apply to construction, renovation, and remodeling of public educational facilities owned by Pinellas County School Board.

DELIVERY INFORMATION

F.O.B Destination Point:

Locations Countywide

After receipt of order, delivery and installation of goods to the location noted above is required within 60 working days.

PURCHASING CONTACT

Any questions regarding the bid should be posted in the Questions & Answers section in OpenGov.

The procurement contact for this bid is Hope Olda and can be reached at oldah@pcsb.org, https://www.fldoe.org/finance/edual-facilities/sref/

Bid# 25-HO-073

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2015%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

CONTRACT PERIOD

The Contract Period shall commence on December 16, 2025, and end December 16, 2026. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for two (2) additional one-year periods of time.

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2015%2024.pdf

Bid# 25-HO-073

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

PRE-BID CONFERENCE

A pre-bid conference will be held at Walter Pownall Service Center, 11111 S Belcher Road, Largo, FL 33773 on Tuesday, October 21, 2025 starting at 9:00 am. Attendance at this pre-bid conference is

MANDATORY in order for all potential Bidders to receive the benefit of answers to theirs and other’s technical questions first hand. If you are not the prime Bidders but are attending on behalf of someone else, please make note of this when signing the attendance roster where indicated. We apologize for any inconvenience this may cause you, but it is imperative that all information be disseminated in a public forum with all potential Bidders present to minimize confusion or misunderstandings. Additions or changes to the original bid documents resulting from this conference of a material nature, will be documented in the form of written addenda and distributed via the District's OpenGov Procurement portal at: https://procurement.opengov.com/portal/pcsb. Please note that if you are late to this mandatory pre-bid conference you will not be eligible to sign the attendance roster and therefore may not submit a bid. You may still, however, attend the conference if you wish.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$700,000/year, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

AWARD

The District reserves the right to award by line item, by section, or by aggregate total, whichever is most advantageous to the District, to a maximum of two (2) lowest responsive and responsible bidders.

Bid# 25-HO-073

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your bid to be considered responsive, please be sure to utilize the form titled “Bidder’s

Statement of Principal Place of Business” in its designated section within the Bid Proposal.

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR BID TO BE

CONSIDERED NON-RESPONSIVE.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

SECURITY ACCESS REQUIREMENTS

Contractors will adhere to the rights of access Pinellas County School’s (PCS) property, including any defined Easement area, and to all State of Florida statutes and Florida State Board of Education rules regarding school safety and security.

Specifically, a vendor shall not:

http://fieldprintflorida.com/

Bid# 25-HO-073

A. enter a occupied facility or PCS property at any time without first contacting the PCS representative or school principal;

B. at any time, leave a locked portion of the occupied facility or PCS property unlocked for any period of time, or;

C. allow employees without Level 2 clearance (Jessica Lunsford Act) onto the PCS area or property while school is in session.

Contractor further understands the limitations identified in (i)-(iii) above are non-exclusive and contractor obligations may change as state statute and Florida State Board of Education rules evolve. The phrase

“locked portion of the Easement area or PCS property” is defined as any locked vehicle, pedestrian gate, or door on any PCS property.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All materials and/or equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified. All work performed by the Prime Contractor and/or Sub-Contractors shall be warranted to be free from defects in materials and workmanship for a period of not less than one (1) year from the date of final completion of the project including of all punch list items.

MAINTENANCE CONTRACTS

As part of the bid response, Bidders may be requested to submit maintenance contract pricing on specific items. Such maintenance contracts would be purchased in lieu of performing in-house maintenance after the expiration of the standard manufacturers’ warranties. If pricing is desired, a Pricing Proposal section will be provided for Bidders to enter their cost figures. A copy of the maintenance agreement should be included with your bid proposal to enable us to review the terms and conditions of the contract. All maintenance contracts shall be on-site with all necessary parts and labor included. Award of maintenance contracts for specified items will be at the discretion of the District.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School Year

Days of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept

Bid# 25-HO-073 deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates as outlined on the Pinellas

County Schools website will vary each year depending upon our negotiated personnel calendar and when the holidays actually fall. Be sure to check the site for specific dates here:

https://www.pcsb.org/staffcalendar.

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

October 13, 2025

Pre-Proposal Meeting (Mandatory): October 21, 2025, 9:00am

Walter Pownall Service Center, 11111 S Belcher

Road, Largo, FL 33773

Deadline to Additional Information or

Clarifications:

October 29, 2025, 4:00pm

Bids Due: November 5, 2025, 4:00pm

Evaluate Bids and Make Selection of

Contractor(s):

11/5/2025 through 11/24/2025

Recommendation for Award Submitted to

Purchasing by (specify school or department name):

11/24/2025

Notice of Intent to Award Posted on District's

OpenGov Procurement Portal:

On or about 12/9/2025

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

December 16, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

https://www.pcsb.org/staffcalendar

Bid# 25-HO-073

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 4:00 pm on Wednesday, October 29, 2025.

BID OPENING PROCEDURES

The names of all firms who have submitted a timely bid, and their total bid price submitted, shall be made public immediately following the bid due date and time, listed herein, per F.S. 255.0518. Interested parties can view this information at OpenGov.com under the advertised bid title. Any recordings and/or bid proposals shall be exempt from public records requests until such time as the notice of an intended decision is published, or until 30 days after opening the bids, whichever occurs earlier.

If the District rejects all bids, proposals, or replies and concurrently provides notice of its intent to reissue a competitive solicitation, any recordings, bid proposals or records submitted, remain exempt from public records requests until such time as the District provides notice of an intended decision concerning the reissued competitive solicitation, until the District withdraws the reissued competitive solicitation, or 12 months after the publication of the initial notice rejecting all bids, proposals, or replies. Section

119.071(1)(b), F.S.; and Section 286.0113, F.S.

Please be aware that any meeting at which (1) there is negotiation with a Supplier, (2) a Supplier makes an oral presentation, or (3) a Supplier answers questions, pursuant to a competitive solicitation, are closed to competitors and other members of the public. Team meetings at which negotiation strategies are discussed are likewise closed. Such meetings shall be recorded.

PLEASE NOTE: Documents and Bid Amounts initially publicized are based upon what has been provided by each bidder and serve to formalize that a public opening of bids or proposals occurred on the date identified. The information publicized is subject to change once the Purchasing Department and

District division have reviewed the bids for accuracy. Publicized documents do not convey a notice of intended action. All bids or proposals received are subject to comprehensive review to determine responsiveness and responsibility.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a

Bid# 25-HO-073 reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

mailto:brownangel@pcsb.org

Bid# 25-HO-073

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your bid will be provided along with this Invitation to Bid on the District's OpenGov Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary. All required sections of the

Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

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• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

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ADDITIONAL INFORMATION

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. See Insurance

Specifications Instructions in Bid Proposal section of this Invitation to Bid.

REQUIRED SUBCONTRACTOR SUBMITTALS

The successful bidder shall provide a list of all sub-contractors that will be providing services for this project with their bid proposal. All subcontractors shall have the required licensing within their respective trade and be pre-approved by PCSB, as well as meet all background screening requirements in accordance with Florida Statute F.S.255.0515 and SREF 4.2 (d) (3).

See Proposed Subcontractor Form in Bid Proposal section of this Invitation to Bid.

BUSINESS LEGAL ENTITY

Bidders shall:

• Provide documented evidence that they have a business license under the same legal entity for a period of five (5) continuous years prior to this bid.

• Provide documented evidence that any proposed subcontractors have a business license under the same legal entity for a period of five (5) continuous years prior to this bid.

“Legal entity” is defined as the same company, corporation, partnership, or sole proprietorship, or a separate company, corporation, partnership, or sole proprietorship that is a successor-in-interest to the previous entity. In the case of a separate, successor-in-interest entity, that entity must have maintained a business license for a period of five (5) continuous years prior to this bid.”

EVIDENCE OF EXPERIENCE

Bidders shall:

• Provide documented evidence of experience providing and installing window coverings, including five (5) projects within the last five (5) years. Projects provided as evidence with the

Bidding Entity’s proposal shall be of comparable size and scope of work.

• Provide documented evidence of experience of all proposed subcontractors providing and/or installing window coverings including five (5) projects within the last five (5) years. Projects provided as evidence with the Bidding Entity’s proposal shall be of comparable size and scope of work.

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BID SPECIFICATIONS

BID SPECIFICATIONS

Provide all labor, materials, and equipment to remove existing window treatments, if any, and install PVC

Vertical Blinds, one-inch aluminum mini blinds, and Manual Solar Shades on exterior windows in portable classrooms and interior windows at various locations, county wide, HORIZONTAL LOUVER MINI BLINDS

One inch aluminum slat horizontal mini blinds.

A. Manufacturer: Springs Window Fashions Division, Inc. or equal.

B. Product; Bali Classics/Custom Mini Blind one inch slat or equal.

Materials

A. Steel Channel head rail: 1 inch high by 1-1/2-inch-deep “U” shaped channel of 0.024-inch-thick phosphate treated steel with rolled edges at top. Coated with vinyl primer and polyester baked enamel finished coat. Operating hardware shall be locked into head channel with no mechanical cleats visible from underside of head rail.

B. Enclosed Metal Bottom rail: Tubular shape, 0.028-inch-thick phosphate treated steel, painted with vinyl primer and polyester baked enamel finished coat. Bottom rail shall be roll-formed with locking groove to receive dust cover. Molded end caps shall fit snugly over ends of bottom rail. Molded plastic retainer shall secure ladder tape to bottom rail.

C. Slats: Slats shall be cold rolled aluminum alloyed for maximum strength, flexibility and resistance to internal and external corrosion. Slats shall be nominally 1 inch wide. A properly formed contour creates the finished crown with corner radii of 3/16 inch tangent to edge of slat. Slat thickness and ladder support distances shall prevent visible sag or bow even after continued usage.

D. Tilt Rod Support: Provides support for tilt rod and shall be low-friction thermoplastic. Guides ladder and lift cord through bottom of head channel without abrasion or discoloration.

E. Ladder Drum: Shall be 0.028-inch-thick electroplated steel with a smooth rolled edge hole each side and two locking prongs to hold the braided ladder securely.

1. Top Lock: Available as an option.

F. Shaft Type Tilter: The tilter shall be of a worm and gear arrangement in an enclosed gear case

(housing). The worm (tilter shaft) shall be of clear polycarbonate, the gear of nylon and gear case of acetal low friction thermoplastic. The tilter shall be designed for smooth operation and shall hold slats at any angle with no movement due to vibration. Tilter shall be a snap-in component allowing for field removal if required.

1. Tilt Wand: Shall be a clear plastic hollow rod with hexagonal shape measuring approximately ¼ inch across the flats. Wand shall be attached to the tilter shaft with a spring clip. A color coordinated insert is available for the hollow wand as an option.

Bid# 25-HO-073

2. Tilt Ring: An optional tilt ring shall be attached to the tilter shaft in lieu of a wand via the tilter shaft link with field provision of a pole-hook for operation.

3. Tilt Limiter: Available as an option.

G. Hexagonal Tilt Rod: Shall be electro-zinc coated solid steel measuring ¼ inch at its widest point. Tilt road shall limit torsional deflection to 6 degrees in a 30-inch test length with a torque application of one foot pound.

H. Braided Ladders (Slat Supports): Shall be of braided polyester yarn which will provide maximum strength and flexibility with minimum stretch. Horizontal components (rungs) shall not be less than two threads. Distance between braided ladders shall not exceed 22 inches.

I. Braided Ladder Clip: Plated metal clip shall be mechanically clinched to the end of each braided ladder.

J. Cordless Lift

K. End Support Brackets: Shall be treated steel with a vinyl primer and polyester baked enamel finish coat to match head rail. Shall incorporate a rivet hinged front cover with safety lip.

L. Intermediate Support Brackets: Shall be furnished for blinds over 60 inches wide. Maximum spacing for intermediate support brackets shall be 48 inches.

M. End Stiffeners: Shall be electroplated steel and inserted at each end of head rail to add rigidity. Field adjustable tabs eliminate lateral movement.

N. Color: Color of head rail, bottom rail, ladder, cord and plastic accessories shall coordinate with slats.

Execution

A. Inspection: Verify that the work in which the blinds will be installed is free of conditions that interfere with blind installations and operations. Begin blind installation only when unsatisfactory conditions have been corrected.

B. Removal and Disposal: Remove any existing window treatment prior to installation of new mini blinds. Dispose of any removed window treatments off school property.

C. Installation:

1. Install blinds in accordance with manufacturer’s installation procedures except as otherwise specified herein.

2. Install intermediate support brackets and extension brackets as needed to prevent deflection in head rail.

3. Install blinds with adequate clearance to permit smooth operation of blinds and any sash operators. Hold blinds ¼ inch clear from each side of window opening on inside mount unless other clearance is indicated.

4. Set tilt and locking controls. Demonstrate blinds to be in smooth, uniform working order.

D. Cleaning:

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1. Clean soiled blind surfaces with a mild soap solution. Do not use steam, hot water, bleach, or any abrasives or solvent cleaners. Do not wash metallic colors.

2. To ensure proper drying, provide adequate ventilation for blinds, remove bottom rail plastic end caps, and tip head rail and bottom rail to drain water.

3.3 PVC VERTICAL BLINDS

Tasks for Installation

A. Install vertical PVC blind units in a manner indicated to comply with manufacturer’s instructions. Blind units shall be level, plumb and secure at proper height and location to adjoining blind units with proper clips, brackets and anchors suited to type of mounting indicated.

B. Provide adequate clearance between sash and blinds to permit unencumbered operation of sash hardware.

C. Isolate metal parts from concrete and mortar to prevent galvanic action. Use materials recommended by manufacturer to effectively isolate.

Material for Vertical PVC Blinds

A. Track system: Standard track system as follows, equipped with ends caps and formed to accommodate indicated operating mechanism.

1. Heavy duty type track: Extruded aluminum channel track section with an overall width of not more that 1-15/16” and an overall height of not less than 1”. Provide auto rotate.

2. Head track application: For free-hanging blinds, provide top track only.

3. Finish for aluminum tracks: AA-C22A21 or AA-M31A31, clear anodized finish.

B. Pivot Mechanism: Standard geared rotating mechanism providing full synchronous 180 rotation for each louver blade. Cord linkage are not acceptable as the rotating mechanism.

1. For traversing blinds, provide geared pivot mechanism in each carrier, operated by keyed rod and geared operator assembly in channel and caps.

C. Traversing mechanism: Standard assembly of carriers and traversing mechanism designed to maintain positive even spacing of louver blades or vanes as follows.

1. Heavy duty type carriers: Acetal resin molded plastic carriers with wheels of same material or metal carriers with metal ball-bearing type wheels.

D. Louver blades or vanes: Standard vertical PVC louver blades or vanes of following width, material and finish, unless otherwise indicated.

1. Louver blades or vanes: 3-1/2” wide extruded from fire retardant, energy efficient PVC not less than 0.026” thick, solid flat or solid curved PVC shall be rated as a NFPA 101 Class A interior finish, and flame spread 025 in accordance with ASTM E-84 procedures. Color: Manufacturer’s standard stock colors.

E. Valance: Shall match specification and style of louver or vane being installed.

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F. Louver blade and vane attachment: Bracket, clip, or hook system of proper design for type of louver blade or vane indicated, formed of stainless steel, other non-corrosive metal or plastic as standard with manufacturer. Design assembly to permit easy removal of louver blade or vane. To yield when subjected to interference without damaging blade or any part of assembly. Limit light gap between ends of louver or vanes and channel track section to a maximum of 3/8”.

G. Installation brackets and fittings: Standard brackets designed to suit application indicated to provide secure mounting of tracks. Include hardware, fittings, and fasteners necessary for secure attachment of brackets and tracks to adjoining construction. Design and select brackets to safely support the weight of blind assemblies plus forces applied to operate blinds.

H. Manufacturers: Subject to compliance with the above specifications, the following manufacturers are approved:

1. Graber Company – G-71 head rail

2. Hunter-Douglas, Inc. – Profile (Deluxe)

3. Louver Drape, Inc. – Zirlon head rail

Operation and Fabrication

A. Prior to fabrication, contractor shall verify actual opening dimensions by taking accurate measurements, for vertical blinds to completely fill window openings from head-to-sill and jamb-to-jamb.

B. Fabricate vertical PVC blinds components from non-corrosive, non-staining and non-fading materials. All materials shall be compatible with each other, and which do not require lubrication during life expectancy

C. Space louver blades or vanes to provide a minimum overlap of 3/8” for exclusion of light when in fully closed position.

All gear operating equipment for reduction of the ratio of hand movement to louver or vane position so that blinds operate easily and can be set accurately and smoothly

3.4 ROLLER WINDOW SHADES

1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

1.02 SUMMARY

A. Section Includes:

1. Manually operated roller shades [with single rollers] [with dual rollers] [with coupled rollers].

B. Related Requirements:

1. Section 061053 “Miscellaneous Rough Carpentry” for wood blocking for mounting window treatments and accessories.

2. Section 079200 “Joint Sealants” for sealing the perimeters of installation accessories for light-blocking shades with a sealant.

3. Section 092900 “Gypsum Board” for coordination with installation of brackets and related accessories.

4. Section 095123-Acoustical Tile Ceilings

5. Section 099123-Interior Painting

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1.03 ALLOWANCES

A. Roller window shades are part of [Window-Covering Allowance] <Insert name of allowance>.

1.04 REFERENCES

A. Reference Standards-Fabrics:

1. GREENGUARD Gold Certified for Low Chemical Emissions, UL.com/GG, UL2818

2. NFPA No. 701-Standard Method of Fire Tests for Flame Propagation of Textiles and Films, 2015

Edition, Small Scale

3. Shade Defense Antimicrobial Protection-Bacterial and Fungal Resistance per ASTM G21 & ASTM

E2180

1.05 ACTION SUBMITTALS

A. Product Data: For each type of product.

1. Include styles, material descriptions, construction details, dimensions of individual components and profiles, features, finishes, and operating instructions for window treatments.

2. Preparation instructions and recommendations.

3. Storage and handling requirements and recommendations.

4. Mounting Details and installation methods

B. Shop Drawings: Show fabrication and installation details for window treatments.

C. Samples for selection: for each type of roller shade:

1. Shade Material: Not less than [4 inches (102 mm)] [6 inches (152 mm)] square. Mark inside face of material if applicable.

2. Roller Shade: Full-size operating unit, not less than 16 inches (400 mm) wide by 36 inches (900 mm) long for each type of roller shade indicated.

3. Installation Accessories: Full-size unit, not less than 6 inches (152 mm) long.

D. Samples for Verification: for each color and texture specified, submit 2 sets of samples representing actual finishes for aluminum slats at 6 inches (152 mm) long.

1. Include Samples of accessories involving color selection.

E. Window treatments Schedule: Use same designations indicated on Drawings.

1.06 INFORMATIONAL SUBMITTALS

A. Qualification Data: For Installer.

B. Product Certificates: For each type of fabric band material, signed by product manufacturer.

C. Product Test Reports: For each type of fabric band material, for tests performed by [manufacturer and witnessed by a qualified testing agency] [a qualified testing agency].

1.07 CLOSEOUT SUBMITTALS

A. Maintenance Data: For window treatments to include in maintenance manuals.

B. Sample warranty document

1.08 MAINTENANCE MATERIAL SUBMITTALS

A. Furnish extra materials that match products installed and that are packaged with protective covering for storage and identified with labels describing contents.

1. Window treatments: Full-size units equal to 5 percent of quantity installed for each size and color material indicated, but no fewer than [two] <Insert number> units.

1.09 QUALITY ASSURANCE

A. Installer Qualifications: Fabricator of products.

1. Installer shall be qualified to install specified products by prior experience and approved by Springs

Window Fashions LLC.

2. Installer shall be responsible for acceptable installation in accordance with instructions published by

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Springs Window Fashions LLC.

3. Single Source Requirement: To the greatest extent possible, provide Manual Roller Shades from the same manufacturer for the entire project.

B. Mockups: Build mockups to verify selections made under Sample submittals, to demonstrate aesthetic effects, and to set quality standards for materials and execution.

1. Approval of mockups does not constitute approval of deviations from the Contract Documents contained in mockups unless Architect specifically approves such deviations in writing.

2. Subject to compliance with requirements, approved mockups may become part of the completed Work if undisturbed at time of Substantial Completion.

1.10 DELIVERY, STORAGE, AND HANDLING

A. Deliver product in factory packages, marked with manufacturer, product name, and location of installation using same designations indicated on Drawings.

B. Store product in clean, dry areas indoors, in manufacturer’s unopened packaging, laid flat to prevent sagging and twisting until ready for installation, in accordance with manufacturer’s instructions.

C. Handling: Protect materials and finish from damage during handling and installation.

1.11 FIELD CONDITIONS

A. Environmental Limitations: Do not install window treatments until construction and finish work in spaces, including painting, is complete and dry and ambient temperature and humidity conditions are maintained at the levels indicated for Project when occupied for its intended use.

B. Field Measurements: Where window treatments are indicated to fit to other construction, verify dimensions of other construction by field measurements before fabrication and indicate measurements on Shop

Drawings. Allow clearances for operating hardware of operable glazed units through entire operating range.

Notify Architect of installation conditions that vary from Drawings. Coordinate fabrication schedule with construction progress to avoid delaying the Work.

1.12 WARRANTY

A. Shade hardware and Fabrics: Limited Lifetime Warranty per manufacturer standard

B. Motorized components and accessories: Five-Year Warranty per manufacturer standard

Commercial Window Treatment Specification

Division 12-Furnishings

Section 122413-Roller Window Shades

Page 3 of 10 122413-Manual Roller Shades

PART 2-PRODUCTS

2.01 MANUFACTURERS

A. Subject to compliance with requirements, provide roller window shades by SWFcontract as manufactured by

Springs Window Fashions. Other manufacturers offering equivalent products that may be incorporated into the Work include, but are not limited to, the following:

1. Draper

2. Hunter Douglas

3. Lutron

4. Mecho

5. SWFcontract

B. Source Limitations: Obtain roller window shades from single manufacturer.

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2.02 MANUALLY OPERATED SHADES WITH SINGLE ROLLERS

A. Chain-and-Clutch Operating Mechanisms: With continuous-loop bead chain and clutch that stops shade movement when bead chain is released; permanently adjusted and lubricated.

1. Bead Chains: [#10 Stainless steel] [Molded plastic bead on nylon cord] <Insert description>.

a. Loop Length: [As required to operate full height of window shade] [As indicated on Drawings] <Insert length>.

b. Limit Stops: Provide upper and lower [round nickel-plated steel ball stops] [clear plastic, cylindrical ball stop].

c. Chain-Retainer Type: Locking-style chain retainer restricts the operation of the chain unless the chain retainer is properly mounted to a fixed surface such as a window frame, sill, or wall.

Compliant with American National Standard for Safety of Corded Window Covering Products ANSI

A100.1. Non-locking P-Clip is not acceptable.>.

1) Color: [White] [Vanilla] [Gray] [Brown] [Black].

d. Plastic Bead Chain Color: [White] [Vanilla] [Gray] [Brown] [Black].

2. Spring Lift-Assist Mechanisms (SA): Manufacturer's standard for balancing roller-shade weight and lifting heavy roller shades.

a. Provide 6 lb. (2.7 kg) lift assist for shades as recommended by manufacturer.

B. Rollers: Extruded-aluminum tubes engineered with channel to accept fabric spline. The diameter and wall thickness to be determined by manufacturer based on fabric selection and shade size to provide minimal deflection and optimal performance.

1. Clutch System: Consists of fiberglass filled nylon for wear resistance, smooth operation and corrosion resistance. The clutch is comprised VelvetrolTM internal spring arrangement for a smooth pulling force that locks the shade in any position when operating the control loop. The clutch mechanism is bi-directional and does not require adjustment or lubrication. Clutch to be inserted in roller tube at manufacturing. Clutch size to be selected by manufacturer based on fabric selection and shade size.

Clutch size and spring assist upgrade available [SL10] [SL15] [SL20] [SL20 W/ SA] [SL30] [SL30 W/

SA].

2. Roller Drive-End Location: [Right side of shade] [Left side of shade] [As indicated on Drawings]

<Insert requirements>.

3. Direction of Shade Roll: [Regular, from back of roller] [Reverse, from front of roller].

4. Fabric-to-Roller Attachment: Removable spline system shall consist of a co-extruded PVC spline heat-welded to the shade fabric and inserted into an engineered channel on the roller tube. The spline system allows for adjustability on-site and ease in changing fabric bands in the field.

5. Idler End: Constructed of high strength, fiberglass filled nylon with spring-loaded pin-end…