SUPPLY_AND_DELIVERY_OF_CHEMICALS_(Addendum_#1_Revision).pdf

INVITATION FOR BID

SUPPLY AND DELIVERY OF CHEMICALS

City of Thousand Oaks

2100 Thousand Oaks Blvd

Thousand Oaks, CA 91362

RELEASE DATE: March 21, 2025

DEADLINE FOR QUESTIONS: undefined

RESPONSE DEADLINE: April 9, 2025, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portal/toaks%0c

City of Thousand Oaks

INVITATION FOR BID

SUPPLY AND DELIVERY OF CHEMICALS

I. Introduction II. Notice Inviting Bids

III. Instructions to Bidders IV. Terms and Conditions V. Evaluation Process

VI. Specifications and Requirements VII. Bid Price

VIII. Bidder Questionnaire

Attachments:

A - Agreement Template General

B - 03-21-25 - NIB 2024-2025-15 Supply and Delivery of Chemicals

Invitation For Bid #2024/2025-15 Title: SUPPLY AND DELIVERY OF CHEMICALS

1. Introduction

1.1. Summary

The purpose of this Bid is to secure a reliable Supplier(s) for a two-year contract term to provide one or more of the below-named chemicals on an as-needed basis at a competitive cost. Every effort will be made to provide adequate lead time to the successful Supplier(s) for bulk deliveries to the Hill Canyon

Treatment Plant (HCTP). Occasionally, situations arise that may require immediate procurement.

• AMMONIUM SULFATE

• FERRIC CHLORIDE

• GLYCERIN

• SODIUM BISULFITE

• SODIUM HYPOCHLORITE

1.2. Background

The City of Thousand Oaks is located in eastern Ventura County and consists of 56 square miles. The City population is approximately 122,000. The City is a general law city operating under the Council/Manager form of government. The City Council is comprised of five elected members through district-based elections, with one member serving as Mayor on an annual basis.

The City's Hill Canyon Treatment Plant (HCTP) is located at 9600 Santa Rosa Road, Camarillo, CA 93012.

HCTP is a modern, advanced tertiary treatment facility serving the community of Thousand Oaks. HCTP is rated to treat up to 14-million gallons of wastewater per day and operates 24-hours per day, seven days per week, and must comply with a wide variety of operational and plant discharge permits. The treatment process consists of screening, grit removal, clarification, aeration with nutrient removal, secondary clarification, multi-media filtration and disinfection. The treated product consisting of high-quality effluent is beneficially reused further downstream for irrigation purposes. The positive results can be viewed along the Arroyo Conejo Creek.

1.3. Contact Information

Project Contact:

Kim Sherman

Senior Purchasing Specialist

9600 Santa Rosa Road

Camarillo, CA 93012

Email: ksherman@toaks.gov

Phone: (805) 491-8116

Procurement Contact:

Grace Ng

Assistant Analyst - Purchasing

2100 Thousand Oaks Blvd mailto:ksherman@toaks.gov tel:(805)491-8116

Thousand Oaks, CA 91362

Email: gng@toaks.gov

Phone: (805) 449-2239

Department:

Public Works - Hill Canyon Treatment Plant

1.4. Timeline

Release Project Date March 21, 2025

Question Response Deadline April 2, 2025, 4:00pm mailto:gng@toaks.gov tel:(805)449-2239

Proposal Submission Deadline April 9, 2025, 4:00pm

Thousand Oaks City Clerk Department is inviting you to a scheduled Zoom meeting.

Topic: Supply and Delivery of Chemicals Spec

2024/2025-15

Time: Apr 9, 2025 04:00 PM Pacific Time (US and

Canada)

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2. Notice Inviting Bids

SPECIFICATION #2024/2025-15

NOTICE IS HEREBY GIVEN that sealed bids will be received electronically for:

SUPPLY AND DELIVERY OF CHEMICALS

The City of Thousand Oaks will receive sealed bids, electronically, for SUPPLY AND DELIVERY OF

CHEMICALS at the following web address: https://procurement.opengov.com/portal/toaks no later than

Wednesday, April 9, 2025, 4:00 pm, local time, at which time or thereafter bids will be opened and read aloud. All associated documents shall be submitted electronically through the website. Paper bids or late, mailed, or faxed bids will not be accepted. Bidders should be aware that uploading of the bid and associated documents may take some time, and Bidders are responsible to ensure that their bid and all supporting documentation are submitted prior to the deadline.

Bids shall be opened and read aloud on Wednesday, April 9, 2025 at 4:00 pm. Bidders may attend the opening and reading of the bids virtually. Information on how to attend the opening and reading shall be provided to prospective Bidders via the procurement portal:

https://procurement.opengov.com/portal/toaks

Bidders are required to register with the City prior to downloading documents from the website and to be eligible to submit a Bid. This information is used to notify Bidders via e-mail of addenda to procurement actions. You may view summary information about solicitations, but you must be registered at this site and logged in before you can download solicitation documents: https://procurement.opengov.com/portal/toaks. Bidder, when registering you must use one of the following commodity codes: 19000, 82032, 88500. Solicitations may be downloaded by vendors who have registered online at the City’s Purchasing website. A Bidder who fails to register with the City as outlined above will be deemed non-responsive and not be considered for award.

BY ORDER OF THE CITY OF THOUSAND OAKS:

Laura B. Maguire, City Clerk

Publish: Friday, March 21, 2025 https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portal/toaks https://procurement.opengov.com/portaloaks

3. Instructions to Bidders

GENERAL INSTRUCTIONS TO BIDDERS AND PROCEDURES FOR SUBMITTAL

A. Bid must be submitted with the Bidder's References, Exceptions to Stated Specifications, Affidavit of "Conflict of Interest", Standard Terms and Conditions, Bid Submittal Sheets, and any other documents required in this Request for Bid (RFB).

B. Bid Submittal Sheets must be signed by an individual authorized to bind the proposing entity to all commitments contained therein.

C. Bidders shall submit their bid electronically via the City's e-procurement portal:

https://procurement.opengov.com/portal/toaks. Bidders shall use the included Pricing Table and include all additional forms.

D. Bidders should be aware that uploading their bid and associated documents may take some time. All Bidders are responsible to ensure that their bid and all supporting documentation are completed and submitted prior to the deadline. Late bids will not be accepted. Bids cannot be uploaded or considered after the time and date specified in the Notice.

E. Any questions, interpretations, or clarifications desired shall be requested through the e-procurement portal no later than April 2, 2025, at 4:00 p.m. If clarification to the RFB is considered necessary, a written addendum shall be issued. Oral statements concerning the meaning or intent of the contents of this RFB by any person are unauthorized and invalid.

F. Bidder must include in his/her bid package a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any Bidder. The City of Thousand Oaks reserves the right to reject any bid based upon the Bidder’s prior history with the City of Thousand Oaks or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other material contractual failures.

G. Bids shall be opened by City Clerk staff virtually at the date, time, and place stated in the Notice

Inviting Bids and provided by addendum. Bid documents will not be evaluated and no determination of acceptability will be made at the bid opening. A written record and tabulation of bid results shall be made at the time of opening. This information will be made available for public review. Vendors who have registered on the City's e-procurement portal may view results after logging in.

H. All sealed bids become the property of the City of Thousand Oaks and a matter of public record.

Bids must not be marked as confidential or proprietary to Bidder. The City, at its sole option, may refuse to consider a bid so marked. Bidders shall identify, in writing, all copyrighted material, trade secrets, or other proprietary information that it claims is exempt from disclosure under Public Records Act (California Code Section 6250 et seq.). Any Bidder claiming such an exemption must state in their bid that they agree to defend any action brought against the City for its refusal to disclose such material, trade secrets, or other proprietary information to any party making a request for the information. Any Bidder who fails to include such a statement shall be deemed to have waived their rights to an exemption from disclosure. The City will make reasonable efforts to honor Bidder's request for confidentiality only under the conditions stated above.

I. The vendor to whom the purchase is awarded shall be obligated to the terms of this RFB, and all shall be incorporated into and made part of the subsequent contract. All bids shall be analyzed by an evaluation team established by the City. This team shall prepare a recommendation for award or rejection to City Council. If the evaluation team determines that the bids are unacceptably high, or specifications were misleading, the Purchasing Officer may reject all bids presented and the item may be rebid.

J. Bidder, upon award, shall defend any and all suits and assume all liability for use and all claims made against the purchaser or any of its officials or agents for the use of any patents, process, devise or article forming a part of the vehicle or any appliance furnished under contract.

K. All chemical product is to be submitted as F.O.B. DESTINATION, City of Thousand Oaks, Hill

Canyon Treatment Plant . Associated cost related to freight and transport to be specifically noted in the bid submittal. Time is of the essence, and delivery time will be considered as part of this RFB.

L. The City requests that delivery shall be no longer than the lead time provided on the Terms and

Conditions.

M. The City of Thousand Oaks reserves the right to reject any and all bids. No obligation, either expressed or implied, exists on the part of the City to make an award or to pay any costs incurred in the preparation or submission of a bid. All costs associated with the preparation or https://procurement.opengov.com/portal/toaks/projects/145910/document?section=1319179 https://procurement.opengov.com/portal/toaks/projects/145910/document?section=1319179 submission of bids covered by this RFB are solely the responsibility of the Bidders.

N. Acceptance of chemical product shall be based on City's right to inspect and test the product in order to ascertain complete compliance to the specifications contained herein. Acceptance and subsequent payment will be at the sole judgement of the City.

O. It is intended that any other Public Agency (i.e. County, City, District, Public Authority, Public

Agency, Municipality, and any other Political Sub-Division or Public Corporation of California) located in Ventura County, shall have the option to participate in any award made as a result of this solicitation. The City of Thousand Oaks shall incur NO financial responsibility in connection with any subsequent Purchase Order from another Public Agency. The Public Agency shall accept sole responsibility for placing order or payments to the Vendor.

4. Terms and Conditions

STANDARD BID AND CONTRACT

4.1. Acceptance of All Terms and Conditions

Submission of a bid in response to this Invitation to Bid shall constitute acknowledgment and acceptance of all terms and conditions set forth in the bid documents.

4.2. Financial Responsibility

Any cost incurred in responding to this Invitation to Bid shall be the sole responsibility of the bidder.

4.3. Business License

In accordance with the City Municipal Code, Title 3, Chapter 1, a Business License must be obtained by every person engaged in business in the City. Each bidder shall maintain, or obtain as necessary, the required license from the City's Business License website.

4.4. Compliance with Laws

All bidders shall abide by and obey all applicable Federal, State and City laws, including, but not limited to, the Nondiscrimination and Affirmative Action provisions of the laws of the United States of America, the State of California, and the City.

4.5. Acceptance and Rejection of Bids

The City of Thousand Oaks reserves the right to reject any and all bids, to waive any minor bid irregularities, and to accept any item or portion of a bid.

4.6. Conditions or Limitations

Any bid that sets forth conditions or limitations to the specifications, terms and/or conditions may be considered non-responsive and may be rejected.

4.7. Format/Content of Bid

Bids shall be submitted on the forms provided by the City. Bidder's shall provide all information requested in the spaces provided. Further, if requested in the bid document, each bidder shall submit with his bid cuts, sketches, descriptive literature, and/or complete specifications describing the product offered. Reference to information previously submitted does not satisfy this requirement.

4.8. Specification

All items offered are in strict compliance with the specifications, and the successful bidder shall be held responsible therefor.

https://toaks.gov/businesslicenses

4.9. Modifying or Withdrawing Bids

Bids may be withdrawn or modified through the City's e-procurement portal prior to the Submission

Deadline. If modifying a bid, please withdraw the original bid, and resubmit the updated bid through the portal.

4.10. Firm Offer

Once opened, all bids received shall be firm offers, and may not be withdrawn for a period of one hundred twenty (120) days following the official bid opening date. If supported by consideration, firm offers may be extended for an additional period of time.

4.11. Demonstration/Samples

A demonstration or samples may be requested as part of the solicitation or after the opening of bids.

Vendor shall arrange a demonstration and/or supply requested samples at no cost to the City.

4.12. Materials

Unless otherwise specified in the bid document, all items offered shall be new, in current production, and in first class condition.

4.13. Governmental Restrictions

In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship or performance or any item offered, it shall be the responsibility of the bidder to immediately notify the Purchasing Officer, in writing, indicating the specific regulation which requires such alterations. The City reserves the right to accept any such alteration, including any price adjustments, to rebid, or to cancel the contract if an award has been made.

4.14. Award

Award will be made by City Council to the lowest responsive and responsible bidder. The City reserves the right to award bid in its entirety to a single bidder or by individual line item(s) to multiple bidders.

Award shall be confirmed by written Purchase contract, and subject to all of the Standard Terms and

Conditions contained therein. Pursuant to the Thousand Oaks Municipal Code Title 3, Chapter 10, Section 3-10.206, in the bidding of, or contracting for procurement of supplies, materials, and equipment, the City may give a preference to responsive, responsible, local businesses located in the

City of Thousand Oaks in an amount not-to-exceed 5% or $5,000, whichever is lower, of the local business’ total net bid price.

4.15. Delivery/Installation

Unless otherwise specified in the bid document, delivery shall be F.O.B. destination. Where applicable, delivery may include set-in-place and/or installation.

4.16. Submission of One Bid Only

No individual, or business entity of any kind shall be allowed to make or file or to be interested in more than one bid, except an alternative bid when specifically requested. However, an individual who has quoted prices on materials to a bidder submitting a Proposal is not thereby disqualified from quoting prices to other bidders submitting proposals.

5. Evaluation Process

Evaluation will be made on technical merit, service, qualifications, references, completeness of bid, delivery, price, and degree and number of exceptions.

The lowest responsible Bidder shall be further evaluated by the preceding criteria prior to award. Should the lowest responsible Bidder not pass this evaluation, then the next lowest Bidder shall be evaluated, and so forth until a recommendation can be made which best meets the specifications and requirements of the City.

1. PROCESS.

The process for evaluation and rating of bids received in response to this RFB will consist of three phases:

A. The first phase will be a basic preliminary review of the responsiveness of the bids to ensure that all the requirements of the RFB are met and response items are answered. Bids not meeting the standards of this review will be eliminated from further consideration.

B. The second phase will consider the technical merits of the bid. In this section, guarantees, service obligations and product performance shall be evaluated. As part of this bid, please specifically address these issues.

C. The third phase will be a commercial/business analysis, which includes review of exceptions, costs, terms and conditions, independence, background and qualifications, as well as the size and structure of the proposing firm. The analysis phase will be considered only in bids successfully completing phase two. The results of the technical and commercial analysis will be combined to determine the recommendation to City Council for contract award.

2. REFERENCES.

Acting in the City's best interest, final consideration and recommendation for award will be with the most responsive and responsible Bidder best conforming to the City's requirements at the lowest price.

Part of the bid evaluation process is to verify, with references, your company's ability to provide reliable and timely delivery of chemical product.

6. Specifications and Requirements

AMMONIUM SULFATE.

Solution shall be:

• 40% Ammonium Sulfate and 60% water, suitable for water treatment

• Specific Gravity: 1.23

• pH of 2.7 +or- 0.3

FERRIC CHLORIDE.

Solution shall be:

• Approximately 38 to 46% by weight suitable for water treatment

• Hydrochloric Acid (HCI) content of less than 0.5%

• Heavy metals not to exceed the following limits: Antimony 10 mg/kg; Arsenic 10 mg/kg; Barium

100 mg/kg; Chromium (VI) 36 mg/kg; Cobalt 60 mg/kg; Copper 110 mg/kg; Lead 25 mg/kg;

Mercury 1 mg/kg; Molybdenum 250 mg/kg; Nickel 110 mg/kg; Selenium 4 mg/kg; Silver 36 mg/kg; Thallium 3 mg/kg; Vanadium 171 mg/kg; Zinc 60 mg/kg; and Ferrous Chloride 0.5 mg/kg.

Total Organic Carbon <40 ppm.

• Specific gravity of 1.423 at 20°F; 1.501 at 4°C (40 to 46% weight)

GLYCERIN.

Solution shall be:

• 70.0 to 74.0% Glycerin

• Less than 1 mg/L (ppm) of the following: Nitrogen (in the form of ammonia, nitrate, or nitrite), Phosphorous, Aluminum and Zinc

• Less than 10 µg/L (ppb) of the following: Arsenic, Beryllium, Cadmium, Chromium, Copper, Lead, Mercury, Molybdenum, Nickel, Selenium and Silver

SODIUM BISULFITE.

Solution shall be:

• Modular weight of 104.06

• Density, g/ml (60°F) of 1.17 to 1.20

• pH of 4.2 to 5.5

• Technical grade of 25% solution suitable for water treatment

SODIUM HYPOCHLORITE.

Solution shall be approximately 12.5% available NaOCI, suitable for water treatment:

• NaOCI 12.5 - 13.0 wt%

• Available CI2 11.9 - 12.4 wt%

• Excess NaOH 0.1 - 1.2 wt%

• Specific Gravity 1.15 - 1.25 @ 68F/

• Clarity No Visible Suspended Solids

GENERAL REQUIREMENTS.

A. Period Covered: Bid is for award of a two (2) year contract.

B. Delivery: Delivery of chemicals will be consistent with these specifications and all State, Federal, and Occupational Safety and Health Act (OSHA) safety regulations.

1. Timing: Product will be delivered within 48-hours upon City's notification to HCTP, FOB

Destination Prepaid. Deliveries will be made up to seven (7) days per week between 7:00 a.m. to 7:00 p.m. City will endeavor to provide Supplier with as much advanced notice as possible for scheduled deliveries.

2. Delivery Vehicle: Vehicle shall be in good condition and operated by Supplier. Truck tractors and tank trailers shall be pneumatic-tired; conform to all applicable State and Federal regulations; and be fully equipped and maintained to safely transport and deliver specified chemical product. Tank trailers shall be specially designed to prevent leakage and resist rupture in the event of a collision and carry all equipment necessary to respond to an accidental chemical release.

3. Delivery Driver: Driver shall be licensed with applicable endorsement(s) issued by the

Department of Motor Vehicles and be trained and experienced in handling specified chemical product and be specifically trained to stop chemical flow in the event of an emergency. Supplier shall provide City with evidence of such training and experience within

24-hours upon request. Drivers of all deliveries shall be thoroughly trained and familiar with the related hazards, safety measures, and spill clean-up procedures required for the type of chemical being delivered. Spills and/or leaks at time of delivery, regardless of size, shall be properly and immediately cleaned up by the driver or other personnel of the supplier in accordance with State, Federal, and OSHA regulations. Driver will be responsible for providing equipment to chock tires while unloading product.

4. Posted Speed Limits: Driver shall observe all posted speed limit signs while driving on City property including, but not limited to, the access road leading into the treatment plant.

Supplier shall be completely liable for any damage to property of personnel as a result of driver's negligence.

5. Delivery Equipment: Equipment shall include an appropriate compression unit and piping to permit safe transfer of the spcified chemical product to stationary bulk containers. Hose(s), fittings, and appurtenant equipment shall be provided by Supplier and be free of leaks.

6. Unloading: Shall be done in a safe manner by Supplier in the presence of a Plant Operator.

Appropriate protective clothing shall be worn, and industry safety practices and procedures shall be followed explicitly.

7. Delivery Weight/Volume: Bulk deliveries shall be determined by weighing the tank trailer before and after filling at Supplier's plant on a certified truck scale. Copies of weighmaster's certificates shall be provided with delivery. Each invoice shall include a reference number for each tote of bulk delivery with that delivery's gallons.

8. Other: City may require Supplier to furnish an affidavit stating product complies fully to

Specification #2024/2025-15, a certified analysis of the product delivered, and/or the preventative maintenance schedule of delivery truck's unloading compressor.

C. Quantity: Exact quantity of bulk deliveries may vary from the estimates given and may be increased or decreased to meet the City's requirements. No minimum is guaranteed, and no price adjustments will be allowed because of a change in the quantity purchased.

Estimated annual consumption is:

ChemicalEstimated QuantityAmmonium Sulfate65,000/gallonsFerric

Chloride83,000/gallonsGlycerin60,000/gallonsSodium Bisulfite250,000/gallonsSodium

Hypochlorite325,000/gallons

D. Receipt/Invoice: Supplier shall provide at the time of delivery, a dated receipt, signed by the driver, identifying product and quantity. Delivery (shipping) tickets must be signed by on-site

City personnel at the time of delivery and a copy of the delivery ticket presented to him/her/them. Supplier shall provide a separate invoice for each delivery during the contract term.

E. Quality Assurance: Supplier shall bring apparent errors or omissions to City's attention. If it is demonstrated during the contract term that the product does not meet required specifications, or if foreign bodies are found to be present in the product at time of delivery, the product shall be removed from City premises at Supplier's expense and the contract may be terminated upon written notification from City to Supplier. A quality assurance analysis may be conducted by City, without prior notice, to verify the quality of the product for any given delivery. Any product not meeting State, Federal, and/or AWWA standards, or the specifications outlined in this bid/contract, will be removed from City premises by Supplier at no cost to City. A certificate of analysis shall be provided for each load of product delivered. Any deliveries not meeting chemical quality, regulatory, safety or delivery requirements, will be returned to Supplier at no cost to City and must be re-delivered by Supplier within 48-hours of the unaccepted delivery.

F. Price Guarantee: If, during the contract term, Supplier’s contract with any political subdivision within the County of Ventura delivery area is found to provide firm/fixed prices lower than those provided herein, such lower prices are to be extended to City. Price shall remain firm and fixed for the duration of the contract term. Price shall include transfer and delivery of product to

City’s premises. Any costs invoices that were not part of the Bid Schedule are the responsibility of Supplier and will not be paid for by City.

G. Safety and Training: Supplier shall conform to the rules and regulations pertaining to safety established by the California Division of Industrial Safety. Furnished equipment, materials, and services shall comply with all OSHA standards and regulations, and all applicable governmental laws and orders. Supplier shall provide proof of compliance, if requested by City. Within 10-working days upon written Notice to Proceed, Supplier shall provide safety training to City personnel to include proper personal protective equipment, explanation of dangers of product, including other related safety precautions. Supplier shall provide City with current Safety Data

Sheets (SDS) for all product delivered.

CITY FACILITY INFORMATION.

Delivery Location:

Hill Canyon Treatment Plant, 9600 Santa Rosa Road, Camarillo, CA 93012

Facility is located approximately 2-miles south of Santa Rosa Road at Hill Canyon Road intersection.

Tank Capacity:

Chemical Total Capacity Maximum Delivery

Ammonium Sulfate 6,000/gallons 5,000/gallons

Ferric Chloride 5,000/gallons 4,000/gallons

Glycerin 5,000/gallons 4,000/gallons

Sodium Bisulfite 12,000/gallons 5,000/gallons

Sodium Hypochlorite 24,000/gallons 5,000/gallons

7. Bid Price

Bidders should show (State) Sales Tax on their Proposals. Please calculate tax at the rate of 7.25%. The

City is exempt from Federal Excise Tax. The price per gallon shall include all applicable delivery fees.

AMMONIUM SULFATE

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 1st Year Firm Pricing

(July 1, 2025 - June 30, 2026) [*]

65,000 Gallons

2 2nd Year Firm Pricing

(July 1, 2026 - June 30, 2027) [*]

65,000 Gallons

[*] Denotes item is taxable

Sales Tax (@ 7.25%)

TOTAL

FERRIC CHLORIDE

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 1st Year Firm Pricing

(July 1, 2025 - June 30, 2026) [*]

83,000 Gallons

2 2nd Year Firm Pricing

(July 1, 2026 - June 30, 2027) [*]

83,000 Gallons

[*] Denotes item is taxable

GLYCERIN

Measure Unit Cost Total No Bid

1 1st Year Firm Pricing

(July 1, 2025 - June 30, 2026) [*]

60,000 Gallons

2 2nd Year Firm Pricing

(July 1, 2026 - June 30, 2027) [*]

60,000 Gallons

[*] Denotes item is taxable

SODIUM BISULFITE

Measure Unit Cost Total No Bid

1 1st Year Firm Pricing

(July 1, 2025 - June 30, 2026) [*]

250,000 Gallons

2 2nd Year Firm Pricing

(July 1, 2026 - June 30, 2027) [*]

250,000 Gallons

[*] Denotes item is taxable

SODIUM HYPOCHLORITE

Measure Unit Cost Total No Bid

1 1st Year Firm Pricing

(July 1, 2025 - June 30, 2026) [*]

325,000 Gallons

Measure Unit Cost Total No Bid

2 2nd Year Firm Pricing

(July 1, 2025 - June 30, 2026) [*]

325,000 Gallons

[*] Denotes item is taxable

8. Bidder Questionnaire

8.1. Bid Submittal Questions

8.1.1. For each item, Bidder must specify if subcontractors will perform transportation services, including their contact name and phone number.* *Response required

8.1.2. How many days is pricing valid? City requires a minimum of 120 days.* *Response required

8.1.3. Name and phone number of person who will be point of contact.* *Response required

8.1.4. Indicate if there are any quantity discounts and explain what the discounts are here so that they may be considered as part of this submittal.*

*Response required

8.1.5. List any and all exceptions taken to the specifications contained in this RFB. In addition, any proposed equivalent to a specification should be listed here. For all exceptions or proposed equivalent items, bidder shall provide a complete description of the exception and/or proposed equivalent. Failure to provide this information may be cause for rejection of bid.*

*Response required

8.2. Company Data

8.2.1. Official company name and address. Indicate corporation, partnership, or sole proprietor.* *Response required

8.2.2. Federal Employer I.D. Number.*

*Response required

8.2.3. Complete address for mailed funds.*

*Response required

8.2.4. Company telephone number.*

*Response required

8.2.5. Name and title of authorized person to receive notices and who is legally entitled to make decisions as a representative of your company.*

*Response required

8.2.6. How long have you been operating under the present business name?* *Response required

8.2.7. How long have you been in this type of business?*

*Response required

8.3. References

Provide a current list of references that will be verified by the City as to level of expected performance and overall quality and service concerns. A minimum of three (3) references are requested. Include company name, contact person, phone number, and email of each reference.

8.3.1. Reference 1*

*Response required

8.3.2. Reference 2*

*Response required

8.3.3. Reference 3*

*Response required

8.4. Bidder Acknowledgement

The City of Thousand Oaks reserves the right to increase or decrease the quantity of any item or omit items as may be deemed necessary and the same shall in no way affect or make void the Purchase

Order. When increases or decreases are made, appropriate additions or deductions from the Purchase

Order total price will be made at the stipulated unit price.

8.4.1. Bidder certifies that the bid price included in this submission includes ALL costs associated with the items specified in this RFB.*

☐ Please confirm

*Response required

8.5. FORMS TO BE UPLOADED

8.5.1. Company Cover Letter*

Bids must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. Please upload your cover letter here.

*Response required

8.5.2. Non-Collusion Affidavit Form*

Please download the below documents, complete, and upload.

• Non-Collusion_Affidavit_For...

*Response required

8.5.3. Proposed Equipment and Material Manufacturer's Form*

Please download the below documents, complete, and upload.

• Bid_2022_2023_21_Supply_and...

*Response required

8.5.4. Proposer's Acknowledgement of Terms and Conditions

Please download the below documents, complete, and upload.

https://government-project.s3.us-west-2.amazonaws.com/35107/51d4c491-1911-4032-a105-a9cb62db188a_Non-Collusion_Affidavit_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KRMLP5BZ%2F20250325%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250325T164718Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIHS1y4OevPsaWHIMKKTAoo8sY4%2BSiQtS0I1ZfCr09iknAiEA2C7uSXpRk4hTGq2%2Fqp78Xi5Jqbd2akEEQKa8LVxj1UkqgwUIGRACGgw4OTIzNjQ2ODc2NzIiDCscqlnk8vfhHw%2FxeSrgBBMBWiI%2F73rv7yrabiXc%2FNvpHiqdbL6qxFSqVmjrqoy2UHietyKwbfBQTG%2FHpLfLTz2ex%2BPMBsEXZtmQp485xBwEow9wFQHvXHscq%2F7Rk0k1bgnwsiE7529lUX8uSYSdI%2BsdPt6pctNt3fDlJmuwwrDUcxy20Ps%2Bi3VGMj70L%2BcpqiG5hsJqE6ZPkVNG9KU51%2BoUZ7uqUmlKmiLXkI3NMd9IdMbwcOPNiqOFXr7uzotLSEr6AeBdKXTycZyubuuRHxfjaG0zwvcFT67LH18sBdcbxyNZK8NCv%2Bm3NlJvDF0%2F418LbNRjbO%2Bf5fpONQIfat%2F7Yh4NsH83fJrg%2FVSNru5ueuteRxV2DDSS2WpYZ9r7BgR65JrpKAsWfx2OzKBO7X8VbaZL%2Bya3KgnMAyjB0iSLTopZEAlzZjzNTNOCxGOCzyZSXhN%2BuUwRbCPv3UBTvbq2xHZEXE8RibCxINP6oBeBLggf3ZKSDZ4YpU2An9wM%2BhkuNfFLr4ik1dGYkkmCgcW8trl71LRCVQR8EfWP4MyzLrT%2FValVpifExEIVpOzWAyvs8nBqfXbqDLxbulLzW9LgXoH2HEGeeLTkcVLprXsL3xxQNSJfeuQvYN1vlAYf9IXoIDw%2B4tCLGxZFDxgDzTb8QRONfFDKGYX%2BB%2F2bnZk8IS3iCv1Sdj%2F0gYwZw9XDMYQ%2FpbR7GMQeM2dSO0AInW2F4m%2Fwd62laD2h9Nb2iE87Cw2WL4OlZi3R2lHH9lw7O8I9fa1rIoitIG4BkpUsX%2Fm62LrJqM4If3KJ8GjNbwnAM48FQFK0VEoHLZnc4hH2MMuei78GOpsBbcpOET4iBKuRWg1VC9317zwPE7ZbqV%2B6yYCqTLm0e74CWYQ5s8puKk3BrY9Xs%2F4zlSMQ2880mRXoIAIvRroPw2321kXjciL2vwt9LEJEEaSCapUQjWtBAseoxDMtJEI0x5ltWedyGLFeUlnrE7RIJZNhG1fV5te6oHq%2BRAlV%2FgvakpLHP705Te91mM1K83B7cFIZD5CbEt7dJNk%3D&X-Amz-Signature=1c29ebacac37485ece3549108baab0e160311cf7b63f49de3fe05af571954786&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Non-Collusion_Affidavit_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/42630/3899bf50-1f5e-493f-82dc-9f56073eee3e_Bid_2022_2023_21_Supply_and_Delivery_of_Chemicals_Addendum_No_2_updated_form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KRMLP5BZ%2F20250325%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250325T164718Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIHS1y4OevPsaWHIMKKTAoo8sY4%2BSiQtS0I1ZfCr09iknAiEA2C7uSXpRk4hTGq2%2Fqp78Xi5Jqbd2akEEQKa8LVxj1UkqgwUIGRACGgw4OTIzNjQ2ODc2NzIiDCscqlnk8vfhHw%2FxeSrgBBMBWiI%2F73rv7yrabiXc%2FNvpHiqdbL6qxFSqVmjrqoy2UHietyKwbfBQTG%2FHpLfLTz2ex%2BPMBsEXZtmQp485xBwEow9wFQHvXHscq%2F7Rk0k1bgnwsiE7529lUX8uSYSdI%2BsdPt6pctNt3fDlJmuwwrDUcxy20Ps%2Bi3VGMj70L%2BcpqiG5hsJqE6ZPkVNG9KU51%2BoUZ7uqUmlKmiLXkI3NMd9IdMbwcOPNiqOFXr7uzotLSEr6AeBdKXTycZyubuuRHxfjaG0zwvcFT67LH18sBdcbxyNZK8NCv%2Bm3NlJvDF0%2F418LbNRjbO%2Bf5fpONQIfat%2F7Yh4NsH83fJrg%2FVSNru5ueuteRxV2DDSS2WpYZ9r7BgR65JrpKAsWfx2OzKBO7X8VbaZL%2Bya3KgnMAyjB0iSLTopZEAlzZjzNTNOCxGOCzyZSXhN%2BuUwRbCPv3UBTvbq2xHZEXE8RibCxINP6oBeBLggf3ZKSDZ4YpU2An9wM%2BhkuNfFLr4ik1dGYkkmCgcW8trl71LRCVQR8EfWP4MyzLrT%2FValVpifExEIVpOzWAyvs8nBqfXbqDLxbulLzW9LgXoH2HEGeeLTkcVLprXsL3xxQNSJfeuQvYN1vlAYf9IXoIDw%2B4tCLGxZFDxgDzTb8QRONfFDKGYX%2BB%2F2bnZk8IS3iCv1Sdj%2F0gYwZw9XDMYQ%2FpbR7GMQeM2dSO0AInW2F4m%2Fwd62laD2h9Nb2iE87Cw2WL4OlZi3R2lHH9lw7O8I9fa1rIoitIG4BkpUsX%2Fm62LrJqM4If3KJ8GjNbwnAM48FQFK0VEoHLZnc4hH2MMuei78GOpsBbcpOET4iBKuRWg1VC9317zwPE7ZbqV%2B6yYCqTLm0e74CWYQ5s8puKk3BrY9Xs%2F4zlSMQ2880mRXoIAIvRroPw2321kXjciL2vwt9LEJEEaSCapUQjWtBAseoxDMtJEI0x5ltWedyGLFeUlnrE7RIJZNhG1fV5te6oHq%2BRAlV%2FgvakpLHP705Te91mM1K83B7cFIZD5CbEt7dJNk%3D&X-Amz-Signature=b39d94bb297527088d49f8ed16f60b80c2d0783edc61b07f075ff47f84347dc1&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Bid_2022_2023_21_Supply_and_Delivery_of_Chemicals_Addendum_No_2_updated_form.pdf%22&x-id=GetObject

• Proposer's_Acknowledgement_...

8.5.5. Additional documents

Please upload any additional documents https://government-project.s3.us-west-2.amazonaws.com/35107/be91a806-b2ea-4ec9-8fe2-04747444e559_Proposer%27s_Acknowledgement_of_Terms_and_Conditions.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KRMLP5BZ%2F20250325%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250325T164718Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELD%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIHS1y4OevPsaWHIMKKTAoo8sY4%2BSiQtS0I1ZfCr09iknAiEA2C7uSXpRk4hTGq2%2Fqp78Xi5Jqbd2akEEQKa8LVxj1UkqgwUIGRACGgw4OTIzNjQ2ODc2NzIiDCscqlnk8vfhHw%2FxeSrgBBMBWiI%2F73rv7yrabiXc%2FNvpHiqdbL6qxFSqVmjrqoy2UHietyKwbfBQTG%2FHpLfLTz2ex%2BPMBsEXZtmQp485xBwEow9wFQHvXHscq%2F7Rk0k1bgnwsiE7529lUX8uSYSdI%2BsdPt6pctNt3fDlJmuwwrDUcxy20Ps%2Bi3VGMj70L%2BcpqiG5hsJqE6ZPkVNG9KU51%2BoUZ7uqUmlKmiLXkI3NMd9IdMbwcOPNiqOFXr7uzotLSEr6AeBdKXTycZyubuuRHxfjaG0zwvcFT67LH18sBdcbxyNZK8NCv%2Bm3NlJvDF0%2F418LbNRjbO%2Bf5fpONQIfat%2F7Yh4NsH83fJrg%2FVSNru5ueuteRxV2DDSS2WpYZ9r7BgR65JrpKAsWfx2OzKBO7X8VbaZL%2Bya3KgnMAyjB0iSLTopZEAlzZjzNTNOCxGOCzyZSXhN%2BuUwRbCPv3UBTvbq2xHZEXE8RibCxINP6oBeBLggf3ZKSDZ4YpU2An9wM%2BhkuNfFLr4ik1dGYkkmCgcW8trl71LRCVQR8EfWP4MyzLrT%2FValVpifExEIVpOzWAyvs8nBqfXbqDLxbulLzW9LgXoH2HEGeeLTkcVLprXsL3xxQNSJfeuQvYN1vlAYf9IXoIDw%2B4tCLGxZFDxgDzTb8QRONfFDKGYX%2BB%2F2bnZk8IS3iCv1Sdj%2F0gYwZw9XDMYQ%2FpbR7GMQeM2dSO0AInW2F4m%2Fwd62laD2h9Nb2iE87Cw2WL4OlZi3R2lHH9lw7O8I9fa1rIoitIG4BkpUsX%2Fm62LrJqM4If3KJ8GjNbwnAM48FQFK0VEoHLZnc4hH2MMuei78GOpsBbcpOET4iBKuRWg1VC9317zwPE7ZbqV%2B6yYCqTLm0e74CWYQ5s8puKk3BrY9Xs%2F4zlSMQ2880mRXoIAIvRroPw2321kXjciL2vwt9LEJEEaSCapUQjWtBAseoxDMtJEI0x5ltWedyGLFeUlnrE7RIJZNhG1fV5te6oHq%2BRAlV%2FgvakpLHP705Te91mM1K83B7cFIZD5CbEt7dJNk%3D&X-Amz-Signature=cd37171dc96e90d14e1f2a82366de112503e891f3940d6699948abd4f688ec90&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposer%27s_Acknowledgement_of_Terms_and_Conditions.pdf%22&x-id=GetObject