Supplies_CSS__V2_2_260620 KDP NCB 8-13-2026.pdf

ALP: HFP-2026-134772

UHPLC with PFAS Kit

FDA OAGS | Supplies | Page 1 FSB Version 2.1 (June 14, 2026)

COMBINED SYNOPSIS/SOLICITATION

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 75F40126Q00295 is issued as a/an [☒ RFQ ☐ RFP ☐ IFB] for a ultra-high-performance liquid chromatography (UHPLC) system suitable for PFAS analysis capable of interfacing with a Thermo Q Exactive HF mass spectrometer (software version 2.13) and native control with TraceFinder 5.2 SP3 software.

This acquisition [☐ is / ☒ is not set-aside for small business concerns.

Set-Aside: ☐ None ☐ Total Small Business ☐ WOSB ☐ SDVOSB ☐ 8(a) ☐ HUBZone

☒ Other: Full and Open Competition

NAICS Code: 334516 Small Business Size Standard: 1000

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at: https://acquisition.gov/ | https://acquisition.gov/far-overhaul | https://acquisition.gov/hhsar

All responsible sources may submit a [☒ quotation ☐ bid ☐ proposal], which will be considered by the agency.

2. DELIVERY AND PERFORMANCE

Place of Delivery / Place of Performance:

Arkansas Human and Animal Food Laboratory

U.S. Food and Drug Administration

3900 NCTR Rd., Bldg. 26

Jefferson, AR 72079

FOB Point: [☒ Destination ☐ Origin]

Inspection and Acceptance: Inspection and acceptance shall be performed at the delivery location in accordance with the terms of clause 52.212-4.

Period of Performance

Supplies: Delivery Timeframe + Warranty

Delivery shall be completed within [30 days] of award. The delivered items shall include a [one (1)] year warranty. The warranty period begins on the date of Government acceptance under the inspection and acceptance clause(s) of this contract.

Following Government acceptance, the Contracting Officer will issue an administrative modification under RFO 43.203(b)(1) and 43.201 to memorialize the period of performance dates, anchored to the Government acceptance date. The modification does not change scope, price, or any other substantive term. The Contractor's written confirmation of the installation completion date supports inspection and acceptance scheduling; it does not establish the period of performance.

Contract Type: Firm-Fixed Price

Base Period: September 1, 2026 through 12 months after Government acceptance of the supplies.

3. CONTRACT LINE ITEMS (CLINs)

CLIN Description Qty Unit Unit Price Total Price

0001 [UHPL System and Accessories, including the manufacturer's standard commercial warranty]

[1] [UNIT]

0002 [Kit for UHPLC connection to mass spectrometer and data system]

[1] [UNIT]

0003 [Kit to reduce PFAS background from UHPLC system materials

[1] [UNIT]

4. POINTS OF CONTACT

Contracting Officer:

Name: Nicholas Bisher

Email: Nicholas.Bisher@fda.hhs.gov

Phone: (240) 402-2773

Contract Specialist:

Name: Kimberly Pennix

Email: Kimberly.Pennix@fda.hhs.gov

Phone: (240) 402-9703

Contracting Officer’s Representative:

Name: Rachel Rochelle

Email: Rachel.Rochelle@fda.hhs.gov

Phone: (870) 543-4649

5. CONTRACT CLAUSES

5A. Clauses Incorporated by Reference

Clause/Prov.

No.

Title Date

52.203-17 Contractor Employee Whistleblower Rights Apr 2026

52.204-9 Personal Identity Verification of Contractor Personnel Nov 2025

52.204-13 System for Award Management—Maintenance Nov 2025

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

Nov 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

Nov 2025

52.212-4 Terms and Conditions—Commercial Products and Commercial Services

Nov 2025

52.222-3 Convict Labor Nov 2025

52.222-19 Child Labor—Cooperation with Authorities and Remedies

Nov 2025

52.222-50 Combating Trafficking in Persons (or with Alt I) Nov 2025

52.222-90 Addressing DEI Discrimination by Federal Contractors

Apr 2026

52.223-23 Sustainable Products and Services Nov 2025

52.225-3 Buy American—Free Trade Agreements—Israeli Trade Act (or applicable Alternate)

Nov 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

May 2024

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

Oct 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Mar 2023

52.233-3 Protest After Award Nov 2025

52.233-4 Applicable Law for Breach of Contract Claim Nov 2025

52.240-91 Security Prohibitions and Exclusions (or with Alt I) Nov 2025

52.240-93 Basic Safeguarding of Covered Contractor Information Systems

Nov 2025

52.244-6 Subcontracts for Commercial Products and Commercial Services

Nov 2025

Clause/Prov.

No.

Title Date

HHSAR

352.232-71

Electronic Submission of Payment Requests Apr 2026

HHSAR

352.239-79

Information and Communication Technology Accessibility

FEB 2024

(Deviation)

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. NOV 2023

5B. Clauses Incorporated by Full Text

52.252-2, Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar

(End of clause)

FDA Electronic Invoicing and Payment Requirements — Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

http://www.ipp.gov/vendors/index.htm https://www.ipp.gov/

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount;

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

(i.) invoice number, amount, & date submitted (ii.) corresponding payment amount & date received

(2) total amount of all payments received to date under the subject contract or order

(3) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Delivery Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301- 827-ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

(End of clause)

6. SPECIFICATIONS

See Attachment A, Statement of Work (UHPLC with PFAS Kit), for the complete description of the requirement.

PRE-AWARD ONLY (DELETE AT AWARD)

The sections below are required for the combined synopsis/solicitation when it is posted on SAM.gov under RFO 12.202. Delete this entire block at award; the content is pre-award only and does not survive award. The combined synopsis/solicitation statements required by RFO 12.202(b)(1)(i) remain in Section 1.

A. SOLICITATION PROVISIONS

A1. Provisions Incorporated by Reference

Clause/Prov.

No.

Title Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements— Representation

Jan 2017

52.204-7 System for Award Management—Registration Nov 2025

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

Nov 2025

52.212-2 Evaluation—Commercial Products and Commercial Services (if applicable)

Nov 2025

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products

Nov 2025

52.225-4 Buy American—Free Trade Agreements—Israeli Trade Act Certificate, ALT II & III

Nov 2025

52.240-90 Security Prohibitions and Exclusions—Representations and Certifications

Nov 2025

HHSAR

352.239-78

Information and Communication Technology Accessibility Notice

FEB 2024

(Deviation)

Basis for Award

Lowest Price Technically Acceptable (LPTA): Award will be made to the lowest-priced offeror whose offer is determined technically acceptable. Technical acceptability will be determined on a pass/fail basis against the salient characteristics and minimum requirements of the requirement. Offers that do not meet all salient characteristics will be determined technically unacceptable and will not be considered for award. Price will be evaluated for reasonableness.

B. OFFER SUBMISSION

Questions Due: Questions regarding this solicitation shall be submitted in writing to the Primary POC identified in the SAM.gov notice 8/18/2026, 3PM, EST.

Offers Due: As listed on the SAM.gov notice.

Submission Method: Email to the POCs listed in the SAM.gov posting.

Preferred File Format: Searchable PDF and Excel

Page Limit (if applicable): 15

Offerors Shall Submit:

• Technical quotation

• Price quotation

• Warranty terms (if applicable)

• UEI and confirmation of active SAM.gov registration

• Lead time for delivery

• Country of origin for all items [required if Buy American (52.225-1) or Trade Agreements (52.225-5) clause applies. Delete if neither applies]

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Instructions to Offerors—Commercial Products and Commercial Services (Deviation Aug 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Deviation Aug 2025)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Factor 1 - Technical Capability: The technical quote will be evaluated to determine whether the Offeror demonstrates a clear understanding of the requirements of the SOW, provides a logical approach to successfully achieving all requirements within the established period of performance. Offers that do not meet all salient characteristics will be determined technically unacceptable and will not be considered for award.

Factor 2 - Price: The Government will evaluate the Offeror’s total price submitted in its quote. A price analysis will be performed to determine whether the quoted price is fair and reasonable.

(B) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Points of Contact

As listed on the SAM.gov notice.

C. ADDITIONAL INFORMATION

Amendments:

Any amendments to this solicitation will be posted to SAM.gov. It is the offeror's responsibility to monitor SAM.gov for any amendments.

Attachments (if applicable):

Attachment A