Attachment A_Requirements Document Updated 8132026.pdf

STATEMENT OF WORK

UHPLC with PFAS Kit

Background

The Persistent Organic Pollutant (POP) group at the Arkansas Human and Animal Food

Laboratory (ARHAFL) is the sole servicing field lab for per and poly-fluorinated alkyl substances

(PFAS). The group needs to perform a method transfer and share utilization of a Thermo Q

Exactive HF mass spectrometer with the Chemotherapeutics group. To minimize cross-contamination and setup time between instrument swaps, the POPs group is seeking to acquire an ultra-high-performance liquid chromatography (UHPLC) system dedicated for PFAS analysis.

Objectives

Obtain a UHPLC system suitable for PFAS analysis capable of interfacing with a Thermo

Q Exactive HF mass spectrometer (software version 2.13) and native control with

TraceFinder 5.2 SP3 software.

Scope

The Contractor shall provide a modular UHPLC system (column compartment, sampler, binary pump, any installation materials/accessories), a kit to connect the UHPLC to the Q

Exactive and data system (PC), and a kit designed to reduce potential PFAS contamination from parts in the system that meet the following technical specifications:

Technical Specifications

Minimum

• Shall be capable of interfacing with a Thermo Q Exactive HF mass spectrometer

(software version 2.13)

• Shall allow native control with TraceFinder 5.2 SP3 software.

• Shall include all cables and accessories for connecting the UHPLC to the mass spectrometer and data system.

• Each module shall be exchangeable without uninstalling the system for easiest maintenance.

• Column and sample loop changes must be possible without tools.

• The system fluidics must have a fingertight fitting system for fast and tool-free maintenance.

• Complete tubing flow path for installation of at least one column.

Column compartment:

• The position of the column compartment must be variable for shortest connections between column outlet and mass spectrometry inlet.

• Must be thermostatted (5-120C).

Sampler:

• Capacity Shall be ≥ 200 for 12 mm OD (~1.5mL) vials.

• Shall offer thermostatting (4-40C) for sample temperature control.

• Shall provide sample volume injection range of 0.01 – 25 μL.

Binary Pump:

• Capable of ≥ 1000 bar max pressure and a flow range of 0-8 mL/min.

Trade and Service Specifications

All equipment shall be new, nor refurbished or previously used. The Contractor shall provide all updates to the hardware covered under standard warranty, without additional cost to the

Government.

Deliverables

Deliverable Quantity Delivery Date

UHPL System and Accessories 1 Within 60 days of contract award

Kit for UHPLC connection to mass spectrometer and data system 1 Within 60 days of contract award

Kit to reduce PFAS background from UHPLC system materials 1 Within 60 days of contract award

Warranty

The contractor shall warrant the UHPLC system for a period of at least one year from the date of acceptance. All components of the system are covered by a one-year parts and labor warranty for non-consumable items.

Training

The Contractor shall provide a three (3)-day LSMS training course at the customer site.

Training shall be conducted concurrently with, or during the same week as, equipment setup and installation, to the extent practicable. Training must be completed within twelve (12) months of purchase.

Shipping Destination

Arkansas Human and Animal Food Laboratory U.S. Food and Drug Administration

3900 NCTR Rd., Bldg. 26

Jefferson, AR 72079

Point of Contacts:

Contracting Officer:

Nicholas Bisher

FDA/OO/OFBAP/OAGS/DAO/SCB

Nicholas.Bisher@fda.hhs.gov

Contract Specialist:

Kimberly Pennix mailto:Nicholas.Bisher@fda.hhs.gov

FDA/OO/OFBAP/OAGS/DAO/SCB

Kimberly.pennix@fda.hhs.gov

Contracting Officer’s Representative:

Rachel Rochelle

FDA/HFP/OLOAS/ORTS

rachel.rochelle@fda.hhs.gov

Period of Performance

The Period of Performance begins the date of contract award execution and continues for one year (or longer depending on how long the OEM offered warranty period is) from the date of formal government acceptance. The LC is to be delivered within 60 days of award.

Anticipate award date is 9/1/2026.

Delivery shall occur (Monday – Friday) between the times of 8:00 AM – 4:00 PM, excluding

Federal holidays or Federal closures. Federal holidays are listed below, and specific dates can be found at the following site: https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-sheets/holidays-work-schedules-and-pay

GOVERNMENT CLOSURES AND FEDERAL HOLIDAYS

Recognized Federal Holidays – The Contractor is not required to provide on-site services on the following days that are Federal Holidays or on any other day designated as a

Federal holiday for the Washington, D.C. area:

New Year’s Day

Martin Luther King, Jr.’s Birthday

Washington’s Birthday

Memorial Day

Juneteenth National Independence Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

Inclement Weather – The Contractor is not required to provide on-site service on days when the Federal Government is closed due to inclement weather. The Contractor is required to follow, as a minimum, other directives issued by the U.S. Office of Personnel

Management (OPM) or other such official for late arrivals due to inclement weather

(unless otherwise specified in the contract).

In the event the Federal Government is closed by order of the President of the United

States or OPM for any reason, or the agency, the Center or the building is closed for administrative or safety reasons, the Contractor shall follow directives issued by the COR mailto:Kimberly.pennix@fda.hhs.gov mailto:rachel.rochelle@fda.hhs.gov or Contracting Officer concerning reporting for work. In the event of early closings, the

Contractor may be approved to leave early at the discretion of the COR and/or local policy.

INVOICING INSTRUCTIONS AND REQUIREMENTS

Department of Health and Human Services (HHS) Acquisition Regulation (HHSAR)

352.232-71 – ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (APR 2026)

(RFO DEVIATION) [HHSAR CD 2026-07 (Apr. 23, 2026)]

(a) Definitions. As used in this clause-

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements in FAR 32.905(b) and the applicable payment clause included in this contract.

(b) Submission instructions. Except as provided in paragraph (c) of this clause, the

Contractor must submit payment requests electronically using the Department of

Treasury Invoice Processing Platform (IPP) or successor system. Information regarding

IPP, including IPP Customer Support contact information, is available at HYPERLINK

"http://www.ipp.gov"www.ipp.gov or any successor site.

(c) Alternate submission procedures. The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(d) Submission of alternate payment procedures authorization. If alternate payment procedures are authorized, the Contractor must include a copy of the Contracting

Officer’s written authorization with each payment request.

(End of clause)

FDA Electronic Invoicing and Payment Requirements - Invoice Processing Platform

(IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP).

http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract, or the clause FAR 52.212-4

Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of

Contact (as listed in SAM) will receive Registration email from the Federal Reserve

Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov.

Contractor assistance with enrollment can be obtained by contacting the IPP Production

Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-

3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of