Subsistence Cover Letter.docx
DOCX document 253 KB Posted
- Attached to
- FCI Beckley 4th QTR Subsistence
- Solicitation number
- RFQ15B10326Q00000007
About this file
This is a Request for Quotation (RFQ) cover letter from the Federal Bureau of Prisons, Federal Correctional Institution in Beckley, West Virginia for the procurement of bread items during the fourth quarter of FY26 (July 1 through September 30, 2026). The solicitation number is 15B10326Q00000007, and this requirement is 100% set-aside for small businesses with a NAICS code of 311999 and a size standard of 1-500 employees. Quotations are due by email to crunyon@bop.gov no later than June 4, 2026 at 9:00 am EST. Awards will be made on a per-line item basis or in aggregate whichever provides best value to the Government, evaluated on specification compliance, past performance, delivery, and price. Orders exceeding $10,000 will be awarded as firm-fixed price purchase orders with electronic payment, while orders under $10,000 will be paid via government purchase card.
Offerors must incorporate all shipping and internal processing costs into their bid prices and strictly adhere to all item specifications without substitutions or alternate packaging. Failure to meet stated specifications will result in rejection or non-consideration for award. Bidders without complete Representations and Certifications in the System for Award Management should include a completed copy of FAR 52.212-3 with their offers. All written questions must be submitted via email to C. Runyon at crunyon@bop.gov; phone inquiries will not be responded to. Faith-based and community-based organizations are eligible to submit offers on equal basis with other organizations.
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Text version
U. S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution
Dear Offeror:
Solicitation 15B10326Q00000007 is being issued as a request for quotation (RFQ). The solicitation document is prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Beckley, WV for the acquisition of bread items for FY26, 4th Quarter, July 01, 2026, through September 30, 2026. This package contains all necessary information to submit a quote.
When submitting your quote, you shall consider all the information provided herein:
The North American Industrial Classification System (NAICS) code applicable to this requirement is 311999. The solicitation is 100% set-aside for small business. The small business size standard for this NAICS code is 1-500 employees. All responsible small businesses may submit a quote which may be considered. Faith-based and Community-based organizations can submit offers/bids/quotations equally with other organizations for contracts for which they are eligible.
The government reserves the right to award item by item, or in groups of items, or in aggregate, whichever is most advantageous to the Government. The basis for the award will be best value to the Government on a per-line item basis or a single award. Quotes will be evaluated considering specification met, past performance, delivery, and or price. Responsible offerors shall incorporate shipping costs and any other internal processing costs into their bid price. Orders over $10,000 will be awarded on a firm-fixed price purchase order and paid electronically, and orders under $10,000 will be paid using a government purchase card.
Bidders are advised to include a completed copy of the attached provision at FAR 52.212-3 with their offers if they do not have complete Representations & Certifications readily available in their System for Award Management record.
Failure to comply with the stated item specifications on the bid sheet will result in your quoted item not being considered for award or your item being refused upon delivery. No specification substitutions will be accepted. DO NOT bid an alternate item or alternate packaging. DO NOT bid if you cannot meet the specifications as this add to the backlog of processing the Award in a timely manner.
Bids are due by email to crunyon@bop.gov no later than June 4, 2026, at 9:00 am est. Please submit all questions you have in writing. Questions may be submitted via email to Contracting Department, CS C. Runyon, at email address crunyon@bop.gov. Phone inquiries will not be responded to.
Respectfully, CS C. Runyon Contracting Department crunyon@bop.gov image1.png image2.png
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