Subscription Service SOW.pdf

Statement of Work DLA Enterprise Online Database Subscription

Table of Contents

1.0 INTRODUCTION

1.1 Vision

1.2 Mission

1.3 Background Information

1.4 Scope

2.0 GENERAL REQUIREMENTS

2.1 Period of Performance

2.2 Place of Performance

2.3 Invoicing

2.4 Inherently Governmental Functions

3.0 PERFORMANCE REQUIREMENTS

3.1 Military Supply Commands

DLA Aviation (CLINs 0001, 1001, and 2001) DLA Troop Support (CLINs 0002, 1002, and 2002) DLA Land and Maritime (CLINs 0003, 1003, and 2003) DLA Information Services (CLINs 0004, 1004, and 2004)

3.2 Tasks

3.2.1 Online Subscription Service

3.2.2 Online Logistical Information

3.2.3 Vendor Catalog Services

3.2.4 Electronic Component Part Lookup Tool

3.2.5 Parts List/Bill of Material Comparison Tool

3.2.6 Training and Support

4.0 DELIVERABLES

4.1 Combined:

4.2 DLA Aviation

4.3 DLA Troop Support

4.4 DLA Land & Maritime

4.5 DLA Information Services

APPENDIX A: LIST OF ACRONYMS

APPENDIX B: DATABASE SYSTEM DESCRIPTIONS

1.0 INTRODUCTION

1.1 Vision

Defense Logistics Agency (DLA) Subscription Services contract is the vehicle the DLA Logistics Operation office will use to achieve a subscription for online access to a suite of databases required to complete the overall DLA vision and mission.

1.2 Mission

The mission is to acquire access a suite of online databases to provide logistical data to help DLA fulfill its mission.

1.3 Background Information

DLA Aviation, DLA Land and Maritime, DLA Troop Support, and DLA Information Services require a comprehensive capability for personnel to access needed data to perform their duties.

1.4 Scope

DLA requires an enterprise subscription for online access to a suite of databases Online subscription service for Military/Government documents and non-government standard, Online logistical information data to include data from Defense Logistic Informational Service (DLIS), procurement history from the Department of Defense (DoD) and Coast Guard, Vendor Catalog Services, Electronic Component Part Lookup Tool, Parts List/Bill of Material Comparison Tool. DLA requires access to item specific information pulled from multiple databases and displayed in one output. DLA requires access to vendor parts catalogs to see availability of products.

2.0 GENERAL REQUIREMENTS

2.1 Period of Performance

The period of performance for this contract shall be a 12-month base period. Two additional potential 12-month option periods may be exercised based on the Government’s need, successful contractor performance, and availability of funds, as specified by modifications to this contract. All foreseeable periods of performance are detailed in the table below.

Periods Start End Base Period September 20, 2022 September 19, 2023 Option One September 20, 2023 September 19, 2024 Option Two September 20, 2024 September 19, 2025

2.2 Place of Performance

The place of performance is the contractor’s facility.

2.3 Invoicing

Contractor will submit one annual invoice. This contract contains DFAR 252.232-7003 Electronic Submission of Payment Requests (Dec. 2018). As a result, you are required to submit invoices electronically via Wide Area Workflow (WAWF). Invoice shall be submitted upfront prior to Period of Performance as a Combo invoice via the internet using the Government provided WAWF Receiving/Acceptance System at https://piee.eb.mil. Type of Document is Invoice and Receiving Report (Combination).

Contractors must ensure the following DoD Activity address Codes (DoDAAC) area included on all invoices submitted for payment under this contract:

2.4 Inherently Governmental Functions

This PWS excludes performance of Inherently Governmental Functions by the contractor.

https://piee.eb.mil/

3.0 PERFORMANCE REQUIREMENTS

3.1 Military Supply Commands

The contractor shall provide DLA Enterprise Subscription services to the Military Supply Commands as listed below. The tasks for each service are described in Section 3.2 Tasks.

DLA Aviation (CLINs 0001, 1001, and 2001)

• Task 3.2.1 Online Subscription Service

• Task 3.2.2 Online Logistical Information

• Task 3.2.3 Vendor Catalog Services

DLA Troop Support (CLINs 0002, 1002, and 2002)

• Task 3.2.2 Online Logistical Information

• Task 3.2.3 Vendor Catalog Services

DLA Land and Maritime (CLINs 0003, 1003, and 2003)

• Task 3.2.2 Online Logistical Information

• Task 3.2.3 Vendor Catalog Services

• Task 3.2.4 Electronic Component Part Lookup Tool

• Task 3.2.5 Parts List/Bill of Material Comparison Tool

DLA Information Services (CLINs 0004, 1004, and 2004)

3.2 Tasks

This is a description of information services to be provided via internet technology or vendor on-line server format. This information will be accessed through the DLA local area network (LAN). The information product shall provide product indexes that allow for various types of searches and the ability to identify and view specific documents.

Product must be capable of being distributed to multiple users through the DLA LAN.

The product must be available to all DLA users. Product sign on (user ID/password) must be transparent to DLA users. Product must be commercially available “off the shelf” at the time of award and immediately deployable. Product must meet existing proprietary capability requirements. The product must be approved for use by the DLA Information Operations (J6R).

The contractor shall provide product functionality. No specific search and retrieval software/search engine is preferred by DLA. However, any product must be compatible with the DLA LAN and the DLA standard desktop configuration. The product must be approved for use by the DLA J6R Information Operations Technical Review Board

(TRB).

The contractor shall provide product compatibility. Product must be compatible with the DLA LAN, and the DLA standard desktop configuration

The provider of these services must be ISO certified. ISO 9000 certification applies to the requested services as a minimum.

The provider of these services shall ensure access to technical customer services as well as document customer services.

The supplier of these services will provide a quarterly usage report indicating the number and type of documents viewed. This report will also specify the number viewed for each

SDO.

3.2.1 Online Subscription Service

The contractor shall provide online subscription service for Military/Government documents and non-government standard. following DoD/Military and civilian agency documents shall be provided. The full text documents must be images of the actual document to ensure information integrity. Due to the volume and type of work performed by the primary users of these services, product retrieval must be at the desktop. Product must be capable of being distributed to multiple users through the DLA LAN. The product must be available to all DLA users. Product sign on (user ID/password) must be transparent to DLA users. The product must be available to allow concurrent multiple users. Direct any questions about government documents to the Document Automation and Production Service (DAPS), Building 4/D, 700 Robbins Avenue, Philadelphia, PA, 19111-5094. Direct inquiries concerning Industry Standards and Vendor information to those specific organizations. DLA is not the holder of this information nor is DLA requesting conversion. DLA is requesting a network library service consisting of the identified products. DLA is only a user of these publications.

1) The contract will require instantaneous online access to all specified collections 7 days per week with full 24-hour access.

2) All Military/DoD, Government, and Non-Government (Commercial) documents listed above must be included in the same product using the same search engine. The index must include the Military/Government documents and the DoD adopted industry standards

3) Military/Government documents including:

Military Specifications and Standards Federal Specifications and Standards Performance and Detail Specifications Commercial Item Descriptions (CIDs) Military and Federal Qualified Products Lists (QPLs) Qualified Manufacturer Lists (QMLs) Military Handbooks Military Bulletins

MS Drawings AND, ANA, AN Drawings USAF and NAF Standards Data Item Descriptions (DIDs) Federal Information Processing Standards (FIPS) Army Regulations and Pamphlets FAA Specifications, Standards and Orders Federal Construction Regulations NASA documents from Kennedy Space Center (KSC), Marshall Space Flight Center (MSFC), Goddard Space Center (GSC), etc.

Joint/Army-Navy Specifications and Standards DoD Adopted Industry Standards NATO Documents (including STANAGS and AQAP)

4) Historical documents outlined in (1) above dating back to the 1920’s.

5) Non-government commercial standards from the following Standards Developing

Organizations (SDOs):

Standards Developing Organizations (SDOs) AVN L&M TS DLIS Aluminum Association 3 1* American Association of State Highway and Transportation Officials 1* American Association of Textile Chemists and Colorists 1* 1 American Bearing Manufacturers Association 1 3 1* American Bureau of Shipping 2 American Concrete Institute 2 1* American Gas Association 1 3 1* Historical Documents 1 American Gear Manufacturers Association 1 3 1* Air-Conditioning, Heating and Refrigeration Institute 3 Aerospace Industries Association/National Aerospace Standards 5 5 10* 5 Aerospace Industries Association/National Aerospace Standards 1 1 Historical Documents 1 1 American Institute of Aeronautics and Astronautics 1 3 1* American Nuclear Standards 1 2 Historical Documents 1 American National Standards Institute (ANSI authored/copyrighted doc’s) 1 2 5 1 Historical Documents 1 American National Standards Institute (ANSI authored/copyrighted doc’s) American National Standards Institute/ Electrostatic Discharge 2 American Petroleum Institute 1 3 1* 1 Historical Documents 1 1 Air-Conditioning and Refrigeration Institute 1* Acoustical Society of America 3 1* American Society of Civil Engineers 1* American Society of Heating, Refrigerating, and Air Conditioning Engineers 1 1* American Society of Mechanical Engineers 2 5 7 1 Historical Documents 1 American Society of Mechanical Engineers Boiler & Pressure Vessel Code 3 5 American Society for Quality 2 American Society of Sanitary Engineering (Safety/Sanitary) 3 1* American Society for Testing and Materials International 30 3 12 5 Historical Documents 30 1 American Welding Society 1 3 1* Historical Documents 1 1

American Water Works Association; Standards and Manuals 1 3 1* B11 Standards Inc 1 1* Builders Hardware Manufacturers Association 2 1* Battelle Memorial Institute 1* Building Officials and Code Administrators 2 1* British Standards Institution 2 1* Consumer Electronics Association 1 3 1* Historical Documents Compressed Gas Association 1 2 Historical Documents 1 Canadian General Standards Board 1* Canadian Standards Association 1 3 1* Historical Documents 1 1 Cooling Technology Institute 2 1* German Stds Deutsches Institute Normung 1 1 German Stds Deutsches Institute Normung Historical 1 Electronic Components, Assemblies & Materials Association 3 1* Historical Documents Electronic Industries Alliance 1 3 1* Historical Documents 1 1 Federal Motor Vehicle Safety Standards 3 Ford 3 Government Electronics & Information Technology 1 1* Historical Documents General Motors 3 General Motors Worldwide 2 International Code Council 1* Insulated Cable Engineers Association 2 1* International Electrotechnical Commission 1 3 Historical Documents 1 Institute of Electrical and Electronics Engineers 1 3 1* Historical Documents 1 1 Illuminating Engineering Society of North America 3 Institute for Interconnecting and Packaging Electronic Circuits 1 3 1* Instrument Society of America 1 2 1* International Organization for Standardization 2 2 2 1 International Telecommunication Union 1* Joint Electron Device Engineering Council 1 3 Historical Documents Metal Powder Industries Federation 1 Manufacturers Standardization Society 3 1* National Association of Corrosion Engineers International 1 3 1*

NAVISTAR 3

National Electrical Manufacturers Association 1 3 1* 1

National Fire Protection Association; Fire Codes and Handbooks 1 2 1* 1 Historical Documents 1 1 National Information Standards Organization 2 1* National Sanitation Foundation 2 1* Pipe Fabrication Institute 1* Parachute Industry Association 1 2 1* 1 Plastic Pipe Institute 3 Resistance Welding Manufacturers Association 1* Society of Automotive Engineers International 30 3 10 5 Historical Documents 1 Society of British Aerospace Companies 1 Sheet Metal and Air Conditioning Contractors' National Association 3 1* Society for Protective Coatings 1 3 1* Telecommunications Industry Association 1 2 1* Underwriters Laboratories, Inc. 1 3 2

(*) Designates Department of Defense (DoD) adapted only

6) Index: An index shall be provided which contains document summary information for each of the documents cited in paragraph 2a. The following document data shall be included:

a) Document Title

b) Document Language Indicator

c) Authoring/Preparing Organization including Address, Phone Number(s), and email addresses.

d) DoD Adopted Indicator (Commercial Standards)

e) ANSI Approval indicator (Commercial Standards)

f) FSC Code(s) (Military/Government Documents)

g) Document Abstract – Scope and/or Intended Use

h) Keywords

i) Additional management information such as applicable links to applicas, DIDs, etc.

j) Links to applicable documents including links to referenced standards, slash sheets, QPL and FLIS data when applicable for ASSIST documents

k) Document History, including the date of the base document, any revisions/amendments/errata, and document status

l) Referenced Documents, a list of all documents referenced within the selected document with hyperlinks

m) The Report information must be printable.

7) Search Capabilities: Documents must be searchable by following methods:

a) Document Number or portion of the Document Number.

b) Organization

c) Keywords in the Title, Scope and/or All Document Text.

d) The system must be capable of performing characteristic searches

e) Most Recent Revision

f) Status (Example: Active, Discontinued, Draft, etc.)

g) Documents flagged as “Favorites”

h) Standard Class/Document Type (Example: Military/Federal Specifications, Military/Federal Standards, Industry/Corporate Standards, DoD Adopted Standards, etc.)

i) Publication Date or Date Range

j) Posted Date or Date Range

k) ICS Code (Commercial Standards)

l) FSC Code (Military/Government Documents)

m) Combination or Boolean searching must be possible.

n) Browse/Refine search criteria should provide a “list” that assists a user in identifying a particular search query element.

o) Ability to save search criteria for future re-creation.

8) Results list: Each search query should provide a Results List. The Results List must identify the document number, status, publication date, title, cross reference/superseding information, and the most current document in a revision group.

The Results List should also indicate whether the document is DoD adopted or ANSI approved. Each document in the Results List should be directly linkable to value-added Summary/Detail Report information.

9) A complete document outline that allows the user to go from the index directly to the paragraph, sub-paragraph or section level rather than simply the first page of the document.

10) Vendor must provide access to 3-Dimensional Standards with access to 3D models for

National Aerospace Standards (NAS/NASM/NAM/NA).

11) Additional Standards Management Product Features:

a) Favorites list

• Ability to place documents on a “Favorites” List with a single keystroke.

• Automated email notification when a document on a “Favorites” List is revised, cancelled, withdrawn or superseded.

• Ability to add personal notes to a document on the Favorites Lists,

• i.e., specific pages in the standard, project/product the standard was used on, ect.

b) Document Watch List

• Ability to create “named” Watch List(s) to easily track documents associated with a particular project or compliance program.

• Ability to add documents to a Watch List with single click.

• Ability to “freeze” documents on a Watch List at a specific revision level or specify “current version” to ensure documents on Watch List is always kept up-to date.

• Ability to specify other uses that can view/modify a “named” Watch List.

c) Alerts

• Ability to display alerts for favorites and watch lists online in one centralized place for easy viewing and management.

• Ability to define the time period Alerts are to cover

• Ability for specified users to receive email Alerts when all (or selected) documents on a Watch List are revised, cancelled, withdrawn or superseded.

• Users should be able to include additional email addresses in order to share

Alerts.

12) Data Image Requests

a) All images must be PDF format. If documents are scanned resolution must be greater than 300x300 Dpi.

b) Images must be viewable in the PDF (Adobe Acrobat) Viewer on the workstation monitor.

c) Images must have rotation and zooming capabilities.

d) Users must be able to view different pages.

e) Users must be able to print individual pages, range of pages or entire document.

f) Product must allow files to be saved to temporary electronic storage media.

g) All non-government commercial standards must be licensed by the issuing

Standards Developing Organization (SDO) to allow printing of the standard in hardcopy format or saved to temporary electronic storage media.

h) Document images must include full English translation.

i) Supplier will not apply DRM (Digital Rights Management) restrictions to any document unless required by contract. When a contract with the Standards Developing Organization (SDO) requires DRM restrictions, the File Open Plug-In will be made available at no charge to allow viewing of the PDF documents.

j) The standards should include Redlines or Version comparison documents, that help end users to quickly identify the changes made between the current and historical versions of documents. A redline includes the complete text of the document, as it appears in the current published version, with changes from the previous version highlighted in context.

13) Updates: It is the responsibility of the vendor to perform the required updates.

a) Documents must be updated daily to include all government or industry document changes issued during the previous two (2) weeks.

b) Users must be able to search on documents posted to the database within a specified timeframe.

c) System must be able to identify recently revised documents.

d) System must have capability to provide email and onscreen update notification for documents selected by the end user.

14) Purchase Individual Documents – the system should provide the capability to purchase documents that are not included in the subscription license.

3.2.2 Online Logistical Information

The contractor shall provide online logistical information data to include data from Defense Logistic Informational Service (DLIS), procurement history from the Department of Defense (DoD) and Coast Guard. Product must include data from multiple Government sources including the Federal Logistics Information Service (FLIS), Army, Navy, Air Force, Marines, Coast Guard, and General Services Administration (GSA). The product must be available to allow concurrent multiple users allowed.

Product sign on (USER ID/password) must be transparent to DLA users. Information responses must be provided to the screen, printer, or disk.

1) Databases queried should include:

Aviation L&M T&S

FLIS X X X

H6 X X H2 X X Tech Characteristics X X X MOE Rules X X Cage Cross Ref X X X Section K (obsolete) X X X Hist NATO Numbers X X

Mil S/S Drawing # X

APL/AEL X X X

NMDF X

NICN to NIIN X X X

LIRSH X X X

MCS Procurement History X X X

MRIL X X X

NFTD (Forge) X X X

ILS X

SRVA X

EPLS X

DOD I&S X X

H4/H8 Cage X X Procurement History X X X GSA Proc History X Federal Agency Procurement History X X X

DODAAC X X X

AMDF X X X

SB700-20 X X

DO43/DO43X X X

D049 (Historical) X X P2300 X X P2310 X X P2330 X X

WUC X X X

QPL X X X

PMA (FAA) X X

Canadian MCRL X X Canadian Proc Hist X X P2002 X X X CRF Navy Cross Ref X X X

SNUD X X

MIAPL X X

DODAAF X X

2) Search Capabilities: The logistics data service product shall allow for advanced and flexible querying capabilities and the ability to identify and provide detailed data elements for specific National Stock Numbers (NSN)/National Item Identification Numbers (NIIN) and manufacturers’ part numbers.

a) Part Number

b) National Stock Number/National Item Identification Number

c) Item Name

d) Commercial and Government Entity Code

e) Item Name Code

f) Vendor Name

g) Federal Supply Class

h) Acquisition Advice Code

i) Source of Supply

j) End item codes from the Army, Navy and Air Force

k) Key Word including one or more Technical Characteristics

l) Navy COG Code

3) Commercial Entity Code data must be retrievable by the following data elements:

a) Commercial and Government Entity Code

b) Company Name

c) City, State, or Zip Code

d) Standard Industrial Classification Code

e) Telephone Number

f) Central Contract Register (CCR) and Dun and Bradstreet (D&B)

g) All CAGE codes must be defined by double clicking on the CAGE value.

4) Procurement History data must be retrievable by the following data elements:

a) National Stock Number/National Item Identification Number

b) Commercial and Government Entity Code

c) Contract Number

d) Company Name

e) Source of Procurement

f) Item Name

g) Date or Fiscal Year of Award

5) Forging and tooling data must be retrievable by the following data elements:

a) Part Number

b) Forging/DIE Number

c) Part Description

d) Forge Shop

e) Federal Supply Class

f) National Item Identification Number

g) Commercial and Government Code

6) Army Master Data file index data must be retrievable by the following data elements:

a) National Item Identification Number

b) Line-Item Number

c) Keyword

d) EIC

7) Naval Master Repairable Item List file index data must be retrievable by the following data elements:

a) National Item Identification Number

b) Navy Item Control Number

c) Federal Supply Class

d) Ship Unit Identification Code

8) Navy Publications and Documents P2002 file index data must be retrievable by the following data elements:

a) National item Identification Number

b) Publication Number

c) Tittle or keyword

9) Navy Cross Reference file data must be retrievable by the following data elements:

a) Navy Item Control Number/National Item Identification Number

b) Commercial and Government Entity Code

c) Part Number

10) MIAPL

a) APL/RIC

b) Nomenclature

c) Drawing number

d) Specification number

e) NIIN

f) Cage

g) Manual Number

11) DoD Activity Address Code (DoDAAC) data must be retrievable by the following data elements:

a) Activity Address Code

b) Type of Address Code (Mail, Freight, Billing)

c) Name

d) City

e) State

f) Zip Code

g) Country

12) Quality Products List (QPL) data must be retrievable by the following data elements:

a) Federal Supply Class

b) National Item Identification Number

c) Government Part Number

d) Manufacturer Part Number

e) Document number

f) Manufacturer Name

13) Search results for each data index must provide the following data elements on an “as available” basis:

a) Federal Logistics Information Service data must be retrievable by the following data elements:

• FLIS Identification Data

• FLIS Reference Data

• FLIS Management Data

• FLIS Characteristics Data

• FLIS Major Organizational Entity (MOE) Data

• DLA Procurement History

• Army/Navy/Air Force/Marine Corps/Coast Guard Procurement

• History

• Identification Data (PID).

• Forging and Tooling Data

• Army Master Data File (AMDF) Data

• Interchangeable and Substitutability (I&S) Data

• Master Repairable Item List (MRIL)

• Navy Work Unit Code (WUC) Data

• List of Items Requiring Special Handling (LIRSH)

b) Commercial and Government Entity Codes data should provide the following data elements:

• Cage Code Status

• Company Name

• Address Including Street, City, State and Zip Code

• Phone and fax number

• Dun & Bradstreet Number

• Central Contractor Registry (CCR)

c) Procurement History data should provide the following data elements:

• Contract Number

• Date of Contract Award

• Awarding Activity

• Quantity Awarded

• Contract Unit Price

• Contractor’s Commercial and Government Entity Code

• Contractor’s Name

d) Naval Publications and Documents P2002 File data should provide the following data elements:

• National Item Identification Number

• Publication Number

• Publication Title

• Material Control Code

• Revision Date

• Physical Security Code

• Requisition Restriction Code

• Basic/Change Indicator

e) Navy Cross-Reference File data should provide the following data elements:

• National Item Identification Number

• Navy Item Control Number

• Part Number

• Commercial and Government Entity Code

• Vendor

f) Navy Work Unit Code File data should provide the following data elements:

• Work Unit Code

• Extended Work Unit Code

• WUC Nomenclature

• Source, Maintenance and Recoverability Code

• Special Material Control Code

• AMN/TEC/TMS

g) DOD Activity Address Code (DODAAC) File data should provide the following data elements:

• Activity Address Code

• Type of Address (Mail, Freight, Billing)

• Name

• City, State, Zip Code

h) Forging and Tooling File data should provide the following data elements:

• Federal Supply Code

• National Item Identification Number

• Part Number

• Forging/DIE Number

• Forge Shop

• Commercial and Government Entity Code

i) Product must provide capability to provide information by several search methods:

• Browse data indexes listed above by particular field element.

• Identify a particular FLIS item by search Technical Characteristics Data.

Search elements are in accordance with the Federal Item Identification Guides (FIIG). Product must allow search by Item Name Code, Approve Item Name or Keyword from the Item Name. Product must allow search by one or more Master Requirement Code(s). By defining characteristics, the product will narrow the list of potential matching NSNs. Product must allow display of FLIS data for items matching the search criteria.

• The FLIS database must search obsolete NIINs found in the Section K or E of the FLIS database and instantly reference the correct replacing NIIN.

• Solution must have the capability to accept search terms in batches and produce batch reports allow up to 500 lines. Search criteria include NSN or NIIN, Part Number, CAGE Code, or CAGE Code and Part Number.

• Company Name searches must allow the user to select multiple CAGE's that represent the company name searched (since the user may not know which manufacturer's facility pertains to their search.). Selecting only one CAGE from a Company Name pick list will be considered unacceptable by DLA since searching by only one CAGE code would result in multiple searches that would negatively impact research time.

• Keyword searches must select all the records that match the keyword values.

• System MUST have ability to find parts by ANY PORTION of the part number and narrow the search results by COMPANY NAME – this does NOT include selecting each separate CAGE code to complete the search, which would result in much wasted time. This search must be supported in any databases referencing part numbers, including FILS, CRF, D049, PMA, P2300, etc.

• Technical Characteristics must be searched by specifying any search in the FLIS, and then, narrowing the search by any applicable technical characteristics, regardless of INC (Item Name Code) or Item Names. Users must be able to research parts by entering one or more of its technical characteristics. Users must also have the ability to select one or more answers from a pick list of valid replies. Selecting only one value from the pick list will be considered unacceptable by DLA t since this will not fulfill the purpose of searching by technical characteristics. Users must then be able to cross reference the FLIS data for each technical characteristic record retrieved and instantly view all relevant data to the computer screen.

• Identify FLIS items by submitting a combination of field values. Values must include Part Number, CAGE Code, Source of Supply Code, Federal Supply Class, Item Name Code and Approved Item Name. Keyword searches to identify Federal Supply Class, Product Item Description and Approved Item Name to assist selected these elements are also required.

• Identify FLIS, Vendor or Procurement History information by submitting a query either by keyboard entry or importing a file of ASCII data. For FLIS data, the capability to query by NSN or NIIN, Part Number, CAGE Code, or Part Number and CAGE Code is required. For Vendor data, the capability to query by CAGE Code is required. For Procurement History data, the capability to query by NIIN, FSC, CAGE Code, UIE, Contract Number, Unit Price, Source of Procurement, Date or Fiscal Year of Award is required.

• Identify FLIS, Vendor or Procurement History information by processing an imported file of ASCII data. This search query must be capable of processing a high volume of input items. Queries must be available by NSN or NIIN; Part Number, CAGE Code, or Part Number and CAGE Code. Capability to designate a query result output file; output format file;

and query result error file must be provided. The error file must indicate the query data for which there is no matching reply data.

• The system must provide an instant, clearly visible cross-reference to additional databases that have more information regarding the part searched.

• Users must have the ability to customize their reports to field level data elements. The custom output feature must operate when interactively searching the product or when invoking the batch search capability.

• The system must allow users to search by a NICN (Navy Item Control Number) in the FLIS search screen. If the NICN has been assigned a FLIS record, the system must report back the FLIS record and show the NIIN/NSN cross referenced.

• The APL and AEL databases must have the ability to search by NOMENCLATURE, and HULL #. Nomenclature searches must search all words (regardless of order) and numeric values. This is a key factor for accurately researching APLS. Also, the APL and AEL databases must support batch searching, where users are able to customize their output to a field level. Navy database users, the service must allow output to the Navy's ICAPS and ROMIS software programs. This is needed since output to these programs saves labor time and ensures accuracy.

• Applicable fields or a combination of fields must independently search each database. The AMDF must be searched by any combination of the following search keys: NIIN and LIN; Procurement Histories must be searched by NIIN, FSC, CAGE Code, UIE, Source of Supply, Contract Number and Government Fiscal Year. The MIAPL must be searched by

APL/RIC, Nomenclature, Drawing Number, Specification Number, NIIN, CAGE, Manual Number; DODAAF database must be searched by City, Country, Agency Name, State, Zip Code or DODAAC Code. The CAGE database must be searched by any combination of the following search keys: CAGE, Company Name, City, State, Zip, SIC, Telephone Number.

• Users must not be limited to the number of batch values searched when entering batch values by file.

j) Types of Reply Data Provided: Product must provide capability to provide information by several reply methods:

• Results displayed on workstation monitor.

• Print data elements employing product provided or user created report formats. Product must allow user to create and save a report format to print selected data fields. Each format must include all the available fields from each selected data index.

• Output to a batch must be available in the following formats: Standard formatted reports, user customized formatted reports, ASCII reports or user customized ASCII reports.

• Save results to a file employing product provided or user created report formats. Product must allow user to create and save a report format to store selected data fields. Each format must include all the available fields from each selected data index.

k) Product Updates: The service will include a complete update every 90 days with selected file updates provide every 30 days. It is the responsibility of the vendor to perform the required updates.

3.2.3 Vendor Catalog Services

The contractor shall provide Vendor Catalog Services listed below.

1) This is a description of information services to be provided for Vendor Catalog services via internet technology format. These services will be accessed through the Defense Logistics Agency (DLA) local area network (LAN). Compatibility with the DLA LAN is essential.

i. The information service product shall provide product indexes that allow for various types of searches and the ability to identify and view specific documents.

ii. It must use the Internet, standard Web browsers, and the Adobe Acrobat image viewer to deliver the data, so no customized software installation or configuration is necessary to use the product.

2) Product must include full-text database to both commercial vendor and General

Services Administration (GSA) information. It must contain full-text document pages of supplier related publications. The product must include minimum of 250,000 catalogs from a minimum of 16,000 manufacturers and have the ability to expand the list based on users’ queries. The full text documents must be images of the actual document to ensure information integrity. Below are required two required categories.

i. Industrial & Electronic Parts and Equipment Catalogs & Data Sheets

(Manufacturers' Catalogs)

ii. Fastener Database

1. The database must identify, specify and source fastener hardware including bolts, bushings, fasteners, grommets, studs, insets, nuts, nut plates, pins, pins-springs, key & seat, posts, rivets, screws, spacers, washers, snap, and wire.

The database must be searched by part number, document number, text fields and parametrically by fastener category attributes (materials, finish, head style, head recess, type, nominal size, thread type, grip, length and strength).

2. The database should have the ability to link to the related Industry Fastener Standard (AIA/NAS, ASME, BSI, and MIL) in the Industry/Military Standards database. The results should be able to be displayed in a side-by-side comparison.

3) The database must be updated promptly (minimum of Daily updates) to insure the availability of current, accurate information.

4) Due to the volume and type of work performed by the primary users of these services, product retrieval must be at the desktop. Product must be capable of being distributed to multiple user’s minimum of fifty (50) concurrent users allowed.

5) Search Capabilities: documents must be capable of being located or filtered by the following methods or a combination:

i. Search by part number or portion or the part number.

ii. Search by keywords contained within the document. The service must include an automatic word thesaurus to link related terms, enabling technical and procurement personnel to search for a part using familiar language.

iii. Search by Manufacturer name Industrial & Electronic Parts and Equipment Catalogs & Data Sheets (Manufacturers' Catalogs).

iv. Search fastener Database

v. Search by NSN or NIIN

vi. GSA contractor number.

vii. Street Address, City, State, Zip/Postal Code, Country

viii. Telephone or fax

ix. SIC code

x. NIACS Code

xi. CAGE Code

xii. The service must provide the ability to locate products by industry or military standard, such as ASTM A276 or MIL-STD-1290.

xiii. Display results by Category or Catalog.

xiv. A category filtering option allows results to be displayed across the entire database or by subject area or industry (e.g., Materials, Marine, Aerospace, GSA).

6) Critical that a relevance ranking system indicates and sorts the results based on best match to the search criteria with the best matches appearing first.

7) Information Provided: Search results must provide a table including Manufacturer and catalog information. Links to obtain additional Manufacturer’s information or view catalog pages are acceptable.

i. Manufacturer data must include Name, Address, City, State, Zip/Postal Code and

Standard Industrial Classification (SIC) Code should be included if available.

ii. Catalog data must include the catalog title.

iii. The user must be able to find manufacturer or distributor information for the item searched.

iv. The user must be able to automatically cross-reference other applicable databases for more information about the item searched.

v. Service must include full-text database to both commercial vendor and GSA Information. It must contain full-text document pages of supplier catalogs, data sheets, and related documents, and contains GSA supply schedules, contractor information, and related publications. All COTS or government-approved sources for items and information can be searched, viewed, and printed using the same product and the same search engine.

vi. The service must include an automatic NSN list is generated for any catalog that has matches in the product with links to government parts and logistics database information.

vii. The user must be able to find manufacturer or distributor information for the item searched. This information is to include manufacturer listings for all vendors and distributors with catalogs in the database. These listings contain addresses, sales office listings, contact information, NAICS/SIC/CAGE codes and URL links to manufacturer's websites where available. It also should include over 400,000 "directory only" manufacturer listings (no images available) that link to Harris Info Source

viii. profile information.

8) Data Images: The following are required for the data images:

i. All images must be viewable on the workstation monitor.

ii. All images must be PDF format. If documents are scanned resolution must be greater than 300x300 Dpi.

iii. Images must have rotation and zooming capabilities.

iv. Users must be able to view different pages.

v. Users must be able to print or view individual pages, range of pages, or entire documents. Product must allow files to be saved to electronic media. Saved files must be compatible with the DLA standard desktop configuration.

9) Document updates: The product must be updated on a regular basis to insure current, accurate information. It is the responsibility of the Vendor to perform the required updates.

3.2.4 Electronic Component Part Lookup Tool

The contractor shall provide an electronic component part lookup tool. An electronic component part lookup will provide technical and logistics personnel with sources of hard-to-find products or products which are or soon will be no longer manufactured. The database shall research, approve, document, source, and cross and/or recommend electronic components. The database will include:

1. Sources for hard-to-find electronic components that fit onto or connect up to a Printed

Circuit Board (PCB) which are or soon will be no longer manufactured

2. Information on hard-to-find electronic components which are no longer manufactured

3. Documentation for individual components (data sheets, end of life, status changes)

4. Historical tracking information for individual components

5. Material content on Restriction of Hazardous Substances Directive (RoHS) and lead-free parts

6. Identify and cross reference PCB connectors and similar parts to include mating connectors, tooling and accessories

7. Search by part number (including generic and partial part numbers) product category, or manufacturer name

8. Identify replacement parts for current and obsolete parts

9. Access to revision histories for current obsolete, and historical semiconductor parts

10. Access Qualified Parts List (QPL) listings and related documents for mil- spec parts

11. Cross-reference (substitutability) for individual parts/components

12. Identify Reach compliance information and access their related documentation.

13. Identify DRC compliance information and access their related documentation.

14. Identify counterfeit alerts by accessing manufacturer, GIDEP and Electronic Systems

Community (ESCO) alerts.

15. Access Aftermarket Manufacturers

16. Access to Franchised and Independent Distributors for Inventory, Lead Time and

Pricing.

3.2.5 Parts List/Bill of Material Comparison Tool

The contractor shall provide a parts list/bill of material comparison tool. A parts list comparison tool to oversee component and supplier risks. This tool provides a strategic approach to product management by actively monitoring and notifying impending changes to critical components or suppliers. This tool should assist in establishing best Diminishing Manufacturing Sources and Material Shortages (DMSMS) practices for avoiding obsolescence and sourcing issues with an enterprise view of suppliers, components and product configurations. The parts list comparison tool will:

1. Compare parts data with information contained within the Electronics Database of over 440 million parts from over 3800 worldwide manufacturers. The parts list comparison tool must provide:

• Timely alerts to impending sourcing issues

• Component life cycle and years to end of life forecasts

• Up to 131 Attributes /Parts

• PCN & EOL Notification and Historical Content: 1960-1980

• 48 electronic part distributors, updated daily and 13 Aftermarket Manufacturers

• Cross-references to alternate parts (with over 350M Direct and Similar)

• Access to electronic manufacturer’s Authorized Distributors

• Links to NSNs and to the QPD

2. Give access to the Vendor Cataloging services database information

3. Give ability to load reference lists to match additional columns of internal knowledge

4. Identify obsolescence issues by actively monitor and receive daily updates for component status, PCN and EOL notices, GIDEP and ESCO counterfeit alerts, failure notices, last time buy and delivery dates, counterfeit alerts and reinstatement parts

5. Automate resolution processes and communication with responsible parties

6. Enhance practices by documenting issues and resolutions, and other metrics

7. Generate life cycle, supply chain and hazardous material health scores based on the years to end-of-life forecast, number of active suppliers, RoHS compliance, lead-free status and hazardous material attributes

8. Generate 2-4-8 year availability forecasts at the assembly and part level

3.2.6 Training and Support

The contractor shall provide training and support listed below.

1. Users must have access to product customer service 24 hours a day via phone and email.

2. The supplier’s packaged price must include two 4-days on-site Logistics Database Application Training for an employee to be on-site to assist with training, process issues, troubleshooting, report, design, and product application assistance per MSC annually.

3. Virtual training availability twice a month for each site.

4. The supplier of these services will provide onsite product training on an as needed basis for new products or significant changes to products. Training may be required for a total of 400 users.

4.0 DELIVERABLES

4.1 Combined:

4.1.1 The Supplier must be able to furnish appropriate information (copies and/or selections of licensing agreements with Standards Developing Organizations (SDOs) demonstrating it has authorized licensing rights with each of the specified organizations to provide its documents in electronic format via authorized network licensing arrangements.

4.1.2 The Supplier must be able to deliver all specified collections to meet the requirements of this contract. No partial delivery of the specified collections or substitutions in either data or delivery format will be acceptable as such could affect the use and licensing and potentially subject DOD to copyright liability otherwise covered by the Supplier.

4.1.3 Monthly user reports for all DLA enterprise users should be submitted with user statistics and usage for the various subscription services.

4.1.4 The system must have a way of tracking usage by username or by project number, shared by any number of usernames. This feature allows usage tracking helps track work-loads and reflects product access. Reports must be generated to show usage by username and/or by project number.

4.2 DLA Aviation

4.2.1 Online subscription service for Military/Government documents and non-government standard

4.2.2 Online logistical information data to include data from Defense Logistic

Informational Service (DLIS), procurement history from the Department of Defense (DoD) and Coast Guard

4.2.3 Vendor Catalog Services

4.3 DLA Troop Support

4.3.1 Online subscription service for Military/Government documents and non-government standard

4.3.2 Online logistical information data to include data from Defense Logistic

Informational Service (DLIS), procurement history from the Department of Defense (DoD) and Coast Guard

4.3.3 Vendor Catalog Services

4.4 DLA Land & Maritime

4.4.1 Online subscription service for Military/Government documents and non-government standard

4.4.2 Online logistical information data to include data from Defense Logistic Informational Service (DLIS), procurement history from the Department of Defense (DoD) and Coast Guard

4.4.3 Vendor Catalog Services

4.4.4 Electronic Component Part Lookup Tool

4.4.5 Parts List/Bill of Material Comparison Tool

4.5 DLA Information Services

4.5.1 Online subscription service for Military/Government documents and non-government standard

APPENDIX A: LIST OF ACRONYMS

AA The Aluminum Association AAC Acquisition Advise Code ABMA The American Bearing Manufacturing Association ABS American Bureau of Shipping AC1 American Concrete Institute ADP Automated Data Processing AEL Allowance Equipage List AGA American Gas Association AGMA American Gas Manufacturers Association AIA/NAS Aerospace Industries Association AIAA American Institute of Aeronautics and Astronautics AIIM Association for Information + Image Management AIN Approval Item Name AMDF Army Master Data File AN Air Force Navy Aeronautical Drawing ANA Air Force Navy Aeronautical Bulletins AND Air Force Navy Aeronautical Design Standards ANS American Nuclear Society ANSI American National Standards Institute API American Petroleum Institute APL Allowance Parts List AQAP Allied Quality Assurance Publication AHRI(ARI) Air Conditioning Heating + Refrigeration Institute ASA Acoustical Society of America ASCII American Standard Code for Information Exchange ASHRE American Society of Heating and Refrigeration ASME American Society of Mechanical Engineers ASMEBPVC ASME — Boiler Pressure and Vessel Code ASO Aviation Supply Office ASQ American Society for Quality ASSE American Society of Sanitary Engineering ASTM American Society for Testing and Materials ASSIST(FORMERLY DODISS) Acquisition Streamlining and Standardization Information System AWS American Welding Society AWWA American Water Works Association BH MA Builders Hardware Manufacturers Association BOCA Building Officials and Code Administration BSI British Standards Association CDNMCRL Canadian Master Cross Reference List CEA Consumer Electronics Association CECC (CD-ROM Access is permissible) CENELEC Electronics Components Committee CGA Compressed Gas Association CID Commercial Item Description CLAM DSCC functional areas: Commodities, Land, Aerospace, and Maritime COG Cognizance Code COR/CORT Contracting Officer Representative/ Contracting Officer Technical Representative COTS Commercial Off The Shelf CSA CSA America — Gas Equipment Standards CTI Cooling Technology Institute DID Data Item Description DIN German Stds Deutsches Institute Normung

DISC Defense Industrial Supply Center DLA Defense Logistics Agency DOD Department of Defense DODAAC Department of Defense Activity Address Codes DODAAF Department of Defense Activity Address File ECA Electronic Components, Assembly and Materials EIA Electronics Industries Association EIC Engineering Item Code EPLS Excluded Parties List System RIG Federal Item Identification Guide FLIS Federal Logistics Information System FMVSS Federal Motor Vehicle Safety Standards FORD Ford Master Engineering Collection FSC Federal Supply Class FSCM Federal Supply Code for Manufacturers GM General Motors Standards GMW GM Worldwide Engineering Standards GSA General Services Administration

HISTORICAL STANDARDS SERVICE

ICEA Insulated Cable Engineers Association 1CP Inventory Control Point IEC International Electrotechnical Commission IEEE Institute of Electrical and Electronics Engineers IESNA Illuminating Engineering Society of North America IHS Information Handling Services ILS Inventory Locator Service INC Item Name Code IPC Association Connecting Electronics Industry ISA Instrumentation, Systems & Automation Society ISO International Organization for Standardization IT Information Technology IWS Integrated Workstations J6C (J6) Information Operations Columbus JEDEC Solid State Technology Association LIN Line-Item Number LIRSH List of Items Requiring Special Handling MCN Management Control Number MCRL Master Cross Reference List MIAPL Master Index of Allowable Parts List MOE Major Organizational Entity MRIL Master Repairable Item List MSC Military Sealift Command MSS Manufacturers Standardization Valve and Fittings Industry NACE National Association of Corrosion Engineers NAICS North American Industry Classification System NASA National Aeronautics and Space Administration NATO North Atlantic Treaty Organization NAVISTAR International Truck and Engine Corp NAVS UP Naval Supply NEMA National Electrical Manufacturers Association NFPA National Fire Protection Association NFTD National Forging Tooling Database NICN Navy Item Control Number NICP/CRF Navy Item control Point/Cross Reference File NIIN National Item Identification Number

NISO National Information Standards Organization NMDF Navy Master Data File NSF National Sanitation Foundation NSN National Stock Number PDF Portable Document Format PIA- Parachute Industry Association PID Product Item Description PMA Parts Manufacturer Authority PPI Plastics Pipe Institute QML Qualified Manufacturers List QPL Qualified Products List RWMA Resistance Welding Manual — AWS SAE Society of Automotive Engineers SIC Standard Industrial Classification SMACNA Sheet Metal and Air Conditioning SMD Standardized Military Drawing SMIC Special Material Identification Code…