SUBP_Special_Provisions_-_Election_Management_System.pdf
PDF 298 KB Posted
- Attached to
- RFP - IT - Election Management System
- Solicitation number
- 0000004321
- Issued by
- Hennepin County, Minnesota
About this file
This document contains Special Provisions for a City of Minneapolis contract related to an Election Management System, specifically addressing civil rights compliance and the Small and Underutilized Business Program (SUBP). The City of Minneapolis Department of Civil Rights (MDCR) requires all contractors to comply with Minneapolis Code of Ordinances Title 7 and undergo pre-award compliance review. The underlying contract opportunity involves procuring a turn-key Software-as-a-Service (SaaS) solution for Elections & Voter Services that provides secure cloud-based capabilities for election worker lifecycle management, polling place management, inventory and chain-of-custody tracking, reporting, Single Sign-On (SSO), and enhanced user experience. No specific response dates, due dates, bidder conferences, or contract term information is provided in this special provisions document.
The SUBP requirements apply to City of Minneapolis contracts exceeding $175,000. This particular contract has no established SUBP goals; however, the contractor is encouraged to provide full and fair opportunities to Minority-Owned Business Enterprises (MBEs) and Women-Owned Business Enterprises (WBEs) on any subcontracting opportunities. Contractors must comply with non-discrimination requirements covering employment practices, maintain an approved Affirmative Action Plan for contracts over $100,000, submit Certified Payroll Reports for contracts of $50,000 or greater when applicable, and meet aspirational construction workforce goals of 20 percent female and 32 percent minority participation. Only MBEs/WBEs certified through the Central Certification Program (CERT) are recognized under SUBP. Contractors must post civil rights notices in conspicuous locations and comply with HUD Section 3 requirements when applicable.
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Other files
| File | Type | Posted |
|---|---|---|
| 2_Attachment_Cost_Fee_Template.xlsx | XLSX spreadsheet | |
| 0_2026_90_RFP_IT_Election_Management_System.pdf | ||
| 1_2026_90_RFP_IT_Attachments_C-I.docx | DOCX document | |
| RFP_-_IT_-_Election_Management_System.pdf |
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Text version
Notice of Civil Rights Rules and Regulations
This notice advises City of Minneapolis contractors of their commitments under Minneapolis Code of Ordinances section 139.50. All contractors must comply with all provisions of Minneapolis Code of Ordinances Title 7 and with all rules and regulations issued by the Minneapolis Department of Civil Rights (“MDCR”) director. Contractors will be subject to a pre-award compliance review. Failure to cooperate may result in denial of contract award.
1. Non-Discrimination: The contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, disability, age (over the age of 18), marital status, familial status, or status with regard to a public assistance program. The contractor will take affirmative action to ensure that all employment practices are free of such discrimination. Such employment practices include but are not limited to the following: Hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
2. Equal Employment Opportunity/Affirmative Action Employer: The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that it is an equal opportunity or affirmative action employer.
3. Affirmative Action Plan: The contractor must have an Affirmative Action Plan approved by MDCR before it may enter into a contract over $100,000 with the City.
4. Small and Underutilized Business Program (SUBP): When applicable, the contractor must comply with the SUBP program, including, but not limited to, making a good faith effort to meet the Minority-Owned Business Enterprises and Women-Owned Business Enterprises goals established on City funded contracts and development projects.
5. Employment Goals: The contractor should make a good faith effort to meet the City’s aspirational construction workforce goals of 20% female participation and 32% minority participation
6. Prevailing Wage: When applicable, the contractor must comply with prevailing wage laws on City construction and development projects. For contracts greater than or equal to $50,000, contractors, and subcontractors may be required to submit Certified Payroll Reports, via any software systems specified by
MDCR.
7. HUD Section 3: When applicable, the contractor must comply with Section 3 of the Housing and Urban Development Act of 1968, as amended. Contractors must incorporate the Section 3 Clause into all subcontracts and to the greatest extent feasible, ensure that employment and other economic activities be directed to low-income persons.
8. Posting Requirement: The contractor must provide this notice to its trade and labor union or representative of workers and must post the notice in conspicuous places available to employees and applicants for employment.
9. Reporting: Reporting may be required in accordance with any of the above-mentioned programs via any software systems specified by MDCR.
350 S. Fifth St. – Room
TEL 612.673.3000
City of Minneapolis Small & Underutilized Business Program (SUBP) Requirements
I. Overview The City of Minneapolis’ policy is to provide equal opportunities to all businesses, with an effort to redress discrimination in the City’s marketplace and in public contracting against Minority-Owned Business Enterprises (MBEs) and Women-Owned Business Enterprises (WBEs). The SUBP, as detailed in the Minneapolis Code of Ordinances Chapter 423.40, applies to contracts in excess of $175,000. SUBP goals are set on contracts based on project scope, subcontracting opportunities, and availability of qualified MBEs/WBEs.
II. SUBP Goals There are no SUBP goals on this contract. However, if there are subcontracting opportunities, Contractor is encouraged to afford MBEs and WBEs full and fair opportunities to compete on this contract and resulting subcontracts.
III. Certified MBEs/WBEs The SUBP only recognizes MBEs/WBEs certified through the Central Certification Program (CERT). To locate certified MBEs/WBEs, please visit the CERT online directory at:
https://cert.smwbe.com/FrontEnd/searchcertifieddirectory.asp https://cert.smwbe.com/FrontEnd/searchcertifieddirectory.asp
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